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Sir Wilfrid Laurier Elementary School Minutes of Parent Advisory Council (PAC) Meeting

Date: October 16, 2018 (Tuesday) Venue: School Library Present:

Armin Samiei (Principal) Ann Mukai (Chair) Anita Parkinson (Vice Chair) Donna Lei (Secretary)

Emily Tsen (Treasurer) Anita Chui Karen Lidhar Barbie Robinson Carolyn Yeung

Joey Wesley Katy Won Nadine Wesley Winola Chu Yevgeniy Bondarenko

The meeting was called to order by Ann Mukai (Chair) at 6:40pm. 1) Welcome and Introductions

2) Approval of Minutes and Meeting Agenda:

MOVED by Emily and SECONDED by Rowena. Minutes and agenda adopted.

3) Principal’s Report (Armin Samiei) School counsellor works at two schools and will station at Laurier all day Tuesday and

Thursday afternoon First lock down practise drill was conducted today Armin will try to go to the Cross country meet at Trout Lake on Oct 24, 2018 Oct 19, 2018 is Pro-D day, no school Oct 26, 2018 – performance at the gym “Culture of Africa” Oct 31, 2018 is Halloween day – Safety for kids will be released in he newsletter Revised curriculum with emphasize on formative assessment; deep learning; questioning and

communicative learning Report cards will be issued on Jan 31, 2019 and June 27, 2019 Two times of teacher-parents conference:

o Nov 7 & 8 (2pm dismissal) o Apr 10 & 11 (2pm dismissal)

Cannabis legalization will start tomorrow – Children under 19 years old cannot consume Please see Appendix A for the Factsheet to Parents and Caregivers.

Halloween is approaching. Please refer to the Safety Tips in Appendix B. Emily saw some students smoke at the back ally right across from Lauier’s main entrance.

Armin talked to those people and they were not Churchill students.

4) Treasurer’s Report (Emily Tsen) – Appendix C

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We are off to a good start for this school year with HL and Fundraising on the way. So far, Direct Appeal is halfway to our target, Movie Night net double expectations, HL and Purdy's on target, and both likely to exceed expectations. Thanks to Anita C, Anita P and Karen for the lead on these efforts.

Terry, a K-Parent's restaurant workplace held a fundraiser on our behalf. Portion of pizza, beer and bowling game proceeds is being contributed to Laurier PAC. This has not been included in the report as the session was held this Saturday and we don't have numbers yet; Terry expected around $1,000-$1,200.

As of October, our net income is $4,090 and cash balance is $39,000. Our cash balance will draw down to $35,200 once outstanding cheques have cleared. Furthermore, once our committed Hot Lunch Vendors for the term and EarthBites are paid, our balance will draw down to $14,400.

Our revenue and costs are on track this term and if we maintain this momentum, we should reach year's break even target.

5) Hot Lunch Update (Karen Lidhar and Anita C.) We have 152 orders now and a few field trip cancellations so the numbers can’t be worked

backwards. Gross sales are around $21,000.00.

6) Strings Update (Anita C.) Below are the options to organize the strings program for this year

i. Pay room rental - $600 for only 17 sessions, instructors have set limit to a max of 15 per class

ii. PAC buys liability insurance – quote to be followed iii. Hand over entire program to Community School Team (CST)

Anita will follow up

7) Organization of Fall Events Past events:

o Meet the Teacher Family Potluck September 20 – well attended Upcoming Events:

o Friendship List: Thank you Miranda for compiling the info o Parent and Social Outreach (SOLO’s, Selena Non, Leaning and the Brain) o Movie Night: Wednesday Oct 24, Hotel Transylvania 3, which will start at 6pm and finish at

around 7:30pm o Winter Craft Sale: Wednesday Nov 28 from 3pm to 6pm

Fundraising: o Purdy’s: Online order by Nov 19, pick up at Craft Fair on Nov 28, volunteers to pack (25%

profit goes to school) o Direct Appeal: On now, however, VSB no longer offers tax receipts – Armin will meet with

the finance colleague and will talk about the VSB receipts o T-shirts – Black and Blue colour

8) Reiderman Residence Community Advisory Committee (CAC) Meeting time changed to 5pm which is not convenient for people to attend. The Residence received five police calls so far. Should anyone have any concerns, please let

the PAC know.

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9) Other Business: Anita C. reminded everyone about the VDPAC events (Appendx D), like the SOGI

(https://www.sogieducation.org/) on Oct 25, 2018

(Meeting was adjourned at 8:10pm) Next Meeting The next PAC will be held on Tuesday November 20, 2018 @ 6:30pm 2019 PAC meeting dates: January 15; February 19; March 12; April 16 and May 21 (AGM)

In Preparation for Halloween October 31st 

 

Wednesday, October 31st is our fun Halloween day at Laurier, and many of our students are looking forward to the related activities in their classrooms and school‐wide. Our staff members are working hard to make this day a special one for our students, organizing educational and fun activities. 

This is also a special time of the year with Halloween followed by Remembrance Day, and is a time to pay much attention to our most vulnerable children, and the fact that Halloween may tend to draw out undesirable behavior. Please let us know in advance if we can be of any support and assistance and/or if you notice anything unusual.  Student Halloween Costume Expectations  In an effort to enjoy and celebrate Halloween at Laurier appropriately and respectfully, please use the following guidelines when helping your child(ren) selecting a costume: 1. Costumes that are provocative, revealing, sexual in nature, or employ questionable props are not permitted.  2. Costumes that depict violence, alcohol, or drugs are not permitted. Fake weapons are not allowed.  3. Costumes that could be offensive or perpetuate a stereotype of someone’s culture, gender, heritage, or religion are not permitted.  4. Costumes should not hinder student ability to participate in classes, including P.E. Costumes may not disrupt or impede traffic, or present issues of safety in the hallway. No masks in school.  Talking points for Parents to assist in this teachable moment: 

Remind your child(ren) of their audience in the building (students, teachers, parents, community members).   This is a school—what may be appropriate in pop culture or the media may not be appropriate for a place of 

learning.   We are a community, and we want students to think about how their costume choice may impact others within 

this community. 

Safety recommendations when going out trick‐or‐treating: 

Wear costumes that are short enough so that you do not trip.                                       Decorate costumes with reflective tape.                                                                                   Shoes should fit well so you do not fall.                                                                               Costumes should be “flame resistant.”                                                                                  When you go out, carry a glow stick or flashlight with new batteries.                                           It can be hard to see out of a mask, so use makeup or face paint instead.                                    Trick or treat in groups with a trusted adult – It’s safer and more fun.                                       Carry a cellular phone with you, if possible.                                                                                    Visit only houses with the lights on.                                                                                              Don’t eat any treats unless they are checked by a parent, or the adult looking after you.   Always remember to keep yourself safe. 

Have a Happy and Safe Halloween!  Thank you for taking the time to review these guidelines with your children. 

  

Sir Wilfrid Laurier Elementary PAC Report Date: Sept 30, 2018Budget & Monthly Financial Report for 2017-2018

Actual Budget Actual Budget Actual Remarks

2016-17 2017-18 2017-18 2018-19 2018-19 As at Sept for 2018-19

Bank Opening:PAC General Account carried forward $9,459.49 $9,677.61 $8,483.80 $9,777.14 $9,777.14PAC Gaming Account carried forward $262.28 $27.26 $27.46 $382.55 $382.55PAC Fundraising Account carried forward $112.84 $114.14 $114.14 $116.22 $116.22Float carried forward $20.00 $20.00 $20.00 $20.00 $20.00Opening Balances $9,854.61 $9,839.01 $8,645.40 $10,295.91 $10,295.91

Income:Direct Appeal $7,040.00 $5,000.00 $3,710.00 $3,500.00 $0.00

Hot Lunch - Net Profit $18,102.43 $15,000.00 $14,137.90 $12,500.00 $4,575.37Estimated at $5k first term at 14 weeks; prorated for # of weeks; food cost estimated for current term, $16,000

BC Gaming ($20/student) $5,800.00 $6,380.00 $6,380.00 $7,248.00 $7,248.00 Approved, not yet receivedDPAC Distribution of Funds $280.14 $0.00 $0.00 $0.00 $0.00Bank Interest $362.72 $300.00 $695.17 $300.00 $25.87Fundraising - Purdy's (Net Profit) $879.96 $800.00 $1,094.56 $800.00 $0.00Fundraising - Movie Nights $410.89 $200.00 $479.00 $75.00 $0.00Fundraising - Fresh to You (Net Profit) $0.00 $0.00 $453.60 $0.00Fundraising - Craft Fair (Net Profit) $0.00 $0.00 $761.04 $200.00 $0.00Fundraising (Others) $0.00 $3,375.00 $3,608.54 $0.00 $0.00PST Refund $0.00 $0.00 $0.00 $0.00 $0.00Laurier Annex PAC Donation $637.70 $0.00 $0.00 $0.00 $0.00Violin Program (Gross Rev) $2,520.00 $16,115.00 $16,225.00 $0.00 $0.00T-shirts (Net Profit) $217.45 $0.00 $315.00 $0.00 $40.00Income Sub-Total: $36,251.29 $47,170.00 $47,859.81 $24,623.00 $11,889.24

Expenditure:PAC Admin: DPAC Membership $0.00 $75.00 $0.00 $75.00 $0.00PAC Admin: Munch-A-Lunch Service Fee $336.00 $336.00 $336.00 $336.00 $336.00PAC Admin: Babysitting for PAC Mtg ($20/mtg) $180.00 $160.00 $160.00 $160.00 $20.00

PAC Admin: Office Supplies & Banking Costs $284.42 $300.00 $0.00 $300.00 $10.00

PAC Admin: Float (for Hot Lunch Sales) $20.00 $20.00 $20.00 $20.00 $20.00Parent Directory (Munch-A-Lunch) $112.00 $0.00 $0.00 $0.00 $0.00Churchill Scholarship (2 students x $200ea) $400.00 $400.00 $400.00 $400.00 $0.00Classroom Funding ($300/FTEl; 17.5 FTE) $5,070.00 $5,700.00 $5,700.00 $5,250.00 $0.00Extracurricular Activities: Earthbites $11,780.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00Author Visits $1,000.00 $1,000.00 $934.50 $1,150.00 $0.00Staff Appreciation $828.49 $1,000.00 $1,021.47 $1,000.00 $0.00Grade 7 Grad Class Celebration (Max. $20 per Gr.7 student; Estimated 43 Students) $1,060.00 $1,060.00 $1,445.27 $860.00 $0.00

Community Events (e.g. Bike Week, Games Night, Sports Day, Etc.) $743.08 $750.00 $895.29 $750.00 $0.00

Community Events: Annual Movie License $399.00 $400.00 $398.59 $400.00 $0.00Parent & Student Outreach: SOLOS, Saleema Noon, etc. $780.94 $892.50 $892.50 $1,250.00 $0.00

Violin Program - Cost of Lessons/Books $2,459.98 $14,000.00 $9,297.73 $0.00 $0.00Teacher / School Requests $0.00 $2,000.00 $2,000.00 $0.00 $0.00New Capital Purchase (2016-17: iPad cart) $12,000.00 $12,000.00 $12,000.00 $1,500.00 $0.00Technology Maintenance $0.00 $1,000.00 $0.00 $0.00 $0.00Community Fund [NEW] $0.00 $1,000.00 $727.95 $1,000.00 $0.00

Expenditure Sub-Total: $37,453.91 $52,093.50 $46,229.30 $24,451.00 $10,386.00

Net (Income - Expenditure): -$1,202.62 -$4,923.50 $1,630.51 $172.00 $1,503.24

Budget Actual

Bank Current: 2018-19 2018-19 As at Sept

PAC General Account carried forward $7,689.14 $9,029.69PAC Gaming Account carried forward $2,642.55 $2,633.04PAC Fundraising Account carried forward $116.22 $116.42Float carried forward $20.00 $20.00Current Estimated Balances: $10,467.91 $11,799.15

All Account Balances as of: 30-Sep-2018

PAC Acc't BMO Acc'tNet

Deposits outstanding

Budget Interest YTD Interest

General (-431) $27,796.06 $26,246.10 $1,549.96 $288.00 $23.18Gaming (-423) $385.04 $385.04 $0.00 $12.00 $2.49Fundraising (-415) $116.42 $116.42 $0.00 $0.00 $0.20

Total: $28,297.52 $26,747.56 $1,549.96 $300.00 $25.87Estimated cost of hot lunch food -$13,746.37 -$13,746.37 $0.00Committed Earth Bites spend -$10,000.00 -$10,000.00 $0.00Approved Gaming fund $7,248.00 $7,248.00 $0.00

Estimated Cash Total $11,799.15 $10,249.19 $1,549.96