school board meeting packet thursday, july 17, 2014 ......jul 17, 2014 · regular session the...

290 First Street PO Box 100

Gervais, Oregon 97026-0100 Phone: 503.792.3803

FAX: 503.792.3809 www.gervais.k12.or.us

We, with the involvement of our culturally rich community, will provide a creative, enriching and safe environment, which instills a desire to become a life-long learner and a responsible citizen.

Gervais Elementary School Gervais Middle School Gervais High School Samuel Brown Academy

Gervais School District is an equal opportunity educator and employer. El Distrito Escolar de Gervais es una empresa educadora de oportunidad igual.

School Board Meeting Packet

Thursday, July 17, 2014

Regular Session

The Gervais School District #1 Board of Directors will convene in a Regular Session at 5:30 p.m. in the Gervais School District Conference Center.

Persons having questions about, or requests for special needs and accommodations, should contact the Director of Special Services at the Gervais School District Office. Contact should be made at least 48 hours in advance of the event.

290 First Street PO Box 100

Gervais, Oregon 97026-0100 Phone: 503.792.3803

FAX: 503.792.3809 www.gervais.k12.or.us


Gervais Elementary School Gervais Middle School Gervais High School Samuel Brown Academy


REGULAR SESSION The Gervais School District #1 School Board, Gervais, Oregon will convene in a Regular Session in the Gervais School District Conference Center on Thursday, June 17, 2014 at 5:30 p.m. The agenda for the meeting includes, but is not limited to, the following business: Reports: Student Council Report Administrators Reports

• Facilities Update Financial Report Superintendent Report

Discussion Items: Policy First Reading:

DLBA: Advance Salary Payments OSBA Policy Update

GERVAIS SCHOOL DISTRICT

Agenda of July 17, 2014 School Board Meeting Gervais School District Conference Center

ITEM RESPONSIBILITY TIME

1.0 CALL TO ORDER Chairperson 5:30 p.m.

1.1 Pledge of Allegiance

2.0 INTRODUCTIONS & ANNOUNCEMENTS 5:35 p.m. 2.1 Public Forum Sign-Up Chairperson

2.2 Visitor Guest Book Chairperson 2.3 Announcements M. Henry

3.0 APPROVAL OF MINUTES Chairperson 5:40 p.m. 3.1 Regular Session June 19, 2014 4.0 CONSENT ITEMS Chairperson 5:45 p.m.

4.1 New Hire/Temporary/Extra Duty 4.2 Contract Change/Recall/Renewal 4.3 Reduction in Force/Resignation/Termination 4.4 2014-2015 School Board Guidelines 4.5 2014-2015 Food Products and Non-Food Supplies Requirements Award 4.6 Gervais School District Job Descriptions “Day Care Worker”

5.0 REPORTS 5.1 Student Council Report Student Council Representative 5:50 p.m. 5.2 Administrator Reports Administrators 6:00 p.m.

Facilities Update T. Miller 5.3 Financial Report M. Wolfer 6:10 p.m. 5.4 Superintendent Report M. Henry 6:20 p.m.

6.0 BOARD FOCUS

7.0 PUBLIC FORUM Chairperson 6:30 p.m. 7.1 Public Participation in Board Meetings (Gervais School District Policy BDDH-AR) Limited to 45 Minutes

Individual comments limited to 5 minutes. If more time is required, please submit comments or questions in writing. At this time, members of the public are invited to present concerns to the Board. The Chairperson will allow input after board motions are made and seconded. Speakers may offer objective criticism of school operations and programs, but the Board will not hear complaints concerning individual school personnel. The Chairperson will direct complaints to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals.


ITEM RESPONSIBILITY TIME

8.0 ACTION ITEMS Chairperson 6:40 p.m. 9.0 DISCUSSION ITEMS M. Henry 6:50 p.m. 9.1 Policy First Reading DLBA: Advance Salary Payments 9.2 OSBA Policy Update 10.0 FUTURE AGENDA ITEMS

10.1 Consent Items

2014-2015 Substitute Teacher Pay Rate (August 2014) 2014-2015 Driver’s Education Tuition (August 2014) Policy CCA-Organizational Chart (September 2014) Timeline for Textbook Adoption (September 2014) K-12 &ESD Achievement Compact (September 2014) 2015 Graduation Date (September 2014) Budget Calendar (October 2014) Process and Procedural Manuals (October 2014) S

WESD Resolution Services (January 2015) Contract Employee Extensions (February 2015) Renew Probationary Employee Contract (February

2015) Administrative Salaries (June 2015) 2015-2016 Organizational & Procedural Appointments (July 2015) 2015-2016 School Board Meeting Schedule (July 2015) 2015-2016 Per Diem Rate (July 2015) 2015-2016 School Board Guidelines (July 2015)

10.2 Report E-Rate (December 2014) Recommendations for Program Changes (December

2014) Audit Report (January 2015) GSD Profile Annual Report (February 2015)

Risk Management Quarterly Review (February 2015) Textbook Committee Recommendation (April 2015) Counseling Report (May 2015) Safety Committee Reports (January, April & June 2015) SAT Information/Alumni Survey Update (June 2015)

10.3 Action Items: K-12 & ESD Achievement Compact (September 2014) Division 22 Standards for K-12 Education with the

OARs (February 2015) Audit Approval (February 2015)

GASB 54 Fund Balances Resolution (April 2015) Elect 2015-2016 Board Chair and Vice-Chair (July 2015) Textbook Adoption (June 2015)

10.4 Discussion:

School Board and Superintendent Goals (September 2014) Budget 101 (March 2015)

10.5 Other

Superintendent Evaluation Process – Board Only (Executive Session January 2015)

Superintendent Evaluation (Executive Session February 2015)

Probationary Staff Review (Executive Sessions January & June 2015)

11.0 ADJOURN Chairperson 7:00 p.m.

Gervais School District #1 School Board Regular Session Meeting Minutes

Thursday, June 19, 2014 REGULAR SESSION Director LaFollette called the School Board of Gervais School District #1, Marion County into Regular Session at 5:32 p.m. in the Gervais School District Conference Center on Thursday, June 19, 2014. Board Members present included: Brent LaFollette, Maria Caballero, Molly McCargar, Jose Ayala, and Steve Rush. 1.0 CALL TO ORDER

1.1 Pledge of Allegiance Director LaFollette called the School Board Meeting to order with the Pledge of Allegiance at 5:32 p.m.

BUDGET HEARING 1.2 Modification to 2014-2015 Budget

Ms. Wolfer recommended that the 2014-2015 Budget be adopted, with modifications, by increasing the beginning fund balance by $190,000.00 and adjust appropriation levels as shown on Agenda Item 06-14-1.0.1.

1.3 Discussion of 2014-2015 Budget

Mr. Hensel asked the audience for any comments regarding the 2014-2015 Budget. Ms. Colon commented that hiring an athletic secretary was not necessary for the high school. She feels that the District has too many administrators when enrollment numbers are going down. Director LaFollette closed the Budget Hearing closed at 5:36 p.m., and resumed the Regular Session.

2.0 INTRODUCTIONS & ANNOUNCEMENTS 2.1 Public Forum Sign-Up Public Forum Sign-Up included:

Toby Saalfeld, Sandi Belleque, Bryan Belleque, Mel Counts, Eloisa Colon, Laura Beyer, Amy Counts, Gretchen Dewald, Niki Schultz, Michelle Shaffer, Kelcey Cacka, Karen Orton, Daniel Saalfeld, Janet Weiver, Nedora Counts, Dr. Leo Rasca, Bill Phelan, Kent Belleque, Michael Gregory, Dolores Miller and Dina Miller.

2.2 Visitor Guest Book Those present included: Rick Hensel, Lenthal Kaup, Sandra Segura, Sylvia Valentine-Garcia, Ann O’Connell, Michele Paton, Eloisa Colon, Melissa Wolfer, Lindsay Keefer, Matt Henry, Lindsay McCargar, Toby Saalfeld, Sandi Belleque, Bryan Belleque, Mel Counts, Laura Beyer, Amy Counts, Gretchen Dewald, Niki Schultz, Michelle Shaffer, Kelcey Cacka, Karen Orton, Daniel Saalfeld, Janet Weiver, Nedora Counts, Dr. Leo Rasca, Bill Phelan, Kent Belleque, Michael Gregory, Dolores Miller and Dina Miller. (Not all participants signed-in.)

2.3 Announcements There were no announcements.

3.0 APPROVAL OF MINUTES 3.1 Motion:

There was a motion by Director Rush and seconded by Director Caballero for the Gervais School District Board of Directors to approve the minutes from the Regular Session on May 15, 2014. Motion passed 5-0.

4.0 CONSENT ITEMS Motion:

There was a motion by Director Caballero and seconded by Director Ayala for the Gervais School District Board of Directors to approve revised consent items en masse as listed on Agenda Item 06-14-4.0. Motion passed 5-0.

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Agenda Item 07-14-3.1.1

4.1 Approve

New Hire / Temporary: Duane Riddell, Head Football Coach Abel Valdez, Head Wrestling Coach

Extra Duty: Shanna Andrews, Special Ed. Stipend Karri Castle, Special Ed. Stipend Kristin Lebsack, Special Ed. Stipend Laura Taylor, TAG Facilitator Rob Tavares, TAG Facilitator Pamela Vandecoevering, Special Ed. Stipend Dawn Zienlinski, TAG Facilitator

Summer School: Kerry Broadhurst, Summer Tech Enrique Flores, Activity Leader Sofia Flores, Activity Leader Sofia Guzman, Summer Tech Christina Maddy, Summer Tech Celia Marquez, Summer Tech Jayme Poissant, Teacher 4.2 Approve

Contract Change / Renewal: Melanie Basargin, Instructional Assistant to Secretary

Recall:

No Recall

4.3 Approve Resignation / Termination:

Kyle Buse, Softball Coach Alexa Holum, Middle School Volleyball Coach

Kimberley Homer, Speech Therapist Todd O’Connor, Assistant Basketball Coach

Alicia Wilson-Gabor, Teacher & Student Council Advisor Summer School: Robert Tavares, Teacher

Reduction in Force:

4.2 Approve 2014-2015 Organizational & Procedural Appointments Including Board Meeting Schedule: Gervais School District #1 Board of Directors approves the 2014-2015 Organizational & Procedural Appointments including the School Board Meeting Schedule, as represented in Agenda Item 06-14-4.4.

4.3 Approve

2014-2015 Per Diem Rate: Gervais School District #1 Board of Directors approves the per diem rate for meals at $40 per day, and lodging at $100.00 per day, or per the IRS per diem.

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4.6 Approve 2014-2015 Milk Products RFP Award:

Gervais School District #1 Board of Directors approves the Gervais School District, along with Woodburn and North Marion School Districts, award the 2014-2015 Milk Products RFP to Medosweet Farms. This roll over would extend the bid 2013 award to a second year of the five (5) year optional period.

4.7 Approve 2014-2015 Student Accident Insurance: Gervais School District #1 Board of Directors approves Myers-Stevens and Toohey and Co., Inc., as the Student Accident and Health Insurance Company for the 2014-2015 School Year, as shown on agenda item 6-14-4.12.

5.0 REPORTS

Student Council There was no one present to report.

Administrators Reports SAT Information

Ms. Paton (Associate Principal 6-12 School) reported that 11 students took the SAT test this year. The scores were below state average. She shared that transportation has been a problem for students to go elsewhere to take the test. She hopes to offer the SAT test at Gervais High School by late winter next year.

Diploma Graduation Requirements Ms. Paton shared that she and Mr. Solem decided to make Government a year-long course in order to help prepare students for citizenship responsibilities. By adding a semester it will allow teachers to add curriculum about the law and how it impacts citizens, more civics-related curriculum, and some economics components. This will add a .5 credit to Social Studies and decrease electives by .5 credits.

Grading Changes for the 2014-15 school year 70% of Gervais High School wide grading will be summative 30% of Gervais High School wide grading will be formative 70% and above will be passing 60% and below will be failing No D’s will be given Ms. Paton expressed that 70% of student’s grade will be based on testing and students will be able to prove that they learn the subject and/or concept. Some teachers are already implementing this in their classroom. She commented that nationwide things are headed that way. She reported that 122 students at Gervais High School earned a D in this past semester.

Ms. Paton said now students will not have a choice, but to meet proficiency standards if they want to pass a class.

Community Eligibility Provision Ms. Columbus (Food Services Director) shared that since the District is considered a high risk community with 86% on a pre-qualified program (migrant & food assistance), the District qualifies for the community eligibility provision of the National School Lunch Program. This program means free meals for all students. Community Eligibility Provision will run for four years. The Board thanked Ms. Columbus for her hard work learning and qualifying the district for the Community Eligibility program.

Financial Report Ms. Wolfer (Business Manager) didn’t have anything else to add to her written report.

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Superintendent Report Safety Committee Report

Mr. Hensel stated that Safety Committee is an employee based committee. As more shooting are happening in schools, the district has been ahead of the game in terms of teachers looking at this differently. The other aspect of this committee has been working on a reunification plan for students in case an intruder came in to the schools. Gervais Police are working with the District on this plan. In addition, Woodburn police will be doing training during the summer at the high school. Director McCargar asked if there’s a plan in place to pick up students from schools not directly affected by an intruder situation. Mr. Hensel replied that when the middle school exercise facility is completed, that could possibly be a place for reunification for parents to pick up their students. He also stated that a reunification location for students and staff unaffected by an intruder situation at another building cannot always be known ahead of time.

Memorandum of Understanding (MOU)-Licensed Personal Days Mr. Hensel stated that although the negotiations teams wanted to address the business personal leave issue in the contract it was not resolved before negotiations were concluded. A MOU has been developed that would allow License staff that accumulates personal leave to get compensated for the personal leave not used.

Consolidation of the District Update Mr. Hensel showed a presentation regarding the savings in different areas of the budget impacted by the Consolidation. Mr. Hensel clarified that numbers on savings might not be as accurate because of other factors still pending. His presentation provided information on the following areas: Savings

• Not replacing retirees • Reduction of staff • Sale of buildings

Pending savings

• Custodial will see savings next year • Energy savings

Ongoing Expenses

• Loan payment Problems encountered during the 2013-14 school year

• No gym for Middle Schools students • Middle School class sizes to small • Furniture was too big for Middle School rooms • Disagreements with play space from community members at Elementary School

Mr. Hensel said that although some things were not accomplished the consolidation was a success.

Director LaFollette stated that even though the consolidation brought a lot of debt to the District, it will be relieved by the sale of the other building.

6.0 BOARD FOCUS

Daycare Ms. Valentine-Garcia (Samuel Brown Principal) shared that daycare will be placed in one of the modular classrooms at Samuel Brown Academy depending on student enrollment. Daycare has six customers from staff and community and might have three more enrolling. Teen Parents from Samuel Brown Academy have five infants

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that will be coming too, possibly nine. Total numbers for daycare could be nine to sixteen. She stated that she talked to Willamette Education Service District regarding a mini grant available and hopes to start a preschool program. Director Caballero asked if preschool age and infants will be in the same room next year. Ms. Valentine-Garcia replied that staff found the need of separating the age groups this year; infants need time to nap and preschool age need more of a classroom setting to move around. Director Caballero asked if there's a possibility that daycare will be certified for next year. Ms. Valentine-Garcia replied that a location needs to be found first before getting certified. She does see a need to focus on a pre-school program. She is looking into partnering with other agencies. Currently she is looking at agencies that work with common core standards to prepare student for kindergarten. She shared that right now ninety student’s ages 3-5 years are enrolled in summer school. She also has 35 students from North Marion that are attending summer school in Gervais district. Ms. Schultz expressed that she was not aware that the district had a daycare. Ms. Valentine-Garcia responded that daycare is open 7:00 a.m. to 5:00pm and runs from August to June. Fees are $500 a month and operates the same calendar that teachers do. Daycare services are open to staff, teen parents and community. Ms. Colon (Parent & Instructional Assistant) noted that she sees a great benefit to get certified and that she knows that there’s funding available to start this type of program. She expressed it has been a great benefit for the district to have a daycare. Ms. Colon suggested having the daycare at the district office building. She feels that it would be a great place to have daycare because it already has the rooms to separate age groups and a kitchen.

Director LaFollette called a recess at 6:22 p.m.

Director LaFollette called meeting to order from recess at 6:28 p.m.

7.0 PUBLIC FORUM

7.1 Public Participation in Board Meetings (Gervais School District Policy BDDH-AR)

Mr. Hensel discussed the following points: Approval of human sexuality policy and conditional distribution of condoms as part of the curriculum; Media Coverage regarding the subject; Teen pregnancy is a family matter; School employees deal face to face with a lot of family matters; and The Board always does its best when making decisions for the district.

Director LaFollette reminded the group that when statements are made everyone has to remember that we are all here for the students’ success. Ms. Cacka (community member) expressed that she is an alumni and a past teen parent and feels that condoms are not the solution to solve the teen parent pregnancy problem. She feels that it’s something deeper within the person. She shared that she currently has a seventh grader and is thinking of possibly enrolling him in the sports program, but now will be thinking twice about enrolling him because of this policy change. Mr. Hensel commented that it’s a very important a concern to not view teen pregnancy as a “problem”. Ms. Orton (community member) expressed that she is a graduate that lives in the district. She has three young children. She said that she has three concerns; one she agrees with Ms. Cacka that it has to do with something deep inside a person, second students might be hurting inside and might need mental health help and thirdly parents must be part of this decision making process. She feels that parents’ authority was taken away. She doesn’t understand how students are not allowed to be given a cough drop without parent permission and now will not need parent permission to get a condom.

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Mr. Saafeld expressed that he is a graduate from Gervais. He shared that he read about the program “cuidate”. He said that he has some concerns about the program. This program has been designate for the Latino groups. This program teaches safer sex and models the idea of using condoms. He feels that family values are not to have safer sex.

Ms. Weaver expressed that she currently has a sophomore in school. She expressed that she is here to let the district know that it’s a big mistake to approve the distribution of condoms. She sees a lack of integrity there. She shared that she has seen a lot of public displays of affection (PDA) among high school students during lunches and school sponsor activities. She asked if the PDA policy is currently being enforced by staff. She feels that it’s real distraction to the students’ education. Ms. Beyer (graduate) shared that she has been very supportive with the schools, but feels concern about the condoms being distributed. This serious matter needs to be communicated to the families. Condoms loose effectiveness if being distributed in a non-sterilized facility.

Dr. Raska shared that he is not from Gervais, but this matter was brought to his attention to come in to speak. He feels that there should be an education piece added regarding human sexuality and not the distribution of condoms. Parents must receive prior notifications before deciding on matters like this in order to be in compliance with Oregon statutes.

Mr. Belleque expressed that he had four boys that attended Gervais Schools and appreciates the diversity in this community, but respectfully asks for the retraction of this policy.

Mr. Gregory expressed that he had a student that attended Gervais schools. He feels that we are all here first for the students. The District needs to find alternatives solutions to this concern and do research first.

Mr. Hensel said that two board members attended training and also received studies from OHSU nurses and based on that information, the Board made a final decision on May 15, 2014.

Ms. Miller expressed that she had all of her children graduate from Gervais. She expressed that she has volunteered for 12 years in a teen parent crisis center and has been exposed to challenges that girls go through when becoming pregnant. She feels that by dispensing condoms it would create more problems. She also feels that this needs to be addressed with boys having sex with younger girls. Have parents be completely involved in these decisions. Many parents and people that live in the district find the condoms distribution against their beliefs.

Ms. Miller expressed that she and her children grew up in this committee and her grandchildren are attending the district. She asked the Board to respectfully reconsider this policy. This policy decision takes away parent’s authority.

Ms. Saalfeld said that her children attended Gervais School District and are highly involved in the community. She is asking the Board to reconsidered revising this plan. She feels very concerned about rape happing among older boys with younger girls.

Ms. Belleque shared that she works at Sacred Heart Private School and Church and works with many families in the community. The first time she heard about this was two weeks ago on the radio and was shocked. She feels that more communication should have been given to families. She does feel that there’s no easy answer, but feels condoms will not be a good fix. She expressed that everyone needs to work together to find a solution to this concern.

Mr. Belleque expressed that this topic was discussed at last month’s Night of Columbus meeting at Sacred Heart Parish. He feels that the district must look at other options for a solution to this concern and would like to help.

Mr. Counts expressed that he had children graduate from Gervais and has served on the School Board. He said that he heard about this in the newspaper and feels disappointed. He would like to look at different solutions for the students. He said that Mt. Angel has a program called “virtual life”. Virtual Life teaches students how to respect their bodies.

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Ms. Counts stated that she had six of her children graduate from the district. She feels that condoms are not the solution. Research has showed that it has not helped. She feels that the only thing that works is promoting abstinence.

Ms. Dewald stated that she has been a substitute for Gervais School District. She shared a couple thoughts for the district to consider. One point was that she feels that is not right for staff to take the parents authority and for the district to look into programs that are non-religions that promote abstinence.

Ms. Colon stated that she has four daughters herself in the district and feels good about the policy. She shared that lot of work was put in to pass this policy. She also expressed ultimately it is the parents responsibility to teach their students about these kinds of things at home. Ms. Shultz stated that she is not on either side, but feels that there’s a need for mental health help for the students. She shared that she worked at a family planning facility and saw middle school age girls coming in their facility and shared all the things that they did. A lot of the things that the girls shared might be something that parents are not aware of.

Ms. Shaffer stated that she’s graduated from Gervais. She said that she doesn’t agree with distribution of condoms. She feels that students need to be taught how to respect their bodies. She would like to be part of the solution. She’s a nurse it knows about sexually transmitted diseases. Director LaFollette thanked the guest for coming in to share their concerns.

8.0 ACTION ITEMS 8.1 Policy Second Reading BBB: Board Elections GBEDA: Drug and Alcohol Testing-Transportation Personnel Motion:

There was a motion by Director McCargar and seconded by Director Caballero for the Gervais School District Board of Directors to approve the revisions to policy BBB and policy GBEDA as shown in action item 06-14-8.1. Motion passed 5-0.

8.2 2014-2015 Designation of Confidential Employees Motion: There was a motion by Director Caballero and seconded by Director McCargar for the Gervais School District Board

of Directors to approve to designate, Lydia Iliyn and Sandra Segura as Confidential Employees for the 2014-2015 school year. Motion passed 5-0.

8.3 Negotiated Changes to the 2012-2015 Classified Collective Bargaining Agreement for the 2014-2015 School Year Discussion: Mr. Hensel said insurance was increased by $30 a month. Ms. Wolfer stated that although each contract has different wage scales, the result is that both groups will get the

same financial increases. Motion: There was a motion by Director Caballero and seconded by Director Ayala for the Gervais School District Board of

Directors to approve the 2014-2015 classified contract with changes as represented in summary 06-14-8.3.2. Financial changes are $1230/month district contribution toward health insurance and a 3.4% increase on the base

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of the 2013-2014 wage schedule with no column movement for the 2014—2015 school year. Motion passed 3-2 (Director Rush abstained and Director LaFollette did not vote).

8.4 2014-2015 Licensed Collective Bargaining Agreement Discussion: Director Rush stated that if you work for a private sector you don’t get raises every year. Things will have to be

done differently next year for negotiations. He shared that is hard to see a good teacher go just because they were the last hire.

Director McCargar shared a letter from a parent about keeping a teacher. Director McCargar stated that she agrees with Director Rush, but also understand the employee’s side. Director LaFollette shared that it’s hard to approve employee’s raises when he sees a need for a counselor in the

district. Director Rush stated that things have to be done differently next year. Director McCargar said that when something is approved the Board really needs to think things through. Motion:

There was a motion by Director Caballero and seconded by Director Ayala for the Gervais School District Board of Directors to approve the 2014-2015 licensed contract revisions with article changes as represented in summary 06-14-8.4.2 Financial changes are $1230/mo. district contribution toward health insurance and a 1% increase on the base of the 2013-2014 salary schedule, as outlined in salary schedule. Motion passed 4-1 (Director Rush abstained).

8.5 Licensed Administrators, Classified Manager, and Confidential Employee 2014-2015 Financial Information Discussion: Motion: There was a motion by Director McCargar and seconded by Director Ayala for the Gervais School District Board of

Directors to: • Approve an increase in the Licensed Administrator, Classified Manager, and Confidential Employee salaries of

3.4%. The Insurance CAP will increase to $1230 per month. • Approves salary for Mike Solem of $107, 000 year and $1230 per month for insurance. (Stipend terminated

and salary will be frozen until 2017-2018 school year). The Insurance CAP will increase to $1230 per month. • Approves an increase for Michele Paton of $5,000 salary plus an increase of 3.4% and $1230 per month for

insurance. Motion passed 5-0.

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8.6 Elect 2014-2015 Board Chair & Vice Char Motion:

Director Caballero moved that the Gervais School District #1 Board of Directors nominate Director Rush, as the 2014-2015 School Board Chair. Motion passed 5-0. Director Caballero moved and Director McCargar to approve to elect Director Rush as the 2014-2015 School Board Chair. Motion passed 5-0 Motion: Director Ayala moved that the Gervais School District #1 Board of Directors nominate Director Caballero, as the 2014-2015 School Board Vice-Chair. Motion passed 3-2 (Director Rush and Director McCargar voted against) Director Rush moved that the Gervais School District #1 Board of Directors nominate Director McCargar, as the 2014-2015 School Board Vice-Chair. Motion passed 3-2 (Director Ayala and Director Caballero voted against). Director LaFollette moved that the Gervais School District # Board of Directors elect Molly McCargar, as the 2014-2015 School Board Vice-Chair. Motion passed 5-0.

8.7 Adopt, Appropriate, & Levy Taxes Motion: Director Rush moved and Director Caballero seconded to approve the budget, as shown in Agenda item 06-14-

8.7.1. Motion passed 5-0. ADOPTING 2014-2015 BUDGET BE IT RESOLVED, that the Board of Directors of the Gervais School District #1 hereby adopts the budget for 2014-

2015 in the total sum of 16, 135, 815 now on file in the district administrative office. MAKING APPROPRIATIONS BE IT RESOLVED, that for the fiscal year beginning July 01, 2014, the amounts shown below are hereby

appropriated for the purpose indicated with the funds listed below:

1000 Instruction 6,095,391.00$ 1000 Instruction 990,704.00$ 2000 Support Services 4,823,480.00$ 2000 Support Services 861,055.00$ 3000 Enterprises & Community Service 33,475.00$ 3000 Enterprises & Community Service 730,780.00$ 4000 Facility Acquisition & Construction -$ 4000 Facility Acquisition & Construction 35,000.00$ 5000 Debt Service -$ 5000 Debt Service 23,400.00$ 5000 Transfers 456,700.00$ 6000 Contingencies 900.00$ 6000 Contingencies 910,294.00$ TRUST & AGENCY

2000 Support Services -$ Appropriations 12,319,340.00$ 3000 Enterprises & Community Service 2,100.00$

CAPITAL PROJECTS7000 Un-appropriated -$ * 2000 Support Services 130,000.00$

3000 Enterprises & Community Service -$ General Fund Balance 12,319,340.00$ 4000 Facility Acquisition & Construction -$

5000 Debt Service -$ 6000 Contingencies -$

DEBT SERVICE5000 Debt Service - Long Term 1,042,536.00$

* There are no un-appropriated amounts in the 2014/15 fiscal year. Total Appropriations 16,135,815.00$

GENERAL FUND SPECIAL FUNDS / GRANTSDRAFT


LEVYING AD VALOREM TAXES AND CATEGORIZATION OF LEVY BE IT RESOLVED, that the Board of Directors of Gervais School District #1 hereby imposes the taxes provided for in the adopted budget in the amount or at a rate of $4.6427 per $1000 of assessed value for operations; and that these taxes are hereby imposed and categorized for the tax year 2014-2015 upon the assessed value of all taxable property within the district as follows:

Subject to the: Education Limitation Excluded from Limitations Permanent Rate Tax $4.6427 / $1000 Local Option Tax -0-

Debt Service Levy -0- 8.8 Textbook Adoption Discussion: Ms. O’Connell expressed that she would like to get approval from the Board to spend $40,000.00 for textbooks

adoption for next year. She mention that the district has not adopted textbooks recently which is a State requirement. She will come back to the Board with a proposal after some research is done sometime during the summer for approval.

Director LaFollette expressed that he has a problem approving this amount because what if more money is

needed. Ms. Wolfer stated that she wants to get approval first to start the research and will come back with more

information at a future meeting. Motion: There was a motion by Director Rush and seconded by Director McCargar for the Gervais School District Board of

Directors to approve spending the textbook adoption budget as outlined in the plan presented by Ms. O’Connell. Motion passed 5-0.

8.9 Renewal of Commercial Real Estate Agent Contract

Discussion: Mr. Hensel recommends that the District renew the Commercial Real Estate contract with Hancock Realty. He said that it’s a free service to us and feels that the district has been properly represented. Director LaFollette asked if they could come to a Board meeting to talk to them about their services. Motion: There was a motion by Director Rush and seconded by Director McCargar for the Gervais School District Board of Directors to approve a twelve month contract with Hancock Realty for the sale of school property. Motion passed 5-0.

9.0 DISCUSSION ITEMS

Director LaFollette asked if anyone had any further comments.

Director Caballero expressed that it was good to see a big crowd tonight. She expressed that it’s very important for everyone to come to Board Meeting and get involved.

Director LaFollette noted that we got very good input from the guests.

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Mr. Kaup suggested sending more information regarding the program that will be implemented regarding distribution of condoms to teach parents.

Director Rush thanked Mr. Hensel for his service to the District and making him a better person.

Director LaFollette also thanked Mr. Hensel for a job well done, trustworthiness, integrity and easy mentor to work with.

Director Ayala thanked Mr. Hensel for encouraging him to be a School Board member.

10.0 FUTURE AGENDA ITEMS

10.1 Consent Items

Administrative Salaries (June 2014) 2014-2015 Organizational & Procedural Appointments

(July 2014) 2014-2015 School Board Meeting Schedule (July 2014) 2014-2015 Per Diem Rate (July 2014) 2014-2015 Substitute Teacher Pay Rate (July 2014) 2014-2015 School Board Guidelines (July 2014) 2014-2015 Driver’s Education Tuition (July 2014) Policy CCA-Organizational Chart (September 2014) Timeline for Textbook Adoption (September 2014)

K-12 &ESD Achievement Compact (September 2014) 2015 Graduation Date (September 2014) Budget Calendar (October 2014) Process and Procedural Manuals (October 2014) WESD Resolution Services (January 2015) Contract Employee Extensions (February 2015) Renew Probationary Employee Contract (February

2015) 2015-2016 School Calendar (March 2015) Renew Classified Employees (May 2015)

10.2 Reports

Safety Committee Reports (January, April, & June 2014)

Counseling Report (May 2014) SAT Information / Alumni Survey Update (May 2014) E-Rate (December 2014) Recommendations for Program Changes (December

2014)

Audit Report (January 2015) GSD Profile Annual Report (February 2015) Risk Management Quarterly Review (February 2015) Textbook Committee Recommendation (April 2015)

10.3 Action Items:

Textbook Adoption (June 2014) Elect 2014-2015 Board Chair and Vice-Chair (July 2014) K-12 & ESD Achievement Compact (September 2014)

Division 22 Standards for K-12 Education with the OARs (February 2015)

Audit Approval (February 2015) GASB 54 Fund Balances Resolution (April 2015)

10.4 Discussion:

School Board and Superintendent Goals (September 2014) Budget 101 (March 2015)

10.5 Other:

Probationary Staff Review (Executive Sessions January & June 2014)

Superintendent Evaluation Process – Board Only (Executive Session January 2015)

Superintendent Evaluation (Executive Session February

2015

11.0 ADJOURN 11.1 Adjourn Regular Session

Director LaFollette adjourned the Regular Session at 8:14 p.m. APPROVED ________________________________________ ________________________________________ Board Chairperson Board Secretary

DRAFT


CONSENT ITEMS TO BE APPROVED EN MASSE PROPOSED MOTION: Move that the Gervais District #1 Board of Directors approve the consent items as listed en masse: MOTION BY: ___________________________________ SECONDED BY: ___________________________________ 4.1 Approve

New Hire / Temporary: Maricruz Camacho, Welcome Center Secretary Eloisa Colon, Welcome Center Secretary Summer School: Pam Weidemann, Instructional Assistant Paulina Oropeza, Activity Leader Extra Duty:

Justin Gabor Wilson, GHS Student Council Advisor

4.2 Approve Contract Change / Renewal: Norma Guzman, 6.5 hours per day to 6.0 hours per day Deborah Halter, 3.5 hours per day to 4 hours per day Bernadette Hamberger, from 178 days to 180 days & 7.0 hours per day to 6.0 hours per day Patricia Nisbet, from 178 days to 180 days & 7.0 hours per day to 6.5 hours per day Yolanda Ponce, location change from GES to GMS Erica Ramon, from 178 days to 180 days & 6.5 hours per day to 6.0 hours per day Recall: No Recall

4.3 Approve

Resignation / Termination: Summer School: Timothy Stieglitz, Activity Leader

Reduction in Force:

4.4 Approve 2014-2015 School Board Guidelines: Gervais School District #1 Board of Directors approves the 2014-2015 Board Guidelines, as shown in Agenda Item 08-12-4.4.

4.4 Approve

2014-2015 Food Products and Non-Food Supplies Requirements RFP Award: Gervais School District #1 Board of Directors approves to award the 2014-2015 Food Products and Non-Food Supplies Requirements RFP to Sysco Portland.

4.5 Approve Gervais School District Job Descriptions “Day Care Worker”: Gervais School District Board of Directors approves the Day Care Worker Job Description as shown in agenda item 07-14-4.5.1. (The supporting documentation will be given at Board meeting day)

Board Members: For: Against: Abstain: Ayala _______ _______ _______ Caballero _______ _______ _______ LaFollette _______ _______ _______ McCargar _______ _______ _______ Rush _______ _______ _______ Board Members can request to have any consent item removed and made into an action item, or tabled until a future meeting.


290 First Street P.O. Box 100

Gervais, Oregon 97026-0100 Phone: (503) 792-3803

FAX: (503) 792-3809 www.gervais.k12.or.us


Gervais Elementary Gervais Middle School Gervais High School Samuel Brown Academy


Gervais School District Board Guidelines 2014 – 2015

1. Discussion

Discussion is allowed before and after a motion is made. The Chair, with assistance from the members, will keep the discussion focused on the matter at hand.

2. Public Forum

Public comments and questions will be limited to 5 minutes, per individual. If an individual needs more than 5 minutes, they will be asked to submit their comments and/or questions in writing. The main purpose is for public input in relation to school issues. This time will not be used for debates. Questions will be answered by administration or the Board, if information is readily available. If not, the answer will be sent by email, mail, or over the phone. Patrons speaking in public forum will not be allowed to address the audience, and must address comments to the board. Board Members will respond to audience comments after seeking permission from the Board Chair. Personnel issues shall not be discussed in public forum.

3. Action Items

The Superintendent will make recommendations with supporting data and financial impacts on items the Superintendent supports or doesn’t support. Other items may have available background information, but no recommendation.

4. Meeting Length

All business will be conducted within four hours. A majority vote is required to extend the meeting time.

5. Financial Updates

The Superintendent and the Deputy Clerk will keep the board informed in financial areas, including overspending.

6. Reading of Action Items

Board policies and other action items requiring adequate time for public input will be presented for discussion one month prior to action being taken.


The Gervais School District Board Advisory Memo

Date: July 1, 2014 To: All Board Members From: Food Service Subject: 2014-2015 Food Products and Non-Food Supplies Requirements RFP Award

Recommendation: Award of the 2014-2015 the Food Products and Non-Food Supplies Requirements RFP to SYSCO Portland. Two bids were received for the Oregon Child Nutrition Coalition (OCNC) Food Products and Non-Food Supplies Requirements RFP on June 18, 2012. Our school district is a member of this coalition. The bid totals were: Food Services of America - $9,139,827.95 + $90,410 = adjusted $9,230,237.90 SYSCO Portland - $8,141,914.86 + $91,950 = adjusted $8,233,864.80 Adjustment numbers are calculated based on weighted quality indicators identified in the bid such as fees for delivery of commodity processed products, fees for delivery of produce and fees for purchase of items not listed on the bid but stocked by the distributor. The RFP results were reviewed and approved by the OCNC Board members on June 20, 2012. This bid meets the State and Federal purchasing requirements for food, non-food supplies, chemicals, produce, milk, and bread. Copies of the RFP and the response from SYSCO are posted on OCNC’s web site at www.ocnc.org. The RFP included four possible extensions. Based on the January and July Consumer Price Indexes, Pacific Cities and US City Average for the City of Portland Oregon for the previous year the OCNC Board and Sysco agreed on a 1.25% increase on the fixed fees which is half of the current COLA amount. Legal authority for acceptance of this bid lies with the individual school district’s governing boards. Approval motion: I recommend the District award the 2014-2015 Food Products and Non-Food Supplies Requirements RFP to SYSCO Portland.

Agenda Item 07-14-4.5

http://www.ocnc.org/

Gervais School Board Meeting July 17, 2014 Business Manager Report Contact Information:

Email ‐ [email protected] Phone ‐ 503.792.3803 ext. 2226

FINANCIAL REPORTS

The June financial reports are included in the July Board Agenda Packet. I will include two sets of financial reports in the August Board packet representing the 2013‐14 and 2014‐15 fiscal years. I will provide both sets of reports until I am able to roll the ending fund balances forward from the prior year into the new fiscal year. Typically balances are rolled after the final field visit from auditors. The auditors will be onsite September 3‐5 to do the final field work on the 13/14 audit. SUPPLEMENTAL BUDGET

ParTech, the contractor building the Gervais Middle School Exercise Facility, was unable to complete the project by the deadline of June 19, 2014. I did not anticipate that payments would be needed for this project in the new fiscal year. As a result, I will ask the School Board to adopt a supplemental budget for fund 400 appropriating levels that allow for payments after 7/1/14 at the August 21, 2014 Board meeting. It is necessary to wait for a meeting after the regular July meeting due to meeting posting requirements under budget law. The contractor may request that payment be made sooner than 8/22/14. If this is the case, a special meeting of the School Board may need to be arranged. UPCOMING ITEMS FOR CONSIDERATION IN AUGUST

2014/15 Substitute Teacher Pay Rate

2014/15 Drivers Education Tuition

2014/15 Supplemental Budget


INCOME-

Local Sources (+) $3,390,092.32$271,151.44$3,439,303.00 1.4%$0.00$49,210.68 $49,210.68State Sources (+) $8,290,020.12$98,028.12$8,174,844.00 -1.4%$0.00($115,176.12) ($115,176.12)Federal Sources (+) $1,466,851.03$411,983.19$1,828,302.00 19.8%$0.00$361,450.97 $361,450.97Transfers (+) $1,000,000.00$0.00$1,000,000.00 0.0%$0.00$0.00 $0.00Other (+) $6,374,508.20$0.00$5,759,718.00 -10.7%$0.00($614,790.20) ($614,790.20)

$20,202,167.00 $0.00 ($319,304.67)Sub-total : - $781,162.75 $20,521,471.67 ($319,304.67) 1.6%

($319,304.67)$0.00Total : INCOME $781,162.75 $20,521,471.67$20,202,167.00 ($319,304.67) 1.6%

EXPENSES-

Instruction (-) $6,944,654.70$1,678,325.82$7,753,168.00 10.3%$8,981.54$808,513.30 $799,531.76Support Services (-) $4,569,081.14$494,767.01$5,749,967.00 15.9%$268,721.34$1,180,885.86 $912,164.52Enterprise & Community (-) $731,214.05$156,394.83$914,048.00 19.4%$5,102.46$182,833.95 $177,731.49Facitilities Acquisition (-) $2,253,084.70$267,796.81$2,457,817.00 8.1%$5,000.00$204,732.30 $199,732.30Transfers (-) $1,000,000.00$0.00$1,000,000.00 0.0%$0.00$0.00 $0.00Debt Service (-) $1,019,494.86$613,517.45$1,041,528.00 2.1%$0.00$22,033.14 $22,033.14Contingency (-) $0.00$0.00$1,285,639.00 100.0%$0.00$1,285,639.00 $1,285,639.00

($20,202,167.00) ($287,805.34) ($3,396,832.21)Sub-total : - ($3,210,801.92) ($16,517,529.45) ($3,684,637.55) 16.8%

($3,396,832.21)($287,805.34)Total : EXPENSES ($3,210,801.92) ($16,517,529.45)($20,202,167.00) ($3,684,637.55) 16.8%

End of Report

NET ADDITION/(DEFICIT) ($2,429,639.17) $4,003,942.22 0.0%$0.00 ($4,003,942.22) ($287,805.34) ($3,716,136.88)

Gervais School District #1

Year To Date

Copy of -Budget Summary - All Funds For the Period 06/01/2014 through 06/30/2014Fiscal Year: 2013-2014

Budget Balance Encumbrance Budget BalanceRange To Date

Include Pre Encumbrance

Printed: 07/08/2014 3:43:58 PM rptGLOperatingStatementwithEncReport: 3.2.13 Page: 1

Operating Statement with Encumbrance

NOT AUDITED


SUMMARY100.0000.0000.000.000.000 ($12,954,712.00) ($150,569.02) ($12,961,452.80) $6,740.80 $0.00 $6,740.80 -0.05%SUMMARY100.0000.0000.150.000.000 $0.00 ($5,750.00) ($23,000.00) $23,000.00 $0.00 $23,000.00 0.00%SUMMARY201.0000.0000.000.000.000 ($14,184.00) $0.00 ($743.50) ($13,440.50) $0.00 ($13,440.50) 94.76%SUMMARY202.0000.0000.000.000.000 ($75,000.00) $0.00 ($69,928.14) ($5,071.86) $0.00 ($5,071.86) 6.76%SUMMARY209.0000.0000.000.000.000 ($40,000.00) ($40,000.00) ($40,000.00) $0.00 $0.00 $0.00 0.00%SUMMARY211.0000.0000.000.000.000 ($420,002.00) ($156,890.89) ($351,180.48) ($68,821.52) $0.00 ($68,821.52) 16.39%SUMMARY211.0000.0000.100.000.000 ($38,039.00) ($7,207.69) ($29,457.59) ($8,581.41) $0.00 ($8,581.41) 22.56%SUMMARY211.0000.0000.800.000.000 ($23,094.00) ($8,985.61) ($24,714.01) $1,620.01 $0.00 $1,620.01 -7.01%SUMMARY212.0000.0000.000.000.000 ($77,000.00) ($14,699.77) ($64,884.27) ($12,115.73) $0.00 ($12,115.73) 15.73%SUMMARY216.0000.0000.000.000.000 $0.00 $0.00 ($0.01) $0.01 $0.00 $0.01 0.00%SUMMARY218.0000.0000.000.000.000 ($239,950.00) ($32,458.88) ($157,992.98) ($81,957.02) $0.00 ($81,957.02) 34.16%SUMMARY219.0000.0000.000.000.000 ($49,961.00) $0.00 ($34,855.00) ($15,106.00) $0.00 ($15,106.00) 30.24%SUMMARY232.0000.0000.000.000.000 ($10,394.00) $0.00 ($8,932.78) ($1,461.22) $0.00 ($1,461.22) 14.06%SUMMARY232.0000.0000.100.000.000 ($100.00) $0.00 $0.00 ($100.00) $0.00 ($100.00) 100.00%SUMMARY232.0000.0000.300.000.000 $0.00 $0.00 ($0.49) $0.49 $0.00 $0.49 0.00%SUMMARY232.0000.0000.400.000.000 ($750.00) $0.00 ($750.00) $0.00 $0.00 $0.00 0.00%SUMMARY232.0000.0000.800.000.000 ($8,756.00) $0.00 ($10,501.19) $1,745.19 $0.00 $1,745.19 -19.93%SUMMARY233.0000.0000.000.000.000 ($53,000.00) ($1,653.00) ($43,662.05) ($9,337.95) $0.00 ($9,337.95) 17.62%SUMMARY240.0000.0000.000.000.000 ($100,000.00) ($1,000.00) ($122,721.35) $22,721.35 $0.00 $22,721.35 -22.72%SUMMARY241.0000.0000.000.000.000 ($22,000.00) $0.00 ($111,452.88) $89,452.88 $0.00 $89,452.88 -406.60%SUMMARY242.0000.0000.000.000.000 $0.00 ($1,743.94) ($128,028.33) $128,028.33 $0.00 $128,028.33 0.00%SUMMARY243.0000.0000.000.000.000 $0.00 $0.00 ($69,675.00) $69,675.00 $0.00 $69,675.00 0.00%SUMMARY250.0000.0000.000.000.000 ($813,455.00) ($132,596.23) ($743,052.22) ($70,402.78) $0.00 ($70,402.78) 8.65%SUMMARY250.0000.0000.100.000.000 ($15,000.00) ($4,187.68) ($18,867.19) $3,867.19 $0.00 $3,867.19 -25.78%SUMMARY250.0000.0000.200.000.000 ($15,000.00) $0.00 $0.00 ($15,000.00) $0.00 ($15,000.00) 100.00%SUMMARY261.0000.0000.000.000.000 $0.00 $0.00 ($18,056.35) $18,056.35 $0.00 $18,056.35 0.00%SUMMARY261.0000.0000.400.000.000 ($232,175.00) ($1,080.70) ($160,862.24) ($71,312.76) $0.00 ($71,312.76) 30.72%SUMMARY262.0000.0000.000.000.000 ($38,000.00) $0.00 ($37,817.17) ($182.83) $0.00 ($182.83) 0.48%SUMMARY262.0000.0000.300.000.000 ($10,000.00) $0.00 ($10,000.00) $0.00 $0.00 $0.00 0.00%SUMMARY270.0000.0000.300.000.000 ($6,300.00) ($190.00) ($4,287.89) ($2,012.11) $0.00 ($2,012.11) 31.94%SUMMARY275.0000.0000.400.000.000 ($32,375.00) ($619.99) ($31,413.80) ($961.20) $0.00 ($961.20) 2.97%SUMMARY279.0000.0000.000.000.000 ($2,165.00) ($60.00) ($1,867.78) ($297.22) $0.00 ($297.22) 13.73%SUMMARY279.0000.0000.100.000.000 ($38,850.00) ($1,023.00) ($38,665.42) ($184.58) $0.00 ($184.58) 0.48%SUMMARY279.0000.0000.200.000.000 ($6,100.00) $0.00 ($3,748.79) ($2,351.21) $0.00 ($2,351.21) 38.54%SUMMARY279.0000.0000.300.000.000 ($22,925.00) ($1,113.44) ($17,974.14) ($4,950.86) $0.00 ($4,950.86) 21.60%SUMMARY279.0000.0000.800.000.000 ($250.00) $0.00 $0.00 ($250.00) $0.00 ($250.00) 100.00%SUMMARY280.0000.0000.400.000.000 ($102,000.00) ($447.84) ($98,740.40) ($3,259.60) $0.00 ($3,259.60) 3.20%SUMMARY280.0000.0000.800.000.000 $0.00 $0.00 ($399.75) $399.75 $0.00 $399.75 0.00%SUMMARY295.0000.0000.000.000.000 ($241,002.00) ($59,630.34) ($196,040.20) ($44,961.80) $0.00 ($44,961.80) 18.66%SUMMARY300.0000.0000.000.000.000 ($4,328.00) $0.00 ($4,273.85) ($54.15) $0.00 ($54.15) 1.25%SUMMARY312.0000.0000.000.000.000 ($250,000.00) $0.00 ($250,000.00) $0.00 $0.00 $0.00 0.00%SUMMARY313.0000.0000.000.000.000 ($758,500.00) ($159,254.73) ($1,216,915.67) $458,415.67 $0.00 $458,415.67 -60.44%SUMMARY400.0000.0000.000.000.000 ($3,475,000.00) $0.00 ($3,411,873.30) ($63,126.70) $0.00 ($63,126.70) 1.82%SUMMARY720.0000.0000.000.000.000 ($1,300.00) $0.00 ($2,682.66) $1,382.66 $0.00 $1,382.66 -106.36%SUMMARY730.0000.0000.000.000.000 ($10,500.00) $0.00 $0.00 ($10,500.00) $0.00 ($10,500.00) 100.00%

End of Report

($20,202,167.00) ($781,162.75) ($20,521,471.67) $319,304.67 $0.00 $319,304.67Grand Total: -1.58%


Account Number

Board Revenue - All Funds MW 6/1/2014From Date:Fiscal Year: 2013-2014

6/30/2014To Date:

GL Budget Range To Date YTD Balance Encumbrance Budget Balance % BudPrint accounts with zero balanceInclude pre encumbrance

DescriptionFilter Encumbrance Detail by Date RangeSubtotal by Collapse Mask

Printed: 07/08/2014 3:48:38 PM rptGLGenRptReport: 3.2.13 Page: 1

NOT AUDITED


Salaries100.1000.0100.000.000.000 $3,618,548.00 $891,204.38 $3,528,857.94 $89,690.06 $0.00 $89,690.06 2.48%Salaries211.1000.0100.000.000.000 $128,364.00 $32,455.96 $138,044.45 ($9,680.45) $0.00 ($9,680.45) -7.54%Salaries218.1000.0100.000.000.000 $119,441.00 $0.00 $68,936.19 $50,504.81 $0.00 $50,504.81 42.28%Salaries219.1000.0100.000.000.000 $15,241.00 $2,655.23 $13,112.82 $2,128.18 $0.00 $2,128.18 13.96%Salaries233.1000.0100.000.000.000 $22,199.00 $0.00 $13,195.50 $9,003.50 $0.00 $9,003.50 40.56%Salaries261.1000.0100.000.000.000 $96,572.00 $33.45 $78,797.42 $17,774.58 $0.00 $17,774.58 18.41%Salaries262.1000.0100.000.000.000 $20,629.00 $1,467.00 $17,233.08 $3,395.92 $0.00 $3,395.92 16.46%Salaries295.1000.0100.000.000.000 $115,930.00 $39,795.74 $119,219.37 ($3,289.37) $0.00 ($3,289.37) -2.84%Salaries100.2000.0100.000.000.000 $1,548,719.00 $155,862.82 $1,538,671.21 $10,047.79 $0.00 $10,047.79 0.65%Salaries201.2000.0100.000.000.000 $3,900.00 $0.00 $3,586.80 $313.20 $0.00 $313.20 8.03%Salaries211.2000.0100.000.000.000 $85,563.00 $9,239.19 $45,289.78 $40,273.22 $0.00 $40,273.22 47.07%Salaries212.2000.0100.000.000.000 $15,350.00 $921.55 $2,617.87 $12,732.13 $0.00 $12,732.13 82.95%Salaries218.2000.0100.000.000.000 $8,930.00 $1,390.98 $15,833.66 ($6,903.66) $0.00 ($6,903.66) -77.31%Salaries219.2000.0100.000.000.000 $13,080.00 $1,826.05 $6,195.30 $6,884.70 $0.00 $6,884.70 52.64%Salaries232.2000.0100.000.000.000 $1,500.00 $0.00 $1,057.81 $442.19 $0.00 $442.19 29.48%Salaries295.2000.0100.000.000.000 $4,349.00 $353.77 $4,383.24 ($34.24) $0.00 ($34.24) -0.79%Salaries730.2000.0100.000.000.000 $2,500.00 $0.00 $0.00 $2,500.00 $0.00 $2,500.00 100.00%Salaries100.3000.0100.000.000.000 $1,000.00 $0.00 $0.00 $1,000.00 $0.00 $1,000.00 100.00%Salaries211.3000.0100.000.000.000 $4,000.00 $177.98 $581.09 $3,418.91 $0.00 $3,418.91 85.47%Salaries250.3000.0100.000.000.000 $212,950.00 $38,598.17 $200,910.68 $12,039.32 $0.00 $12,039.32 5.65%Salaries295.3000.0100.000.000.000 $5,750.00 $252.00 $3,846.55 $1,903.45 $0.00 $1,903.45 33.10%

OBJECT: Salaries - 0100 $6,044,515.00 $1,176,234.27 $5,800,370.76 $244,144.24 $0.00 $244,144.24 4.04%

Associated Payroll Costs100.1000.0200.000.000.000 $2,521,382.00 $566,521.56 $2,209,676.54 $311,705.46 $0.00 $311,705.46 12.36%Associated Payroll Costs211.1000.0200.000.000.000 $132,062.00 $26,261.86 $108,232.49 $23,829.51 $0.00 $23,829.51 18.04%Associated Payroll Costs218.1000.0200.000.000.000 $81,489.00 $0.00 $44,276.66 $37,212.34 $0.00 $37,212.34 45.67%Associated Payroll Costs219.1000.0200.000.000.000 $11,850.00 $2,718.46 $12,640.65 ($790.65) $0.00 ($790.65) -6.67%Associated Payroll Costs233.1000.0200.000.000.000 $10,810.00 $0.00 $3,357.79 $7,452.21 $0.00 $7,452.21 68.94%Associated Payroll Costs261.1000.0200.000.000.000 $40,648.00 $11.87 $20,187.87 $20,460.13 $0.00 $20,460.13 50.33%Associated Payroll Costs262.1000.0200.000.000.000 $6,825.00 $495.04 $3,315.75 $3,509.25 $0.00 $3,509.25 51.42%Associated Payroll Costs295.1000.0200.000.000.000 $73,750.00 $14,575.43 $46,271.32 $27,478.68 $0.00 $27,478.68 37.26%Associated Payroll Costs100.2000.0200.000.000.000 $1,261,549.00 $120,528.50 $1,055,038.34 $206,510.66 $27,279.07 $179,231.59 14.21%Associated Payroll Costs201.2000.0200.000.000.000 $1,062.00 $0.00 $529.97 $532.03 $0.00 $532.03 50.10%Associated Payroll Costs211.2000.0200.000.000.000 $53,267.00 $5,307.28 $25,082.01 $28,184.99 $0.00 $28,184.99 52.91%Associated Payroll Costs212.2000.0200.000.000.000 $7,900.00 $166.73 $401.90 $7,498.10 $0.00 $7,498.10 94.91%Associated Payroll Costs218.2000.0200.000.000.000 $5,298.00 $490.85 $7,253.80 ($1,955.80) $0.00 ($1,955.80) -36.92%Associated Payroll Costs219.2000.0200.000.000.000 $9,790.00 ($263.53) $2,850.23 $6,939.77 $0.00 $6,939.77 70.89%Associated Payroll Costs232.2000.0200.000.000.000 $1,187.00 $0.00 $255.84 $931.16 $0.00 $931.16 78.45%Associated Payroll Costs233.2000.0200.000.000.000 $255.00 $0.00 $105.54 $149.46 $0.00 $149.46 58.61%Associated Payroll Costs250.2000.0200.000.000.000 $2,000.00 $272.26 $1,441.93 $558.07 $0.00 $558.07 27.90%Associated Payroll Costs295.2000.0200.000.000.000 $4,473.00 $501.71 $3,183.22 $1,289.78 $0.00 $1,289.78 28.83%Associated Payroll Costs730.2000.0200.000.000.000 $550.00 $0.00 $0.00 $550.00 $0.00 $550.00 100.00%Associated Payroll Costs100.3000.0200.000.000.000 $472.00 $0.00 $0.00 $472.00 $0.00 $472.00 100.00%Associated Payroll Costs211.3000.0200.000.000.000 $2,348.00 $57.66 $170.76 $2,177.24 $0.00 $2,177.24 92.73%Associated Payroll Costs250.3000.0200.000.000.000 $193,400.00 $35,873.64 $170,033.14 $23,366.86 $1,459.24 $21,907.62 11.33%Associated Payroll Costs295.3000.0200.000.000.000 $2,350.00 $83.36 $1,082.99 $1,267.01 $0.00 $1,267.01 53.92%OBJECT: Associated Payroll Costs - 0200 $4,424,717.00 $773,602.68 $3,715,388.74 $709,328.26 $28,738.31 $680,589.95 15.38%

Purchased Services100.1000.0300.000.000.000 $124,075.00 $18,245.91 $78,931.39 $45,143.61 $0.00 $45,143.61 36.38%Purchased Services211.1000.0300.000.000.000 $17,479.00 $56.00 $10,585.52 $6,893.48 $0.00 $6,893.48 39.44%Purchased Services218.1000.0300.000.000.000 $0.00 $2,885.14 $12,551.14 ($12,551.14) $0.00 ($12,551.14) 0.00%Purchased Services219.1000.0300.000.000.000 $0.00 $0.00 $56.00 ($56.00) $0.00 ($56.00) 0.00%


Account Number

Board Exp. Report- All Funds MW 6/1/2014From Date:Fiscal Year: 2013-2014

6/30/2014To Date:




NOT AUDITED


Purchased Services232.1000.0300.000.000.000 $1,000.00 $0.00 $189.00 $811.00 $0.00 $811.00 81.10%Purchased Services233.1000.0300.000.000.000 $0.00 $0.00 $695.00 ($695.00) $0.00 ($695.00) 0.00%Purchased Services261.1000.0300.000.000.000 $29,080.00 $1,699.35 $20,547.62 $8,532.38 $0.00 $8,532.38 29.34%Purchased Services262.1000.0300.000.000.000 $2,500.00 $0.00 $2,176.90 $323.10 $0.00 $323.10 12.92%Purchased Services295.1000.0300.000.000.000 $1,000.00 $90.72 $3,379.00 ($2,379.00) $0.00 ($2,379.00) -237.90%Purchased Services100.2000.0300.000.000.000 $1,373,192.00 $156,573.49 $1,067,899.02 $305,292.98 $199,849.59 $105,443.39 7.68%Purchased Services201.2000.0300.000.000.000 $222.00 $0.00 $2,729.45 ($2,507.45) $0.00 ($2,507.45) -1129.48%Purchased Services211.2000.0300.000.000.000 $12,893.00 $2,582.61 $21,189.52 ($8,296.52) $0.00 ($8,296.52) -64.35%Purchased Services212.2000.0300.000.000.000 $41,750.00 $873.00 $46,744.14 ($4,994.14) $0.00 ($4,994.14) -11.96%Purchased Services218.2000.0300.000.000.000 $12,000.00 $0.00 $575.00 $11,425.00 $24.54 $11,400.46 95.00%Purchased Services232.2000.0300.000.000.000 $5,500.00 $0.00 $1,800.00 $3,700.00 $0.00 $3,700.00 67.27%Purchased Services233.2000.0300.000.000.000 $9,800.00 $0.00 $9,602.55 $197.45 $0.00 $197.45 2.01%Purchased Services240.2000.0300.000.000.000 $30,000.00 $0.00 $0.00 $30,000.00 $0.00 $30,000.00 100.00%Purchased Services241.2000.0300.000.000.000 $22,000.00 $0.00 $0.00 $22,000.00 $0.00 $22,000.00 100.00%Purchased Services261.2000.0300.000.000.000 $29,000.00 $1,792.84 $19,821.36 $9,178.64 $0.00 $9,178.64 31.65%Purchased Services262.2000.0300.000.000.000 $6,000.00 $420.54 $3,673.69 $2,326.31 $0.00 $2,326.31 38.77%Purchased Services295.2000.0300.000.000.000 $13,900.00 $66.82 $5,979.45 $7,920.55 $3,303.12 $4,617.43 33.22%Purchased Services400.2000.0300.000.000.000 $74,000.00 $0.00 $127,219.52 ($53,219.52) $0.00 ($53,219.52) -71.92%Purchased Services730.2000.0300.000.000.000 $4,000.00 $0.00 $0.00 $4,000.00 $0.00 $4,000.00 100.00%Purchased Services211.3000.0300.000.000.000 $3,500.00 $375.00 $3,297.83 $202.17 $0.00 $202.17 5.78%Purchased Services232.3000.0300.000.000.000 $3,327.00 $0.00 $0.00 $3,327.00 $0.00 $3,327.00 100.00%Purchased Services233.3000.0300.000.000.000 $6,000.00 $0.00 $4,800.00 $1,200.00 $0.00 $1,200.00 20.00%Purchased Services250.3000.0300.000.000.000 $31,200.00 $3,162.64 $8,694.19 $22,505.81 $3,643.22 $18,862.59 60.46%Purchased Services720.3000.0300.000.000.000 $500.00 $0.00 $0.00 $500.00 $0.00 $500.00 100.00%Purchased Services400.4000.0300.000.000.000 $75,000.00 $3,701.56 $48,302.08 $26,697.92 $5,000.00 $21,697.92 28.93%

OBJECT: Purchased Services - 0300 $1,928,918.00 $192,525.62 $1,501,439.37 $427,478.63 $211,820.47 $215,658.16 11.18%

Supplies & Materials100.1000.0400.000.000.000 $177,675.00 $274.82 $148,940.70 $28,734.30 $1,889.94 $26,844.36 15.11%Supplies & Materials202.1000.0400.000.000.000 $75,000.00 $9,533.70 $15,870.86 $59,129.14 $0.00 $59,129.14 78.84%Supplies & Materials209.1000.0400.000.000.000 $40,000.00 $40,000.00 $40,000.00 $0.00 $0.00 $0.00 0.00%Supplies & Materials211.1000.0400.000.000.000 $16,059.00 $1,647.28 $30,004.32 ($13,945.32) $707.70 ($14,653.02) -91.24%Supplies & Materials218.1000.0400.000.000.000 $0.00 $0.00 $44.00 ($44.00) $0.00 ($44.00) 0.00%Supplies & Materials232.1000.0400.000.000.000 $1,000.00 $0.00 $0.49 $999.51 $0.00 $999.51 99.95%Supplies & Materials233.1000.0400.000.000.000 $0.00 $0.00 $8,099.00 ($8,099.00) $0.00 ($8,099.00) 0.00%Supplies & Materials261.1000.0400.000.000.000 $22,575.00 $830.12 $14,456.25 $8,118.75 $153.38 $7,965.37 35.28%Supplies & Materials262.1000.0400.000.000.000 $2,000.00 $0.00 $1,418.98 $581.02 $0.00 $581.02 29.05%Supplies & Materials270.1000.0400.000.000.000 $6,300.00 $1,512.00 $3,225.71 $3,074.29 $0.00 $3,074.29 48.80%Supplies & Materials275.1000.0400.000.000.000 $31,200.00 $3,418.42 $9,772.42 $21,427.58 $150.05 $21,277.53 68.20%Supplies & Materials279.1000.0400.000.000.000 $70,290.00 $6,145.22 $33,872.94 $36,417.06 $2,748.43 $33,668.63 47.90%Supplies & Materials280.1000.0400.000.000.000 $102,000.00 $3,534.62 $56,121.65 $45,878.35 $1,600.00 $44,278.35 43.41%Supplies & Materials295.1000.0400.000.000.000 $10,500.00 $10,256.54 $20,861.15 ($10,361.15) $1,732.04 ($12,093.19) -115.17%Supplies & Materials100.2000.0400.000.000.000 $352,672.00 $18,634.79 $238,065.38 $114,606.62 $34,736.04 $79,870.58 22.65%Supplies & Materials201.2000.0400.000.000.000 $9,000.00 $7,000.00 $7,000.00 $2,000.00 $0.00 $2,000.00 22.22%Supplies & Materials211.2000.0400.000.000.000 $3,600.00 $130.63 $2,715.37 $884.63 $1,633.45 ($748.82) -20.80%Supplies & Materials212.2000.0400.000.000.000 $12,000.00 $0.00 $11,485.41 $514.59 $91.53 $423.06 3.53%Supplies & Materials218.2000.0400.000.000.000 $3,600.00 $0.00 $1,372.36 $2,227.64 $0.00 $2,227.64 61.88%Supplies & Materials232.2000.0400.000.000.000 $3,530.00 $0.00 $2,182.37 $1,347.63 $0.00 $1,347.63 38.18%Supplies & Materials233.2000.0400.000.000.000 $3,200.00 $0.00 $2,153.67 $1,046.33 $0.00 $1,046.33 32.70%Supplies & Materials240.2000.0400.000.000.000 $20,935.00 $0.00 $310.59 $20,624.41 $0.00 $20,624.41 98.52%Supplies & Materials261.2000.0400.000.000.000 $8,500.00 $368.57 $5,474.15 $3,025.85 $0.00 $3,025.85 35.60%Supplies & Materials262.2000.0400.000.000.000 $2,500.00 $66.77 $662.31 $1,837.69 $0.00 $1,837.69 73.51%


Account Number


6/30/2014To Date:



Supplies & Materials295.2000.0400.000.000.000 $4,000.00 $0.00 $569.56 $3,430.44 $1,500.00 $1,930.44 48.26%


NOT AUDITED


Supplies & Materials400.2000.0400.000.000.000 $0.00 $0.00 $647.02 ($647.02) $0.00 ($647.02) 0.00%Supplies & Materials730.2000.0400.000.000.000 $3,450.00 $0.00 $0.00 $3,450.00 $0.00 $3,450.00 100.00%Supplies & Materials100.3000.0400.000.000.000 $32,590.00 $4,189.90 $33,075.08 ($485.08) $0.00 ($485.08) -1.49%Supplies & Materials211.3000.0400.000.000.000 $7,000.00 $0.00 $3,303.08 $3,696.92 $0.00 $3,696.92 52.81%Supplies & Materials232.3000.0400.000.000.000 $2,956.00 $0.00 $0.00 $2,956.00 $0.00 $2,956.00 100.00%Supplies & Materials250.3000.0400.000.000.000 $373,600.00 $73,466.48 $298,152.62 $75,447.38 $0.00 $75,447.38 20.19%Supplies & Materials720.3000.0400.000.000.000 $387.00 $0.00 $446.00 ($59.00) $0.00 ($59.00) -15.25%

OBJECT: Supplies & Materials - 0400 $1,398,119.00 $181,009.86 $990,303.44 $407,815.56 $46,942.56 $360,873.00 25.81%

Capital Outlay100.2000.0500.000.000.000 $155,000.00 $0.00 $7,778.00 $147,222.00 $0.00 $147,222.00 94.98%Capital Outlay232.2000.0500.000.000.000 $0.00 $1,518.50 $3,037.00 ($3,037.00) $0.00 ($3,037.00) 0.00%Capital Outlay240.2000.0500.000.000.000 $15,365.00 $7,161.95 $13,235.95 $2,129.05 $0.00 $2,129.05 13.86%Capital Outlay400.2000.0500.000.000.000 $338,183.00 $0.00 $108,099.72 $230,083.28 $0.00 $230,083.28 68.04%Capital Outlay250.3000.0500.000.000.000 $26,980.00 $0.00 $0.00 $26,980.00 $0.00 $26,980.00 100.00%Capital Outlay240.4000.0500.000.000.000 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $5,000.00 100.00%Capital Outlay400.4000.0500.000.000.000 $2,377,817.00 $264,095.25 $2,204,482.62 $173,334.38 $0.00 $173,334.38 7.29%

OBJECT: Capital Outlay - 0500 $2,918,345.00 $272,775.70 $2,336,633.29 $581,711.71 $0.00 $581,711.71 19.93%

Other100.1000.0600.000.000.000 $550.00 $0.00 $700.00 ($150.00) $0.00 ($150.00) -27.27%Other261.1000.0600.000.000.000 $5,800.00 $0.00 $6,190.82 ($390.82) $0.00 ($390.82) -6.74%Other262.1000.0600.000.000.000 $170.00 $0.00 $175.00 ($5.00) $0.00 ($5.00) -2.94%Other275.1000.0600.000.000.000 $1,175.00 $0.00 $222.00 $953.00 $0.00 $953.00 81.11%Other295.1000.0600.000.000.000 $0.00 $0.00 $211.00 ($211.00) $0.00 ($211.00) 0.00%Other100.2000.0600.000.000.000 $119,025.00 $283.34 $103,377.18 $15,647.82 $304.00 $15,343.82 12.89%Other211.2000.0600.000.000.000 $15,000.00 $0.00 $19,449.00 ($4,449.00) $0.00 ($4,449.00) -29.66%Other212.2000.0600.000.000.000 $0.00 $695.00 $3,634.95 ($3,634.95) $0.00 ($3,634.95) 0.00%Other218.2000.0600.000.000.000 $9,192.00 $0.00 $9,032.00 $160.00 $0.00 $160.00 1.74%Other233.2000.0600.000.000.000 $736.00 $0.00 $1,653.00 ($917.00) $0.00 ($917.00) -124.59%Other295.2000.0600.000.000.000 $5,000.00 $0.00 $6,134.00 ($1,134.00) $0.00 ($1,134.00) -22.68%Other232.3000.0600.000.000.000 $0.00 $0.00 $40.00 ($40.00) $0.00 ($40.00) 0.00%Other250.3000.0600.000.000.000 $3,325.00 $158.00 $2,487.04 $837.96 $0.00 $837.96 25.20%Other720.3000.0600.000.000.000 $413.00 $0.00 $293.00 $120.00 $0.00 $120.00 29.06%Other400.4000.0600.000.000.000 $0.00 $0.00 $300.00 ($300.00) $0.00 ($300.00) 0.00%Other240.5000.0600.000.000.000 $28,700.00 $0.00 $24,035.00 $4,665.00 $0.00 $4,665.00 16.25%Other300.5000.0600.000.000.000 $4,328.00 $0.00 $0.00 $4,328.00 $0.00 $4,328.00 100.00%Other312.5000.0600.000.000.000 $250,000.00 $0.00 $238,424.87 $11,575.13 $0.00 $11,575.13 4.63%Other313.5000.0600.000.000.000 $758,500.00 $613,517.45 $757,034.99 $1,465.01 $0.00 $1,465.01 0.19%

OBJECT: Other - 0600 $1,201,914.00 $614,653.79 $1,173,393.85 $28,520.15 $304.00 $28,216.15 2.35%

Transfers100.5000.0700.000.000.000 $390,000.00 $0.00 $390,000.00 $0.00 $0.00 $0.00 0.00%Transfers400.5000.0700.000.000.000 $610,000.00 $0.00 $610,000.00 $0.00 $0.00 $0.00 0.00%

OBJECT: Transfers - 0700 $1,000,000.00 $0.00 $1,000,000.00 $0.00 $0.00 $0.00 0.00%

Other Uses of Funds100.6000.0800.000.000.000 $1,278,263.00 $0.00 $0.00 $1,278,263.00 $0.00 $1,278,263.00 100.00%Other Uses of Funds262.6000.0800.000.000.000 $7,376.00 $0.00 $0.00 $7,376.00 $0.00 $7,376.00 100.00%

OBJECT: Other Uses of Funds - 0800 $1,285,639.00 $0.00 $0.00 $1,285,639.00 $0.00 $1,285,639.00 100.00%

End of Report

$20,202,167.00 $3,210,801.92 $16,517,529.45 $3,684,637.55 $287,805.34 $3,396,832.21Grand Total: 16.81%


Account Number


6/30/2014To Date:




NOT AUDITED


Check Number Date Payee Amount StatusVoucher Type Clear Date Void DateCleared?

* Indicates gap in check sequence

59557 06/06/2014 ADVANCED $100.00 Printed1157 Expense 06/30/2014

59558 06/06/2014 BROOKS COMMUNITY SERVICEDISTRICT

$11.42 Printed1157 Expense 06/30/2014

59559 06/06/2014 CDW GOVERNMENT INC._07468 $36,642.84 Printed1157 Expense 06/30/2014

59560 06/06/2014 CHASE, MICHELLE $105.28 Printed1157 Expense 06/30/2014

59561 06/06/2014 COMMERCIAL DISHWASHER $314.00 Printed1157 Expense 06/30/2014

59562 06/06/2014 COMMUNITY NEWSPAPERS $91.00 Printed1157 Expense 06/30/2014

59563 06/06/2014 DAVIDSON SPECIALTY PRINTING $210.00 Printed1157 Expense 06/30/2014

59564 06/06/2014 DUCK DELIVERY $4,478.61 Printed1157 Expense 06/30/2014

59565 06/06/2014 FAST, TIFFANY $17.18 Printed1157 Expense 06/30/2014

59566 06/06/2014 FRONTIER COMMUNICATIONS $41.90 Printed1157 Expense 06/30/2014

59567 06/06/2014 GERVAIS TELEPHONE CO $1,575.61 Printed1157 Expense 06/30/2014

59568 06/06/2014 GREGORY, TERRI G. $375.00 Printed1157 Expense 06/30/2014

59569 06/06/2014 HERRERA, LUZ MARIA $22.75 Printed1157 Expense 06/30/2014

59570 06/06/2014 HOFFMAN, KAROLYN R $689.50 Printed1157 Expense 06/30/2014

59571 06/06/2014 HUBBARD CHEVROLET $961.00 Printed1157 Expense 06/30/2014

59572 06/06/2014 INDUSTRIAL SUPPLY CO OFSALEM

$420.25 Printed1157 Expense 06/30/2014

59573 06/06/2014 JOSTENS $12.07 Printed1157 Expense 06/30/2014

59574 06/06/2014 KEIZER OUTDOOR POWEREQUIPMENT

$312.55 Printed1157 Expense 06/30/2014

59575 06/06/2014 KELLEY, KATHLEEN J $2,484.00 Printed1157 Expense 06/30/2014

59576 06/06/2014 KIRK, MARIA $26.73 Printed1157 Expense 06/30/2014

59577 06/06/2014 LAKESHORE LEARNINGMATERIALS

$639.97 Printed1157 Expense 06/30/2014

59578 06/06/2014 LONG BROS BUILDING SUPPLY $174.68 Printed1157 Expense 06/30/2014


Reprint Check Listing Fiscal Year: 2013-2014

06/01/2014From Date: 06/30/2014To Date:From Check: To Check:From Voucher: To Voucher:

US Bank 153604172442Bank Account:Criteria:

ExpenseTypes: Manual Payroll Payroll Deductions Other Disbursements

From Clear Date: To Clear Date:

Printed: 07/08/2014 4:07:07 PM rptCSACheckListingReport: 3.2.13 Page: 1




59579 06/06/2014 LOWE'S HOME IMPROVEMENT $59.60 Printed1157 Expense 06/30/2014

59580 06/06/2014 MEDOSWEET FARMS OF OREGON $5,908.37 Printed1157 Expense 06/30/2014

59581 06/06/2014 MILLER, LISA $41.29 Printed1157 Expense 06/30/2014

59582 06/06/2014 NLR REFRIGERATION $296.75 Printed1157 Expense 06/30/2014

59583 06/06/2014 OFFICE DEPOT $4,533.75 Printed1157 Expense 06/30/2014

59584 06/06/2014 PACIFIC OFFICE AUTOMATIONLEASING

$861.65 Printed1157 Expense 06/30/2014

59585 06/06/2014 PAR-TECH CONSTRUCTION, INC $168,891.00 Printed1157 Expense 06/30/2014

59586 06/06/2014 PAULY, ROGERS, AND CO. P.C. $9,129.00 Printed1157 Expense 06/30/2014

59587 06/06/2014 PERFORMANCE SYSTEMS CORP $939.62 Printed1157 Expense 06/30/2014

59588 06/06/2014 PORTLAND STATEUNIVERSITY_08011

$165.00 Printed1157 Expense 06/30/2014

59589 06/06/2014 POSTMASTER_05440 $224.00 Printed1157 Expense 06/30/2014

59590 06/06/2014 RSS ARCHITECTURE $3,701.56 Printed1157 Expense 06/30/2014

59591 06/06/2014 S'COOL MOVES, INC $378.00 Printed1157 Expense 06/30/2014

59592 06/06/2014 STAFF DEVELOPMENT FOREDUCATORS

$280.00 Printed1157 Expense 06/30/2014

59593 06/06/2014 SYSCO FOOD SERVICES $8,190.14 Printed1157 Expense 06/30/2014

59594 06/06/2014 THE LEADERSHIP & LEARNINGCENTER

$659.00 Printed1157 Expense 06/30/2014

59595 06/06/2014 WILCO $514.33 Printed1157 Expense 06/30/2014

59596 06/06/2014 WILLAMETTE WATERTECHNOLOGY

$86.50 Printed1157 Expense 06/30/2014

59597 06/13/2014 ACE CHEMICAL TOILETS $104.00 Printed1159 Expense 06/30/2014

59598 06/13/2014 ANDREWS, SHANNA $208.07 Printed1159 Expense 06/30/2014

59599 06/13/2014 ARMOR ZONE $520.00 Printed1159 Expense 06/30/2014











59600 06/13/2014 ATWOOD, BONNY $18.00 Printed1159 Expense 06/30/2014

59601 06/13/2014 AUS WEST LOCKBOX $388.50 Printed1159 Expense 06/30/2014

59602 06/13/2014 CAMACHO, MARICRUZ $148.68 Printed1159 Expense 06/30/2014

59603 06/13/2014 CARQUEST AUTO PARTS STORES $81.39 Printed1159 Expense 06/30/2014

59604 06/13/2014 COCHRAN, CAROL $2,557.50 Printed1159 Expense 06/30/2014

59605 06/13/2014 COLON, ELOISA $56.00 Printed1159 Expense 06/30/2014

59606 06/13/2014 COMMERCIAL DISHWASHER $210.00 Printed1159 Expense 06/30/2014

59607 06/13/2014 COPIERS NORTHWEST $229.73 Printed1159 Expense 06/30/2014

59608 06/13/2014 DAVIDSON SPECIALTY PRINTING $430.00 Printed1159 Expense 06/30/2014

59609 06/13/2014 EBS HEALTHCARE, INC $4,945.50 Printed1159 Expense 06/30/2014

59610 06/13/2014 FLEENER, JOHN C $49.67 Printed1159 Expense 06/30/2014

59611 06/13/2014 GARRETT HEMANN ROBERTSON,P.C.

$40.00 Printed1159 Expense 06/30/2014

59612 06/13/2014 HMSC EXT SEA GRANT $840.00 Printed1159 Expense 06/30/2014

59613 06/13/2014 ILIYN, LYDIA $61.04 Printed1159 Expense 06/30/2014

59614 06/13/2014 INDUSTRIAL WELDING SUPPLY INC $35.00 Printed1159 Expense 06/30/2014

59615 06/13/2014 JA BIZTOWN $1,512.00 Printed1159 Expense 06/30/2014

59616 06/13/2014 JKW SCHOOL PSYCHOLOGICALSERVICES

$2,482.16 Printed1159 Expense 06/30/2014

59617 06/13/2014 JONES FARMS $83.00 Printed1159 Expense 06/30/2014


59619 06/13/2014 KING FRESH PRODUCE $87.50 Printed1159 Expense 06/30/2014

59620 06/13/2014 MARION CO ENVIRONMENTALHEALTH

$100.00 Printed1159 Expense 06/30/2014

59621 06/13/2014 MATH LEARNING CENTER $14,445.00 Printed1159 Expense 06/30/2014











59622 06/13/2014 NW NATURAL $525.28 Printed1159 Expense 06/30/2014

59623 06/13/2014 OAKS PARK AMUSEMENT PARK $560.50 Printed1159 Expense 06/30/2014

59624 06/13/2014 PACIFIC OFFICE AUTOMATION $444.79 Printed1159 Expense 06/30/2014

59625 06/13/2014 PGE_01831 $7,801.41 Printed1159 Expense 06/30/2014

59626 06/13/2014 PORTRAIT MASTERS STUDIO $1,512.00 Printed1159 Expense 06/30/2014

59627 06/13/2014 RANDAS FLOWERS & GIFTS $475.00 Printed1159 Expense 06/30/2014

59628 06/13/2014 REPUBLIC SERVICES $2,295.50 Printed1159 Expense 06/30/2014

59629 06/13/2014 STAFF DEVELOPMENT FOREDUCATORS

$1,198.00 Printed1159 Expense 06/30/2014

59630 06/13/2014 STOTT, BEVERLYN $20.00 Printed1159 Expense 06/30/2014


59632 06/13/2014 TOOLS FOR SCHOOLS $28.87 Printed1159 Expense 06/30/2014

59633 06/13/2014 US BANK $7,562.06 Printed1159 Expense 06/30/2014

59634 06/13/2014 VERIZON WIRELESS $156.69 Printed1159 Expense 06/30/2014

59635 06/13/2014 WAGNER, MICHELLE L $103.60 Printed1159 Expense

59636 06/13/2014 WARBERG, HELEN $137.20 Printed1159 Expense 06/30/2014

59637 06/13/2014 WILLIAMS-JOHNSON, TONI $23.98 Printed1159 Expense

59638 06/13/2014 XEROX CORP._11662 $509.87 Printed1159 Expense 06/30/2014

59639 06/13/2014 XTELESIS CORPORATION $11,487.25 Printed1159 Expense 06/30/2014

59640 06/13/2014 COLON, ELOISA $250.00 Printed1162 Expense 06/30/2014

59641 06/20/2014 ADVANCED PIERRE FOODS $675.00 Printed1169 Expense 06/30/2014

59642 06/20/2014 BRAD BIEBER/BALFOUR $3,311.66 Printed1169 Expense

59643 06/20/2014 CARRUTH COMPLIANCECONSULTING, INC

$2,560.80 Printed1169 Expense











59644 06/20/2014 CDW GOVERNMENT INC._07468 $3,480.00 Printed1169 Expense 06/30/2014

59645 06/20/2014 CHEMEKETA COMMUNITYCOLLEGE_02551

$100.00 Printed1169 Expense 06/30/2014

59646 06/20/2014 CITY OF GERVAIS $835.89 Printed1169 Expense 06/30/2014

59647 06/20/2014 COCHRAN, CAROL $1,650.00 Printed1169 Expense

59648 06/20/2014 COLYER, JEREMY $17.92 Printed1169 Expense 06/30/2014

59649 06/20/2014 FRIESEN, LINDA $66.03 Printed1169 Expense

59650 06/20/2014 GERVAIS MARKET $35.10 Printed1169 Expense 06/30/2014

59651 06/20/2014 GREEN THUMB FLOWER BOX $50.00 Printed1169 Expense 06/30/2014

59652 06/20/2014 ICE, CHRISTINE $29.52 Printed1169 Expense

59653 06/20/2014 ISITE SOFTWARE $560.50 Printed1169 Expense 06/30/2014


59655 06/20/2014 KELLEY, KATHLEEN J $351.00 Printed1169 Expense 06/30/2014

59656 06/20/2014 KLERITEC $143.30 Printed1169 Expense 06/30/2014

59657 06/20/2014 MID COLUMBIA BUS CO INC $78,171.70 Printed1169 Expense 06/30/2014

59658 06/20/2014 MILLER, JALEN $38.89 Printed1169 Expense 06/30/2014

59659 06/20/2014 MULKERIN, MICHAEL $168.05 Printed1169 Expense 06/30/2014

59660 06/20/2014 NLR REFRIGERATION $1,924.50 Printed1169 Expense 06/30/2014

59661 06/20/2014 NORTHWEST CONTRACTOFFICIALS, LLC

$106.00 Printed1169 Expense 06/30/2014

59662 06/20/2014 OLSON, CRYSTAL L $40.04 Printed1169 Expense 06/30/2014

59663 06/20/2014 PACIFIC COAST ATHLETICS $276.50 Printed1169 Expense 06/30/2014

59664 06/20/2014 PACIFIC OFFICE AUTOMATION $813.16 Printed1169 Expense 06/30/2014


$269.01 Printed1169 Expense 06/30/2014











59666 06/20/2014 POWELL'S BOOKS INC_04063 $47.30 Printed1169 Expense 06/30/2014

59667 06/20/2014 SALEM FAST PITCH UMPIRESASSOC

$120.40 Printed1169 Expense 06/30/2014

59668 06/20/2014 SANDALL, MARY JEAN $69.99 Printed1169 Expense 06/30/2014

59669 06/20/2014 SNA $58.00 Printed1169 Expense 06/30/2014

59670 06/20/2014 SOLEM, MIKE $99.12 Printed1169 Expense 06/30/2014

59671 06/20/2014 THE INNOVATIVE NW TEACHER $495.00 Printed1169 Expense 06/30/2014

59672 06/20/2014 WEIDEMANN, CHARLENE $22.20 Printed1169 Expense 06/30/2014

59673 06/20/2014 WILLAMETTE ESD_02407 $7,229.65 Printed1169 Expense 06/30/2014

59674 06/20/2014 WOLFER, MRS. MELISSA $100.00 Printed1169 Expense 06/30/2014

59675 06/20/2014 WOODBURN SCHOOL DISTRICT $8,500.00 Printed1169 Expense 06/30/2014

59676 06/25/2014 AFA-ANNUITY PREMIUM TRUST $4,950.00 Printed1171 Payroll Ded 06/30/2014

59677 06/25/2014 AFLAC $1,331.15 Printed1171 Payroll Ded 06/30/2014

59678 06/25/2014 AMERICAN FIDELITY ASSURANCECO

$9,081.06 Printed1171 Payroll Ded

59679 06/25/2014 AMERICAN FIDELITY. $4,264.94 Printed1171 Payroll Ded 06/30/2014

59680 06/25/2014 AMERICAN FIDELTIY ASSURANCE $14,684.70 Printed1171 Payroll Ded

59681 06/25/2014 AXA EQUITABLE EQUI-VEST $4,620.00 Printed1171 Payroll Ded 06/30/2014

59682 06/25/2014 COLUMBIA COLLECTION SERVICEINC

$307.33 Printed1171 Payroll Ded 06/30/2014

59683 06/25/2014 FIDELITY INVESTMENTS $3,890.75 Printed1171 Payroll Ded 06/30/2014

59684 06/25/2014 FIRST INVESTORS $12,541.00 Printed1171 Payroll Ded 06/30/2014

59685 06/25/2014 LEGAL SHIELD $60.80 Printed1171 Payroll Ded

59686 06/25/2014 OFFICE OF THE TRUSTEE $1,208.00 Printed1171 Payroll Ded 06/30/2014

59687 06/25/2014 OREGON DEPARTMENT OFREVENUE

$109.56 Printed1171 Payroll Ded











59688 06/25/2014 OREGON EDUCATIONASSOCIATION

$8,780.50 Printed1171 Payroll Ded

59689 06/25/2014 OSEA $1,666.96 Printed1171 Payroll Ded 06/30/2014

59690 06/25/2014 PACIFIC LIFE $200.00 Printed1171 Payroll Ded

59691 06/25/2014 SECURITY BENEFIT GROUP $125.00 Printed1171 Payroll Ded

59692 06/25/2014 TEXAS LIFE INS CO $1,222.80 Printed1171 Payroll Ded

59693 06/25/2014 WESTERN SUN CAPITAL $760.49 Printed1171 Payroll Ded 06/30/2014

59694 06/25/2014 WI SERVICES COMPANY $75.00 Printed1171 Payroll Ded

59695 06/25/2014 OSEA $1,249.64 Printed1172 Payroll Ded

59696 06/25/2014 OSEA $1,199.60 Printed1173 Payroll Ded

59697 06/27/2014 BATTERIES PLUS $169.00 Printed1176 Expense

59698 06/27/2014 CHEVRON/TEXACO CARDSERVICES

$1,233.67 Printed1176 Expense

59699 06/27/2014 COLUMBUS, CLARE $187.13 Printed1176 Expense 06/30/2014

59700 06/27/2014 COMMUNITY NEWSPAPERS $240.90 Printed1176 Expense 06/30/2014

59701 06/27/2014 DUCK DELIVERY $1,354.47 Printed1176 Expense 06/30/2014

59702 06/27/2014 EBS HEALTHCARE, INC $4,536.00 Printed1176 Expense

59703 06/27/2014 FLORES-MINJARE, ENRIQUE $20.00 Printed1176 Expense

59704 06/27/2014 FLORES-MINJARE, SOFIA $20.00 Printed1176 Expense

59705 06/27/2014 GARTEN SERVICES INC $477.00 Printed1176 Expense 06/30/2014

59706 06/27/2014 GW HARDWARE #244 $50.58 Printed1176 Expense

59707 06/27/2014 HENRY, MATT $453.60 Printed1176 Expense

59708 06/27/2014 HUBBARD CHEVROLET $256.95 Printed1176 Expense 06/30/2014

59709 06/27/2014 LINN BENTON LINCOLN ESD $69.92 Printed1176 Expense 06/30/2014











59710 06/27/2014 MEDOSWEET FARMS OF OREGON $2,647.25 Printed1176 Expense 06/30/2014

59711 06/27/2014 MORGAN III, EDWIN $597.16 Printed1176 Expense 06/30/2014

59712 06/27/2014 NETCHEMIA, LLC. $7,000.00 Printed1176 Expense

59713 06/27/2014 O'CONNELL, ANN $804.00 Printed1176 Expense 06/30/2014

59714 06/27/2014 PGE_01831 $85.95 Printed1176 Expense 06/30/2014

59715 06/27/2014 RAMON, ERICA $27.00 Printed1176 Expense

59716 06/27/2014 RODRIGUEZ, LINDA $50.00 Printed1176 Expense


59718 06/27/2014 THE INNOVATIVE NW TEACHER $1,603.00 Printed1176 Expense

59719 06/27/2014 VALLEY PACIFIC FLORAL $47.90 Printed1176 Expense 06/30/2014

59720 06/27/2014 WALMART COMMUNITY_03121 $482.37 Printed1176 Expense

59721 06/27/2014 WILBUR-ELLIS CO $1,502.86 Printed1176 Expense

59722 06/27/2014 WILLAMETTE ESD_02407 $2,444.16 Printed1176 Expense 06/30/2014

59723 06/27/2014 YES GRAPHICS PRINTING CO $17.40 Printed1176 Expense 06/30/2014

59724 06/30/2014 AUS WEST LOCKBOX $195.00 Printed1178 Expense

59725 06/30/2014 BROOKS HARDWARD #7063 $30.00 Printed1178 Expense

59726 06/30/2014 EBS HEALTHCARE, INC $6,048.00 Printed1178 Expense

59727 06/30/2014 GERVAIS TELEPHONE CO $1,652.92 Printed1178 Expense

59728 06/30/2014 KING FRESH PRODUCE $85.50 Printed1178 Expense

59729 06/30/2014 LINN BENTON LINCOLN ESD $22.58 Printed1178 Expense

59730 06/30/2014 LONG BROS BUILDING SUPPLY $525.53 Printed1178 Expense

59731 06/30/2014 LOWE'S HOME IMPROVEMENT $312.55 Printed1178 Expense

59732 06/30/2014 MARION CTY TREASURY DEPT $172.80 Printed1178 Expense











59733 06/30/2014 MID COLUMBIA BUS CO INC $23,577.98 Printed1178 Expense

59734 06/30/2014 NW REGIONAL ESD $150.50 Printed1178 Expense


$861.65 Printed1178 Expense

59736 06/30/2014 PAR-TECH CONSTRUCTION, INC $95,204.25 Printed1178 Expense

59737 06/30/2014 PORTLAND STATEUNIVERSITY_08011


59738 06/30/2014 POSTMASTER_05440 $112.00 Printed1178 Expense

59739 06/30/2014 ROBSON CORPORATION $8,680.45 Printed1178 Expense

59740 06/30/2014 SALEM MOBIL MIX $530.00 Printed1178 Expense

59741 06/30/2014 WILLAMETTE WATERTECHNOLOGY


59742 06/30/2014 WINDOW TO LEADERSHIP LLC $839.38 Printed1178 Expense

$681,179.43Total Amount:








End of Report

Report Total Amount: $681,179.43


Gervais School District #1 Code: BDDH-AR Adopted: 04/14/92 Revised/Readopted: 07/15/93

Public Participation in Board Meetings 1. A visitor may be recognized by the chairperson by rising, identifying himself/herself with his/her full name and address, and

stating his/her purpose for appearing. 2. A group of visitors with a common purpose should designate a spokesperson for the group. 3. Discussion or presentation concerning a published agenda item is limited to the public forum section of the agenda, unless

otherwise authorized by the chairperson. 4. A visitor may introduce a topic not on the published agenda. However, the Board, at its discretion, may require that a

proposal, inquiry, or request be submitted in writing, and reserves the right to refer the matter to the administration for action or for study and to report at a subsequent meeting. The Board shall make a decision at the meeting where information is presented only if the issue is considered an emergency by the Board.

5. At the discretion of the Board chairperson, when meetings are large or controversial, anyone wishing to speak before the

Board, either as an individual or as a member of a group, on any agenda item or other topic, may do so by providing information to the board secretary on a sign-in sheet prior to the meeting. This will help the chairperson provide adequate time for each agenda item.

6. Statements by members of the public should be brief and concise. The chairperson may, at his/her discretion, establish a

time limit on discussion or oral presentation by a visitor on any topic. 7. Speakers may offer objective criticism of school operations and programs but the Board will not hear complaints concerning

specific school personnel. The chairperson will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals.

8. These procedures will be published on the back of every Board meeting information pamphlet.

END OF POLICY


Gervais School District 1 Code: DLBA Adopted: 12/20/90 Readopted: 7/15/93

Advance Salary Payments All requests for advance salary payments shall be submitted in writing to the business manager 48 hours prior to the issuance of a check superintendent. Payment will not exceed the amount of half the net salary at the next pay date earned at the time of the request. If approved, the amount of the advance will be reduced by any associated additional processing costs. No more than two three advances will be approved in a year without approval of the Board. END OF POLICY Legal Reference(s): ORS 332.107 ORS 652.140

Cross Reference(s): Policy DL/DLA - Payroll/Payday Schedule


http://landru.leg.state.or.us/ors/332.html

http://landru.leg.state.or.us/ors/652.html

Policy Update is a quarterlysubscription publication

of the Oregon School Boards Association.

Betsy Miller-Jones,Executive Director

Jim Green,Deputy Executive Director

Lisa Freiley,Director, Staff Counsel

Haley Percell, Ben Beckerand John Stellwagen,

AttorneysPeggy Holstedt, Director,Board Development and

Policy Services, EditorRick Stucky, PolicyServices Specialist

Leslie Fisher, Lead PolicyServices Assistant,

La’Nell Trissel, PolicyServices Assistant,

Kayla Warr, Law Clerk

If you have questionsregarding this publication

or OSBA, please callour offices:

503-588-2800 or 800-578-6722

`June 2014 Vol. XXXVII No. 4schCONTENTS

BBFA - Board Member Ethics and Conflicts of Interest (Highly Recommended)BBFB - Board Member Ethics and Nepotism (Highly Recommended)EEACA - School Bus Driver Examination and Training (Versions 1 and 2)

(Highly Recommended) GBC - Staff Ethics (Highly Recommended)GBC-AR - Staff Ethics (Optional)GBNA - Hazing/Harassment/Intimidation/Bullying/Menacing/Cyberbullying – Staff

(Highly Recommended)GBNA-AR - Hazing/Harassment/Intimidation/Bullying/Menacing/Cyberbullying – Staff

(Highly Recommended)GBN/JBA - Sexual Harassment (and JBA/GBN) (Required)GCAB - Personal Electronic Devices and Social Media – Staff (Highly Recommended)IIA - Instructional Resources/Instructional Materials (Versions 1, 2, 3 & 3)

(Highly Recommended)IK - Academic Achievement (Required)IKA - Grading and Reporting System (Optional)IKAB - Student Progress Reports to Parents (Optional)ING-AR - Animals in District Facilities (Optional)JFCEB - Personal Electronic Devices and Social Media (Versions 1, 2, & 3) (Now Required)JFCEB-AR - Personal Electronic Devices and Social Media (Optional) JGAB - Use of Restraint and Seclusion (Required)LBE-AR - Public Charter Schools (Highly Recommended)

DEFINING “A MEMBER OF HOUSEHOLD”

Summary

House Bill (HB) 2079 from the 2013 Legislative session modified Oregon Revised Statutes(ORS) 244.020 and ORS 244.175, which impacted the definition of “relative” and addressed“a member of household” language. We received further clarification concerning thedefinition of “a member of household” from the Oregon Government Ethics Commission(OGEC) and are releasing the Commission’s recommended edits. Legal Reference

None

Collective Bargaining Impact

None

Local District Responsibility

Review current policy and include “a member of household” language if previously deletedas a result of the October 2013 Policy Update issue. Other edits made and released in the

Summer BoardConference

July 18-20 – Bend

68th AnnualConvention

November 13-16 –Portland

Policy Update - June 20141-7


October 2013 Policy Update affecting policies BBFA, BBFB, GBC and GBC-AR still applyand should be included.

Policy Implications

BBFA - Board Member Ethics and Conflicts of Interest (Highly Recommended)BBFB - Board Member Ethics and Nepotism (Highly Recommended)GBC - Staff Ethics (Highly Recommended)GBC-AR - Staff Ethics (Optional)

BUS DRIVER EXAMINATION AND TRAINING

Summary

Under new requirements from the Federal Motor Carrier Safety Administration (FMCSA),all physical examinations of school bus drivers must be administered by a certified medicalexaminer who is listed in the FMCSA’s National Registry of Certified Medical Examiners. To remain in compliance with the commercial driver license regulations, the OregonDepartment of Education is requiring all physical exams administered on or after theimplementation date of May 21, 2014, be done by a certified medical examiner.

Legal Reference

Add: Federal Motor Carrier Safety Administration Regulations, 49 C.F.R. Part 391, §§391.42, 391.43 (2014).


Some districts may have negotiated over who pays the exam cost(s) for current employees.


If the district has the highly recommended policy EEACA - School Bus Driver Examinationand Training in its policy manual, review and adopt with the new language.

Policy Implications

EEACA - School Bus Driver Examination and Training (Versions 1 and 2)(Highly Recommended)

HARASSMENT

Summary

The following recommended change to board policy GBNA - Hazing/Harassment/Intimidation/ Bullying/Menacing/Cyberbullying – Staff is to clarify the recipients ofprohibited conduct. The change to administrative regulation GBNA-AR is to clarify thepotential impacts of the prohibited conduct. The recommended change to board policiesGBN/JBA (and JBA/GBN) is to clarify the standard for measuring the impact of off-dutyconduct.

This publication is designed to provide accurate and authoritative information regarding thesubject matter covered. It is furnished with the understanding that policies should bereviewed by the district’s legal counsel.



Legal Reference

Add (only applies to policy GBN/JBA): Bartsch v. Elkton School District, FDA-13-011(March 27, 2014).


None


Review the revised samples, add recommended edits and readopt policies GBN/JBA (andJBA/GBN) and GBNA; and GBNA-AR requires board review. There were no changes madeto the administrative regulation for GBN/JBA (and JBA/GBN).

Policy Implications

GBNA - Hazing/Harassment/Intimidation/Bullying/Menacing/Cyberbullying – Staff(Highly Recommended)

GBNA-AR - Hazing/Harassment/Intimidation/Bullying/Menacing/Cyberbullying – Staff(Highly Recommended)

GBN/JBA - Sexual Harassment (and JBA/GBN) (Required)

GRADING AND REPORTING

Summary

House Bill (HB) 4150 passed in the 2014 Legislature made changes to HB 2220 passed inthe 2011 Legislature, affecting how school districts report a student’s progress; how parentsare informed of their student’s progress; and what can be included in a student’s grades.

In addition, an annual report created by HB 2220 is no longer required but districts maycontinue to report.

Further, it added that proficiency teaching and learning, and proficiency grading andreporting are not required of districts, but districts may choose to continue current systems ormay implement systems. In doing so, the districts must consult an advisory committee.

The changes recommended herein are made as a result of HB 4150 (a rewrite of ORS329.485), if changes result from a rewrite of OAR 581-022-1670, OSBA will again makeappropriate updates.

Legal Reference

Add to policy IKAB: ORS 329.485


None


Review and add the recommended revisions to the identified policies.



Policy Implications

IK - Academic Achievement (Required)IKA - Grading and Reporting System (Optional)IKAB - Student Progress Reports to Parents (Optional)

ANIMALS IN FACILITIES

Summary

The Department of Justice revised rules about service animals and what can be asked of aperson when it is not obvious what service the animal provides. The questions that can beasked are: 1) Is the dog a service animal required because of a disability? and 2) What workor task has the dog been trained to perform?

The Americans with Disabilities Act definition of “service animal” was also added as afootnote.

Legal Reference

None


None


If the district has the optional administrative regulation ING-AR - Animals in DistrictFacilities in its policy manual, revise and review with the new language.

Policy Implications

ING-AR - Animals in District Facilities (Optional)

PERSONAL ELECTRONIC DEVICES AND SOCIAL MEDIA,TEXTBOOKS AND INSTRUCTIONAL MATERIALS

Summary

House Bill (HB) 2426 passed during the 2013 Session creates new provisions and amendsOregon Revised Statutes (ORS) 337.120 and ORS 343.223. It is intended to encourageschool boards and districts to have thoughtful conversations about how technology is utilizedin schools and how to make better educational use of all the computers, iPads and electronicdevices that students are already bringing to school. HB 2426 requires school district boardsto adopt policies regarding student use of personal electronic devices (computers, iPads, et.al.). The bill also requires districts that implement curriculum which integrates or includestechnology, to grant access to these materials free of charge.

There has been some confusion on the matter of what “granting access” to technology usedas part of the curriculum means. After consulting with the Oregon Department of Education,we have determined that “granting access” includes any of the following:



1. Allowing students to download programs, applications or materials onto their ownpersonal devices free of charge;

2. Purchasing programs, applications or materials for students to download to their ownpersonal devices; or

3. Providing a school-owned device that includes or provides access to the programs,applications or materials used in the curriculum.

Some have interpreted “granting access” to these materials as a requirement for the school topurchase for download to a personal device of each student’s choosing. However, the law hasa broader definition of “granting access” which can be met by providing the public charterschool-owned technology directly to the student; the law contains no mandate to purchasematerials for any student-owned personal electronic device.

In addition, the new provisions require annual professional development for staff whosupport students with a print disability** (defined in ORS 337.511(5)), and, when adopting alist of textbooks and other instructional materials, consideration of the availability of thetextbooks and other instructional materials through online resources for students with printdisabilities. The policy may allow students to use personal devices for academic activities orindependent communications (via the electronic device), but districts retain the control of theuse of these devices including prohibiting personal phone calls or use of social media.

The new law requires an appeal process when a student is denied the use of a personalelectronic device.

Policies to fulfill these provisions should be adopted and implemented for the 2014-2015school year.

In addition, similar revisions have been made to the highly recommended sample policy forstaff, GCAB - Personal Electronic Devices and Social Media – Staff.

Legal Reference

Add to JFCEB and IIA (all versions): ORS 336.840Add to IIA (all versions): ORS 337.511


None


The district should review the three versions to see which one closely matches the onealready adopted, then revise or amend policy JFCEB so that it represents the district’s chosenpractice and adopt. These revised statutes require the district to adopt policy, therefore thissample policy is now designated as “required,” and the administrative regulation is stilloptional. Administrative regulation, LBE-AR - Public Charter Schools, was updated toreflect that public charter schools are also required to comply with this revised statute.

The district should review the three versions of policy IIA to see which one closely matchesthe one already adopted, then add the recommended revisions and readopt.

If the board’s policy manual includes highly recommended policy GCAB - PersonalElectronic Devices and Social Media – Staff consider the recommended revisions andreadopt.



Policy Implications

GCAB - Personal Electronic Devices and Social Media – Staff (Highly Recommended)

IIA - Instructional Resources/Instructional Materials (Versions 1 through 3) (Highly Recommended)

JFCEB - Personal Electronic Devices and Social Media (Versions 1, 2, 3) (Now Required)JFCEB-AR - Personal Electronic Devices and Social Media (Optional)LBE-AR - Public Charter Schools (Highly Recommended)

**SUPPORT FOR STUDENTS WITH PRINT DISABILITY**

Oregon Revised Statute (ORS) 343.223 was amended by House Bill 2426 (Section 3) in the2013 Legislative session to add that “...(2) School districts shall ensure that schooladministrators and school personnel whose duties may require them to assist a student with aprint disability, ...receive annual professional development related to using online resourcesthat enable students with print disabilities to receive instructional materials free of charge.”

Section 4 of HB 2426 requires districts to ensure these staff members receive training byOctober 1, 2014.

None of this language is required to be in policy; this was provided as an informational item.

SECLUSION ROOMS

Summary

At its January 2014 meeting the State Board of Education amended and clarified thestandards for “seclusion rooms.” The Board added requirements for reporting data on“seclusion rooms” which will be included in the annual report to the Superintendent ofPublic Instruction about the use of physical restraints and seclusion in the district.

Legal Reference

Add: ORS 339.288 and ORS 339.291


None


The district should review, add the new language and readopt.

Policy Implications

JGAB - Use of Restraint and Seclusion (Required)

DRUG TESTING – TRANSPORTATION PERSONNEL

When a district needs to adopt policy related to drug testing of transportation personnelOSBA and the Oregon Department of Education have discussed:



1. When a district contracts with a transportation provider, the district does not need toadopt policy. The transportation provider needs to perform the required, appropriate drugtesting.

2. When a district provides student transportation, and a driver is required to carry a CDLlicense, the district must adopt drug testing policies and perform the required,appropriate drug testing.

In the case when the district contracts with a transportation provider, the district shouldconfirm via contract language that the transportation provider has appropriate drug testingpolicies and procedures for transportation personnel. The district should also, in its contract,include “indemnity” language requiring the transportation provider to defend the district onthis issue. The district may want to review this with their legal counsel.

As a result of the discussion, OSBA has redesignated Board policy GBEDA - Drug Testing –Transportation Personnel and its administration regulation, both as “conditionally required.”If there are questions related to this, please call OSBA policy services.

ABOUT POLICY UPDATE

Policy Update is a quarterly subscription newsletter providing a brief discussion of currentpolicy issues of concern to Oregon school districts.

Sample policies reflecting these issues and changes in state and federal law, if applicable, arepart of this newsletter. These samples are offered as a starting point for drafting local policyand may be modified to meet particular local needs. They do not replace district legalcounsel advice.

To make the best use of Policy Update, we suggest you discuss the various issues it presentsand use the sample policies to determine which policies your district should develop orrevise, get ideas for what a policy should contain, and as a starting point for editing,modifying and discussing your district’s policy position.

If you have questions about Policy Update, sample policies or policy in general, call OSBAPolicy Services, 800-578-6722.

TRY OUR ONLINE POLICYDEMO

OSBA’s online policy service has a demo site for districts interested in a public online policymanual. This service saves time, resources and reams of paper. With one centrally-locatedpolicy manual updated electronically, you have instant access to current district policies.

Go to policy.osba.org and select “Policy Online Demo.” The online manual includes asubscription to Policy Update and policy manual maintenance service to help keep policiescurrent.

OSBA offers several options. Contact Policy Services to determine the best option for you,800-578-6722 or 503-588-2800.



http://www.osba.org/Services/Publications/PUWEB.aspx

http://policy.osba.org/

http://www.osba.org/Resources/Article/Board_Policy/Policy-Manual_Maintenance.aspx

school board meeting packet thursday, july 17, 2014 ......jul 17, 2014 · regular session the...

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