sis – simplified interline settlement technical migration
DESCRIPTION
SIS – Simplified Interline Settlement Technical Migration. San Diego, ACH Annual Meeting 2011 Gianna Monsch, aerwise. Agenda. All Carriers - Old IDEC Old IDEC Migration Old IDEC Files and Submission Deadlines Non-migrated Billed Carriers - Old IDEC - PowerPoint PPT PresentationTRANSCRIPT
SIS – Simplified Interline SettlementTechnical Migration
San Diego, ACH Annual Meeting 2011Gianna Monsch, aerwise
SIS P3 – ACH Annual Meeting - Technical Migration 2 February 2011
Agenda All Carriers - Old IDEC
Old IDEC Migration
Old IDEC Files and Submission Deadlines
Non-migrated Billed Carriers - Old IDEC Recognition of SIS Down Converted Transactions
Down Converted Transactions – Source Codes
Invoice Header Values and Invoice Numbers
Batch Size
Sampling – Number of Invoices per Period
All Carriers - Migration Impact
Non-migrated Billed Carriers – SIS Impact
SIS P3 – ACH Annual Meeting - Technical Migration 3 February 2011
Old IDECMigration
SIS P3 – ACH Annual Meeting - Technical Migration 4 February 2011
SIS – Migration Overview
BilledEntity
Integrated Settlement
BillingEntity
Over
all P
roce
sses
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Over
all P
roce
sses
Settlement Processes
ICH ACH
Processes at time of SalesNFP
engineARC COMPASS™
ProrateEngine
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
Old IDEC non migratedOld IDECnon migrated
Hard Cut-Over !
ICH F12Upload / IS-WEB non migrated
claimsACH
Recap Sheet
ICH F3 remainsACH Settlement Sheet unchanged*
* ICH reports include SIS & F12 claim differentiation ACH: separate reports for SIS and Recap Sheet claims
SIS P3 – ACH Annual Meeting - Technical Migration 5 February 2011
Hard Cut-over – current IDEC file
5
Passenger Cargo Miscellaneous
Forward IDEC (old format) submissions to SIS instead of ATPCO
Forward IDEC (old format) submissions to SIS instead of ATPCO
No impact
Airlines will continue to provide WEB-F12 submissions to ICH-WEB for ICH Claims and Recap Sheets to the Clearing Bank for ACH Claims
User Profile will be set-up for all migrated as well as non-migrated entities.
SIS P3 – ACH Annual Meeting - Technical Migration 6 February 2011
Old IDEC – Connectivity Testing 2011
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Carrier SISConnectivity testing to
SIS Platform
13 Jun – 4 Jul
SIS CarrierConnectivity testing from
SIS Platform
25 Aug15 Jul
Carrier SISSend old IDEC file
(Additionally)
15 Aug
Timelines subject to changes
SIS P3 – ACH Annual Meeting - Technical Migration 7 February 2011
Old IDECFiles & Submission
Deadlines
SIS P3 – ACH Annual Meeting - Technical Migration 8 February 2011
Non-migrated Carrier: old IDEC
IntegratedSettlement
Billed Entity
Non-migrated Old IDEC
From migrated and non-migratedbilling entities
Non-Migrated Billed Entity One monthly old IDEC file, with
Old IDEC transactions from non-migrated billing carriers Down converted IS-transactions (prime source codes) from migrated billing
carriers
monthly
SIS P3 – ACH Annual Meeting - Technical Migration 9 February 2011
Migrated Carrier: old IDEC & IS-File
IntegratedSettlement
Billed Entity
Migrated
Migrated Billed Entity One old IDEC file, with old IDEC transactions from non-migrated billing
carriers (monthly)and IS-Format file (IS-WEB, IS-IDEC, IS-XML) from migrated billing carriers (weekly)
Old IDEC
From non-migratedbilling entities
monthly
IS-IDEC / IS-XML
From migratedbilling entities
weekly
SIS P3 – ACH Annual Meeting - Technical Migration 10 February 2011
Old IDEC: Submission Deadlines
IntegratedSettlement
Billed Entity
Non-Migrated Billing Carriers Only ONE submission, around 15th of the month
All Billed Carriers One monthly old IDEC, around 25th of the month
* subject to change
Old IDEC25th* of month
Billing EntityOld IDEC
15th* of month
SIS P3 – ACH Annual Meeting - Technical Migration 11 February 2011
Agenda All Carriers - Old IDEC
Old IDEC Migration
Old IDEC Files and Submission Deadlines
Non-migrated Billed Carriers - Old IDEC Recognition of SIS Down Converted Transactions
Down Converted Transactions – Source Codes
Invoice Header Values and Invoice Numbers
Batch Size
Sampling – Number of Invoices per Period
All Carriers - Migration Impact
Non-migrated Billed Carriers – SIS Impact
SIS P3 – ACH Annual Meeting - Technical Migration 12 February 2011
Recognition of SIS Down Converted
Transactions
SIS P3 – ACH Annual Meeting - Technical Migration 13 February 2011
Old IDEC: Recognize SIS transactions
SIS will flag the SIS down converted transactions Invoice Header Record PAX
Field 15 - Currency conversion indicator field (=9) All transactions in the flagged invoice come from a migrated billing carrier
non migrated carrier needs to recognize SIS down converted transactions
IntegratedSettlement
Billed Entity
Non-migrated Old IDEC
From migrated and non-migratedbilling entities
monthly
SIS P3 – ACH Annual Meeting - Technical Migration 14 February 2011
Down Converted Transactions -Source Codes
SIS P3 – ACH Annual Meeting - Technical Migration 15
SIS Prime Source Codes Old IDEC
S/C Current RAM - Definition New SIS - Definition
1 Lifted coupons - Pax or Excess Baggage Lifted Coupons - Pax
2 Exchange coupons - Pax or Excess Baggage Exchange Coupons - Pax3 Refund coupons - Pax or Excess Baggage Refund Coupons - Pax8 Lost Ticket Billing Lost Ticket Billings14 FIM FIM21 Mutilated/illegible docs Mutilated/illegible docs23 - EMD25 - Excess Baggage26 PTAs MPD90 - FF Redemption
February 2011
The below Source Codes will be included from IS-Format into Old IDEC:
SIS P3 – ACH Annual Meeting - Technical Migration 16 February 2011
SIS Prime Source Codes Old IDEC Non-migrated billing carriers will still use the current Source Codes
(correct or wrong)
Migrated billing carriers will use the new Source Codes
Result: Non-migrated billed carriers must recognize both sets of Source Codes
SIS P3 – ACH Annual Meeting - Technical Migration 17 February 2011
Invoice Header Values & Invoice
Numbers
SIS P3 – ACH Annual Meeting - Technical Migration 18 February 2011
Old IDEC: Invoice Values (from migrated carriers)
IS-Format Input:•Prime•Prime•Prime•RM•RM•BM
IntegratedSettlement
Old IDEC Output:•Prime•Prime•Prime
Applies to non-migrated billed carriers only! Remember: down conversion of prime Source Codes only
Result: missing records in the invoices from migrated billing entities; invoice values not summing up
Note: In case of invoices flagged as SIS transactions: then a difference between invoice values and the sum records always relates to “excluded” non prime transactions
SIS P3 – ACH Annual Meeting - Technical Migration 19 February 2011
Old IDEC: Invoice Numbers (ex SIS) During migration we will have
Old IDEC input and output: 6N mandatory & 8 A/N optional IS-IDEC input and output: 10 A/N
Old IDEC SIS transaction invoice number could contain alpha codes
6 N portion 8 A/ N portion 6 N portion 8 A/ N
portionNon-Migrated Non-Migrated 123456 JAN09 n/a 123456 JAN09 n/aNon-Migrated Migrated 123456 JAN09 n/a 123456 JAN09 n/a
Migrated Non-Migrated n/a n/a 1234567890 123456 7890 n/aMigrated Non-Migrated n/a n/a ABCD567890 ABCD56 7890 n/aMigrated Migrated n/a n/a 1234567890 n/a n/a 1234567890Migrated Migrated n/a n/a ABCD567890 n/a n/a ABCD567890
Output in Old-IDEC Output in I S-IDEC10 A/ N
Input in Old-IDECStatus of Billing Airline
Status of Billed Airline
Input in I S-IDEC10 A/ N
SIS P3 – ACH Annual Meeting - Technical Migration 20 February 2011
Batch Size
SIS P3 – ACH Annual Meeting - Technical Migration 21 February 2011
Old IDEC: Batch Size (ex SIS)
SIS – Batch size is unlimited (i.e. 99‘999)
Old IDEC – Batch size is 200
RAM rule to prevent migrated billing carriers to exceed the batch size of 200 However, no IS Validation
Results in: non migrated carriers could receive batch sizes higher than 200
SIS P3 – ACH Annual Meeting - Technical Migration 22 February 2011
Sampling –Number of Invoices
per Period
SIS P3 – ACH Annual Meeting - Technical Migration 23 February 2011
Old IDEC – Form A/B: Invoice Numbers Today old IDEC:
One Invoice Number per billing carrier Form A/B per period
After SIS go-live: More than one invoice number possible per billing carrier Form A/B per period
SIS will not prevent this Recommendation to migrated Sampling carriers:
Submit only one Form A/B per period, unless agreed differently on a bilateral basis
Results in: non migrated carrier must be able to handle this
Sampling Members to agree change to RAM B1, Attachment A, Para 4 to allow multiple invoices per period.
SIS P3 – ACH Annual Meeting - Technical Migration 24 February 2011
Agenda All Carriers - Old IDEC
Old IDEC Migration
Old IDEC Files and Submission Deadlines
Non-migrated Billed Carriers - Old IDEC Recognition of SIS Down Converted Transactions
Down Converted Transactions – Source Codes
Invoice Header Values and Invoice Numbers
Batch Size
Sampling – Number of Invoices per Period
All Carriers - Migration Impact
Non-migrated Billed Carriers – SIS Impact
SIS P3 – ACH Annual Meeting - Technical Migration 25 February 2011
Migrating Passenger: Approach
Three (3) Certification Processes :
Partly – structured approach1. Prime Billing
Sampling Provisional Invoice (Form A and B)2. Any other transactions3. Any other transactions
Any other transactions: Rejection Memos Billing Memos Credit Memos Sampling all other formats
Always first !
SIS P3 – ACH Annual Meeting - Technical Migration 26 February 2011
Migrating Passenger: Examples1. Prime Billing & Sampling Provisional Invoice (Form A and B)2. RM3. BM, CM, Sampling Form D/E and F, XFOR4. Prime Billing & Sampling Provisional Invoice (Form A and B) & RM5. Sampling Form D/E and F, XF 6. BM and CMOR7. Prime Billing & Sampling all Forms8. RM 9. BM and CMOR10. All together
SIS P3 – ACH Annual Meeting - Technical Migration 27 February 2011
Migrating Freight: Approach
Two (2) Certification Processes :
Partly – structured approach1. Original Billing 2. Any other transactions3. Any other transactions
Any other transactions: Rejection Memos Billing Memos Credit Memos
Always first !
SIS P3 – ACH Annual Meeting - Technical Migration 28 February 2011
Migrating Non-Transportation: Approach
Two (2) Certification Processes :
Partly – structured approach1. Original Billing
Any other transactions: Rejection Invoices Invoice based on an “Authority to Bill”
SIS P3 – ACH Annual Meeting - Technical Migration 29 February 2011
Pre SIS go-live: Basic Member ProfileAll Carriers: Set up basic SIS Member Profile in IS-WEB
Needed to control old IDEC process Needed to control IS-WEB access Needed to validate submissions of migrated carriers
SIS P3 – ACH Annual Meeting - Technical Migration 30 February 2011
Rejection Values - 1Context: 2nd and 3rd RM: the representation of rejection values have changed in SIS
showing the total amounts instead of difference amounts
Migrated carriers: After migration, there will still be RMs coming in, for billings performed
before migrating If the rejecting carrier is non-migrated, these RMs come in the „old format“
showing difference amountsResults in: migrated carriers need to handle these cases in their own RA
systems
SIS P3 – ACH Annual Meeting - Technical Migration 31 February 2011
Rejection Values - 2Non-Migrated carriers: RMs from non-migrated carriers may be based on the difference value or
may be based on the total value (depending on the rejecting carriers internal processes)
RMs from migrated carriers will be based on total valuesWhen you reject this RM, you have to go through IS-Web and use the total concept
Results in: Non-migrated carriers need to handle these cases in their own RA systems
(see ISPG, chapter 3.8.)
SIS P3 – ACH Annual Meeting - Technical Migration 32 February 2011
Agenda All Carriers - Old IDEC
Old IDEC Migration
Old IDEC Files and Submission Deadlines
Non-migrated Billed Carriers - Old IDEC Recognition of SIS Down Converted Transactions
Down Converted Transactions – Source Codes
Invoice Header Values and Invoice Numbers
Batch Size
Sampling – Number of Invoices per Period
All Carriers - Migration Approach
Non-migrated Billed Carriers – SIS Impact
SIS P3 – ACH Annual Meeting - Technical Migration 33 February 2011
Migrated carriers remove paper invoiceMigrated Billing Carriers can remove the paper invoice Migrated billing carriers may remove the paper invoice three (3) months
after migration Bilateral agreements for an earlier or later removal possible ACH proposes to remove paper immediately
Non-migrated billed carriers have to access IS-WEB in order to receive their invoices (Access IS-WEB, manually search their invoices and supporting documents and print them out on their printer and paper)
SIS P3 – ACH Annual Meeting - Technical Migration 34 February 2011
Non-Migrated Carriers to respond via SISPax and Cargo: RAM A10 – Part 1:
If an airline receives a billing or rejection or correspondence that was submitted via SIS, and it wishes to dispute that billing, rejection or correspondence, it has to do so via SIS, therefore for such cases RAM Chapter A10 Part 2 applies.
As a non-migrated carrier, you will use SIS (IS-WEB) latest from September 2011 on !
Questions?
We’d be glad to address all your questions through the SIS Forums, register for an account at: www.iata.org/SISForum
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Thank you.
February 2011SIS P3 – ACH Annual Meeting - Technical Migration