sis – simplified interline settlement is functionality – how is works? 15 th september 2010...

SIS – Simplified Interline Settlement

IS Functionality – How IS works?

15th September 2010

Robin PAUL, Kale Consultants

Agenda IS Overview Invoice Data Input IS Validation Supporting Documents IS Outputs Q&A

15th Sept 20102SIS P3c – Materials – RA44 IS Functionality

IS Overview


IS Overview


Billing Entity

IS Validation

IS-IDEC IS-XML

IS-WEB

Supporting Document

HandlerSupportingDocuments

Central Repository

Billing Record Db

ICHACH

ATPCo

Digital Signature / Verification

ATOS Worldline

Billed Entity

IS-IDEC / IS-XMLOffline Archive File

Generate PDF Invoice

Billing Record Db

Generate Settlement

File

Billing Value Confirmation

IS-WEBCentral

Repository Generate Output

Files

Invoice Data Input


Invoice Input Data Files can be transferred using secure FTP or secure HTTP protocols

Members also have an option of manually capturing Invoice information on IS-WEB

Invoice Data Input

Passenger Cargo Miscellaneous UATP

IS-IDEC IS-IDEC - -

IS-XML IS-XML IS-XML IS-XML

IS-WEB IS-WEB IS-WEB IS-WEB


IS Validation


IS Validation of Data Files (1 of 4)

Sanity Checks (General) File naming convention Duplicate filename check Successful Decompression of file Invalid character set check


IS Validation of Data Files (2 of 4) Sanity Checks (IS-IDEC)

Bad Structure check (missing mandatory record/incorrect sequencing)

Missing mandatory fields within records check

Incorrect record length/counts/ data type check

Inclusion of Non-migrated transaction checks

Sanity Checks (IS-XML) Check against XML schema

definition file Total number of Invoices and

Total amounts listed in Transmission Summary

Inclusion of Non-migrated transaction checks

In case of Sanity Check Errors, the entire file is rejected. Invoice data is not loaded in the Billing Record Database.



Detail Validation Reference Data validation (e.g. Airline Codes, Airport Codes, Tax Codes, etc)

Settlement Details (e.g. Settlement Method Indicator, Currency of Clearance, etc)

Calculation of Total Values (e.g. Sum of all amounts specified at coupon level should be equal to the total amount of the respective Source Code, etc)

Billing Audit Trail check in case previous billing was through IS (e.g. Link information provided for a Rejection Memo, Rejection Stage, etc)

Invoice Number check to be unique within a Calendar year across Billing Categories (Pax, Cargo, UATP, Misc) for a Billing Entity


All errors encountered are reported in the Validation Report Validation report is made available in 2 to 4 hours of receipt of the

Invoice File

Actions in case of Error Sanity Check Error: Correct the errors reported and submit a fresh file Non Correctable Error: Correct the errors reported and submit the Invoice/file Correctable Error: If Online Correction option is used then Correct the error on

IS-WEB and revalidate the Invoice OR Correct the errors reported and re-submit the Invoice/file

Note: Any online correction made only in IS will result in Billing Data to be out of sync with the Carrier’s Internal Accounting System



Supporting Documents


Supporting Documents (1 of 5) 100% Paperless billings in SIS

Invoice data as well as Supporting Information to be in electronic format

If IS Format Invoice data provided then there is NO need to provide printed and/or scanned copies of: Invoices Listings (Coupon Listing, Rejection/Billing/Credit Memos etc) Memos (Rejection/Billing/Credit Memos) Paper Coupons to support Prime Billings

IS Format provide placeholders to provide Detailed Reason for raising a Memo Prorate Slip Details

Supporting Documents uploaded and linked in IS need not be re-uploaded while rejecting the billing. Only new Supp Docs (if any) need to be provided


Supporting Documents (2 of 5) Electronic File Type Supported

» Plain text files (.txt and .csv)» Plain HTML files (.htm and .html) without any embedded hyperlinks or image file

references» Rich Text files (.rtf)» Portable Document Format files (.pdf)» JPEG Image files (.jpg or .jpeg) – Min Resolution 200 dpi» TIFF Image files (.tif or .tiff) - Min Resolution 100 dpi

IS will only validate the file extension and not the content Additional file formats accepted by the members can be specified in the

Member Profile Supporting Documents can be provided even after the Billing Period

Closure till the Supporting Documents Linking Deadline timestamp


Supporting Documents (3 of 5) Linking of Supporting Documents

Manually linked on IS-WEB Automatically Linked by IS if a Supporting Documents zip file with Index

information (Folder based, CSV Index file based or XML Index file based) is provided

Passenger Cargo Miscellaneous UATP

Prime Billing Coupon Original AWB Invoice Invoice

Rejection MemoBilling MemoCredit Memo

Rejection MemoBilling MemoCredit Memo

RM/BM/CM Coupon Breakdown

RM/BM/CM Coupon Breakdown


Supporting Documents (4 of 5) Automated Linking by IS

» Reads the Index information provided in the Supporting Documents Zip file» Searches for the transaction referred by the Index file in its Billing Record Db» If a match found, links the Supporting Documents to the transaction


Billing Month Billed Airline Invoice No File Name

Jan 2010 P1 125 IN231138 Loadsheet.pdf

Jan 2010 P1 125 IN232339 Lounge-Access.jpg

Jan 2010 P1 157 PXB133433 LoanDetails.txt

Supporting Documents (5 of 5) IS will only consider transactions of Invoices which are successfully

validated for Automatic Linking IS will take care of timing issues

Supporting Document File submitted first and Invoice File (IS-IDEC, IS-XML) submitted later

Supporting Document File submitted and Invoice successfully validated later

In case IS not able to link documents due to invalid/incorrect Index information, correction of Index will be allowed through IS-WEB


IS Outputs


IS Outputs (1 of 2) IS Output files are made available to Billed Entities by the “Billing Output

Generation Date” as published in the IS Calendar which is typically 3 days after Billing Period Closure

Outputs include: Invoice Files in IS-IDEC and/or IS-XML format As a Billed Participant :

PDF Copy of Invoices Detailed Listings (Coupon listing, RM/BM/CM Listing... Etc) Digital Signature and Other Legal files Memo copies (RM, BM, CM) Supporting Documents


IS Outputs (2 of 2)


PAX-P-AA-0001-20120403

BA-0125

INV-ACBCE12345

E-INVOICE

LISTINGS

MEMOS

SUPPDOCS

Thank you.

Email:

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SIS Website:

www.iata.org/sis


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http://www.iata.org/sis