shire of mount magnet minutes ordinary council …€¦ · eft2039 24/06/2011greenwood party hire...

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 29 July 2011

SHIRE OF MOUNT MAGNET

MINUTES

ORDINARY COUNCIL MEETING

29 JULY 2011

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.

Shire of Mount Magnet Minutes for Ordinary Council Meeting held 29 July 2011 1

SHIRE OF MOUNT MAGNET Minutes for the Ordinary Council Meeting

In Council Chambers, Lot 163 Hepburn St, Mount Magnet 29 July 2011 at 1.00pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ................................... 3 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................................. 3 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................ 3 4 PUBLIC QUESTION TIME ........................................................................................................ 3 5 APPLICATIONS FOR LEAVE OF ABSENCE ......................................................................... 3 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................................. 4

6.1 Minutes of the Ordinary Council Meeting held 24 June 2011 ............................................... 4 6.2 Minutes of the Special Meeting held 7 July 2011 .................................................................. 4

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......................... 4 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .................................. 4 9 AGENDA ITEMS ........................................................................................................................ 4

9.1 FINANCE .......................................................................................................................... 5 9.1.1 Finance/Audit Committee Meeting ............................................................................. 5 9.1.2 Accounts for Payment ............................................................................................. 6 9.1.3 Monthly Report to 30 June 2011 .......................................................................... 11

9.2 MANAGEMENT AND POLICY .................................................................................... 35 9.2.1 Lease Document – Education Department ............................................................ 35 9.2.2 Dog Control 2012/2015 ........................................................................................ 53 9.2.3 Partial Road Closure; Criddle Street, Mount Magnet ........................................... 55 9.2.4 Notice of Motion – Cue Parliament ...................................................................... 58 9.2.5 Change of Hall Hire Conditions ........................................................................... 59 9.2.6 Health Services – Mount Magnet ......................................................................... 63 9.2.7 Amendment to Forward Capital Works Plan ........................................................ 65 9.2.8 Notices of Motion ................................................................................................. 67

9.3 HEALTH .......................................................................................................................... 69 9.4 WORKS ........................................................................................................................... 70

9.4.1 Tender for Road Works ......................................................................................... 70 9.5 TOURISM ........................................................................................................................ 72

8.1 Direction for Tourism Advisory Committee ............................................................ 76 (Refer Resolution 2011-03-22 Page 104 Minutes 22 March 2011) ........................................... 78

10 CONFIDENTIAL BUSINESS ................................................................................................... 81 11 NEW BUSINESS ....................................................................................................................... 81 12 NEXT MEETING ...................................................................................................................... 82 13 CLOSURE OF MEETING ......................................................................................................... 82 14 CERTIFICATION BY CHAIRMAN ........................................................................................ 82 15 INFORMATION REPORTS ..................................................................................................... 83

15.1 CHIEF EXECUTIVE OFFICER REPORT ................................................................. 83 15.2 FINANCE AND ADMINISTRATION REPORT ....................................................... 85

15.2.1 Business Unit Report – Airport as at 30 June 2011 ................................................ 85 15.2.2 Business Unit Report – Caravan Park as at 30 June 2011 ...................................... 86 15.2.3 Motor Vehicles Operational Data as at 22 July 2011 .............................................. 87

15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT ............................. 88 15.4 MANAGER OF WORKS REPORT ............................................................................ 97 15.5 SPORT RECREATION YOUTH OFFICERS REPORT .......................................... 100 15.6 SWIMMING POOL MANAGERS REPORT ........................................................... 101 15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT ........................................ 102 15.8 CARAVAN PARK MANAGERS REPORT ............................................................. 103 15.9 RANGERS REPORT ................................................................................................. 104


15.10 TOURISM OFFICERS REPORT .............................................................................. 105 15.11 YOUTH OFFICERS REPORT .................................................................................. 106



Minutes of Ordinary Council Meeting 29 July 2011

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The President declared the meeting open at 1.25pm

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr David Jones Member Cr Jorgen Jensen Member Cr Will Scott Member Cr Karen Williams Acting Chief Executive Officer Mr Murray Brown Acting Deputy Chief Executive Officer Ms Maureen Murat APOLOGIES Nil LEAVE OF ABSENCE Member Cr Wendy McGorman MEMBERS OF THE PUBLIC Geoff Schafer

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME

Mr Geoff Schafer requested that the footpath along Criddle Street be looked at in front of his property.

5 APPLICATIONS FOR LEAVE OF ABSENCE


6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Minutes of the Ordinary Council Meeting held 24 June 2011

OFFICER RECOMMENDATION/COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr Brand That the minutes of the Ordinary Council Meeting held 24 June 2011 as circulated be confirmed as a true and correct record of proceedings. Resolution 2011-07-01 CARRIED 7/0

6.2 Minutes of the Special Meeting held 7 July 2011

OFFICER RECOMMENDATION/COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr G Scott That the minutes of the Special Meeting held 7 July 2011 as circulated be confirmed as a true and correct record of proceedings.

Resolution 2011-07-02 CARRIED 7/0

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Cr Williams attended the Interagency Meeting – concerns regarding the health system in Mount Magnet.

Cr Brand – reporting on Museum – meeting with Hill 50, the winder from the mine is being given to the Historical Society and will be relocated to the Museum. Cr Greg Scott & Cr Jensen attended the DAP Training in Geraldton. Cr Greg Scott reported the necessity of this training.

9 AGENDA ITEMS


9.1 FINANCE

9.1.1 Finance/Audit Committee Meeting

Nil


9.1.2 Accounts for Payment

File: FI-APAY Officer: Acting Deputy Chief Executive Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 25 July 2011

Application: Accounts for payment totalling $ 451,875.76 (Municipal Account) represented by- Vouchers 13144 to 13163 $ 61,134.03 EFT’s 2025 to 2129 $ 390,741.73 Total $ 451,875.76 are presented for payment. Background: Nil Comment: Nil Consultation: Nil Statutory Environment: Local Government Act 1995 Policy Implications: Nil Financial Implications: Nil Strategic Implications: Nil Voting Requirements: Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Will Scott Seconded: Cr Greg Scott

Accounts for payment totalling $ 451,875.76 (Municipal Account) represented by- Vouchers 13144 to 13163 $ 61,134.03 EFT’s 2025 to 2129 $ 390,741.73 Total $ 451,875.76 are presented for payment. Resolution 2011-07-03 CARRIED 7/0


List of Accounts submitted to the Ordinary Meeting of Council held on the 29th July 2011 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Otherof Payment Funds Trust

EFT2025 06/06/2011 WESTNET PTY LTD Tourist Information Centre June 2011 Internet Account

-59.95

DIRECT 17/06/2011 PAYROLL PPE:15/06/2011 -39041.94EFT2026 24/06/2011 ALL PARK PRODUCTS Federation Park - Electric BBQ -5628.70EFT2027 24/06/2011 AUSTRALIAN TAXATION BAS - May 2011 -18419.00EFT2028 24/06/2011 CALTEX SWAGMAN AdBlue - 80 Litres -330.00EFT2029 24/06/2011 CANINE CONTROL Rangers Duties - June 2011 -1920.00EFT2030 24/06/2011 CHRISTINE LYONS TIC - Consignment Stock Sales -21.00EFT2031 24/06/2011 CORPORATE EXPRESS Stationery & Printing Supplies -1491.52EFT2032 24/06/2011 COUNCIL OF THE AGEING

WA INCWA Active Aging Conference 2011 - D Fauntleroy

-275.00

EFT2033 24/06/2011 COURIER AUSTRALIA Freight - Various -118.09EFT2034 24/06/2011 DANELLE FAUNTLEROY CDO Reimbursements - Perth

Netball Carnival & DVD's-981.30

EFT2035 24/06/2011 DEPT OF ENVIRONMENT & CONSERVATION

Refuse Site Licence 2011 -674.86

EFT2036 24/06/2011 DEPARTMENT OF TREASURY Lost & Damaged Library Books -315.70EFT2037 24/06/2011 FLASH FLOWERS Anzac Day Wreaths -492.50EFT2038 24/06/2011 GREAT NORTHERN RURAL Kamba Selective Herbicide -214.50EFT2039 24/06/2011 GREENWOOD PARTY HIRE Perth Netball Carnival - Hire of

Equipment-280.00

EFT2040 24/06/2011 JACKSON MCDONALD LAWYERS

Professional Services - Museum Contract

-391.05

EFT2041 24/06/2011 JASON SIGNMAKERS Rural Road Homestead Signs -143.00EFT2042 24/06/2011 JK PLUMBING GAS &

MAINTENANCECaravan Park - Repair Burst Water Main

-1386.00

EFT2043 24/06/2011 JR & A HERSEY PTY LTD Purchase 12 Wheelie Bins -1785.19EFT2044 24/06/2011 JUNE WELLER TIC - Consignment Stock Sales -14.60EFT2045 24/06/2011 LANDGATE Mining Tenements Schedule -112.60EFT2046 24/06/2011 LARA JENSEN TIC - Consignment Stock Sales -31.00EFT2047 24/06/2011 LEADING EDGE CDO - Computer Cables -78.90EFT2048 24/06/2011 LG NET Advert - Works Manager -132.00EFT2049 24/06/2011 MARKET CREATIONS Web Site Maintenance May -286.00EFT2050 24/06/2011 MT MAGNET WASTE Town Rubbish Collection - May -9838.40EFT2051 24/06/2011 MURCHISON HARDWARE Hardware Account - May 2011 -552.90EFT2052 24/06/2011 MURCHISON MAIL&FREIGHT Refuse Site Licence 2011 -341.70EFT2053 24/06/2011 MURCHISON MECHANICAL

SERVICESFuel Trailer - Replace Wheel Bearings & Fuel Pump, Post Hole Digger - Service, MA029 - Service & Repair Tyre, Lawnmower - Replace Fuel Tank, MA30-New Tyre, 1TCM988-Fit Lamps & Repair/Adjust Hydraulic/Air Lines, New Tyre, 1TIY 535 - Dolly - New Hydraulic Pipe, MA 3078 - Replumb Water Cart Airlines, MA 2185 - 2 x Batteries, MA 2190 - Minor Service & Tyre Repair, 1DOZ344 - Tyre Repair, MA 2099 - Minor Service, MA 2170 - Fit Air Fitting & Tyre

-11295.71

EFT2054 24/06/2011 PAMELA BESSIE BROWN TIC - Consignment Stock Sales -40.00EFT2055 24/06/2011 RELIANCE PETROLEUM Fuel Account - May 2011 -1258.13EFT2056 24/06/2011 RON ASHLIN TIC - Consignment Stock Sales -109.70




EFT2057 24/06/2011 SKIPPERS AVIATION One Way Flight - CEO Interviews, Return Flight Mr Philip McAllister and Ms Rosemary Rosario - Heritage & Conservation Specialists

-1855.00

EFT2058 24/06/2011 THE LUSCOMBE SYNDICATE Airport - Consumables -110.77EFT2059 24/06/2011 TOLL IPEC PTY LTD Freight - Various -139.22EFT2060 24/06/2011 TOTALLY WORKWEAR -

GERALDTONNetball Uniforms - Perth Netball Carnival

-2653.65

EFT2061 24/06/2011 WEST COAST SHADE Foster Park - Shade Sails -23265.00EFT2062 24/06/2011 WESTNET PTY LTD Internet Various July 2011 -104.89EFT2063 24/06/2011 WINGZONE PTY LTD IGA Account - May 2011 -396.93

13144 24/06/2011 AMIST Superannuation Contributions -446.7013145 24/06/2011 MLC - SUPER Superannuation Contributions -506.3113146 24/06/2011 SUNSUPER PTY LTD Superannuation Contributions -418.7713147 24/06/2011 WA LOCAL GOVT SUPER Superannuation Contributions -16154.6613148 24/06/2011 WEST SCHEME Superannuation Contributions -510.3913149 24/06/2011 HORIZON POWER Town Street Lighting - May -3619.8413150 24/06/2011 PIVOTEL SATELLITE Satellite Phone Account - June -206.3113151 24/06/2011 STIRLING SPORTS &

RECREATION SOLUTIONSConsultation and Preparation of Mount Magnet Youth Report

-1400.00

13152 24/06/2011 TELSTRA Mobile Phone Accounts -June -188.2813153 24/06/2011 WATER CORPORATION Water Usage Various - June -12843.7513154 30/06/2011 CASH Reimbursement Petty Cash June -252.7513155 30/06/2011 AMIST Superannuation Contributions -297.8013156 30/06/2011 INTEGRA SUPER Superannuation Contributions -67.5013157 30/06/2011 MLC-SUPER Superannuation Contributions -337.543158 30/06/2011 SUNSUPER PTY LTD Superannuation Contributions -279.1813159 30/06/2011 WA LOCA GOVT SUPER Superannuation Contributions -11390.2313160 30/06/2011 WEST SCHEME Superannuation Contributions -340.27

EFT2064 30/06/2011 MURRAY BROWN Temporary / Relief CEO - 20/06/2011 to 28/06/2011

-4080.00

EFT2065 30/06/2011 WYNYANGOO STATION Maintenance Grading - Meeline/Narndee Road

-15092.00

DIRECT 30/06/2011 PAYROLL PPE:29/06/2011 -41786.12EFT2066 01/07/2011 ALLEASING PTY LTD Lanier Photocopier Lease - July -400.29EFT2067 04/07/2011 WESTNET PTY LTD TIC - Internet Account - July -59.95EFT2068 05/07/2011 ATYEO'S ENVIRO HEALTH

SERVICESEHO & Building Surveyor - June 2011

-4113.73

EFT2069 05/07/2011 GEOFFREY BROOKS CEO Interview - Reimbursement for Expenses

-2721.67

EFT2070 05/07/2011 GERALDTON TROPHY Plaque - re David Burton -20.00EFT2071 05/07/2011 M2 COMMANDER PTY LTD Commander Assurance June -118.73EFT2072 05/07/2011 WESTNET PTY LTD Internet Accounts Various -209.80EFT2073 28/06/2011 CBA MASTERCARD Zumba DVD, Perth Netball

Carnival - Fees & Accommodation, AIM Subscription 2011, NAIDOC - Craft Supplies, Cinema - DVD

-2003.93

EFT2074 11/07/2011 ASHLEY W DOWDEN President & Members Fees - Jan- June 2011

-7401.60

EFT2075 11/07/2011 DAVID ANTHONY JONES Members Fees - Jan- June 2011 -1016.32EFT2076 11/07/2011 GREGORY ROBERT SCOTT Members Fees - Jan- June 2011 -2357.22EFT2077 11/07/2011 JORGEN JENSEN Members Fees - Jan- June 2011 -1142.90EFT2078 11/07/2011 KAREN WILLIAMS Members Fees - Jan- June 2011 -1170.00




EFT2079 11/07/2011 KEVIN MAURICE BRAND Members Fees - Jan- June 2011 -1170.00EFT2080 11/07/2011 MARILYN DAVIES Members Fees - January - June -240.00EFT2081 11/07/2011 WENDY ANNE MCGORMAN Members Fees - January - June -980.00EFT2082 11/07/2011 WILLIAM SCOTT Members Fees - Jan - June 2011 -1439.97EFT2083 15/07/2011 AERODROME

MANAGEMENT SERVICESAerodrome Reporting Officers Course & May Landing Data

-11185.03

EFT2084 15/07/2011 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits May/June 2011 plus Review of Records & Determination 2010/2011

-266.42

EFT2085 15/07/2011 ANDERSON MUNRO & WYLLIE

CLGF 2008/2009 Audit -880.00

EFT2086 15/07/2011 AUSTRALIA POST Postage - June 2011 -242.23EFT2087 15/07/2011 CALTEX SWAGMAN

ROADHOUSE MOUNT MAGNET

Catering - Council Lunch & Annual Electors Meeting 15 June 2011, CEO Interviews, Airport Course & AD Blue

-1769.00

EFT2088 15/07/2011 CAMERON WATSON Lot 460 - Internet -40.00EFT2089 15/07/2011 CARLISLE EVENTS HIRE Youth Centre & Girls Club

Room - Chairs & Trestles-880.00

EFT2090 15/07/2011 COMPUTER ESSENTIALS Photography Workshop-June -2250.00EFT2091 15/07/2011 COURIER AUSTRALIA Freight -9.92EFT2092 15/07/2011 COVENTRYS Vehicle Cleaning Supplies -145.20EFT2093 15/07/2011 DEPARTMENT OF HEALTH Permit 1935 - Chlorine Gas -75.00EFT2094 15/07/2011 GARY MARTIN Consultancy Services - CEO

Recruitment-4400.00

EFT2095 15/07/2011 GERALDTON FUEL Bulk Diesel - 7,000 Litres & Oil -10695.22EFT2096 15/07/2011 GERALDTON MOWER &

REPAIRS SPECIALISTHonda - Push Mower -1439.10

EFT2097 15/07/2011 IT VISION EOY Rates/Payroll Webinar -616.00EFT2098 15/07/2011 JASON SIGNMAKERS Signage Supplies & Tip Sign -291.50EFT2099 15/07/2011 JK PLUMBING GAS &

MAINTENANCEAirport Terminal -Ladies Toilets - Replace Tap & Float Valve

-137.50

EFT2100 15/07/2011 JR & A HERSEY PTY LTD Safety Boots -145.00EFT2101 15/07/2011 LANDGATE Mining Tenement Schedule -102.40EFT2102 15/07/2011 LEADING EDGE Computer Parts -6.95EFT2103 15/07/2011 MARKET CREATIONS Web Site Maintenance June -286.00EFT2104 15/07/2011 MCINTOSH & SON P251 - Slasher Parts -242.88EFT2105 15/07/2011 MIDWEST FINANCIAL Professional Services - & Audit

Acquittal - Cinema Project-4675.00

EFT2106 15/07/2011 MIDWEST MOWERS Mower Parts -33.00EFT2107 15/07/2011 MINTER ELLISON LAWYERS Legal Opinion-Goldfields Claim -3016.74EFT2108 15/07/2011 MITCHELL & BROWN Lot 162 - Westinghouse Upside

Down Fridge, Cvan Park-Fridge-2144.00

EFT2109 15/07/2011 MT MAGNET MEAT SUPPLY D Burton's Farewell - Staff BBQ -225.00EFT2110 15/07/2011 MT MAGNET WASTE

DISPOSALTown Rubbish Collection - June 2011, Lot 157 - Unblock Septics

-10623.40

EFT2111 15/07/2011 MURCHISON MECHANICAL SERVICES

MA 030 - Rewire Fuel Tank & Pump on Ute, MA 2136 - Replace Battery, MA 2170 - Supply & Fit Air Lines, 1DOZ344 - Service & Supply & Fit Air Fitting, Tyre Repair

-2431.19

EFT2112 15/07/2011 MURRAY BROWN CEO - Temporary / Relief -6840.00EFT2113 15/07/2011 PATH WEST Pre-Employment Test -35.00




EFT2114 15/07/2011 PERFECT COMPUTER SOLS Computer Services/Equipment -407.50EFT2115 15/07/2011 PLANWEST WA PTY LTD Professional Services - Paul

Bashall - Planning Advice-693.00

EFT2116 15/07/2011 SKIPPERS AVIATION Flight - Perth to Mount Magnet & Return for W Atyeo

-530.00

EFT2117 15/07/2011 SPOTLIGHT PTY LTD NAIDOC - Craft Supplies -58.44EFT2118 15/07/2011 STYLECORP Staff Uniforms -261.59EFT2119 15/07/2011 TEAKLE & LALOR Mount Magnet Museum -

Contract Administration Duties-6219.14

EFT2120 15/07/2011 TELEFIX BELMONT Repair NEC Projector -2000.00EFT2121 15/07/2011 THE SCOUT ASSOCIATION Scout Uniforms and Badges -2001.25EFT2122 15/07/2011 TOLL IPEC PTY LTD Freight - Various -368.04EFT2123 15/07/2011 TOTALLY WORKWEAR - Staff Uniforms -446.06EFT2124 15/07/2011 WA LOCAL GOVERNMENT Advertising - May 2011 -3557.26EFT2125 15/07/2011 WELLINGTON ELECTRICAL Federation Park - Install Power

Pole & BBQ, Oval - Replace Control Boxes, Basketball Courts - Investigate Power

-11374.00

EFT2126 15/07/2011 WESTNET PTY LTD Internet Accounts - Various -439.59EFT2127 15/07/2011 WINGZONE PTY LTD IGA Account - June -1667.33EFT2128 12/07/2011 MIDWEST FIRE & SAFETY Half Yearly Service -2078.56EFT2129 15/07/2011 WA TREASURY CORP Loan 39 -20148.56DIRECT 15/07/2011 PAYROLL PPE: 12/07/2011 -58252.10

13161 25/07/2011 HORIZON POWER Electricity Accounts Various -9574.6613162 25/07/2011 ST JOHN AMBULANCE First Aid Kit -220.0013163 25/07/2011 TELSTRA Phone Accounts Various -2079.09

Municipal Fund …. …. …. …. …. …. …. -451875.76 0.00Trust Fund Accounts …. …. …. …. …. …. …. 0.00 0.00Loan Capital Accounts …. …. …. …. …. …. …. 0.00 0.00Trading Fund Accounts …. …. …. …. …. …. …. 0.00 0.00Other Fund Accounts …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -451875.76 -$

……………………...……………..…...…..………..……….….CHAIR29th July 2011


9.1.3 Monthly Report to 30 June 2011

File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Date: 22 July 2011

Application: To consider the Financial Reports for 30 June 2011. Background: Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or(c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting;

and (b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the

annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]


[35. Repealed in Gazette 31 Mar 2005 p. 1050.] Comment: A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Statement of Financial Activity • Significant Accounting Policies • Graphical Representation • Net Current Funding Position • Cash and Investments • Major Variances • Budget Amendments • Receivables • Grants and Contributions • Cash Backed Reserves • Capital Disposals and Acquisitions • Trust Please Note: This Financial Report is at 30th June 2010 Current. Adjustments for End of Financial Year are still to be made.

Consultation: Jim Dillon - Midwest Accounting Service Statutory Environment: Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications: Nil Financial Implications: Nil Strategic Implications: Nil Voting Requirements: Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Will Scott Seconded: Cr Jensen That the financial report for the period ending 30 June 2011 be received. Resolution 2011-07-04 CARRIED 7/0


Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 30th June 2011

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

Please Note: This Financial Report is at 30 th June 2010 Current. Adjustments for End of Financial Year are still to be made.


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(a)-(b)Var. %

(a)-(b)/(a)Note 4 3 3

Operating Revenues $ $ $ $ %Grants, Subsidies and Contributions 8 2,939,423 2,939,423 2,149,778 789,645 26.9% Profit on Asset Disposal 10 51,533 51,533 67,715 (16,182) (31.4%)Fees and Charges 568,351 568,351 875,662 (307,311) (54.1%)Service Charges 0 0 0 0Interest Earnings 124,729 124,729 114,825 9,904 7.9% Other Revenue 96,114 96,114 131,030 (34,916) (36.3%)

Total (Excluding Rates) 3,780,150 3,780,150 3,339,010 441,140Operating ExpenseEmployee Costs (1,511,038) (1,511,038) (1,623,877) 112,839 (7.5%)Materials and Contracts (1,209,535) (1,209,535) (1,141,969) (67,566) 5.6% Utilities Charges (141,364) (141,364) (190,366) 49,002 (34.7%)Depreciation (Non-Current Assets) (1,745,090) (1,745,090) (1,339,191) (405,899) 23.3% Interest Expenses (24,818) (24,818) (15,360) (9,458) 38.1% Insurance Expenses (125,123) (125,123) (77,808) (47,315) 37.8% Loss on Asset Disposal 10 (27,123) (27,123) (9,751) (17,372) 64.0% Other Expenditure (48,040) (48,040) (101,465) 53,425 (111.2%)

Total (4,832,131) (4,832,131) (4,499,787) (332,344)Funding Balance AdjustmentAdd Back Depreciation 1,745,090 1,745,090 1,339,191 405,899 23.3% Adjust (Profit)/Loss on Asset Disposal 10 (24,410) (24,410) (57,964) 33,554 (137.5%)Adjust Provisions and Accruals 0 0 0 0Adjust Write-off of Previously Raised (150,000) (150,000) 0 (150,000) 100.0% Adjust Amounts C/F from Previous Year 155,000 155,000 0 155,000 100.0%

Net Operating (Ex. Rates) 673,699 673,699 120,450 703,249Capital RevenuesGrants, Subsidies and Contributions 8 356,889 356,889 570,593 (213,704) (59.9%)Proceeds from Disposal of Assets 10 219,500 219,500 191,000 28,500 13.0% Proceeds from New Debentures 300,000 300,000 300,000 0 0.0%

Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,044,195 1,044,195 1,052,490 (8,295) (0.8%)

Total 1,920,584 1,920,584 2,114,083 (193,499)Capital ExpensesLand Held for Resale 0 0 0Land and Buildings 10 (2,006,104) (2,006,104) (1,380,304) (625,800) 31.2% Plant and Equipment 10 (656,000) (656,000) (542,464) (113,536) 17.3% Furniture and Equipment 10 (48,764) (48,764) (27,558) (21,206) 43.5% Infrastructure Assets - Roads 10 (573,751) (573,751) (359,664) (214,087) 37.3% Infrastructure Assets - Other 10 (270,642) (270,642) (98,674) (171,968) 63.5% Purchase of Investments 0 0 0 0Repayment of Debentures (28,936) (28,936) (6,139) (22,797) 78.8% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (574,759) (574,759) (735,151) 160,392 (27.9%)Total (4,158,956) (4,158,956) (3,149,954) (1,009,002)Net Capital (2,238,372) (2,238,372) (1,035,871) (1,202,501)

Total Net Operating + Capital (1,564,673) (1,564,673) (915,421) (499,252)

Rate Revenue 1,082,245 1,082,245 963,446 118,799 11.0% Opening Funding Surplus(Deficit) 723,496 723,496 664,177 59,319 8.2%

Closing Funding Surplus(Deficit) 3 241,068 241,068 712,202 (321,134)

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30th June 2011 (Nature or Type)


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(a)-(b)Var. %

(a)-(b)/(a)Note 4 3 3

Operating Revenues $ $ $ $ %Governance 2,250 2,250 42,139 (39,889) (1772.84%)General Purpose Funding 1,804,267 1,804,267 1,715,190 89,077 4.94% Law, Order and Public Safety 25,950 25,950 6,896 19,054 73.43% Health 1,532 1,532 1,220 312 20.37% Education and Welfare 463,131 463,131 5,291 457,840 98.86% Housing 29,580 29,580 11,305 18,275 61.78% Community Amenities 88,500 88,500 89,844 (1,344) (1.52%)Recreation and Culture 500,900 500,900 374,270 126,630 25.28% Transport 801,802 801,802 922,215 (120,413) (15.02%)Economic Services 177,382 177,382 257,409 (80,027) (45.12%)Other Property and Services 190,212 190,212 483,826 (293,614) (154.36%)

Total (Excluding Rates) 4,085,506 4,085,506 3,909,605 175,901Operating ExpenseGovernance (330,956) (330,956) (291,739) (39,217) 11.85% General Purpose Funding (265,842) (265,842) (113,379) (152,463) 57.35% Law, Order and Public Safety (69,289) (69,289) (58,737) (10,552) 15.23% Health (38,328) (38,328) (35,518) (2,810) 7.33% Education and Welfare (55,947) (55,947) (31,625) (24,322) 43.47% Housing (60,321) (60,321) (42,728) (17,593) 29.17% Community Amenities (296,136) (296,136) (303,679) 7,543 (2.55%)Recreation and Culture (870,963) (870,963) (841,293) (29,670) 3.41% Transport (2,093,522) (2,093,522) (1,486,048) (607,474) 29.02% Economic Services (651,154) (651,154) (671,965) 20,811 (3.20%)Other Property and Services (198,140) (198,140) (623,078) 424,938 (214.46%)

Total (4,930,598) (4,930,598) (4,499,789) (430,809)Funding Balance AdjustmentAdd back Depreciation 1,745,090 1,745,090 1,339,191 405,899 23.26% Adjust (Profit)/Loss on Asset Disposal 10 (24,410) (24,410) (57,964) 33,554 (137.46%)Adjust Provisions and Accruals 0 0 0 0Adjust Amounts C/F from Previous Year 155,000 155,000 0 155,000 100.00%

Net Operating (Ex. Rates) 1,030,588 1,030,588 691,043 184,545Capital RevenuesProceeds from Disposal of Assets 10 219,500 219,500 191,000 28,500 12.98% Proceeds from New Debentures 300,000 300,000 300,000 0 0.00% Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,044,195 1,044,195 1,052,490 (8,295) (0.79%)

Total 1,563,695 1,563,695 1,543,490 20,205Capital ExpensesLand Held for Resale 0 0 0 0Land and Buildings 10 (2,006,104) (2,006,104) (1,380,304) (625,800) 31.19% Plant and Equipment 10 (656,000) (656,000) (542,464) (113,536) 17.31% Furniture and Equipment 10 (48,764) (48,764) (27,558) (21,206) 43.49% Infrastructure Assets - Roads 10 (573,751) (573,751) (359,664) (214,087) 37.31% Infrastructure Assets - Other 10 (270,642) (270,642) (98,674) (171,968) 63.54% Purchase of Investments 0 0 0 0Repayment of Debentures (28,936) (28,936) (6,139) (22,797) 78.78% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (574,759) (574,759) (735,151) 160,392 (27.91%)Total (4,158,956) (4,158,956) (3,149,954) (1,009,002)Net Capital (2,595,261) (2,595,261) (1,606,464) (988,797)

Total Net Operating + Capital (1,564,673) (1,564,673) (915,421) (804,252)

Rate Revenue 1,082,245 1,082,245 963,446 118,799 10.98% Opening Funding Surplus(Deficit) 723,496 723,496 664,177 59,319 8.20%

Closing Funding Surplus(Deficit) 3 241,068 241,068 712,202 (626,134)

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30th June 2011 (Statutory Reporting Program)


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in thisstatement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 11.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance foruncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

Shire of Mount MagnetNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedcosts of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 2%Furniture and Equipment 10-25%Plant and Equipment 15-25%Motor Vehicles 25%

Roads - Aggregate 25 yearsRoads - Unsealed - Gravel 35 yearsDrains and Sewers 75 yearsAirfield - Runways 12 years





(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.





(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies these are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.





(q) Nature or Type Classifications (Continued)

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

GOVERNANCEThis includes those income and expenses relating to Councillors, and Council's Governance role, and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDINGThis includes income relating to Rating; the Untied Financial Assistance Grants; and Interest onInvestments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETYIncludes items of Bushfire prevention actions; Ranger services & Animal control; & SES items; as well as supervision, related costs, & enforcement of Local Laws.

HEALTHInvolves food inspection, control and licensing of food outlets, food hygiene and promotion,Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFAREThe program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSINGThis mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIESThis includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;Public Toilets; & Cemeteries.

RECREATION AND CULTUREPublic Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORTMaintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets; verge & trees maintenance; large plant & machine replacements.

Airport operations are also involved, but shown separately as an important Council service

ECONOMIC SERVICESTourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICESPrivate works; Administration; Public works overheads, Plant operating costs, & various other UnclassifiedServices. This section also includes Administration costs in gross terms, which have then been reallocatedto the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 30th June 2011


24 Shire of Mount Magnet Minutes for Ordinary Council Meeting held 29 July 2011

Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution MaturityRate $ $ $ $ Amount $ Date

(a) Cash Deposits35416107 4.65% 348,558 348,558 CBA CallCheque 0.00% 619,114 21,522 640,636 CBA

(b) Term DepositsTD 36129101B 5.51% 1,136,378 1,136,378 CBA 29/07/2011

(c) InvestmentsNil 0 0 0 0 0Total 348,558 1,755,492 21,522 0 2,125,572

Comments/Notes - Investments




NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCES

Comments/Reason for Variance

Note 5 will be completed upon final figures for 30 June 2011, waiting on Creditorinvoices and adjustments for End of Financial Year to be processed.




Note 6: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description

Council Resolution Classification

No Change -(Non Cash

Items) Adjust.

Increase in Available

Cash

Decrease in Available

Cash

Amended Budget Running Balance

$ $ $ $Budget Adoption Opening Surplus(Deficit) 352,540

1231006 Footpath /Dual Use Path Construction 2010-10-16 Capital Expenses (10,000) 342,5401316501 Contribution to Internet Upgrade to ADSL 2 2010-11-10 Operating Expenses (20,000) 322,5401137001 Museum Shed - Increase due to Tender Costs 2010-11-21 Capital Expenses (21,472) 301,0681432001 Vehicle for CEO 2011-03-11 Capital Expenses (60,000) 241,068

Closing Funding Surplus (Deficit) 0 0 (111,472) 241,068




Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2010-11 Variations Revised Recoup StatusGL Yes Budget Additions Grant Received Not Received

No (Deletions)(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDINGRoyalties for Regions (R4R) Grant Department of Local Govt. Yes 460,000 460,000 460,000LGGC Financial Assistance Grant FAGS Yes 857,832 857,832 1,163,575 (305,743)LGGC Local Road Grant FAGS Yes 343,647 343,647 429,860 (86,213)

LAW, ORDER, PUBLIC SAFETYCCTV - Crime Prevention Grant Yes 15,000 15,000 15,000Safer WA Grant Office of Crime Prevention Yes 1,200 1,200 1,200

EDUCATION AND WELFAREAdhoc Youth Grant Yes 5,000 5,000 3,900 1,100Royalties for Regions Grant Yes 452,631 452,631 452,631

RECREATION AND CULTURESwimming Pool Grant Dep't Treasury & Finance Yes 3,000 3,000 3,000 0Dependant Activities Grant Ramelius Resources Yes 5,000 5,000 546 4,454Play Equipment Upgrade Grant Federal Govt. Yes 30,000 30,000 30,000Foster Park (Tourist Info & BBQ) MWRD Yes 12,000 12,000 12,000Other Grants Yes 12,000 12,000 12,000Museum Grant MWDC Yes 300,000 300,000 270,000 30,0002010 Dry Season Assistance Scheme Dep't Agriculture & Food 0 0 20,000 (20,000)Disabled Access Cinema RLCIP Yes 30,000 30,000 30,000 0

TRANSPORT Direct Grants MRWA Yes 67,606 67,606 67,606 0

Road Project Grants MRWA Yes 95,757 95,757 95,757Swagman Crossover Grant MRWA Yes 30,000 30,000 30,000Street Lighting Subsidy MRWA Yes 4,000 4,000 5,294 (1,294)Mt Farmer Rd, Floodways Grant - 09/10 Carry Over MRWA Yes 23,742 23,742 23,742 0Mt Farmer Rd, Resheet Grant - 09/10 Carry Over MRWA Yes 50,000 50,000 50,000 0RRG Minimum Allocation 2010/2011 MRWA Yes 50,000 50,000 50,000RTR Grant Funding Dep't Trans & Reg Serv. Yes 227,147 227,147 451,084 (223,937)RTR Past Years Carry Over Dep't Trans & Reg Serv. Yes 6,000 6,000 6,000Flood Damage Past Years Unclaimed Grant MRD Yes 168,750 168,750 134,457 34,293Swagman Crossover Contribution Yes 10,000 10,000 10,000Laurie Street Dual Use Footpath Grants Department of Transport 0 0 45,766 (45,766)

ECONOMIC SERVICESTourist Trail Interpretive Signage Grant MWDC Yes 8,000 8,000 7,325 675General Community Events & Projects Grants Various Yes 10,000 10,000 4,773 5,227

OTHER PROPERTY & SERVICESEnergy Credit Scheme Grants ATO Yes 18,000 18,000 9,443 8,557

TOTALS 3,296,312 0 3,296,312 2,720,371 575,941

Comments - Grants and Contributions




Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

CostAccum Depr Proceeds

Profit(Loss) Budget Actual Variance

$ $ $ $ Land $ $ $Vacant Land - Lot 69 Attwood Street 0 0Plant

0 Holden Colorado LX 4x4 Crew Cab - Works Manager 50,000 35,796 (14,204) 169,805 (138,433) 85,000 53,628 Nissan Prime Mover 0 0 0128,880 (45,364) 75,000 (8,516) Isuzu Six Wheeler Tip Truck 195,000 214,182 19,182 56,000 (55,087) 15,000 14,087 Ingersoll Rand Vib Roller SD50 186,000 118,000 (68,000) 58,104 (40,868) 16,000 (1,236) Bobcat S150 Skid Steer Loader 70,000 55,760 (14,240)

412,788 (279,752) 191,000 57,964 Totals 501,000 423,738 (77,262)

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

Property, Plant & Equipment0 0 0 0 Land for Resale 0 0 0

330,000 1,044,195 300,000 1,674,195 Land and Buildings 2,006,104 1,380,304 (625,800) 15,000 0 0 15,000 Plant & Property 656,000 542,464 (113,536)

0 0 0 0 Furniture & Equipment 48,764 27,558 (21,206)

Infrastructure356,889 0 0 356,889 Roadwork's 457,561 255,682 (201,879)

0 0 0 0 Drainage 30,190 12,450 (17,740) 0 0 0 0 Bridges 0 0 00 0 0 0 Footpath & Cycleways 86,000 91,532 5,532

30,000 0 0 30,000 Parks, Gardens & Reserves 152,642 74,777 (77,865) 0 0 0 0 Airports 0 0 00 0 0 0 Sewerage 0 0 0

8,000 0 0 8,000 Other Infrastructure 118,000 23,897 (94,103)

739,889 1,044,195 300,000 2,084,084 Totals 3,555,261 2,408,664 (1,146,597)

Comments - Capital Acquisitions

2408664

Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

0 Shire/Professional Centre Planning 25,000 (25,000) 0 Youth/Community Centre Planning 25,000 (25,000) 0 Housing Improvements - Lot 43 Hepburn Street 7,000 (7,000) 0 Housing Improvements - Lot 151 Hepburn Street 22,500 (22,500) 0 Housing Improvements - Lot 157 Hepburn Street 23,500 6,359 (17,141) 0 Housing Improvements - Lot 226 Watson Street 3,000 (3,000) 0 Housing Improvements - Lot 343 Laurie Street 22,500 (22,500) 0 Housing Improvements - Lot 397 Hepburn Street 6,500 (6,500) 0 Housing Improvements - Lot 452 Dowden Place 69,500 (69,500) 0 Housing Improvements - Lot 453 Jensen Close 11,000 5,084 (5,916) 0 Housing Improvements - Lot 460 Jensen Close 7,500 4,985 (2,515) 0 Upgrade Switchboards at 3 x Pensioner Units 4,500 (4,500) 0 Recreation Centre - Building Improvements 8,500 (8,500) 0 Rural Transaction Centre - Building Improvements 25,000 (25,000)

300,000 1,044,195 300,000 1,644,195 Museum Construction 1,639,604 1,324,173 (315,431) 30,000 30,000 Outdoor Picture Gardens - Cinema Paths 30,000 (30,000)

0 Depot Construction 40,500 37,619 (2,881) 0 Building Improvements - Caravan Park 15,000 1,120 (13,880) 0 Administration Building Repairs 20,000 964 (19,036)

330,000 1,044,195 300,000 1,674,195 Totals 2,006,104 1,380,304 (625,800)

Current Budget

Disposals

Current Budget Replacement

Contributions InformationSummary Acquisitions


ContributionsLand & Buildings

Current Budget This Year


Profit(Loss) of Asset Disposal


Grants Reserves Borrowing Total Budget ActualVariance

(Under)Over$ $ $ $ $ $ $15,000 15,000 CCTV Units 30,000 (30,000)

0 Holden Colorado LX 4x4 Crew Cab - Works Manager 50,000 35,796 (14,204) 0 Six Wheel Tipper 195,000 214,182 19,182 0 Roadwest Dolly - Second Hand 15,000 16,364 1,364 0 Volvo SD100D Single Drum Compactor - Steel Roller 186,000 118,000 (68,000) 0 Rubber Roller - Second Hand 10,000 (10,000) 0 Bobcat S185 Skid Steer Loader 70,000 55,760 (14,240) 0 Semi Water Tanker - Second Hand 40,000 36,364 (3,636) 0 Diesel Bowser 0 2,209 2,209 0 Vehicle for CEO 60,000 57,022 (2,978) 0 Honda Push Lawn Mower 0 1,386 1,386 0 Husqvarra Ride on Mower 0 5,381 5,381

15,000 0 0 15,000 Totals 656,000 542,464 (113,536)


(Under)Over$ $ $ $ $ $ $

0 Lectern 1,300 (1,300) 0 Portable PA System 3,000 (3,000) 0 Records Archive - Insulated 20" Sea Container 11,000 (11,000) 0 Library Checkout Computer 2,250 2,746 496 0 Ice Maker 5,000 3,788 (1,212) 0 3 x TV/DVD Players 1,714 1,560 (154) 0 Single Beds & Mattresses 3,000 342 (2,658) 0 Camera & Accessories 1,500 1,313 (187) 0 4 x Computers (Admin Staff) 9,000 10,085 1,085 0 CEO Office Fit out 10,000 (10,000) 0 Laminator 1,000 (1,000) 0 1 x Computer (Depot) 0 2,541 2,541 0 Printer 0 350 350 0 Laptop & Printer 0 3,418 3,418 0 Fridge 0 1,415 1,415

0 0 0 0 Totals 48,764 27,558 (21,206)


(Under)Over$ $ $ $ $ $ $

123,742 123,742 Mount Farmer Road - Infrastructure 123,743 (123,743) 170,147 170,147 Attwood Street - RTR 167,627 143,435 (24,192) 30,000 30,000 Lockyer Street - RTR 21,120 22,414 1,294 1,500 1,500 Welcome Street - RTR 0 905 905 1,500 1,500 Iowna - Meeline Access Road - RTR 0 446 446

0 Laurie Street - RTR 676 676 30,000 30,000 Dowden Place - RTR 19,200 36,655 17,455

0 Mount Farmer Road 61,871 (61,871) 0 Burnerbinmah Nalbarra Access Rd - Install Grid 24,000 (24,000) 0 Swagman Crossover - Asphalt Seal 40,000 39,200 (800) 0 Rubbish Tip Road Floodway 0 5,081 5,081 0 Naughton Street Floodway 0 6,170 6,170 0 Yoweragabbie Access Road 0 700 700

356,889 0 0 356,889 Totals 457,561 255,682 (201,879)


(Under)Over$ $ $ $ $ $ $

0 Kennedy Court - Clean Drains 30,190 12,450 (17,740)

0 0 0 0 Totals 30,190 12,450 (17,740)


(Under)Over$ $ $ $ $ $ $

0 Hepburn Street - Footpath Construction 0 00 Richardson Street - Footpath Construction 0 00 Naughton Floodway - Foothpath Construction 20,000 (20,000) 0 Laurie Street - Footpath Construction 66,000 91,532 25,532

0 0 0 0 Totals 86,000 91,532 5,532

This Year


Current Budget

ContributionsRoads

ContributionsFootpaths & Cycleways

ContributionsDrainage

ContributionsFurniture & Equipment

Current BudgetThis Year

ContributionsPlant & Equipment





(Under)Over$ $ $ $ $ $ $

0 Federation Park Irrigation 18,842 (18,842) 0 Federation Park BBQ, Table & Gazebo 20,950 13,542 (7,408)

30,000 30,000 Foster Park - Play Equipment 50,000 50,077 77 0 Install Lighting - Recreation Centre Car Park & Path 10,000 11,159 1,159 0 Upgrade 3 x Oval Light Control Box 4,000 (4,000) 0 Resurface 2 x Basketball Courts & Rings 48,850 (48,850)

30,000 0 0 30,000 Totals 152,642 74,777 (77,865)


(Under)Over$ $ $ $ $ $ $

0 New Rubbish Tip Pit 5,000 5,600 600 0 Security Fence to Effluent Site 14,500 (14,500) 0 Cemetery Irrigation 6,500 (6,500) 0 Swimming Pool Works - Carried Forward 20,000 (20,000) 0 Oval Bore 10,000 (10,000) 0 Museum Parking off Great Northern Highway 32,000 18,297 (13,703)

8,000 8,000 Tourist Trail Upgrade - Signage 30,000 (30,000)

8,000 0 0 8,000 Totals 118,000 23,897 (94,103)

ContributionsOther Infrastructure


ContributionsParks, Gardens & Reserves



Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

Description 1-Jul-10 Received Paid 30-Jun-11$ $ $ $

History Books 8,967 0 0 8,967Future Directions Committee 390 0 0 390Mt Magnet Chamber of Commerce 924 0 0 924Tennis Club 185 0 0 185Safer WA Committee 549 0 0 549Shire Practice 8,542 0 0 8,542Other Deposits 1,877 0 88 1,965

21,434 0 88 21,522




9.2 MANAGEMENT AND POLICY

9.2.1 Lease Document – Education Department File: CO - SPAC Officer: Murray Brown – Acting Chief Executive Amended By: Nil Disclosure of Interest: Nil Date: 5th July 2011 Application: To Endorse an Agreement with the Department of Education relating to joint use and maintenance of the Oval and Meeting Room. Background: For quite some years Council has had an arrangement with the Department of Education relating to the joint use of the oval and meeting room. They contribute to portion of these costs as set out hereunder. The Department of Education meet half of most of the costs relating to the maintenance of this facility; Mowing 50/50 Weed Spraying 50/50 General Restoration* 50/50 Minor Works* 50/50 Water 50/50 Electricity for Lighting 100% Council Electricity for Pump 50/50 Maintenance/Replacement of Bore* 50/50 Maintenance of pump* 50/50 Maintenance of lighting 100% Council Installation of Lighting 100% Council *Excludes major works. Comment: Attached is a draft formal agreement relating to this matter. The preparation of this agreement commenced in September 2010, and is now ready for approval by Council. This agreement is very similar to an agreement between the Department of Education and the Shire of Laverton, which also has its grassed oval adjoining the school. The term of the Agreement is to commence on 1st January 2011 and is for five years with a five year extension. Consultation: Jane Dunstan of Department of Education.


Statutory Environment: Local Government Act Section 3.54 Policy Implications: Complies with Council’s existing arrangements for this facility. Financial Implications:

Nil Strategic Implications:

Formalises use of community facilities. Voting Requirements: Simple Majority

OFFICER RECOMMENDATION Moved: Cr W Scott Seconded: Cr Jensen That Council agree to enter into this formal agreement relating to the use and maintenance of the Oval and facilities. Resolution 2011-07-05 CARRIED 7/0


THIS AGREEMENT is made the day of 2011

BETWEEN:

MINISTER FOR EDUCATION a body corporate pursuant to the provisions of the School Education Act 1999 of 151 Royal Street, East Perth in the State of Western Australia (the Minister)

AND

SHIRE OF MOUNT MAGNET a local government and body corporate under the Local Government Act 1995 of corner Hepburn and Naughton Streets Mount Magnet in the said State (the Local Government).

RECITALS A. The Facilities are situated on the Land.

B. The Local Government has care, control and management of the Land.

C. The Local Government has agreed to grant to the Minister a licence to use the Facilities and the Meeting Room on the terms and conditions contained in this Agreement.

OPERATIVE PART IT IS HEREBY AGREED:

Definitions and Interpretation

1.1 In this Agreement unless the contrary intention appears:

Authority means any entity, person or group of persons empowered by Statute or otherwise to perform and carry out public regulatory administrative or executive functions of Commonwealth State or local government.

Business Day means any day other than a Saturday, Sunday or public holiday in the State.

Commencement Date means the date specified in item 5 of the Schedule.

Department means the Department of Education.

Facilities means the facilities specified in item 2 of the Schedule.

Further Term means the further term specified in item 6 of the Schedule.

GST has the same meaning and usage as that contained in A New Tax System (Goods and Services Tax) Act 1999.

GST Act means A New Tax System (Goods and Services Tax) Act 1999.

Input Tax Credit has the meaning given in section 195-1 of the GST Act. Land means the land specified in item 1 of the Schedule.

Licence means the licence referred to in Clause 2.

Local Government's Authorised Times of Use means the times of use of the Facilities by the Local Government specified in item 7(b) of the Schedule.

Local Government's Visitors means all officers, employees, agents, contractors, licensees, invitees or representatives of the Local Government.


Loss means loss, damage, liability, lawsuit, action, writ, proceeding, cost or expense.

Meeting Room means the meeting room contained in the recreation centre constructed on the Land and being delineated, circled and marked Meeting Room on the plan annexed hereto.

Major Works means any maintenance, repair activity, improvement or upgrade to be carried out on the Facilities which costs more than $25,000.00.

Minister's Authorised Times of Use means the times of use of the Facilities by the Minister specified in item 7(a) of the Schedule.

Operating Costs means those costs of operating and maintaining the Facilities set out in item 9 of the Schedule which the Parties have agreed to share in accordance with clause 23.

Party depending on the context means the Local Government or the Minister and

Parties means both of them.

Primary Payment means any payment by the Minister to the Local Government under this Agreement.

Principal means the principal or acting principal of the School.

Schedule means the schedule annexed to this Agreement.

School means the School specified in item 3 of the Schedule.

School days means all days on which students are required to attend the School for instruction in accordance with the provisions of the School Education Act 1999.

State means the State of Western Australia and any government department, agency and instrumentality thereof.

Statute includes all Statutes (State and Federal) for the time being enacted or modifying any Statutes and all regulations, bylaws and other statutory orders and instruments made under any Statute.

Taxable Supply has the meaning given in section 195-1 of the GST Act.

Tax Invoice has the meaning given in section 195-1 of the GST Act and in the A New Tax System (Goods and Services Tax) Regulations 1999.

Term means the term specified in item 4 of the Schedule and where the context so permits includes any extended or renewed term.

1.2 In this Agreement unless a contrary intention appears:

(a) references to a person include that person's legal personal representatives, assigns and successors;

(b) an obligation on the part of two or more parties shall bind them jointly

and severally and a right in favour of two or more parties shall be enforceable by them jointly and severally;

(c) references to this Agreement include its schedules and annexures;


(d) references to a person which has ceased to exist or has been

reconstituted, amalgamated, reconstituted or merged or the functions of which have become exercisable by any other person or body in its place, shall be taken to refer to the person or body established or constituted in its place or by which its functions have become exercisable;

(e) words importing any gender include the other genders; (f) headings shall be ignored in the construction of this Agreement; (g) reference to any thing is a reference to the whole or any part of it and

a reference to a group of things or persons is a reference to any one or more of them;

(h) where time is to be calculated from a day or event, such day or the day

of such event shall be excluded; (i) words importing the singular include the plural and vice versa; (j) references to writing include any mode of representing or reproducing

words in tangible and permanently visible form, and includes telex and facsimile transmission;

(k) references to persons include corporations and vice versa; (l) references to time are to local time in Perth, Western Australia; (m) references to this Agreement or any other document include the

document as varied, extended, renewed or replaced, and notwithstanding any change in the identity of the parties thereto;

(n) references to a statute whether by name or otherwise includes the

amendments to the statute for the time being in force and also any statute passed in substitution for it or in lieu of it and all subsidiary or subordinate legislation for the time being in force under it;

(o) if a word or phrase is defined, cognate words and phrases have

corresponding definitions; (p) reference to a clause means a clause of this Agreement;

(q) all the provisions in the Schedule are incorporated in and form part of

this Agreement. (r) no rules of construction apply to disadvantage a Party on the basis of

that Party being responsible for the preparation of this Agreement or any part of it;


(s) reference to $ or Dollars is a reference to Australian dollars;

(t) reference to the Minister using the Facilities means and includes use of the Facilities by the Minister or any of its employees agents contractors licensees invitees or students of the School.

Grant of Licence 2.1 The Local Government grants to the Minister a licence:

(a) for exclusive use of the Facilities, for School sporting and recreational use, during the Minister's Authorised Times of Use; and

(b) to use the Meeting Room free of charge, for the Term or until such time as the Minister divests itself or is divested of its rights over or in the School (whichever occurs sooner). The rights contained in this Agreement rest in contract only and nothing expressed or implied in this Agreement shall confer a right of exclusive occupation of the Facilities or the Meeting Room to the Minister and the Local Government may at any time and at all times and from time to time exercise all of its rights in respect of the Facilities and the Meeting Room except where such rights shall: (a) prevent the operation of the Licence and rights with respect to the

Facilities and the Meeting Room granted pursuant to this Agreement; and

(b) be inconsistent with the express provisions of this Agreement.

2.2 If the Local Government wishes to use the Facilities during the Minister's Authorised Times of Use it must obtain the prior written consent of the Principal.

2.3 Whenever the Minister wishes to use the Meeting Room it must first book use

of the Meeting Room with the Local Government. The Local Government will accept the Minister’s booking unless the Meeting Room has already been booked by a third party or the Local Government needs to carry out maintenance on the Meeting Room.

Facilities' Maintenance 3.1 The Local Government shall at all times during the Term in all things keep and

maintain -

(a) the Facilities and the Meeting Room well cleansed and drained and in good sanitary condition;

(b) all buildings fences gates and other improvements now or hereafter comprising the Facilities and the Meeting Room in good tenantable repair order and condition; and

(c) all grassed areas on the Facilities so that a uniform coverage of grass is obtained.


3.2 Without limiting clause 3.1, the Local Government shall carry out mowing,

fertilising, weed control and irrigation maintenance and renovations on the Facilities.

3.3 The Local Government will ensure that all its employees, agents, workmen and

contractors contact the Principal prior to carrying out any maintenance to the Facilities during the Minister's Authorised Time of Use;

3.4 The Local Government will not carry out any pest or weed control treatment on

the Facilities during the Minister's Authorised Times of Use (during School days). The Local Government will give the Principal at least a week's written notice of any proposed weed control treatment to be undertaken.

3.5 On expiration of a period of use of the Facilities or the Meeting Room by a

Party or any of that Party's employees agents or invitees (whichever the case may be) that Party shall leave the Facilities or the Meeting Room (as the case may be) in a clean sanitary and tidy condition free from litter waste and rubbish and ready for immediate use by the other Party and other persons duly permitted to use the Facilities or the Meeting Room (as the case may be).

Records and Audited Accounts The Local Government shall keep true, accurate and up-to-date records of its

receipts and expenditure in respect of the Facilities and shall allow the Minister to inspect and/or take copies of those records at any time and from time to time provided that reasonable notice is first given by the Minister on each occasion. The Local Government shall, at intervals of no greater than twelve (12) months during the currency of this Agreement, provide the Minister with properly audited accounts of its receipts and expenditure in respect of the Facilities.

Booking of Facilities The Minister is not responsible for the supervision and management of

bookings for groups using the Facilities outside the Minister's Authorised Times of Use.

Assignment The Minister shall not without the prior written consent of the Local

Government (which consent may be arbitrarily withheld) and the Minister for Lands assign, transfer, encumber or otherwise dispose of the rights, liberties or authorities granted to the Minister under this Agreement.

Waiver 7.1 No right of any Party under this Agreement shall be deemed to be waived

except where such a waiver is in writing signed by or on behalf of that Party.

7.2 A waiver by a Party shall not prejudice the rights of that Party in respect of any subsequent or other breach of the Agreement by the other Party.

7.3 A failure by a Party to enforce any provision of this Agreement or any forbearance, delay or indulgence granted by a Party to the other shall not be construed as a waiver of the first mentioned Party’s rights under this Agreement.


Variation This Agreement may only be varied by agreement signed in writing by both

Parties.

Option to Renew This Agreement shall be extended for the Further Term (on the same terms and

conditions as this Agreement with the exception of this clause 9) if:

(a) prior to the expiration of the Term this Agreement has not been terminated; and

(b) both Parties desire to extend this Agreement for the Further Term; and

(c) the Minister gives to the Local Government written notice of its desire such notice being received by the Local Government not more than 6 or less than 3 months prior to the expiration of the Term; and

(d) during the Term there had been no breach of any term of this Agreement by the Minister which was not rectified strictly in accordance with a notice of breach being given by the Local Government.

Termination 10.1 Notwithstanding anything expressed or implied in this Agreement to the

contrary, either Party may, by giving 6 months notice in writing to the other Party, terminate this Agreement for any reason whatsoever and upon the expiration of that 6 month period, this Agreement shall terminate but any rights of action or claims which accrued or arose to either Party prior to such termination are hereby preserved.

10.2 If the Minister breaches or fails to comply with any term of this Agreement; and after having been served with a written notice:

(a) specifying the breach or failure; and

(b) requiring that breach or failure to be rectified within a reasonable period specified in the notice (being not less than 14 days),

fails or refuses to so rectify that breach or failure within that period, then the Local Government shall be entitled to terminate this Agreement and such termination shall take effect immediately upon the Minister being served with notice of termination.

Notices 11.1 Notices that may or must be sent under or in connection with this Agreement

shall be in writing, signed by the Party or representative of the Party giving notice, and may be delivered by pre-paid post, by hand or by facsimile transmission to the other Party at the relevant address or facsimile number set out in item 8 of the Schedule.

11.2 Notices shall be deemed to be received:

(a) (in the case of delivery by pre-paid post) two Business Days after deposit in the mail;


(b) immediately upon delivery by hand; or

(c) immediately upon an apparently successful facsimile transmission being noted in document form by the sender’s facsimile transmitter.

School Education Act 1999 remains unaffected

Nothing in this Agreement shall affect or be deemed to affect any right power authority or duty conferred or imposed upon the Minister under the School Education Act 1999.

Not to obstruct or cause nuisance The Minister shall not do or leave undone or allow or suffer to be done or left

undone any act matter or thing whereby a nuisance or anything in the nature of or which may be deemed to be a nuisance by any Authority or within the meaning of any Statute (State or Federal) now or hereafter in force may exist arise or continue upon or in connection with the Facilities, the Meeting Room or any business carried on upon the same during the Minister’s use thereof and shall forthwith abate any such nuisance or alleged nuisance and shall carry out and comply with all the provisions of every such Statute and of every requisition and order of any Authority in reference thereto.

Comply with Statutes The Minister shall and shall ensure that its employees agents contractors

licensees and invitees shall at all times duly and punctually comply with observe and carry out and conform with the provisions of any Statute now or hereafter in force and all requirements and orders of any Authority which effect the Facilities, the Meeting Room or the use thereof by the Minister.

Report Damage etc The Minister shall promptly report any theft of, damage to, deficiency in,

destruction of, or other fault in relation to the Facilities or the Meeting Room to the Local Government upon the happening of the same and do all things and take all steps that are reasonable so as to minimise and mitigate any loss caused or occasioned thereby.

Local Government Responsible The Local Government will be responsible for any Loss incurred or suffered by the Minister or any officer, employee, agent, contractor, licensee, student, invitee or representative of the Minister during the Minister's Authorised Times of Use of the Facilities or the Minister’s use of the Meeting Room as set out in this Agreement to the extent caused or contributed to by the Local Government not carrying out any necessary repairs to or maintenance of the Facilities or the Meeting Room (as the case may be).

Debts If under this Agreement a Party is claiming monies owing as a debt from the

other Party, the claiming Party will provide the other Party with an invoice and true copies of all documentation in support of the debt being claimed.


Signs The Minister shall not affix or cause or permit to be affixed or exhibited anywhere in or on the Facilities or the Meeting Room any poster signboard neon sign or advertisement except as shall be first approved in writing by the Local Government.

Alcohol Except as provided under the provisions of the School Education Act 1999 and

the School Education Regulations 2000 and in accordance with the provisions of the Liquor Control Act 1988 and the Liquor Control Regulations 1989, the Local Government shall not permit the consumption of alcoholic beverages on the Facilities unless it has written authorisation from the Principal or an authorised officer of the Department.

Local Government to Promote Community Awareness The Local Government shall, at its own cost and expense, be responsible for

advertising the Facilities and otherwise promoting community awareness of and interest in the same from time to time.

Insurance 21.1 Each Party must at its own expense during the Term (and the Further Term if

applicable) effect, maintain and keep current the following insurances with its self insurance fund or an insurer authorised by the Australian Prudential Regulation Authority to conduct insurance business in Australia to the reasonable satisfaction of the other party:

(a) public liability insurance in an amount of not less than TEN MILLION

DOLLARS ($10,000,000.00) in respect of any one occurrence, unlimited in the aggregate or such amount as shall be determined at the reasonable discretion of the other Party from time to time to reflect prudent commercial practices;

(b) property insurance covering loss of or damage to any equipment that a

Party provides for use on the Facilities or the Meeting Room for its full replacement value; and

(c) workers compensation insurance in accordance with the provisions of

the Workers' Compensation and Injury Management Act 1981 including cover for common law liability for an amount of not less than FIFTY MILLION DOLLARS ($50,000,000.00) for any one event in respect of that Party's workers.

21.2 As and when requested either Party must give to the other Party sufficient evidence of the existence of the insurances set out in clause 21.1 or provide certificates of currency in respect of those insurances.

Indemnity 22.1 Each Party must indemnify and keep indemnified the other Party (including its

officers, employees, agents, contractors, licensees, invitees or representatives)


from and against all Loss incurred or suffered by or brought against any of those indemnified to the extent that the same was caused or contributed to by any tortious or other unlawful act or omission (including breach of a contractual term, condition or warranty) by the first mentioned Party or any of its officers, employees, agents, contractors, licensees, invitees or representatives.

22.2 In clause 22.1 Loss means loss, damage, liability, lawsuit, action, writ, claim,

demand, proceeding, cost or expense arising from or in connection with: (a) any aspect of this Agreement (including the Licence, the Facilities and

the Meeting Room); or (b) any damage to the Facilities, the Meeting Room or other property of

any person whosoever; or (c) the death of, or injury or illness to, any person whosoever.

22.3 For the purposes of clause 22.1, neither the Local Government nor any of the Local Government's Visitors is, or shall be considered or deemed to be, a licensee or invitee of the Minister.

Costs

23.1 Subject to clause 23.4, the Operating Costs will be shared by the Parties as set out in item 9 of the Schedule.

23.2 The Local Government will pay for all Operating Costs.

23.3 The Minister will reimburse the Local Government for the Minister’s share of the Operating Costs annually in arrears within 28 days after receiving an audited invoice from the Local Government. All invoices to the Minister are to be addressed to:

Asset Planning Branch Department of Education 151 Royal Street EAST PERTH WA 6004

23.4 (a) If any Major Works are required to the Facilities, the Local Government must prior to carrying out those Major Works provide the Minister’s representative, the Department’s Director Facilities Program Delivery, with details in writing of the reasons for and the scope and cost of such Major Works;

(b) The Minister's representative will determine the amount (if any) that

the Minister will agree to contribute to the costs of any Major Works following consultation with the Local Government.

23.5 Each Party shall pay its own legal costs in connection with the negotiation and preparation of this Agreement.


23.6 The Minister shall pay 100% of all costs charges and expenses for which the Local Government shall become liable in consequence of or in connection with any default by the Minister in performing or observing any covenants conditions or stipulations herein contained or implied and on the part of the Minister to be performed or observed except to the extent that the same was caused or contributed to by any tortious or other unlawful act or omission (including breach of a contractual term, condition or warranty) by the Local Government.

GST 24.1 The amount of all Primary Payments specified in this Agreement are exclusive

of GST except where stated otherwise. 24.2 If GST is payable by the Local Government in respect of a Primary Payment or

any part in connection with a Taxable Supply provided under this Agreement:

(a) the Primary Payment is increased by an amount equal to the applicable GST; and

(b) the Minister must pay the amount of the increase in the same manner

and on the same date as the Minister is required to pay the Primary Payment.

24.3 If the Primary Payment consists (wholly or partly) of the recovery by the Local

Government of all or a portion of the Local Government’s costs, the Primary Payment is to be reduced by the amount (or corresponding proportion) of the Input Tax Credits available to the Local Government in respect of these costs and then increased by any applicable GST payable under clause 24.2.

24.4 If a Primary Payment is to be increased to account for GST under clause 24.2

the Local Government must, at least one month before the date on which the increased Primary Payment is to be paid, issue a Tax Invoice to the Minister.

WAPC Approval

If the approval of the Western Australian Planning Commission to this Agreement is required pursuant to section 136 of the Planning and Development Act 2005, then this Agreement is subject to and conditional upon that approval being obtained by the Local Government within 6 months after execution of this Agreement by the Parties.

Dispute Resolution 26.1 If any dispute or difference arises between the Parties in connection with any

aspect of this Agreement, the Parties will refer the matter to the Principal or an officer from the Facilities Program Delivery branch of the Department and a nominated representative of the Local Government for the negotiation who will have authority to settle the dispute on behalf of the Parties.

26.2 If the Principal or an officer from the Facilities Program Delivery branch of the

Department and the nominated representative of the Local Government cannot settle the dispute within 28 days of the matter being referred to them then the


dispute or difference shall be referred to and determined by arbitration under and in accordance with the provisions of the Commercial Arbitration Act 1985 and any party may be represented by a duly qualified legal practitioner or other representative.

Miscellaneous

27.1 Whenever the consent of the Minister is required under this Agreement:

(a) that consent may be given or withheld by the Minister in the Minister’s absolute discretion and may be given subject to such conditions as the Minister may determine;

(b) the Minister is not required to provide a reason or reasons for giving or

refusing its consent; and (c) the Local Government agrees that any failure by it to comply with or

perform a condition imposed under clause 27.1(a) will constitute a breach of a condition by the Local Government under this Agreement.

27.2 The Parties must do everything reasonably necessary, including signing further documents, to give full effect to this Agreement.

27.3 Nothing in this Agreement may be construed to make the Local Government a

partner, agent, employee or joint venturer of the Minister. 27.4 The Local Government must not represent that the Local Government or any of

its personnel are the employees, agents, partners or joint venturers of the Minister.

27.5 The rights, powers and remedies in this Agreement are in addition to, and not exclusive of, the rights, powers and remedies existing at law or in equity.

27.6 This Agreement supersedes all prior negotiations, understandings and agreements between the Parties relating to the matters covered by this Agreement and constitutes the full and complete agreement between the Parties relating to the matters covered by this Agreement.

27.7 The Parties agree that Part IF of the Civil Liability Act 2002 (WA) is excluded

and does not apply to the Parties' liabilities under this Agreement. 27.8 This Agreement is governed by the laws of the State of Western Australia. The

Parties irrevocably submit to the non-exclusive jurisdiction of the courts of Western Australia.


SCHEDULE

Item 1 (Clause 1.1) Land

Lot 486 on Deposited Plan 216040 and being the whole of the land in Certificate of Crown Land Title Volume 3121 Folio 475

Item 2 (Clause 1.1) Facilities

The oval and basketball courts constructed on that portion of the Land as is delineated and cross hatched on the plan annexed hereto

Item 3 (Clause 1.1) School

Mount Magnet District High School Laurie Street Mount Magnet WA 6638

Item 4 (Clause 1.1) Term

5 years commencing on 1 January 2011 and expiring on 31 December 2015

Item 5 (Clause 1.1) Commencement Date

1 January 2011

Item 6 (Clause 1.1) Further Term

5 years commencing on 1 January 2016 and expiring on 31 December 2020

Item 7 (Clause 1.1) Times of Use

(a) The Minister shall be entitled to exclusive use of the Facilities between the hours of 8.15 a.m. and 2.45 p.m. on all School days and/or such other times as are first agreed to by the Parties in writing.

(b) The Local Government shall be entitled to use the Facilities at all times other than the times specified in item 7(a) of the Schedule and/or such other times as are first agreed to by the Parties in writing.

Item 8 (Clause 11.1) Notices

Minister: Facilities Program Delivery Branch, Department of Education 151 Royal Street EAST PERTH WA 6004 FAX: 9264 5300 Local Government: Chief Executive Officer Shire of Mount Magnet P O Box 62 MOUNT MAGNET WA 6638 FAX: 9963 4133


Item 9 (Clause 1.1) Operating Costs Minister Local Government

1. Mowing 50% 50%

2. Weed Spraying 50% 50%

3. General restoration * 50% 50%

4. Minor Works * 50% 50%

5. Water 50% 50%

6. Electricity for lighting 0% 100%

7. Electricity for pump 50% 50%

8. Maintenance and replacement of the bore*

50% 50%

9. Maintenance of pump * 50% 50%

10. Maintenance of lighting 0% 100%

11. Installation of lighting 0% 100%

* Excludes Major Works


EXECUTED by the Parties.

THE COMMON SEAL of the ) SHIRE OF MOUNT MAGNET was ) hereunto affixed in the presence of ) ________________________________________ MAYOR ________________________________________ CHIEF EXECUTIVE OFFICER

SIGNED for and on behalf of the ) MINISTER FOR EDUCATION by ) JOHN WILLIAM LEAF ) ________________________ Deputy Director General of the ) Department of Education, ) ____/______/______ the officer delegated this authority ) pursuant to sections 224 and 225 ) of the School Education Act 1999 (WA) ) in the presence of ) ___________________ Witness signature __________________________________ Witness Full Name (Please print) __________________________________ Witness address (Please print) __________________________________ Witness occupation (Please print) APPROVED FOR THE PURPOSES OF SECTION 18 OF THE LAND ADMINISTRATION ACT 1997. _______________________________ by Order of the Minister for Lands


INDEX 1. Definitions and Interpretation 37 2. Grant of Licence 40 3. Facilities' Maintenance 40 4. Records and Audited Accounts 41 5. Booking of Facilities 41 6. Assignment 41 7. Waiver 41 8. Variation 42 9. Option to Renew 42 10. Termination 42 11. Notices 42 12. School Education Act 1999 remains unaffected 43 13. Not to obstruct or cause nuisance 43 14. Comply with Statutes 43 15. Report Damage etc 43 16. Local Government Responsible 43 17. Debts 43 18. Signs 44 19. Alcohol 44 20. Local Government to Promote Community Awareness 44 21. Insurance 44 22. Indemnity 44 23. Costs 45 24. GST 46 25. WAPC Approval 46 26. Dispute Resolution 46 27. Miscellaneous 47


2011


AND

MINISTER FOR EDUCATION

LICENCE AGREEMENT FOR THE SHARED USE OF FACILITIES FOR SPORTING AND RECREATIONAL PURPOSES

MOUNT MAGNET DISTRICT HIGH SCHOOL

STATE SOLICITOR'S OFFICE COMMERCIAL AND CONVEYANCING

PERTH

TELEPHONE : (08) 9264 1176

SSO : 2414-10 MC1


9.2.2 Dog Control 2012/2015

File: AL-CON 027 Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 5TH July 2011

Application: To consider proposed charges for dog control by Canine Control (Peter Smith) for the period 2012/2015. The applicant is also seeking an extension to his existing contract which expires on 30th June 2012.

Background: Peter Smith has been carrying out dog control and ranger duties in Mt Magnet for a period in excess of six years now. Peter also carries out similar duties for a number of other Shires in this and adjoining regions. He has been effective in reducing the number of dog complaints Council receive.

Comment: Peter advises that at present he attends Yalgoo, Cue and Meekatharra once every three weeks. I would envisage attending Mt Magnet upon leaving Yalgoo and therefore charging travel costs and mileage split between the four Shires. The cost to Mt Magnet would be $1,650.00 plus GST per visit. This working time would be broken over two days. Accommodation is provided at Outback Gold by Council. This charge is about 10% more than current charges. Peter has discussed with me extending his contract for another three years from June 2012. I think this matter should be deferred for consideration until January 2012, and any extension of contract should include a clause that “no sale or transfer of this contract will be granted.”

Consultation: Peter Smith Statutory Environment: Local Government Act and Dog Act.

Policy Implications: Nil Financial Implications:

Costs included in Council Budget Strategic Implications:

This arrangement is effective due to other Shires in this region receiving a similar service.

Voting Requirements: Simple Majority


OFFICER RECOMMENDATION

Moved: Cr Brand Seconded: Cr Jones That Council agree to the charges proposed by Peter Smith (Canine Control) and grant a contract extension from 1 July 2012 for three years. (Any contract extension is not transferable) Resolution 2011-07-06 CARRIED 7/0


9.2.3 Partial Road Closure; Criddle Street, Mount Magnet

File: Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 14th July 2011

Application: Mr Geoffrey Schafer owns Lot 475 Criddle Street, Mt Magnet. He has applied to have a portion of the road reserve in front of his property closed to bring the road reserve in line with the adjacent lots. He then intends to apply for freehold title for the enlarged lot 475.

Background: Mr Schafer has owned Lot 475 for a number of years. The lot has two old former railway houses located on it. Comment: There appears to be no reason why his request should not be granted. This will require advertising and Council considering any comments before any closure can take place. Consultation: Mr Bill Atyeo

Statutory Environment: Local Government Act Section 3.50

Policy Implications: Nil Financial Implications:

Costs of advertising. Strategic Implications:

This closure will clarify the road reserve area.


OFFICER RECOMMENDATION That Council advertise its intention to close portion of Criddle Street, adjoining Lot 475. Moved: Cr Jensen Seconded: Cr Williams That Council let this motion lay on the table until further information is sought and this be put forward at the August Meeting of Council.

Cr Jensen voted against the motion.



9.2.4 Notice of Motion – Cue Parliament

File: CR - CUE Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 9th July 2011

Application: To consider the Notice of Motion submitted by Cr W Scott relating to the erection of various “Information Signs” associated with various State and Federal Government funded programs. This matter be raised at the next meeting of the Murchison Country Zone of WALGA> Background: Many local projects are part funded by various State and Federal Government Departments and Programs. Most now require the erection of signs acknowledging their financial involvement. Comment: After some time these signs become unsightly, are subject to vandalism and tend to “date”. The cost of these signs is met from the grant proceeds, however all grant funding received is only portion of our taxes being returned to us! Consultation: Nil Statutory Environment: Various Government policies and conditions of funding.

Policy Implications: Nil

Financial Implications:


Nil



Moved: Cr W Scott Seconded: Cr Brand That all information signs associated with State and Federal Government funded programs be removed at the end of that elected term of Government. This matter be referred to next meeting of the Murchison Country Zone of WALGA. Resolution 2011-07-08 CARRIED 7/0


9.2.5 Change of Hall Hire Conditions

Applicant: Mount Magnet Police File: CP-ANZ Officer: Murray Brown – Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 27 June 2011

Summary: Change in the Terms and Conditions of the Hall Hire Form. Attachments: Email from Mount Magnet Police. Hall Hire Forms. Comment: The local Police have requested changes to conditions of Council Hall for events where liquor is served or held to include two new clauses. Where alcohol is to be consumed you are responsible to ensure adequate control measures are in place at entry and exit points to ensure there are no breach’s of the Liquor Control Act and ensure the safety of all attendees. Consultation: Murray Brown. Statutory Environment: Liquor Control Act. Policy Implications: Nil. Financial Implications: Nil. Strategic Implications: Nil. Voting Requirements: Simple Majority.


Moved: Cr Williams Seconded: Cr G Scott That Council agree to include the recommended changes on the Hall Hire conditions of hire form. Resolution 2011-07-09 CARRIED 7/0


9.2.6 Health Services – Mount Magnet

File: HE-MED Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 12th July 2011

Application: To consider a motion to be included in the next Agenda of the Murchison Country Zone of WALGA. Background: From when I arrived in Mt Magnet in 2005, me like most other residents have noted the continual downgrading of health/medical services in the town. We no longer have a resident doctor, a number of nurses, administration staff or HACC services. The local mines used the health centre for Pre employment medicals, drug/alcohol screening, workers compensation claims and other health needs. The mines are coming back, but not our health services. Comment: Currently we have one nurse who besides normal duties is required to attend to all after hours medical call outs! After hours callouts can be dangerous, tiring and very stressful, and without backup support, the turnover of nursing staff will always be high in these areas. The official opening of GRAMS will not replace all the health services we need and I believe are entitled to. We have been told that the nurse who will work for GRAMS and live in Mt Magnet has agreed to do some after hours callout work. What happens when that nurse leaves, they may be replaced by another nurse who is not willing to accept callouts. No longer do we normally have our outside staff working alone for most of our work, the Police no longer have Police Stations where only one officer is based.

Consultation: Nil

Statutory Environment: Local Government Act – General Functions Policy Implications: Nil Financial Implications:


Better health Services for all residents.



OFFICER RECOMMENDATION Moved: Cr Williams Seconded: Cr W Scott

That Council submit an agenda item to the next Murchison Country Zone of WALGA meeting requesting that the State Government adopt a policy that Health Centres in regional and remote locations in Western Australia have a minimum of at least two nurses available at these locations. Resolution 2011-07-10 CARRIED 7/0


9.2.7 Amendment to Forward Capital Works Plan

Applicant: N/A File: GB - RDL Disclosure of Interest: Nil Officer: Murray Brown–Acting Chief Executive Officer Amended By: Nil Date: 20 July 2011

Summary: This items requests Council to formally resolve to amend its Forward Capital Works Plan to include “Construction of new Kiosk/Change rooms including Gym at a budget cost of $452,631 plus $20,000 for design Works, making a project cost of $473,000 in the 2011/12 Council Budget. Attachments: Nil Background: To keep the Forward Capital Works Plan current and in line with Council proposed works, and to ensure that this project qualifies for funding from the Royalties for Regions Program. Comment: I understand that during Council budget considerations of the 2011/12 budget, it was agreed that the construction of a Youth Centre be deferred until a future year and the construction of a new Kiosk/Change rooms (including a gym) at the swimming pool, to be constructed at a total cost of $473,000 be included in the 2011/12 budget. Consultation: Councillors Statutory Environment: Amendment of FCWP: Royalties for Regions Funding cannot be used for projects not included in Council’s Forward Capital Works Plan. Policy Implications: Nil. Financial Implications: Expenditure of $472,631 is included in budget. Royalties for Regions funding of $397,885 is also listed in the current Council budget. Strategic Implications: Major improvements to a popular and well used facility. Voting Requirements: Simple Majority



Moved: Cr Brand Seconded: Cr W Scott That Council amend its Forward Capital Works Plan: To include in 2011/12 Capital Works expenditure “Construction of new Kiosk/Change rooms including Gym at a budget cost of $473,000 including design Costs. To transfer Youth Centre Construction project of $372,369 from 2011/12 to 2012/13. Resolution 2011-07-11 CARRIED 7/0


9.2.8 Notices of Motion

File: AD-AP Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 11th July 2011

Application: To consider various Notices of Motion submitted at Council’s May and June 2011 meetings. Background: The background to these notices of motion is fairly self explanatory.

Comment: The Notices of Motion are listed hereunder: A. “That Road and Town Inspections become a regular part of the Executive Committee’s function.” B. “That all future meetings of the Executive Committee include an item on the agenda for “Future Planning Strategies.” C. “That Main Roads are requested to remove the build up of dirt accumulating on the Great Northern Highway south of the Swagman Roadhouse.” Consultation: Nil Statutory Environment: Various Policy Implications: Nil Financial Implications:


Various



Moved: Cr W Scott Seconded: Cr Williams A. “That Road and Town Inspections become a regular part of the Executive Committee’s function.”



Moved: Cr W Scott Seconded: Cr Williams B. “That all future meetings of the Executive Committee include an item on the agenda for “Future Planning Strategies.” Resolution 2011-07-13 CARRIED 7/0 Moved: Cr Williams Seconded: Cr W Scott C. “That Main Roads be requested to remove the build up of dirt accumulating on the Great Northern Highway south of the Swagman Roadhouse.” Resolution 2011-07-14 CARRIED 7/0


9.3 HEALTH Nil


9.4 WORKS

9.4.1 Tender for Road Works

File: FI- TEND Officer: Murray Brown – Acting Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 14TH JULY 2011

Application: To obtain authorisation from Council for the selection of a tender for road work on the Cue – Paynesville Road. Background: Included in Council’s budget is provision for road works on the Cue- Paynesville Road. Comment: Tenders were called to engage a contractor/contractors carry out gravel road works including re- form and re sheet on the Cue – Paynesville road, tenders close on Friday 29th July 2011.

In order to allow a speedy commencement of work on this project it is recommended that Council authorise the finance committee to proceed with the tender process and accept a tender at their next meeting scheduled for Wednesday 17th August 2011 Consultation: A/CEO Murray Brown

Statutory Environment: Local Government Tender Regulations Local Government Act - Delegations Policy Implications: Nil Financial Implications:

Budget provision 2011/12 Strategic Implications:

Nil

Voting Requirements: Absolute Majority

Moved: Cr W Scott Seconded: Cr Jensen That Standing Orders be suspended at 2.45pm. Acting CEO Mr Murray Brown left the meeting 2.50pm Acting CEO Mr Murray Brown returned to the meeting at 2.52pm Moved: Cr W Scott Seconded: Cr Williams That Standing Orders be resumed at 3.02 CARRIED 7/0



Moved: Cr Jensen Seconded: Cr Jones That Council provide delegated authority for the Finance Committee to accept the tender for road works on the Cue – Paynesville Road. Resolution 2011-07-15 CARRIED 7/0 Cr W Scott requested that a Finance Committee Meeting be held today 29th July 2011 at 4.15pm, notices to be publicly displayed immediately. Moved: Cr W Scott Seconded: Cr Brand Cr W Scott moved that the meeting be adjourned for 10 minutes 3.05pm. Moved: Cr Jones Seconded: Cr Brand Meeting resumed 3.30pm


9.5 TOURISM


MINUTES

TOURISM ADVISORY COMMITTEE MEETING

21st JULY 2011



Minutes for the Tourism Advisory Committee Meeting In Council Chambers, Lot 163 Hepburn St, Mount Magnet

21 July 2011 at 2.00pm

TABLE OF CONTENTS 1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS Error! Bookmark not defined. 2 RECORD OF ATTENDANCE / APOLOGIES ........................ Error! Bookmark not defined. 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICEError! Bookmark not defined. 4 PUBLIC QUESTION TIME ..................................................... Error! Bookmark not defined. 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGError! Bookmark not defined.

5.1 Minutes of the Tourism Advisory Committee held 16 June 2011 . Error! Bookmark not defined.

6 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSIONError! Bookmark not defined. 7 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONSError! Bookmark not defined. 8 AGENDA ITEMS ..................................................................... Error! Bookmark not defined.

8.1 Direction for Tourism Advisory Committee ....................... Error! Bookmark not defined. INFORMATION REPORTS ............................................................. Error! Bookmark not defined. 8 OTHER BUSINESS .............................................................. Error! Bookmark not defined. 9 CONFIDENTIAL BUSINESS .................................................. Error! Bookmark not defined. 10 NEW BUSINESS ...................................................................... Error! Bookmark not defined. 11 NEXT MEETING ...................................................................... Error! Bookmark not defined. 12 CLOSURE OF MEETING ........................................................ Error! Bookmark not defined. 13 CERTIFICATION BY CHAIRMAN ........................................ Error! Bookmark not defined.



Agenda of Tourism Advisory Committee Meeting 21 July 2011

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Chairperson declared the meeting opened at 2.03PM 2 RECORD OF ATTENDANCE / APOLOGIES Cr Karen Williams Ms Veronica Hamilton Ms Tarnya Scott (by conference call) Mr Geoff Schafer Ms Danelle Fauntleroy Ms Monica Watson Mr Murray Brown Ms Lara Jensen APOLOGIES Ms Marilyn Davies Ms Penny Pierce Meeting agreed to allow Ms Tarnya Scott to participate in this meeting by instantaneous communication. 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Minutes of the Tourism Advisory Committee held 16 June 2011 OFFICER RECOMMENDATION Moved: V Hamilton Seconded: Cr Williams That the minutes of the Tourism Advisory Committee held 16 June 2011 as circulated be confirmed as a true and correct record of proceedings. Carried 6 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION


Welcome all to our July meeting of the Tourism Advisory Committee. I would like to take this opportunity to thank Matt Leonard from Wirnda Barna Art Centre for his time and input regarding Tourism in Mount Magnet, as a valued committee person he will be missed, wishing him and Louise all the best in future projects. We all need to consider the importance of Tourism in our town & how to move forward, including local knowledge over many years. With this in mind, today we have an opportunity of moving forward. Having advised Murray, I have invited Lara Jensen to this meeting to discuss photos submitted, and future photos for Shire use. This would then go to Council for consideration and decisions. Other points to discuss for discussion are:- Reading through the 1st Agenda Item, raises concern and should be addressed at this meeting, in regards to the MOU agreement in place. Could we please have Monica attend to clarify her report for acceptance, including current sales at TIC as previously reported. This would be of assistance. With Danelle being a monthly participant, I would welcome her input for proposed events Art Comp. etc, and how our committee may assist as in the past. 7 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil 8 AGENDA ITEMS


8.1 Direction for Tourism Advisory Committee Applicant: Name of Person/Group File: CO-TOUR Disclosure of Interest: Nil Officer: David Burton–Chief Executive Officer Amended By: Nil Date: 10th June 2011 Summary: To consider the future direction of the Tourism Advisory Committee Attachments: Terms of Reference. Background: In December 2008, the Tourism Advisory Committee was considered by Council to enable interested persons or group to assist the Shire in developing Tourism in Mount Magnet. At the time, most of the staff of the Shire were relatively new to the area and had little knowledge of the area to assist in development. Since the inception of TAC, the Shire has played a larger role in tourism development and increased its knowledge with the running of the Tourism Information Centre. Over the last few years, we have also experienced some difficulties with the TAC in retaining members and people being able to give their time freely to assist Council in its endeavours. In March 2011 the Tourism Advisory Committee (TAC) was suspended to allow time to consider a future direction for the Committee and its focus areas. Comment: Due to the limited area knowledge of the Shire staff at the start of the TAC, the advice received from the Committee was invaluable to staff and Council to assist in developing tourism for Mount Magnet. Unfortunately, in the current climate, it is also difficult to expect members of this committee to continue attending a meeting on a regular monthly basis as members have other matters to attend to. This creates a burden on the members to keep up attendances. The other concern is also with what we are putting to the members and requesting direction for. In order to ensure that a meeting takes place, are we putting up items that are required, or is it something that can be dealt with at a staff level rather than going through the full meeting processes? This can have a positive outcome in that items are discussed and considered more, but also a negative outcome in the fact that it may drag out a simple item while it goes through the processes. Keeping this in mind, there are several options which are available to the Committee for future direction and focus. These are:

1. The TAC group remain as it is with regular meeting monthly/bi monthly, etc: or 2. The TAC to remain as a formal Committee with meetings to be held as required; or


3. The TAC to be discontinued as a formal committee and altered to a Tourism/Event Working Group. TAC to remain as is The concern with the TAC to remain as a formal committee of Council is that members are still required to attend formal meetings. This can be changed from monthly to bi-monthly or more, but then it becomes difficult for members to remember when the meetings are to be held. As a formal committee of Council, it must also adhere to the Standing Orders Local Law which may put some members off if they are unaware of meeting protocol and it may also stifle debate. The Chairperson for TAC has always being fairly liberal with the Standing Orders to try and avoid this and allow active participation from the members. The regularity of the meetings is also something that can be difficult. If the meeting is only monthly, then something may have to wait until the next meeting, or a special meeting be called for a specific item. This again, put further attendance requirements on the members. As a formal Committee of Council, members are also required to be accepted by Council and attend meetings as required under the Local Government Act 1995 TAC Meeting frequency to be changed. If the meetings are held bi-monthly or as required, then it becomes more of an issue for members to remember when the meeting is actually to be held. If the meetings are further apart, then it also creates a problem with the timely consideration of items, or a requirement for special meetings is something is urgent. more flexibility with the meetings and meet as required. As an example, a working group for the Festival may meet about 12 months before the event, then 9 months, 6 months, to monthly and weekly Once the event is completed, members only need to attend other meetings if there is something of interest to them. Consultation: Danelle Fauntleroy – Community Development Officer Statutory Environment: Nil Policy Implications: Nil Financial Implications: Nil Strategic Implications: The changing in the meeting structure may appeal to more members and give the Council greater assistance for events and tourism. Voting Requirements: Simple Majority



Moved: Seconded: That the Tourism Advisory Committee be disbanded by Council in favour of a Tourism/Events Working Group for interested persons to assist Council. CARRIED/LOST __/__ The above motion was put to the meeting and was lost. 0-3 Meeting Frequency:

Monthly during tourist season, Bi-monthly during non tourist season.

Committee Members:

Discussion ensued on the need for new committee members (agreed) Mr Geoff Schafer to return to the tourism Advisory Committee

Council indicated that the TAC had been suspended- resubmit former CEO’s proposal and liaise with interested members to be put forward their recommendation to a future Council meeting. (Refer Resolution 2011-03-22 Page 104 Minutes 22 March 2011)


INFORMATION REPORTS

Mount Magnet Tourist Information Centre Monthly Report – 16th June 2011 to 30th June 2011 Tourist numbers are increasing and the wildflower season is looking to be a ‘blooming’ good one. Merchandise sales have doubled for the same period last year, 1st April – 30th June. 571 visitors to the Centre during the above period of 33.5 days, 1465 year to date. Visitors: averaging 17.04 per day “Drawn To Mount Magnet”: Inquiries for the new edition keep coming in. Books are to be delivered this month and will be on sale at the Information Centre by the end of July. Information and layout of the Federation Tourist Park notice board: awaiting the new Perspex and repair of this facility. However we are in the process of preparing information to display on these boards in the interim. Professional Photographs: Lara has presented an assortment of photographs of which 50 are to be chosen. The choices put forward from TIC for Merchandise, Website and Advertising use is as follows: 25, 27, 30, 31, 32, 36, 48, 49, 50, 52, 54, 56, 62, 63, 73, 78, 79, 84, 85, 89, 98, 103, 107, 108, 111, 115, 119, and 120 Merchandise: promotional merchandise for the Information Centre will be ordered using Lara’s photos where possible. Challa Station’s Mill Run Endurance Ride: will be held on the 16th July 2011. The event managers have invited the Information Centre to arrange to have 60 Information bags available on the day, remaining bags will be returned to the TIC. Tourist Brochures: packages have been and will continue to be supplied to accommodation sites and relevant businesses in Mount Magnet. Facet: a report is currently in progress updating The FACET Tourism Framework which contains a list of goals, objectives and actions to be implemented over a three year period and focuses on four areas; Visiting Servicing; Industry Profitability; Community Involvement; Environmental Protection. RV Friendly Town: designated area will be prepared and signage will be erected on arrival. From the Tourism Development and Promotions Officer Monica Watson


Photographs Discussed: When museum opens photos of the facility to be developed: Lara will take further photo’s on relevant suggested scenes. 8 OTHER BUSINESS Nil 9 CONFIDENTIAL BUSINESS Nil 10 NEW BUSINESS Nil 11 NEXT MEETING 2.00pm 18th August 2011 12 CLOSURE OF MEETING 3.03PM 13 CERTIFICATION BY CHAIRMAN


10 CONFIDENTIAL BUSINESS

Nil

11 NEW BUSINESS

Cr Williams stressed that the fence on the corner near the BP was a disgrace to our town for tourists coming to town. Cr Williams asked for Bradden Corlett & Bill Atyeo to head down the end of Watson Street – health issues, rubbish, goats, etc.

Cr Williams asked for the back of the creek tidy up near rocks, grass growing through. Acting CEO Mr Murray Brown left the meeting 4.01pm Acting CEO Mr Murray Brown returned to the meeting 4.02pm

Cr W Scott expressed his concern in regards to the Caravan Park Manager’s Report in regards to the house next door to the caravan park as the tenants are causing a problem. Acting CEO Mr Murray Brown reported the actions that we have carried out so far in regards to contacting the owner by letter and the Ranger taking action in regards to their dogs. Cr Brand expressed his concern in regards to the stacking of motor car bodies on the road to the septic tanks, 100m from the rubbish dump. There is a specified area at the tip for this purpose. Discussion went around the table and it was noted that the person responsible for this dumping should be contacted. Acting CEO Murray Brown informed the Council of the following - MRVC will get the funding of $1.5million Application for funding of Integrated Plans for the Murchison Shires went to the relevant departments. Local Government Election – Candidates - Open 1st September – Close 4pm 8th September Election day 15th October if necessary Airport - Maroomba & Network extra flights – ½ hour gap either side of RPT flights Outstanding works from current meetings – Bradden has a list Scope of works with costing has been prepared by Peter Teakle re Museum Lot 43 – Painting has commenced DCEO has been on LSL – current staff have been working well Museum Shed – Jim McGorman has advised that the crane will be there this weekend if it doesn’t rain and he has a contractor coming to do the roof Cr Williams gave every Council member a letter handed to her from Robert Ford to Council in regards to Works Action Requests.


12 NEXT MEETING The next meeting of Council will be held on Friday 26 August 2011.

13 CLOSURE OF MEETING

Meeting closed at 4.30pm.

14 CERTIFICATION BY CHAIRMAN


15 INFORMATION REPORTS

15.1 CHIEF EXECUTIVE OFFICER REPORT

CHIEF EXECUTIVE OFFICER’S DIARY 20TH June 2011 Commenced work in Mt Magnet 23rd June 2011 Assumed Role as Acting CEO 6.30AM Met and spoke to Outside Staff of my expectations

etc Met and spoke to Office and other staff about my

expectations etc 24th June 2011 Attended Ordinary Council Meeting 27th June 2011 Convened Office staff meeting 29th June 2011 Met with Rob Van Leun Australasian Safari 30th June 2011 Met with Leo Upton POAG Attended EMA Meeting 5th July 2011 Attended Interagency Meeting 6th July 2011 Met with Heritage Architects Phil Mc Alinden and

Rosemary Rozario re Office Building Met with Phil from Caravan Park Met with Paul Southam and Gordon Purvis from FESA 7th July 2011 Attended Special Council Meeting Attended Audit Committee Meeting 21st July 2011 Attended Tourist Advisory Committee meeting 29th July 2011 Ordinary Council Meeting 2nd August 2011 MRVC Meeting 3rd - 6th August 2011 Murray will be in Perth on Zone and private business

matters 17th August 2011 Finance Committee Meeting 26th August 2011 Ordinary Council Meeting


14th September 2011 Executive Committee Meeting 23rd September 2011 Ordinary Council Meeting 19th October 2011 Finance Committee Meeting 24th October 2011 New CEO Geoff Brooks starts Work 27th October 2011 Ordinary Council Meeting 1st November 2011 MRVC Meeting


15.2 FINANCE AND ADMINISTRATION REPORT

15.2.1 Business Unit Report – Airport as at 30 June 2011

Income2009/2010July $3,404August $4,609September $3,387October $4,916November $4,468December $2,425January $2,894February $2,293March $2,628April $2,757May $3,315June $2,599Total $39,6952010/2011July $2,948August $2,750September $3,050October $2,900November $3,631December $3,281January $2,935February $4,434March $6,356April $6,030May $6,342June $7,703Total $52,360

Month Inbound O utbound Income2009/2010July 106 140 $1,789August 87 94 $1,316September 120 108 $1,658October 115 91 $1,498November 132 145 $2,015December 96 101 $1,433January 73 78 $1,098February 53 58 $807March 99 135 $1,702April 84 82 $1,207May 97 93 $1,382June 125 98 $1,622Total 1,187 1,223 $17,5272010/2011July 83 74 $1,142August 92 75 $1,215September 103 86 $1,374October 136 131 $1,942November 141 115 $1,862December 107 125 $1,687January 117 73 $1,382February 151 150 $2,189March 180 177 $2,596April 168 158 $2,371May 168 152 $2,327June 155 159 $2,284Total 1,601 1,475 $22,371

$76,549Current Year - Total YTD - Expenses (cash) $72,164NET $4,385 Surplus

Landings

30 42 32

27 33

387

46

59

32

41 28 26 26 24 32 34 26

488

Current Year - Total YTD - Income

32 37 32 35 38 54 51 58


15.2.2 Business Unit Report – Caravan Park as at 30 June 2011

AccommodationMonth Visitors Site Nights Nights Income

2009/2010July 1,065 463 1,407 $18,715August 903 452 1,287 $18,984September 1,327 657 1,523 $18,647October 640 242 982 $10,198November 237 119 403 $7,737December 231 231 317 $8,404January 163 75 288 $5,174February 152 79 269 $7,876March 203 102 315 $4,748April 489 218 320 $9,475May 676 351 480 $14,187June 965 489 695 $18,204Total 7,051 3,478 8,286 $142,349

AccommodationMonth Visitors Site Nights Nights Income

2010/2011July 1,253 579 760 $22,217August 1,197 550 845 $23,161September 978 469 625 $20,748October 520 262 414 $13,059November 236 126 202 $5,976December 433 183 246 $10,679January 217 99 155 $8,644February 186 97 152 $11,382March 233 114 165 $10,206April 589 287 384 $13,141May 633 318 458 $14,087June 941 465 610 $20,436Total 7,416 3,549 5,016 $173,736

Current Year - Total YTD - Income $173,736

Current Year - Total YTD - Expenses (cash) $210,530

NET (PROFIT)/LOSS -$36,794


15.2.3 Motor Vehicles Operational Data as at 22 July 2011 Light Vehicle Rego Kilometres Utility – Holden Colorado Dual Cab (WM) MA 2 3,900

Utility – Toyota Hilux Dual Cab MA 039 62,086 Utility – Toyota Hilux Tray Back MA 30 74,736 Utility – Toyota Hilux MA 2190 40,000 Utility – Toyota Hilux Tray Top MA 2099 78,467 Utility – Ford Courier 4x2 Single Cab (CP) MA 2134 33,468 Utility – Mazda Bravo Ute MA 2136 77,000 Office - Toyota Prado Wagon 0 MA 68533 Bus – Mitsubishi Rosa Community MA 80 50,260 Utility - Toyota Hilux Dual Cab MA 038 107,000

Office – Toyota Prado Wagon 1DPA 933 8,453 Large Plant Rego Odometer/Hours Final Reading Nissan Tip Truck MA 2132 44,310 Isuzu Truck MA 2185 36,940 Volvo FE Loader (New Loader) MA 029 1,700 Cat 12H Grader MA 2170 41,986 1 DOZ 344 11,582 Other Plant Rego Odometer/Hours

Volvo Roller MA 003 1048 hrs Clarke Bobcat MA 006 174.4 hrs Tennant Road Sweeper MA 2155 668.8 hrs New Holland Tractor 1CZS 671 235.1 hrs


15.3 ENV. HEALTH OFFICER / BUILDING SURVEYOR REPORT

Principal Environmental Health Officer/Building Surveyor’s Report To the Shire of Mount Magnet W.V. Atyeo July 2011 I was in attendance at the Shire from the 11th to the 15th July 2011. BUILDING LICENSES ISSUED: There was Two (2) Building Licenses processed in this time: BL05/11 issued to Newman Building Company, 38 Sublime Glade, Carramar WA 6031 for the construction of Workshop with Accommodation on Lot 488 Criddle Street, Mount Magnet. BL08/11 issued to Watpac Civil and Mining, Unit 5 166 Stirling Highway, Nedlands WA 6009 for the construction of Office/Workshop area, Wash down Bay on the Hill 50 Gold Minesite lease, Mount Magnet. Building License Statistics: The statistics as required by the ABS and WorkSafe, and others were dispatched accordingly within the required framework as laid down by WorkSafe. These are now submitted at the end of each month, whereas they used to be submitted on a quarterly basis. DEMOLITION LICENSES There were Nil (0) Demolition Licenses issued during this period. GENERAL MATTERS Mining Registry Office – Lot 800 Richardson Street As a result of concerns raised by staff, I inspected the Mining Registry Building situated on Lot 800 Richardson Street. The extensive cracking and shifting of the building has made it very unsafe and a risk to the health and well being of staff and the general public. As a result I issued the following letter to: Richard Sellers - Director General - Department of Mines and Petroleum Ivor Roberts - Executive Director - Department of Mines and Petroleum and a copy to Tony Bullen and Ken Cornford, all from the Department of Mines and Petroleum. “I had cause to enter the office of the Mining Registry here in Mount Magnet, and I have noted the unacceptable condition of the ceiling and the gaps that exist around some of the doorways, windows and the toilet annex that was constructed some time ago. This building not only accommodates staff, but is a Class 9b under the BCA as it is a public building with access for the general public. I understand from questioning the staff that a recent assessment of the building was performed by AECOM (Geraldton) and that a report was presented to your Department. I consider the cracking in the ceiling to be extremely dangerous to the health and well being of the staff, and also the general public that enters the building. The ceiling, given the correct conditions, could fall in at any given time, with possible horrific consequences. You have the


responsibility to provide a safe workplace for your staff, and also a safe environment within the building for the general public. I will have no hesitation in issuing a Notice declaring the building Unfit for Human Habitation and Dangerous unless remedial action is immediately undertaken to fix the problems to an acceptable standard. I was informed that scaffolding was to be incorporated to hold the ceiling up until renovations could commence. While this may seem appropriate, I inform you that having such in a workplace where it is not normally present can in itself form a dangerous situation within the office area. The staff has genuine concerns in regard also to the possible presence of asbestos fibres due to the sagging and cracking of the ceiling, and the fact that asbestos is present. It is strongly advised that you carryout air monitoring to gauge the presence of asbestos fibres in order to address these concerns given the movement of material within the building. I ask that you treat the above matters as extremely urgent and take the appropriate action to secure the safety of the building for staff and the general public. I received a phone call from Ivor Roberts the same afternoon informing me that they have now shut the office and will be making other arrangements to fullfill the service needs of the community. I acknowledge the timing of the response and the positive compliance of Ivor and his team. Unfit for Human Habitation Notice – MRAC House I inspected the dwelling located at Lot 307 Attwood Street, owned by MRAC. This property has been under Notice since 2006/2008 and the security of the house has been breached. I spoke with a representative of MRAC and they indicated that they were not interested in the house to fix due to the conditions there and the costs to repair. They would rather that it was demolished. The roof is asbestos as is the external cladding, and following the discussions with MRAC I issued the following Unfit for Human Habitation notice pursuant to the Health Act, requiring demolition if it is not to be repaired. “Health Act 1911 ( as amended) NOTICE TAKE NOTICE that by virtue of the powers conferred under the provisions of the Health Act 1911 (as amended), the Council of the Shire of Mount Magnet, being the Local Authority in and for the health district of Mount Magnet, DECLARES that, pursuant to Section 135, the dwelling described in the FIRST SCHEDULE hereto, of which you are the owner, is Unfit For Human Habitation and shall not be occupied after the 15TH Day of JULY 2011, and that the works detailed in the SECOND SCHEDULE hereto have been satisfactorily completed by the date stated. FURTHER TAKE NOTICE that the dwelling shall not be inhabited or occupied by any person from the date stated above. Any person who permits any person to occupy the above dwelling, or any person who occupies the dwelling, is in breach of the provisions of the said Act. Any breach of this Notice constitutes an offence, and may result in the matter being placed in the hands of Council’s Solicitors for prosecution. FIRST SCHEDULE Premises: Tiber framed, on stumps, asbestos clad (including the roof) Dwelling Location: Lot 307 Attwood Street, Mount Magnet WA 6640


Owner: Murchison Region Aboriginal Corporation PO Box 2072 Geraldton WA 6531 SECOND SCHEDULE You will, on or before the 12th September 2011, secure the dwelling so as to deny access to the building, until such time as the building has been thoroughly cleansed and disinfected, and renovated to the required legislative standards. Until this has been completed, and this Notice lifted by the Shire, the dwelling is not permitted to be occupied by any person. Following the 12th September 2011, if the dwelling is not renovated to the required standard, then the dwelling and all associated buildings and structures will be demolished and all refuse removed to the Mount Magnet tip, where all asbestos materials will be deposited in landfill within the area defined by the Works Manager for the Shire of Mount Magnet. Dated this 15th Day of July 2011. Issued by and under the direction of Council.” The Notice was duly served on the dwelling on the 15th July 2011, and a copy of this Notice was emailed to MRAC who are the owners of the property and buildings. Building Legislation I have attached a document which I have put together to inform Councillors of the new changes to the Building Legislation brought about by the introduction soon of the new Building Act for Western Australia. It may look a lot and very complicated, but it isn’t really. Building Surveyors to registered, with two levels (I am a level 2 Building Surveyor and already accredited) Shire to be a “permit authority” Process two types of license applications: Certified (already certified by qualified Building Surveyor) Non Certified (process as we do now) Collect another fee, as well as the BRB and the BCITF Less fees we charge for Certified Applications. The attached document will explain things a little more. WWTP – Ramelius Camp We have now received notification from the Department of Health (after much discussion with the relevant officer) that the WWTP for Ramelius has been approved. When next in Mount Magnet I will inspect the completed kitchen and register them as food business under the new Food Act. Finally all things have come together on this project and soon the camp will be fully utilised.

W.V.Atyeo (M.E.H.A.A.) Principal Environmental Health Officer Building Surveyor


NEW BUILDING LEGISLATION

In February / March 2011 I reported on a seminar I had attended in Dalwallinu in regard to the New Building Bill being introduced in Western Australia. The State Government is shortly to implement new building legislation in two stages when they have been passed by Parliament:

1. The Building Services Acts from July 2011 and 2. The Building Act from 1 October 2011.

The Shire has received a letter to advise local governments of the major changes that will take place. Shire officers will be able to access training and education on the new legislation offered by the Building Commission to support the implementation.

Building Services Acts These Acts consist of: 1. The Building Services (Registration) Act 2011, 2. The Building Services (Complaint Resolution and Administration) Act 2011 and 3. The Building Services Levy Act 2011. Together these abolish the Builders' and Painters' Registration Boards and the Building

Surveyors Qualifications Committee and replace them with a new Building Services Board. The Building Disputes Tribunal will also be abolished and a new complaints process will be established through the Building Commission with the support of the State Administrative Tribunal. The operations of the Building Commission will be funded by a Building Services Levy, and the statutory office of Building Commissioner will be established.

The main impact of the Building Services Acts on local governments is the formal registration of building surveyors under the Building Services (Registration) Act 2011 and the collection of the Building Services Levy.

Registration of building surveyors is needed to support the new Building Act that is outlined in greater detail below. Registration also confirms the professional status of building surveyors and allows them to work in government or private practice in Western Australia. The Building Commission has been accrediting building surveyors to national or Western Australian standards under a transitional scheme introduced in 2008, and scheduled to end on 30 June 2013. All building surveyors that have been accredited under this scheme when the Building Act comes into operation will be automatically registered under the Building Services (Registration) Act 2011 in the equivalent level to that issued by the Building Surveyors Qualifications Committee.

This will ensure continuity of service by building surveyors employed by local governments. Building surveyors must be registered under the Building Services (Registration) Act 2011 to be able to provide certification work under the Building Act and from I July 2013 only the building surveyors with level I or level 2 accreditation will be able to provide such certification.

The Building Services Levy (Levy) funds the operation of the Building Commission and the costs of the State Administrative Tribunal in dealing with building disputes referred to it by the Building Commissioner. The Levy is broadly similar to the Building and Construction Industry Training Fund levy and will be collected by local governments when issuing building, occupancy, or demolition permits and forwarded to the Building Commission. A levy rate of 0.09% of the value of building work is proposed for building permits, and a fixed rate of $40.50 per permit for occupancy permits and demolition permits.


Collection of the Building Services Levy, along with permit fees and the Construction Training Fund Levy, has been made an integral part of the permit process outlined in more detail below. It is intended that the permit fees retained by local governments as an application fee, will cover the administrative costs of the permit and enforcement functions under the Building Act, including collection of the Levy.

Building Act The Building Act reforms the building approval process and will introduce significant changes for local governments. The major change is to separate the process of certifying compliance with building standards from the administrative process of issuing permits, but there are also significant changes in enforcement provisions, building standards and work affecting other land. The major changes for local governments are discussed below.

The fundamental local government role under the Building Act is that of a permit authority. The permit authority for most building work will be the local government in whose area the relevant building is located. The State of Western Australia is also a permit authority, able to issue permits, for any building anywhere in the state. This is primarily to allow the State to deal with permits for government buildings, which will require building approval in the same way as other buildings, and to deal with private projects of State significance where it is inappropriate for the local government to be responsible for regulating the work.

The Building Act also allows for special permit authorities to cover specified areas or types of building work. This is specifically designed to allow local governments to share or amalgamate building approval functions in order to achieve greater efficiency and provide better service to ratepayers. No special permit authorities will be established before implementation of the Building Act but the Building Commission will be happy to discuss with you the possibilities that special permit authorities offer local governments.

The new model for applications for building, occupancy and demolition permits is that of a "certified application." This separates regulation of the process of certifying compliance with the building standards from the process of issuing the relevant permit. A local government using the certified application process can continue to offer the same service of certification and issuing of permits that it currently offers under the Local Government (Miscellaneous Provisions) Act 1960 if it wishes. However the process of certification is now much more flexible and it can be offered by building surveyors in private practice, and by local governments for buildings located in other local government areas.

It is open to private practitioners and local governments to determine what fee they wish to charge for this process. The opening up to competition of the process of certification will have some challenges for local governments because owners and builders will seek out the best service for their needs. Local governments can choose to compete freely with the private sector and other local governments in providing a commercial building surveying service, or may choose to restrict their activities to only those required of a permit authority.

At the request of local governments during the development of the new building legislation, the Building Act requires local government permit authorities to offer an "uncertified application" process for some classes of buildings. These will be restricted to domestic buildings so that ratepayers have a right to go to the local government for certification and approval services.


It is difficult to predict the exact impact that these changes will have on individual local governments. Employee building surveyors may choose to move to the private sector, limiting the volume of certification work that can be handled by the local government. Owners or builders may choose private sector certification, or may choose to use a single local government for certification services because of the quality of service that it offers.

The Building Commission recommends that you consult your employees and the major owners and builders operating in your local government area to get some idea of what their intentions may be. Similarly, if you wish to compete vigorously with the private sector and other local governments it would be wise to commence marketing your services as soon as possible. Further information on how local governments can carry out commercial operations can be obtained from WALGA or the Department of Local Government.

The enforcement role for local governments has been clarified under the Building Act. Local Government permit authorities are responsible for ensuring that relevant buildings within the local government area obtain the necessary permits before building, occupying or demolishing buildings and then comply with those permits. Occupancy permits that replace the current certificates of classification, offer local governments a powerful tool to ensure that buildings are used in a way that is consistent with planning laws and building standards.

Local governments retain full inspection powers for buildings and can prosecute certain breaches of the Building Act. The Building Act makes it clear that the builder is responsible for complying with the building standards and the building permit. The building surveyor certifying compliance with the building standards can require inspections or testing during construction to be carried out by appropriately qualified people, and regulations may prescribe some inspections for all buildings. The local government is not obliged to carry out these mandatory inspections-it is the duty of the builder to ensure that they are carried out and the inspection certificates are submitted to the permit authority for retention with the building records.

Local governments may offer to carry out inspections for builders or owners, and may set their own fee for doing this work.

The primary building standards in Western Australia will continue to be the Building Code of Australia, now published as part of the National Construction Code. The Building Act will provide powers to apply standards to existing buildings. These powers will be used initially to deal with private swimming pool barriers and hard-wired smoke alarms in rental premises. The Building Commissioner is also able to waive compliance with a building standard for individual buildings when it is in the public interest and health and safety are not compromised. This will provide much needed flexibility in dealing with modifications to existing buildings and encourage innovation in building design and construction.

The Building Act provides specific provisions for work that affects other land. This covers encroachments, protection work, shared walls and fences and adverse effect on neighbouring land. Local governments may now support their ratepayers by requiring minimum standards of finish on walls built along boundaries to preserve neighbour amenity and may prosecute builders who demolish fences or access neighbouring properties without consent.

There are many more features of the new building legislation that you or your officers will need to learn about and apply over the coming months. To help with this, the Building Commission will publish a series of guides to the legislation and will run information and education sessions across


the State and through electronic media. Details of these will be made known to all local governments when available.

COMMENTS:

1. The collection of another levy in addition to those already collected increases our role as

collection agencies for Government (State). 2. The establishment of “special permit authorities” is an issue I have reservations about. At

the moment there are none designated as such, but if they were to be established then these would be like State Government at the moment who just issue permits, then just inform local government that they have issued permits for their buildings. There is little to no communication with local government prior to the issuing of the permits, or consideration in regard to Town Planning issues, etc etc.

The current or proposed system without “special permit authorities” will ensure that local

government can fully assess the applications to ensure that they are compliant with the Codes and the requirements of the relevant planning schemes.

3. Local Governments can offer the certification services to all if they employ a qualified and

registered building surveyor as a business enterprise. Conversely, qualified building surveyors can go into private practice handling all certifications for projects all over the State.

Council will need to discuss all the options open to them in regard to the administration of

building works within their Shire, and to decide on the path they wish to follow, given that they will be the “permit authority” and “enforcement authority” for their Shire under the new legislation.

4. The two types of applications for building works and how local government can handle

them are shown on the following pages. 5. Council will need to apply new charges to the handling of all building and demolition

works. It appears that if the “application” is certified, then we will receive reduced fees for issuing the permit and storing the documents. I have yet to be informed what level of fees we will be permitted to receive for this...

6. There will be a need for further training and education on the administrative

requirements of the new legislation.

By

W.V. ATYEO

7th July 2011


APPLICATION PROCESS UNDER NEW BUILDING ACT

CERTIFIED APPLICATION

Person wanting to build engages a Registered Building Surveyor with plans etc.

Building Surveyor engaged checks for compliance with BCA and other statutes and issues a Certificate of Design Compliance when all documents comply with the BCA

Application is made to the Permit Authority (Local Government) with the documents and the Design Compliance Certificate

Permit Authority checks the certificate and if satisfied then issues the Building License for the building.

Authorised Officer (Building Surveyor) of Local Government conducts relevant inspections, and issues required certificates of construction and occupancy on completion

The Authorised Officer must be a registered Building

Surveyor in order to issue a Design Compliance

Certificate


APPLICATION PROCESS UNDER NEW BUILDING ACT

UNCERTIFIED APPLICATION

Person wanting to build submits plans etc to the Permit Authority (Local Government)

Authorised Officer (Building Surveyor) of Permit Authority checks for compliance with the BCA and other relevant statutes

Permit Authority issues the Building License on the Certification of Design Compliance issued by the Authorised Officer

Authorised Officer (Building Surveyor) of Local Government conducts relevant inspections, and issues required certificates of construction and occupancy on completion

The Authorised Officer must be a

registered Building Surveyor in order to

issue a Design Compliance Certificate


15.4 MANAGER OF WORKS REPORT SHIRE OF MOUNT MAGNET WORKS MANAGER REPORT INFORMATION BULLETIN DATE: 11th July 2011

General Overview of Works

Road Maintenance

• Mount Farmer road project carryover, we have started the Reforming/Shaping at Slk 23.02 – 26.02.

• Rubbish tip access road was graded and section of road required gravel to stop water ponding on road surface.

• Meeline – Narndee road was maintenance graded last month. • Iowna road cattle grid is damaged was removed and replaced.

Downer EDI Contract

• The Contract with Downer EDI requires the men to camp away from home two nights a week. On Mondays they are booked in at Paynes Find and on Thursday they are booked in at Sandstone.

Basketball Courts

• The power to the Basketball Courts Wellington Electrical carried out the inspection and found that the problem was inside the School grounds attached is a report from Bruce wellington.

Airport Training

• On the 27th of June the Works manager and Construction Leading Hand completed the Airport Reporting Officer training.

Small Plant Purchase 2010/11 Budget

I have purchased a Husqvarna ride on mower and a Honda push mower in the sum of $ 7,238.00.

Plant Maintenance & Repairs

• The mosquito fogger has been repaired by Murchison Mechanical, fogging will commence on Monday at 6.00pm and Friday at 6.00pm.


Federation Park

• BBQ at federation Park waiting on Horizon Power to connect power from transfer pole to box meter.

Work Staff

• Shane Burrows was appointed as the Leading Hand Construction Grader Operator and started on Monday 27th June.

OVERVEIW OF ROAD WORKS The corner of Naughton and Laurie Street drains have been rectified so that the water can drain away, Moses contracting is carrying out concrete works once he has finished the earthworks of at the Ramellious camp site. The vacant block on the corner of Priestly and Scott Street is retaining water I suggest that we builded up the area with gravel type material so that the water can flow away. The V drains on Attwood Street some works have been carried out, but with the recent rainfall has delayed the works.

Bradden Corlett WORKS MANAGER SHIRE OF MOUNT MAGNET


15.5 SPORT RECREATION YOUTH OFFICERS REPORT

Holiday Program Attendance to the morning activities have been very disappointing this holidays, however attendance at the Youth Centre every afternoon has been fantastic with approximately 15 kids turning up. I will be looking at restructuring the holiday program for the next break in an attempt to increase attendance.

Football

Football has been on hiatus over the school holidays, however leading up to this break numbers were quite good with an approximate average attendance of 10. Football will be resuming when school goes back.

Fair Game Visit We were lucky enough to have a charity group from Perth come and visit the football and netball kids on Saturday 2nd July. The kids showed great respect and appreciation in receiving free football boots, footballs, netball shoes, and netballs. Fair Game also ran an exercise and basic stretching program with the seniors, and donated 6 yoga mats, and exercise booklets to the seniors group.


15.6 SWIMMING POOL MANAGERS REPORT Nil


15.7 COMMUNITY DEVELOPMENT OFFICERS REPORT

The past month has been a busy one with NAIDOC Day and preparations for the Festival and Art Exhibition as well as the usual monthly activities. Trish has started in a Youth / Community Events Officer role and has been learning what is required for the smaller events and activities as well as assisting with the Festival preparation. The school holidays are always a busy time but with both Trish and Jason working on the school holiday program and keeping things going in the office I have taken the opportunity to take some of my leave during the holidays. Cinema The projector has been fixed and returned and the postponed screening of ‘Alpha and Omega’ and ‘The Kings Speech’ took place on Friday 10 June with 39 for the first movie and 22 for the second movie. A number of parents took children under 3 years to the first movie and allowed them to run amok up the front spilling food and drinks belonging to other cinema goers and generally creating a nuisance. New rules have been put in place and signs made to say that children under 5 must be accompanied by, and sit with, a supervising adult. The next screenings are ‘Gnomeo and Juliet’ and ‘Burlesque’ on Friday 22 of July and ‘Tron’ on 5 August. NAIDOC Celebration The Mount Magnet NAIDOC Celebration to took place on Friday 1 July with the primary and high school students arriving at the oval at 10.30am for a series of NAIDOC inspired sport and art & craft activities. Community members joined in at 12noon for a free lunch of kangaroo sausages, kangaroo tail, and a variety of stews, damper and salads prepared by local ladies. Ashley Walsh welcomed everyone on behalf of the Badimia people and the aboriginal flag was raised along with a dance performance by the year 6/7 girls inspired by the stolen generation. The activities continued in the afternoon with a health display inside the recreation centre and football signings by AFL legend Byron Picket. A mural with contributions by all of the children present was created to be displayed as part of the art exhibition. Several local groups and people assisted with putting the event together - Grams assisted by providing financial assistance for the event and helping to coordinate some of the activities, Simon Taylor from CDEP collected firewood and helped with barbecuing as well as assisting with set up and pack up of the event, Matthew Leonard from Wirnda Barna assisted by supervising the painting of the banner, Ashley Cross and Carole Minnie coordinated the health display and Bidi Bidi set up a stall on the day. The event was very well attended by the local community with everyone having a good time at the event. Mount Magnet Festival & Art Awards The entry forms for the Festival were distributed some months ago and we are in the process of sending out another lot of copies as a reminder in the lead up to the event. Marina Baker who judged the awards last year is now filling in at Wirnda Barna and will no longer be suitable as an ‘impartial’ judge. She is assisting with sourcing a new judge for the awards. The Festival will consist of the opening of the art exhibition and presentation on awards on Friday 2

August followed by displays, market stalls, kids rides, face painting, decorated bike parade, art display and other activities on Friday with an alcohol free evening concert at the Recreation Centre. On Sunday the Art Exhibition will again be open to the public and there will be a breakfast in the Tourist Park. In the next week letters will be going out to community groups next week to confirm their involvement in various aspects of the Festival.


15.8 CARAVAN PARK MANAGERS REPORT July Report The park has been close to full most nights and also a few cabins rented too. For the most part things have been going along smoothly, but we do have some issues. For one the dogs, people, noise, parties, cars and motorbikes next door have been causing a few problems. We have let the Shire know of these problems, and on occasion, the police also. It is a matter that Shire will need to address more fully as we have had some complaints and even tenants leaving because of it all. Our travelling nomads are getting five finger discounts from the park and we are getting quite a few things stolen e.g.: liquid soap, scourers, cloths, tap and hose fittings and anything else they can get for free....paper towel, toilet paper etc. I know there isn’t much that can be done about this, it is just annoying. Other than that ... see you on the flip side! Phil and Cheryl


15.9 RANGERS REPORT

Details to report I attended Mount Magnet on the evening of Tuesday 7 June, Thursday 9, Friday 10 and Monday 13 June 2011. Patrols were conducted of the townsite and surrounding area and license enquiries made. Patrols were conducted of the Granites. No campers were sighted. Six unregistered dogs were handed in for destruction and destroyed with the owner’s consent by way of a signed destruction notice. The pound was checked for security and minor maintenance carried out.


15.10 TOURISM OFFICERS REPORT

Mount Magnet Tourist Information Centre Monthly Report – 16th June 2011 to 30th June 2011 Tourist numbers are increasing and the wildflower season is looking to be a ‘blooming’ good one. Merchandise sales have doubled for the same period last year, 1st April – 30th June. 571 visitors to the Centre during the above period of 33.5 days, 1465 year to date. Visitors: averaging 17.04 per day “Drawn To Mount Magnet”: Inquiries for the new edition keep coming in. Books are to be delivered this month and will be on sale at the Information Centre by the end of July. Information and layout of the Federation Tourist Park notice board: awaiting the new Perspex and repair of this facility. However we are in the process of preparing information to display on these boards in the interim. Professional Photographs: Lara has presented an assortment of photographs of which 50 are to be chosen. The choices put forward from TIC for Merchandise, Website and Advertising use is as follows: 25, 27, 30, 31, 32, 36, 48, 49, 50, 52, 54, 56, 62, 63, 73, 78, 79, 84, 85, 89, 98, 103, 107, 108, 111, 115, 119, and 120 Merchandise: promotional merchandise for the Information Centre will be ordered using Lara’s photos where possible. Challa Station’s Mill Run Endurance Ride: will be held on the 16th July 2011. The event managers have invited the Information Centre to arrange to have 60 Information bags available on the day; remaining bags will be returned to the TIC. Tourist Brochures: packages have been and will continue to be supplied to accommodation sites and relevant businesses in Mount Magnet. Facet: a report is currently in progress updating The FACET Tourism Framework which contains a list of goals, objectives and actions to be implemented over a three year period and focuses on four areas; Visiting Servicing; Industry Profitability; Community Involvement; Environmental Protection. RV Friendly Town: designated area will be prepared and signage will be erected on arrival. From the Tourism Development and Promotions Officer Monica Watson


15.11 YOUTH OFFICERS REPORT

Yalgoo Trip On the 13th and 14th of July we took a group of kids to Yalgoo to participate in the Marcus Pedros workshop as part of the school holiday program. This was a joint project between The Shire of Mount Magnet and Yalgoo Centacare with the Mount Magnet Police providing $2,500 towards Marcus’ fees from the ICC Mount Magnet Youth Initiative funding. We stayed overnight at the Yalgoo Sporting Complex and participated in a barbeque dinner with the Yalgoo community at the local park. Danelle volunteered on the Wednesday to assist with supervision and drive the bus to Yalgoo and Jason joined us on Thursday to help supervise and drive the bus back to Mount Magnet on Thursday The children were very well behaved and joined in dancing and having a go at the dj-ing . Marcus then joined us on the Friday and dj’d at our disco. Disco On the 15th of July we had our disco where we were joined by Yalgoo kids and our guest Dj Marcus Pedros. We had approximately eighty kids turn up to have a dance including the thirty the kids from Yalgoo the children were very well behaved during the disco, however there was an argument between some of the Mount Magnet & Yalgoo boys as the Yalgoo bus was leaving. The next disco will be on the 19th of August Girls Club Holiday Program The girls participated in the holiday program where they had two sessions at Wirnda Barna doing lino carving and printing, and scrapbooking. Unfortunately Matt was not there as he is away but Marina was great stepping in and running the workshops for us. The girls also had a beauty/photo day where they got dressed up and took photos for their scrapbooks; they also did some cooking and jewellery making. The program was held over a period of six days over the two weeks of the holidays. The girls finished off the program with a party which included a lunch and some dancing. Girls Club will run as normal when holidays are over which is every Wednesday 3:00pm – 5:00pm Story Time In conjunction with better beginnings and Bidi Bidi I will be starting up Story Time again at the Library. It will be every second Tuesday at 10:00 to 10:30 starting on the 26thof July Next month I will be assisting Danelle with the preparation of the Festival as well as preparing grant applications and planning for some of the smaller community events coming up such as Seniors Week and Pink Ribbon day.

shire of mount magnet minutes ordinary council …€¦ · eft2039 24/06/2011greenwood party hire...

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