waco independent school district regular...

WACO INDEPENDENT SCHOOL DISTRICT

REGULAR SCHOOL BOARD MEETING Waco ISD Conference Center

115 S. 5th Street

Waco, Texas

Thursday, September 29, 2016

Closed Session 6:00 p.m.

Open Meeting 7:00 p.m.

AGENDA

I. CALL TO ORDER

II. ESTABLISHMENT OF QUORUM

III. CLOSED SESSION

A. Texas Government Code Section:

1. 551.071 Consultation with Attorney

2. 551.074 Personnel Matters

IV. OPEN MEETING

V. MOMENT OF SILENCE

VI. PLEDGE OF ALLEGIANCE

VII. SPECIAL RECOGNITION

VIII. AUDIENCE FOR GUESTS

IX. CONSENT AGENDA

A. Approve Minutes

1. May 5, 2016 Intergovernmental Meeting Summary Notes 3

B. Approve 2016-2017 Budget Amendments 6

C. Approve Bid Award for Promotional Items 18

D. Approve Bid Award for Cheer, Dance, and Drill Team Uniforms and Supplies 22

E. Approve Bid Ward for Renovations and General Construction of the Child

Nutrition Center

25

F. Approve Cost Share Agreement between Waco ISD and Communities in

Schools

31

G. Approve Professional Services Provider Agreement with Klaras Center for

Families-Heart of Texas Region MHMR

38

H. Approve Declaration of Miscellaneous Technology Equipment as Surplus

Property

51

I. Approve Prosper Waco Contract for Services 54

J. Stipends

1. Approve Dual Credit Stipend Through McLennan Community College

(MCC)

59

2. Approve Texas Education Agency (TEA) Achievement Academy Teacher

Stipends

60

K. School Health Advisory Council (SHAC) 61

L. Texas Association of School Boards (TASB) Update 105 62

M. Render Finding that Good Cause did not Exist Under Texas Education Code

21.105 (c)(2) and Authorize the Superintendent to File a Written Complaint with

SBEC for Contract Abandonment

63

X. DISCUSSION AND POSSIBLE ACTION

A. Gifts and Grants 64

B. Approve Interlocal Agreement with McLennan County Junior College District 66

XI. ANNOUNCEMENTS

XII. ADJOURNMENT

If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board

will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551,

Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or

sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

The notice for this meeting was posted in compliance with the Texas Open Meeting Act on

__________________, at ____________.

__________________________________

For the Board of Trustees

JOINT MEETING OF THE WACO CITY COUNCIL

AND

WACO INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES

(City and WISD Intergovernmental Committee)

Summary Notes

Wednesday, May 5, 2016

12:01 P.M. to 1:24 P.M.

Waco Independent School District Conference Room

501 Franklin Avenue, Waco, Texas

Present: City of Waco City Council Members Mayor Malcolm Duncan, Jr., Kyle Deaver, Dillon

Meek and John Kinnaird

Present: Waco Independent School District Board President Pat Atkins, Trustees Allen Sykes, Cary

DuPuy, Stephanie Ybarra, and Angela Tekell

1. Call to Order

President Atkins called to order the meeting of the Waco ISD Board of Trustees at12:01 p.m.

Mayor Duncan called to order a meeting of the Waco City Council at 12:02 p.m.

2. Consider and approve February 17, 2016 Summary Notes

Summary Notes were approved as presented. Informal Reports

3. Shared Health Clinic Feasibility Study Conducted by Morgan Young, Holmes Murphy & Associates Report provided but not discussed.

4. North Texas Coalition Report on Efforts to Reduce Health Care Costs Report provided but not discussed.

Discussion Items

5. Discussion and Update of Prosper Waco Committees a. WISD Mobility Rate b. School Readiness Community Campaign c. Project Link Program d. High School Summer Internship Pilot Program Matthew Polk, Executive Director Prosper Waco, provided an overview of the State of Texas Average Mobility Rate and Waco ISD Mobility Rate and their relationship to student academic performance. Discussion included how to identify strategies to reduce Waco ISD mobility rate such as collecting data on the affordability of housing in neighborhoods. The Committee recommended utilizing the Waco ISD Transformation Committee or an individual at a campus to identify and assist students who may move or be out of school for extended periods of time. Waco ISD Superintendent Bonny Cain recommends addressing other issues that will assist with decreasing the mobility rate such as educating parents about transfer options for students. School Readiness efforts include the Prosper Waco Kindergarten Readiness Work Group and their efforts to promote a free parenting tool called Vroom. Vroom is one tool that any adult can use to

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http://www.joinvroom.org/

help build the brain of a child ages 0 to 5. Additional efforts include Project Read, collaborating with Head Start Programs to align its programming with Waco ISD, House Bill 4 Funds to improve Waco ISD pre-kindergarten program, including family engagements, and a Healthy Outcomes for Prevention and Early Support (HOPES) Grant, through the Family Health Center, that will fund two additional parent educators for the Parents as Teachers Program. The Project Link update included efforts to collect data and assist students who want to go to college. Donna McKethan, Waco ISD Director of Career and Technical Education, provided an update on the partnership with the City of Waco to provide 15 Waco ISD Career Academy students with a two week summer internship program. Discussion included the opportunity to provide additional internship opportunities and challenges with providing internships related to insurance requirements.

6. Discussion of Proposed WISD Student Pilot Internship Program with the City of Waco This item was discussed under agenda item 5.

7. Discussion and Report of the City of Waco Public Works’ Science, Technology, Engineering, Architecture, and Mathematics (STEAM) Day Event and possible partnership opportunities Dale Fisseler, Waco City Manager, introduced Public Works Director Octavio Garza, Records Coordinator Sandie Polk, Environmental Inspector Anthony Betters, Design Tech Rachel Klawinsky, and Drafter Linda Dvorak who provided an overview of the STEAM Day Event. The City of Waco would like to get input from Waco ISD to improve the event and make it available to more Waco ISD students.

Discussion included opportunities to follow up with the students who attend the event and collect data that would identify the outcomes and success of the event.

8. Discussion of Accomplishment Data and Strategies for collecting Accomplishment Data from

the Following Programs: a. Texas Success Initiative (TSI) Testing b. Greater Waco Advanced Manufacturing Academy (GWAMA) c. Greater Waco Advanced Health Care Academy d. Advancement Via Individual Determination (AVID) Metrics

Discussion was postponed to the next meeting.

9. Discussion and Update of The Cove Program

Cheryl Pooler, LCSW, Waco ISD Homeless Liaison, provided an update on the fundraising efforts

and the goal to open the Cove by August 2016. Challenges include providing transportation for

students.

10. Request for future agenda items and next meeting date

Next Meeting is scheduled for Wednesday, June 15, 2016

o Texas Success Initiative (TSI) Testing o Greater Waco Advanced Manufacturing Academy (GWAMA) o Greater Waco Advanced Health Care Academy o Advancement Via Individual Determination (AVID) Metrics

4

mailto:[email protected]

The meeting adjourned at 1:20 P.M.

Prepared by: Esmeralda Hudson, TRMC

City Secretary

Approved: ____________________________

5

Waco Independent School District

Board of Trustee Meeting Agenda Item

Date: September 15/29, 2016 Contact Person: David Cartwright

RE: Approve 2016-2017 Budget Amendments

=================================================================

Background Information:

The Texas Education Agency has established additional requirements for school district budget preparation. As part of these requirements, a school district must amend the official budget before exceeding a functional expenditure category, i.e., instruction, administration, etc., in the total district budget. Attached are copies of the proposed amendments to the Official Budget identifying details of the requests. The following summarizes the effect of these amendments by functional category.

Summary:

Amendment #001: Waco High School This amendment will reallocate budgeted funds for school leadership salaries and benefits to instruction for salaries and benefits. The adjustment is required to appropriately reclassify the budget to the proper expenditure codes per TEA accounting guidelines.

TEA Code Function Description Source of Funds: $72,941.00 School Leadership expenditure function Use of Funds: $72,641.00 Instruction expenditure function Fund Balance Effect None

Amendment #002: Food Services Fund This amendment will amend in funds for purchase of a food truck.

TEA Code Function Description Source of Funds: $195,332.00 Fund Balance Use of Funds: $195,332.00 Food Service expenditure function Fund Balance Effect: Decrease

Amendment #003: Student Services Department This amendment will reallocate budgeted funds for general administration supplies to instruction for miscellaneous contracted services. The adjustment is required to appropriately reclassify the budget to the proper expenditure codes per TEA accounting guidelines.

TEA Code Function Description Source of Funds: $2,000.00 General Administration expenditure function Use of Funds: $2,000.00 Instruction expenditure function Fund Balance Effect None

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Amendment #004: Purchase Order Carry Forward This amendment will amend funds from unassigned fund balance to various functions to cover a number of purchase orders at August 31, 2016 were either incomplete or, while ordered timely, had not been delivered due to factors beyond the budget administrator’s control. The administration requests that $1,188,227.00 be rolled into the 2016-2017 General Fund budget to cover these purchase orders. TEA Code Function Description Source of Funds: $1,185,550.00 Fund Balance Use of Funds: $1,185,550.00 Instruction, Student Transportation,

Extracurricular, General Administration, Maintenance and Data Processing expenditure functions

Fund Balance Effect: Decrease

Amendment #005: General Fund – Project Funding Roll-Forward Amend funds from committed and assigned general fund balances to cover previously approved projects that were not completed at August 31, 2016, for which ending fund balances were committed or assigned at fiscal yearend. TEA Code Function Description Source of Funds: $5,498,732.00 Committed and Assigned Fund Balance Use of Funds: $5,498,732.00 Student Transportation, General

Administration, Maintenance, Data Processing and Facilities Construction expenditure functions

Fund Balance Effect: Decrease

Amendment #006: General Fund – New Projects Amend funds for new project requests. Funding will come from monies committed to renovate fields at Paul Tyson in the amount of $169,980.00 with the remainder coming from unassigned general fund balances. TEA Code Function Description Source of Funds: $1,897,638.00 Fund Balance and Maintenance expenditure

function Use of Funds: $1,897,638.00 Extracurricular and Maintenance expenditure

functions Fund Balance Effect: Decrease Fiscal Implications: Amendment #002 decreases fund balance of the Food Service Fund by $195,332.00. Amendment #004 decreases fund balance $1,185,550.00. Amendment #005 decreases fund balance $5,498,732.00. Amendment #006 decreases fund balance $1,727,658.00. The remaining amendments have no effect on fund balance. Administrative Recommendation(s): The administration recommends that the Board of Trustees approve the budget amendments, as presented.

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2016-17 Additional Request Projects - Campus and Department 9/9/2016

10 TV Production Description Amount Alternate Amt Funding SourceVideo editing system to be used by temporary editors and photographers 15,500.00$ -$ General Fund Contingency

10 TV Production 15,500.00$ -$

32 Athletics√ Description Amount Alternate Amt Funding SourceUpgrade sound cabinet speakers and fiber for video scoreboard 109,586.00$ 109,586.00$ Funding for Paul Tyson Renos-$165,000??Artificial surface on one of our softball fields 415,052.00$ 415,052.00$ Artificial surface on one of our baseball fields 349,917.00$ -$ Delay Until 2017-18

32 Athletics 874,555.00$ 524,638.00$

35 Fine Arts√ Description Amount Alternate Amt Funding SourceBand and Orchestra lockers 60,000.00$ -$ Carryover Project FundsChoir risers 6,000.00$ -$ Instrument ReplacementTheatre lighting 30,000.00$ -$ Carryover Project FundsSpecial need electronics/pit marching band contest 25,000.00$ -$ Instrument Replacement

35 Fine Arts 121,000.00$ -$

50 Maint/Facilities Description Amount Alternate Amt Funding SourceRe-key the Administration Building 32,000.00$ DelayReplace carpet and tile at Alta Vista & Cedar Ridge 30,000.00$ GF PMO Contingency - $600,000 availablePaint interior/exterior at Hillcrest PDS 132,000.00$ GF PMO Contingency - $600,000 availableVocational Technical building remodel at Waco High 345,000.00$ 345,000.00$ Phases 2 and 3 of building renovations for Child Renovations Services 678,000.00$ 678,000.00$

1,327,000.00$ 1,023,000.00$

Upgrade fire system at GL Wiley 15,000.00$ Upgrade the phone system at Provident Heights 30,000.00$ Upgrade intercom system at Tennyson and Cesar Chavez 75,000.00$

166,000.00$ -$ GF PMO Contingency - $600,000 available

Add carbon monoxide alarm at all 30 campuses 15,000.00$ Upgrade building mounted security lighting at Carver 25,000.00$ Install/provide electricity to 13 projectors at Carver 30,000.00$ Upgrade existing breaker panels at Crestview 50,000.00$

2008 Bond Funds - $237,000 available

Communications

Upgrade security systems at Technology, Cesar Chavez, Provident Heights, Lake Air and Brook Avenue 46,000.00$

Electrical

460 Carpentry

Secure entry with handicap provision to meet ADA compliance at Mountainview, Kendrick, Lake Air and Hillcrest $ 110,000.00

Page 1 of 2

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2016-17 Additional Request Projects - Campus and Department 9/9/2016

50 Maint/Facilities Description Amount Alternate Amt Funding SourceProvide LED upgrades district wide 88,200.00$ Provide Thor Guard Lightning Warning System at Sports Complex 10,150.00$ -$ DelayAdd electrical power for lighting of marques at Tennyson 6,000.00$ Coverage & controlled environment for electrical equipment at University High Sports Field 50,000.00$ -$ Delay

Upgrade kitchen electrical and move transformer inside at Alta Vista, Indian Spring and Parkdale 170,000.00$

Upgrade electrical breaker boxes in the old gym at Carver and Veterans Field 105,000.00$ Update parking lot lighting to LED at Waco HS and Cesar Chavez 57,000.00$

791,350.00$ 350,000.00$

Provide outdoor shaded area for picnic tables at Crestview 11,500.00$ DelayAsphalt renovations at Brook Avenue, Cesar Chavez, Cedar Ridge, Warehouse 209,000.00$ 2009 Bond Funds - $651,000 available

220,500.00$ -$

Upgrade/Replace outdated HVAC units district wide 272,600.00$ GF PMO Contingency - $600,000 availableEMS System addition for Provident Heights 139,200.00$ 2008 Bond Funds - $237,000 available

411,800.00$ -$

Replace sewer lines under the kitchen at Waco High 12,000.00$ Will absorbReplace bi-level drinking fountains at University High 29,000.00$ Delay

41,000.00$ -$

Roofing Various roofing projects district wide 500,000.00$ 2009 Bond Funds - $651,000 available500,000.00$ -$

Maintenance and Facilities 3,457,650.00$ 1,373,000.00$

Grand Total 4,468,705.00$ 1,897,638.00$

185,000.00$

Electrical

54 Grounds

HVAC

Plumbing

Upgrade Gym Lighting at Tennyson, Carver, Dean Highland, Hillcrest, JH Hines, Kendrick, Lake Air, Mountainview, Cesar Chavez and West Avenue

Page 2 of 2

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Date: September 15/29, 2016 Contact Person: Sherry Trotts

RE: Approve Bid Award for Promotional Items

=================================================================


Sealed bids, Bid No. 14-0988-2, Promotional Items, have been issued and received for the purpose of adding additional vendors to the original Promotional Items vendor list. These awarded vendors may be used on an as needed basis throughout the District for promotional needs. We received an additional twenty-seven vendors to be included with the seventy-four vendors, which were approved in the original bid. The list of vendors is attached for your review. All valid responses were accepted, therefore, no evaluation score sheets are attached

Fiscal Implications:

The cost of these items will be charged to the appropriate campus/department budget.

Administrative Recommendation(s): The Administration recommends that the Board of Trustees approve the list of additional vendors for Promotional Items, as presented.

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Approved Promotional Vendors

New Vendors City State ZipAgas HFG Philadelphia PA 19134AMC Promotional Products Orlando FL 32862Aramark Uniforms Burbank CA 91502Athletic Seating DSR Streamwood IL 60107Austin Ink Waco TX 76708Baudville Grand Rapids MI 49512Believe Productions Centennial CO 80112Big Game Sports, Inc. Dallas TX 75244Big Star Branding San Antonio TX 78217Dance NT's Waco TX 76712Family Screen Graphics Waco TX 76707Groggy Dog Sportswear & Graphic Design Denton TX 76207HEB Grocery Company San Antonio TX 78204Harcourt Outlines, Inc. Milroy IN 46156Ink & Stitches Waco TX 76702Knockout Sportswear Rockwall TX 75087Kaeser Blair, Inc. Batavia OH 45103K & V Promotions Stephenville TX 76401Leapin' Leotards, Ltd Houston TX 77081Ole Boi Clothing Waco TX 76710Pure Promo Grand Rapids MI 49512Promo Solutions Frisco TX 75034PS Promotions, Inc. Georgetown TX 78628PXP Solutions, LLC Garland TX 75041Spirit Mondkey, LLC San Antonio TX 78258T's Shirts Waco TX 76710The UPS Store Waco TX 76706Original Approved Vendors City State Zip4imprint Oshkosh WI 54901aai Trophies and Awards Plano TX 75074Action Printing, Inc. Miami FL 33166AD Promotions Phoenix AZ 85029Ad Spectations Waco TX 76712America Team Sports Richardson TX 75081Ares Sportswear Hilliard OH 43026ATLAS PEN & PENCIL CORP DETROIT MI 48255Authentic Promotions.com Carmichael CA 95608Award Specialities Waco TX 76710AXIOM ADVERTISING WACO TX 76710B F HURLEY MAT CO, INC TAMPA FL 33616Big Country School Supply Abilene TX 79605Blue Moose Tees Arlington TX 76011Blue Ribbon Awards Plano TX 75075BSN Sports Dallas TX 75266Carrousel Prints Inc. Waco TX 76710Cen-Tex Graphics Waco TX 76712

1 of 319


New Vendors City State ZipCFJ Manufacturing Fort Worth TX 76106Consolidated Office Systems San Antonio TX 78216Crestline Company Inc; Cincinnati OH 45271Crown Trophy Plano TX 75075CUSTOM SPORTSWEAR, INC. SEWELL NJ 8080Dance N T's Waco TX 76712Educational Outfitters Harker Heights TX 76548Educational Products Inc. Houston TX 77086FAN CLOTH PRODUCTS LLC ARLINGTON TX 76011Gandy Ink San Anngelo TX 76904Graphic Garage Waco TX 76711Graphic Store Fort Worth TX 76118GT Distributors, INC Austin TX 78761GTM SPORTSWEAR MANHATTAN KS 66502Harvey-Daco Inc dba: Halo Branded Solutions Waco TX 76710Hodges Badge Company, Inc. Portsmouth RI 2871Hole in the Roof Marketing Inc. Waco TX 76706House of Ribbons Lago Vista TX 78645Image Maker 4U, Inc. Savannah MO 64485imagestuff.com Houston TX 77379Imprint Resources Richardson TX 75080J. Brandt Recognition, Ltd. Fort Worth TX 76107Jukebox Promotional Richardson TX 75082Laine Advertising Co/ Anderton Group-Integ Waco TX 76701Lee‘s School Supplies, Inc Midlothian TX 76065Leonetti Graphics Inc. Missouri City TX 77459Lone Star T-shirts & Graphic Design Waco TX 76710M&K Sales Hutto TX 78634Mackie Business Forms,Inc. Hewitt TX 76643Mardel Oklahoma City OK 73179Newbart Products, Inc. Houston TX 77099nFluenced Designs & Photography Waco TX 76707Office Depot Fort Worth TX 76155Oriental Trading Company, Inc. St Louis MO 63179PepWear, LLC Cedar Hill TX 75106Positive promotions Hauppauge NY 11788QTI Promotions & Apparel Waco TX 76710Rochester 100, Inc. (Nicky's folders) Rochester NY 14623Sargent‘s Trophy Company Killeen TX 76541SA-SO Arlington TX 76011School Tee Factory Sewell NJ 8080SOUTHWEST EMBLEM COMPANY Cisco TX 76437Sportdecals Sport and Spirit Products Spring Grove IL 60081Summit Products Mineola TX 75773Team Express Distributing, LLC San Antonio TX 78249Texas Motion Sports LLC Rockwall TX 75087

2 of 320


New Vendors City State ZipThe Graphix Store Fort Worth TX 76118The IRIS Companies Fleetwood PA 19522The J Paul Company Lewisville TX 75056The Master Teacher Manhattan KS 66505The Neff Company Chicago IL 60673Tote Unlimited Fort Worth TX 76111Unlimited Specialty Advertising, Inc. Eads TN 38028W Promotions/T-shirts Plus/New York Clothiers Waco TX 76701World Of Promotions ELK Grove Village IL 60007Your Ideas, Inc Abilene TX 79602

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Date: September 15/29, 2016 Contact Person: Sherry Trotts

RE: Approve Bid Award for Cheer, Dance and Drill Team Uniforms and Supplies

=================================================================


Sealed bids, Bid No. 14-0989-2 Cheer, Dance and Drill Team Uniforms & Supplies, have been issued and received for the purpose of adding additional vendors to the original Cheer, Dance and Drill Team Uniforms & Supplies vendor list. These awarded vendors may be used on an as needed basis throughout the District for cheer, dance & drill team needs. We received an additional twenty-one vendors to be included with the thirty-eight vendors, which were approved in the original bid. The list of vendors is attached for your review. All valid responses were accepted, therefore, no evaluation score sheets are attached

Fiscal Implications: The cost of these supplies will be charged to the appropriate campus/department budget.

Administrative Recommendation(s): The Administration recommends that the Board of Trustees approve the list of additional vendors for Cheer, Dance and Drill Team Uniforms & Supplies, as presented.

22

14-0989-2 Cheer, Dance and Drill Team Uniforms Supplies

New Vendors City State Zip CodeA Wish Come True Bristol PA 19007Athletica, Inc. Geneseo NY 14454Austin Inc. Waco TX 76708Blue Star Sportswear, Inc. Grand Blanc MI 48439Bid Star Branding San Antonio TX 78217Cheers, Etc., Inc. Richardson TX 75081Cheerleading Company Dallas TX 75243Danzgear San Antonio TX 78258Dehen Jackets & Cheer Portland OR 97213EZ Flex Sports Mats Fort Worth TX 76119HEB Grocery Houston TX 77210Ink & Stitches Waco TX 76702Kaeser Blair, Inc. Batavia OH 45103Leonetti Graphics, Inc. Missouri City TX 77459McCormick's Enterprises Arlington Heights IL 60006Norberts Athletic Products Wilmington Ca 90744Ole Boi Clothing Waco TX 76710Promo Solutions Frisco TX 75034Riddell/All American San Antonio TX 78238Superior Cheer Cynthiana IN 47612The Tee Hive, LLC Baxter MN 56425Original Venders City State Zip CodeA-1 Banner & Sign Co., Inc. Waco TX 76710AD Promotions Phoenix AZ 85029Algy Costumes & Uniforms Hallandale FL 33009Ares Sportswear Hilliard OH 43026AXIOM ADVERTISING WACO TX 76710Band Shoppe Cynthiana IN 47612Big Country School Supply Abilene TX 79605Blue Moose Tees Arlington TX 76011Carols Creations killeen TX 76541Cen-Tex Graphics Waco TX 76712Dance N T's Waco TX 76712DOWN PATT Uniforms Midlothian TX 76065Educational Products Inc. Houston TX 77086Floyette Originals INC. Dallas TX 75224Gandy Ink San Anngelo TX 76904Graphics Store Fort Worth TX 76118GTM SPORTSWEAR MANHATTAN KS 66502Happy Feet Inc. Montery CA 93940Jukebox Promotional Richardson TX 75082Leapin‘ Leotards Ltd Houston TX 77081Lone Star T-shirts & Graphic Design Waco TX 76710Mondor St Jean Sur Richelieu Quebec J2X352Music In Motion Plano TX 75086PepWear, LLC Cedar Hill TX 75106

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14-0989-2 Cheer, Dance and Drill Team Uniforms Supplies

Rebel Athletic Inc. Carrollton TX 75006Reynolds Uniforms Stafford TX 77477Southern Importers Houston TX 77004Southwest Emblem Company Cisco TX 76437Sportdecals Sports & Spirit Products Spring Grove IL 60081StarZone Fashions Inc. Dallas TX 75238Team Express Distributing, LLC San Antonio TX 78249Texas Motion Sports LLC Rockwall TX 75087The Costume Closet Fairview TX 75069The Graphix Store Fort Worth TX 76118Tote Unlimited Fort Worth TX 76111Varsity Spirit Fashion Memphis TN 38115Yofi Cosmetics Long Lake MN 55356Your Ideas, Inc Abilene TX 79602

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Date: September 15/29, 2016 Contact Person: S. Trotts/R. Gomez

RE: Approve Bid Award for Renovations and General Construction on the Child Nutrition Services Center

=================================================================


Competitive Sealed Proposals, CSP # 16-1060, have been issued and opened for the purpose of awarding a contractor which can provide phase one (1) renovations and general construction of the old maintenance shop which will house the Child Nutrition Services Center.

We received three (3) proposals for these services from HCS General Contractor, Mazanec Construction and Mitchell Construction Company. Once the evaluations were completed, the Maintenance and Facilities Staff recommends that Mazanec Construction be awarded the contractor for this project. Pricing and evaluation scoresheets are attached for your review.


The budget for this project will come from board approved unassigned funds from the general budget.

Administrative Recommendation(s):

The Administration recommends that the Board of Trustees approve Mazanec Construction as the awarded contractor for the Renovations and General Construction for the Child Nutrition Services Center, as presented.

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CSP # 16 1060 Renovations and General Construction for Child Nutrition Services Center

DBE=Disadvantage Business EnterpriseSBE= Small Business EnterpriseLOC= Local Business residing within Waco ISD boundaries

Proposer Status Proposed PricingHCS General Contractor SBE $ 1,222,750.00Mazanec Construction SBE $ 1,287,000.00Mitchell Construction Company SBE $ 1,364,000.00

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Combinded Evaluation ScoresheetBid # 16 1060

Renovations and General Construction of Child Nutrition Services Center

Evaluator's NameHCS GeneralContractor

MazanecConstruction

MitchellConstruction

Raul Gomez 97.00 98.25 90.50Kevin Hafer 93.00 95.25 87.50Roger Perez 97.00 98.25 92.50

Total # of Points 287.00 291.75 270.50Average Score 95.67 97.25 90.17Rank 2 1 3

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CSP # 16 1060Renovations and General Construction

of Child Nutrition Services Center

Evaluation Criteria: In determining whom to award this construction contract, the district may consider (Government Code requirements):

CRITERIA: MaxScore HCS General

ContractorMazanec

ConstructionMitchell

ConstructionPrice (low proposer receives maximum points; remaining vendors receive a percentage of the maximum based on ratio to low bid ) 35 35.00 33.25 31.50Financial Capacity in Relation to Size and Scope of Project 5 5 5 5

Experience doing business with Waco ISD 3 3 3 0Experience doing this type of work 20 20 20 18Experience doing business with other school districts 4 4 4 4

Based on external references 18 18 18 17Safety Record 3 0 3 3Adequacy of Staffing 5 5 5 5

Provide requested number of copies of response 2 2 2 2 Attendance at the Pre-Proposal Meeting 5 5 5 5

Total 100 97.00 98.25 90.50

R.Rolando Gomez

Quality of Goods or Services

Experience and Reputation

Other Relevant Factors Specifically Listed in the Request for Bids, Proposals, or Qualifications ( list, if applicable)

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ContractorMazanec


ConstructionPrice (low proposer receives maximum points; remaining vendors receive a percentage of the maximum based on ratio to low bid ) 35 35.00 33.25 31.50Financial Capacity in Relation to Size and Scope of Project 5 5 5 5




Total 100 93.00 95.25 87.50

KL Hafer Coordinator of Maintenance




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ContractorMazanec


ConstructionPrice (low proposer receives maximum points; remaining vendors receive a percentage of themaximum based on ratio to low bid ) 35 35.00 33.25 31.50Financial Capacity in Relation to Size and Scope of Project 5 5 5 5




Total 100 97.00 98.25 92.50

Evaluated By____Roger A. Perez




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Date: September 15/29, 2016 Contact Person: S. Trotts/Y. Williams

RE: Approve Cost Share Agreement between Waco ISD and Communities in Schools

================================================================== Background Information: The Waco ISD and Communities-in-Schools of the Heart of Texas (CIS) are entering into a cooperative effort to provide school-based support services to students and their families in order to increase their level of academic success. CIS is a thoroughly evaluated dropout prevention program with a foundation of integrated student support systems. CIS will provide intensive case- management and family support to at-risk students during the academic year. The CIS model relies heavily on a three-tiered approach: school-wide prevention, targeted services, and individualized early intervention services.The program will continue to serve nine Waco ISD Campuses: Bell’s Hill, Brook Avenue, Cedar Ridge, and Provident Heights elementary schools; Cesar Chavez, G.W. Carver, and Indian Spring middle schools; and University High School. South Waco Elementary School has chosen not to participate for the 2016-17 school year. A report on student outcomes for the 2015-16 school year is attached. The cost to the District for CIS programming is $28,625 per campus, including $9,250 in managerial costs (indirect costs), for a total cost to the District of $257,625. The cost per campus has not increased from the cost charged in 2015-16. A breakdown of the site budget is attached. The agreement has been revised to reflect a total per school amount with the entire amount payable over ten months (the managerial costs were previously payable in the first month). In addition to the nine schools receiving these services, West Avenue Elementary will also be served by CIS through the Community Youth Development program 100% funded by a grant from the Texas Department of Family and Protective Services (DFPS). Attached is a copy of the proposed agreement.


Waco ISD will assume a total of $257,625 for managerial and operating costs associated with the implementation of CIS programming on nine campuses. State Compensatory Education Funds will be used from the appropriate campus and/or department budget.


The Administration recommends that the Board of Trustees approve the cost share agreement between Waco ISD and Communities in Schools services, as presented.

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Surrounding students with a community of support, empowering them to stay in school and achieve in life.CIS-HOT Central Office • 1001 Washington Avenue • Waco, TX 76701 • (254) 753-6002 • Fax (254) 753-4415 • www.cis-hot.org

Waco ISD Report

2015-2016 CIS-HOT Student Outcomes

CIS-HOT students promotion rate 92% CIS-HOT eligible seniors graduation rate 96% CIS-HOT students significantly improved in targeted service area 87%

2015-2016 School Year Service Report

Students served with the national CIS model of case management 1,810

Most Common Services Provided # of Service Hours*

o Academic Support/Tutoring Services (all subjects) 16,604 o Tutoring Math 4,220 o Tutoring Reading 2,091 o STAAR Prep 1,061 o College & Career Readiness 1,084 o Total Supportive Guidance Services 13,519 o Health & Human Services 6,186 o Life Skills/Enrichment 6,276

*This breakdown does not include all service hours logged

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REVENUETexas Education Agency $35,935ISD Cost Share Per Campus $28,625Other Grant Rev. $10,000

Total $74,560

Line Item Amount Notes

SALARIESSite Coordinator $35,000 100%

Program Director $3,800 10%

Sr. Director of Programs $2,500 5%Sr. Director of Outreach &Partnerships $2,250 5%

Volunteer Director $2,000 5%

Dir of HR & Admin $2,000 5%

Data Entry Spec (PT) $1,760 5%

$49,310

FRINGEPayroll Taxes $4,439

WC $453

Retirement $2,542

Health Insurance $5,381

EAP $55

Life Insurance $33

TOTAL $12,903

GENERALSupplies/Postage $734

General Office $350 Postage$5mth x 12mths = $60 Program Supplies $27mth x 12mths = $324

Computer/Printer $750 Computer $625; Printer $125Criminal Bckgrd Check $55 Finger print criminal history check

Telephone $147

PD Landline $35mth = $35 x .10 x 12mths = $42; SDP Landline $35mth = $35 x .05 x12mths = $21; SDOP Landline $35mth = $35 x .05 x 12mths =$21; VD Landline $35mth = $35x .05 x 12mths=$21; DHR&A Landline $35mth = $35 x .05 x 12mths=$21; DES Landline$35mth = $35 x .05 x 12mths=$21

Travel $214 Local Travel 35 miles x .51mi x 12mths = $214

Training $300 Training for CEUs $150; Ethics Training $150;

Equipment M&R $225 $75hr x 3hrs $225Rent $134 PD $1,337yr x .10 = $134

TOTAL $2,559

OTHER

Printing/Media$28

Business Cards $28

Special Activities $300 $25mth x 12mths = $300

Liability Insurance $128 Est. 4% of clients served; Est. premium $3,200 x .04 $128

TOTAL $456

ADMINISTRATIVE$9,332 15% of Direct Costs $62,213 x .15 = $9,331.95

TOTAL $9,332

$74,560

Communities In Schools of the Heart of Texas Site Budget

9/20/201610:54 AM33



Date: September 15/29, 2016 Contact Person: S. Trotts/S. Davis

RE: Approve Professional Services Provider Agreement with Klaras Center for Families – Heat of Texas Region MHMR

=================================================================


The Waco ISD desires to enter into a collaborative agreement with Klaras Center for Families-Heart of Texas Region MHMR (KCF or HOTRMHMR) a community center under the provisions of Chapter 534 of the Texas Health & Safety Code ANN., (Vernon’s 2001). This professional services agreement will provide trauma informed care training, case management, suicide prevention and education training and support, and other supportive psychiatric services as needed by the children and youth who attend Brazos High School and Middle School Credit Recovery Center and G L Wiley Opportunity Center (DAEP). These services will be provided by a full time licensed Professional Counselor (LPC) or a Licensed Clinical Social Worker (LCSW) and will maintain a caseload for each campus as agreed upon by both parties.

This agreement shall be for a period beginning September 1, 2016 and expiring on August 31, 2017 unless terminated, as provided in the contract.


Funds for this collaborative agreement will be provided through State Compensatory Education Funding in the amount of $ 103,000.00, payable in monthly installments.


The Administration recommends that the Board of Trustees approve the collaborative agreement between Waco ISD and Klaras Center for Families-Heart of Texas Region MHMR, as presented.

38



Date: September 15/29, 2016 Contact Person: S. Trotts/A. Loredo

RE: Approve Declaration of Miscellaneous Equipment as Surplus Property

=================================================================


The District has thirty-four items of miscellaneous equipment for surplus. Computer hard drives will be erased of all data. Barcode numbers have been recorded for equipment and furniture to be removed from the District’s fixed assets inventory records. Technology items will be disposed of by using the District’s Technology recycling vendor.

The items to be surplus are not in working order, have expired warranties or unable to repair and cannot be transferred to another campus. Also in many cases, the techonolgy equipment has become outdated, is not longer compatible, and does not meet minimum requirements.


None


The Administration recommends that the Board of Trustees approved the attached list of miscellaneous items to be declared as surplus property, as presented.

51

Waco Independent School DistrictInventory Removal Record

BarcodeFederalProperty Description Make Model # Serial # Code * Campus/ Department

Date To BeDeclaredSurplus

43015 N Computer, desktop Dell 755 Di Athletics 29 Sep 16No # N 55" TV LG 55LB5900UV 406RMXX3W258 Di Athletics 29 Sep 16No # N 43" TV Insignia NS L46X 10A TT97JA001582 Di Athletics 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 16No # N Network Cabinet APC NetShelter AR500HD Di Technology 29 Sep 1631540 N Laptop Dell PP17L 563R481 Di Bilingual 29 Sep 1644644 N Computer, Desktop Dell 760 6DY86J1 Di Bilingual 29 Sep 1636471 N Fax/Copier Brother Laser M6J325820 Di Bilingual 29 Sep 1643815 N Laptop Dell Latitude XT JWW5PH1 Di Bilingual 29 Sep 1661339 N Laptop Dell D510 H53R481 Di Bilingual 29 Sep 1669408 N Laptop Dell E4300 FMNTQJ1 Di Bilingual 29 Sep 1649387 Y 279 Laptop Dell LATITUDE 2100 74WHXK1 Di Bilingual 29 Sep 1669403 Y 263 Laptop Dell E4300 7FNGWL1 Di Bilingual 29 Sep 16082743 N Computer Dell 760 85C65L1 Di Advanced Academics 29 Sep 1665327 N Computer Dell 380 41VPZQ1 Di Advanced Academics 29 Sep 1642830 N Laptop Dell D830 5HRPQG1 Di Advanced Academics 29 Sep 16

Code: D=Donated, L=Lost, S=Salvage, DI=Disposed, ST=Stolen, A=AuctionedHighlighted in Yellow= Purchased with Federal Fund and are no longer in working order. Ok to dispose of.

52

Waco Independent School DistrictInventory Removal Record

BarcodeFederalProperty Description Make Model # Serial # Code * Campus/ Department

Date To BeDeclaredSurplus

38542 N Printer Dell 1720dn Di Business Services 29 Sep 165897 N Paper Shredder 3802 2138272 Di Business Services 29 Sep 16

N 2000 Crown Victoria Ford Lic: 788 600 VIN # 2FAFP7149YX173603 A Police Dept 29 Sep 16

Code: D=Donated, L=Lost, S=Salvage, DI=Disposed, ST=Stolen, A=AuctionedHighlighted in Yellow= Purchased with Federal Fund and are no longer in working order. Ok to dispose of.

53


Board of Trustees Meeting Agenda Item

Date: September 15/29, 2016 Contact Person: Dr. Bonny Cain

RE: Approve 2016-2017 Contract for Services Agreement for Prosper Waco

===================================================================


The Waco ISD and Prosper Waco wish to continue their cooperative efforts to provide

support services to students and their families so as to increase levels of academic success and family engagement in the education process. Waco ISD and Prosper Waco

share the common goal of providing an environment that promotes lifelong educational

attainment for all Waco residents as well as increasing educational opportunities for students.

Fiscal Implications: Monies have already been placed and approved in the budget for these services.

Administration Recommendations:

The Administration recommends that the Board of Trustees approve the contract for

services agreement for Prosper Waco, as presented.

54

1

CONTRACT FOR SERVICES BETWEEN

WACO INDEPENDENT SCHOOL DISTRICT AND PROSPER WACO

This Contract is made and entered into by and between the WACO INDEPENDENT SCHOOL

DISTRICT (hereinafter referred to as “Waco ISD” and the GREATER WACO COLLECTIVE

IMPACT INITIATIVE ALSO KNOWN AS PROSPER WACO (hereinafter referred to as “Prosper

Waco”)

WHEREAS, The Waco ISD and Prosper Waco share the common goals and missions of providing

an environment that promotes lifelong educational attainment for all residents beginning at birth and

increasing educational opportunity for students in the community; and

WHEREAS, Prosper Waco had adopted specific goals which include increasing the percentage of

kindergarten ready students, doubling the percentage of economically disadvantaged students who

complete a workforce certificate or college degree and increasing the employment of persons in the

community of the age of 16 and older, including Waco ISD students which specific goals are consistent

with the goals and mission of the Waco ISD; and

WHEREAS, the Board of Trustees of the Waco ISD is mandated by Section 11.1511 of the Texas

Education Code to seek to establish working relationships with other public entities to make effective use

of community resources and to serve the needs of public school students in the community; and

WHEREAS, the Board of Trustees of the Waco ISD has determined that any expenditure in

connection with the services to be provided by Prosper Waco under this Contract serves a necessary

school district purpose and that this contract, as set forth below imposes sufficient controls to ensure that

the school district purpose is achieved.

NOW, THEREFORE, in consideration of the mutual promises and benefits set forth herein, the

Waco ISD and Prosper Waco hereby contract and agree to the following:

I. TERM

The term of this contract is for the 2016-2017 school year. This Contract shall remain in effect for

this term unless the Waco ISD and/or Prosper Waco decide to terminate said Contract. At the conclusion

of the term, the parties may, by mutual agreement, renew the Contract for an additional one-year term or

terms. Either party may terminate this Contract with or without cause and any termination will be effective

thirty (30) days from the date of receipt of written notice of intent to terminate by either party.

II. SCOPE OF SERVICES

During the term of this Contract, Prosper Waco agrees to provide the following services to

Waco ISD:

Provide data analysis services to assist Waco ISD in addressing its educational needs;

55

2

Facilitate ongoing community engagement effort to align the work of Prosper Waco initiative with

the needs of Waco ISD;

Maintain an online catalog of community resources that will benefit students and families in Waco

ISD;

Assist Waco ISD in developing partnerships with local businesses and non-profit organizations;

Provide oversight, support and evaluation of the Project Link program, which is designed to

increase the number of Waco ISD graduates attending and completing post-secondary education;

and

Facilitate community involvement, specifically in connection with WISD transformation

committees

III. EVALUATION OF SERVICES

No less often than quarterly during the term of this Contract, the Executive Director, or

designee of Prosper Waco, shall meet with the WISD Superintendent or designee to evaluate the services

being provided hereunder and to assess the value of the services to the Waco ISD. Said meeting shall be at

a time and place mutually agreed to by the parities.

IV. PAYMENT

The Waco ISD shall pay Prosper Waco for the services provided hereunder $100,000.00 per

school year payable semi-annually with the first payment in the amount of $50,000.00 payable on the date

this Contract is executed and the final payments of $50,000.00 payable on June 30, 2016. In the event this

Contract is terminated by either party, under Section I. TERM above, payments made for a period after

termination will be promptly refunded by Prosper Waco.

V. INDEPENDENT CONTRACTOR

Prosper Waco shall carry out the terms of this Contract as an Independent Contractor and not as

an agent, servant or employee of the Waco ISD. Prosper Waco shall not receive any employee benefits.

Likewise, the employees of Prosper Waco are not the agents, servants or employees of the Waco ISD. For

all purposes hereunder, Prosper Waco is and shall be deemed to be an Independent Contractor, and it is

mutually agreed that nothing contained herein shall be deemed or construed to constitute a partnership or

joint venture between Prosper Waco and the Waco ISD.

VI. INDEMNIFICATION

IF PROSPER WCO FAILS TO PROVIDE COMPREHENSIVE GENERAL LIABILITY

INSURANCE NAMING THE WCO ISD AS ADDITIONA INSURED, THEN PROSPER WACO

AGREES TO ASSUME FULL RESPONSIBILITY AND LIABILITY FOR THE SERVICES

RENDERED UNDER THIS CONTRACT, AND HEREBY AGREES TO INDEMNIFY, PROTECT

AND HOLD HARMLESS THE WACO ISD, ITS TRUSTEES, EMPLOYEES AND AGENTS, OF

AND FROM ALL CLAIMS, DEMANDS AND CAUSES OF ACTIONS OF EVERY KIND AND

CHARACTER, INCLUDING THE COST OF DEFENSE THEREOF, FOR ANY PERSONAL OR

56

3

BODILY INJURT TO, INCLUDING DEATH OF, PERSONS AND ANY LOSSES FOR DAMAGES

TO PROPERTY CAUSED BY OR ALLEGED TO BE CAUSED BY, ARISING OUT OF, OR

ALLEGED TO ARISE OUT OF, EITHER DIRECTLY OR INDIRECTLY, OR IN CONNECTION

WITH THE SERVICES TO BE RENDERED HEREUNDER, WHETHER OR NOT SAID

CLAIMS, DEMANDS, OR CAUSES OF ACTIONS ARE CAUSED BY THE SOLE NEGLIGENCE

OF PROSPER WACO, ITS OFFICES, DIRECTORS, EMPLOYEES OR AGENS, OR WHETHER

IT WAS CAUSED BY CONCURRENT NEGLIGENCE OF THE WACO ISD AND PROSPER

WACO, IF PROSPER WACO PROVIDES COMPREHENSIVE GENERAL INSURANCE

NAMING THE WACO ISD AS AN ADDITIONAL INSURED, THEN THIS SECTION SHALL

NOT APPLY.

VII. MISCELLANEOUS REQUIREMENTS

Prosper Waco must be:

1. Incorporated and maintain good standing as a non-profit corporation with the State of Texas and

also maintain good standing as a tax exempt organization with the United States Internal Revenue

Service;

2. In good standing with each Federal, State or local agency that has a contractual relationship with

it;

3. In good standing with each Federal, State or local agency that has a financial, tax or proprietary

relationship with it; and

4. Conducting business in accordance with Prosper Waco’s adopted bylaws.

Prosper Waco shall comply with all applicable local, State and Federal ordinances, laws and

regulations including, but not limited to, the Family Educational Rights and Privacy Act (“FERPA”).

The obligations and undertakings of each of the parties to this Contract shall be performable at

Waco, McLennan County, Texas.

This Contract is governed by the laws of the State of Texas.

This Contract constitutes the entire agreement between the Waco ISD and Prosper Waco, and all

negotiations and all understanding between the Parties are merged herein. The terms and conditions of

this Contract specifically replace and supersede any prior discussions, terms, documents,

correspondence, conversations or other written or oral understanding not contained herein or

specifically adopted by reference.

This Contract can be supplemented and/or amended only by a dated written document executed by

both parties.

The parties shall not assign or transfer any right or interest in the Contract, in whole or in part,

without prior written approval of the Waco ISD.

57

4

This Contract shall bind, and the benefits thereof shall inure to the respective parties hereto, their

legal representatives, executors, administrators, successors and assigns.

This Contract is to be executed in multiple counterparts each of which constitutes an original.

EXECUTED this 29th day of September, 2016.

GREATER WACO COLLECTIVE IMPACT INITIATIVE

A/K/A PROSPER WACO

BY:

Printed Name: Matthew Polk, Phd

Title: Executive Director

WACO INDEPENDENT SCHOOL DISTRICT

BY:

Printed Name: Dr. Bonny Cain

Title: Superintendent

58


Board of Trustee Board Meeting Agenda Item

Date: September 15/29, 2016 Contact Person: Elaine Botello

RE: Approve Dual Credit Stipend Through McLennan Community College (MCC)

=================================================================== Background Information:

Waco ISD has entered into a dual credit partnership agreement with McLennan

Community College (MCC) to allow high school students to earn dual high school and college credit. Waco ISD teachers who are selected by Waco ISD and MCC to teach

dual credit courses will receive compensation funded by MCC. MCC will send funds

to Waco ISD and the selected MCC dual credit teachers (instructor of record) will be

paid in the form of a stipend by Waco ISD.

The compensation approved by MCC includes:

4 Hour Dual Credit Class (Science) $4175 per semester

3 Hour Dual Credit Class (Non Science) $2505 per semester

3 Hour Science Class $3051 per semester

Science Lab $2034 per semester

Each class must have a minimum of 15 students enrolled. If the class does not have a least 15 students the approved compensation / stipend will be prorated based on the

number of students enrolled.

Once approved, the MCC dual credit stipend amounts will be added to the 2016-2017

stipend schedule.


None. Waco ISD received funds from MCC to pay the MCC dual credit stipends.


Administration recommends that the Board of Trustees approve the MCC dual credit stipends as presented.

59


Board of Trustee Board Meeting Agenda

Date: September 15/29, 2016 Contact Person: Elaine Botello

RE: Approve Texas Agency (TEA) Achievement Academy Teacher Stipends

=================================================================== Background Information:

This summer the Mathematics and Literacy Achievement Academies for teachers who

provide reading instruction to students in kindergarten and first grade were made available to eligible participants across the state. Eligible teachers who completed a

kindergarten or 1st grade Mathematics or Literacy Achievement Academy training and

submitted a signed verification form accepting the stipend are entitled to receive a $350

stipend from the state (TEA).


None. TEA has issued a payment to Waco ISD for teachers who have completed the

Mathematics or Literacy Achievement Academy and submitted the required verification form to TEA.


Administration recommends that the Board of Trustees approve the TEA Mathematics

and Literacy Achievement Academy teacher stipend.

60



Date: September 15/29, 2016 Contact Person: Candice Marecle, RN, CRRN

RE: School Health Advisory Council (SHAC)

================================================================


Policy BDF (Legal) states The Board shall appoint at least five members to the SHAC.

A majority of the members must be parents of students enrolled in the District and must not be employed by the District. One of those members shall serve as chair or

co-chair of the SHAC.

The Board may also appoint one or more public school teachers, public school administrators, District students, health-care professionals, members of the business

community, law enforcement representatives, senior citizens, clergy, representatives of

nonprofit health organizations, representatives of local domestic violence programs, or representatives of another group. Education Code 28.004(d)

The first SHAC meeting was held on September 15, 2016. The names of those who

members who have agreed to serve on the SHAC are:

Parents/Grandparents: Lee Allen Feronica Pablo

Teresa Almanza Judy Pomfrey Stephanie Castro Carleen Stanfer

Holly Dyer Meredith Williams

Community Members: Francesca Austin, Planned Parenthood of Greater Texas

Jorene McBee, LVN, CareNet

Jace Pierce, Graduate Assistant, Waco Foundation

District Members: Linda King, Child Nutrition Services, Waco ISD

Angela Ceccato, SW, SEL Coach Waco ISD

Jennifer Tighe, Physical Education Waco ISD Candice Marecle, RN, CRRN, Health Coordinator Waco ISD


There is no impact on the current budget.


Administration recommends the Board of Trustees appointment of the SHAC members as presented.

61


Board of Trustees Meeting Agenda Item

Date: September 15/29, 2016 Contact Person: Dr. Bonny Cain

RE: Texas Association of School Boards (TASB) Update 105, Affecting (LOCAL) Policies (see attached list of codes)

===================================================================


Update 105 includes revisions throughout the policy manual based on the passage of

the Every Student Succeeds Act (ESSA), signed into law December 10, 2015, which

replaces the previous version of the law – No Child Left Behind Act (NCLBA) – and reauthorized the Elementary and Secondary Education Act (ESEA). Update 105 also

addresses several recent amendments to the Texas Administrative Code.

Please bear in mind that (Legal) policies and (Exhibits) reflect the ever-changing legal context for governance and management of the District. They are not adopted but,

rather, to inform local decision making. The document containing the policy markups

and the legal updates for Update 105 is lengthy. The document will be available for Board and community members to view September 12, 2016 by following

http://www.wacoisd.org/botmeetings URL.

Revise policy BJCF (Local): SUPERINTENDENT NONRENEWAL

Revise policy BQ (Local): PLANNING AND DECISION-MAKING PROCESS

Revise policy CLB (Local): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT

MAINTENANCE

Add policy CLE (Local): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT

FLAG DISPLAYS

Revise policy CPC (Local): OFFICE MANAGEMENT RECORDS MANAGEMENT

Revise policy DBA (Local): EMPLOYEMENT REQUIREMENTS AND RESTRICTIONS

CREDENTIALS AND RECORDS

Revise policy DFBB (Local): TERM CONTRACTS NONRENEWAL

Revise policy DFFA (Local): REDUCTION IN FORCE FINANCIAL EXIGENCY

Revise policy DFFB (Local): REDUCTIN IN FORCE PROGRAM CHANGE

Revise policy EHBD (Local): SPECIAL PROGRAMS FEDERAL TITLE I

Revise policy FDC (Local): ADMISSIONS HOMELESS STUDENTS


None Administration Recommendations:

The Administration recommends that the Board of Trustees approve to add and

revise (Local) policies as recommended by TASB Policy Service and according to the

instructions sheet for TASB Localized Policy Manual Update 105.

62



Date: September 29, 2016 Contact Person: Elaine Botello

RE: Render finding that good cause did not exist under Texas Education Code

21.105 (c)(2) and authorize the Superintendent to file a written complaint with SBEC for contract abandonment.

================================================================


Policy DFE (Local) states the Superintendent or designee shall be authorized to accept

an employee’s resignation submitted or effective at any time. If the superintendent

chooses not to accept the contracted employee’s resignation, the matter should be submitted to the Board in order to pursue sanctions against the educator who is

alleged to have abandoned his contract of the TEC 21.105 (c)(2), 21.160 (c)(2), or 21.210

(c)(2) as allowed by law.

The board of trustees must render a finding that good cause of the contracted

employee’s resignation did not exist under the TEC 21.105 (c)(2), 21.160 (c)(2), or 21.210 (c)(2).

The following teachers have abandoned their contract:

Tonya Phillips – South Waco Elementary

Jessica Jones – Dean Highland Elementary

The board will receive additional information under separate cover.


There is no impact on the current budget.


Administration recommends that the Board of Trustees renders a finding that good cause does not exist under Texas Education Code 21.105 (c)(2), 21.160 (c)(2), or 21.210

(c)(2) and authorize the Superintendent to file a written complaint with SBEC for

contract abandonment.

63

1 of 1



Date: September 29, 2016 Contact Person: Sharla Garcia Lara Robertson

RE: Gifts and Grants to Waco ISD

================================================================ Background Information (Gifts >$2,000 for Board Approval):

Austin Avenue United Methodist Church donated standard mode of dress

items valued at $2,066.33 for the students at West Avenue Elementary School.

Through donations from employees or matching funds from Apple, Inc., a

corporate client of Benevity, the Waco ISD Education Foundation received a donation of $2,187.50 from the Benevity Community Impact Fund.

The University High School football program received a $5,000.00 donation from LaDainian Tomlinson, in accordance with the NFL Foundation’s Player

Matching Grant Program. The application for the matching grant is currently

in process with Mr. Tomlinson’s capital management firm and the WISD Grants Management Department.

Fiscal Implications (All Gifts):

An increase of $18,476.65 in total cash, items, and services donated to Waco ISD was recorded for the September 2016 report.

Background Information (Grants):

The Alcoa Foundation granted GWAMA a $20,000 grant to purchase rocketry

components for the Engineering Design and Presentation class. Through the

“Actually, It IS Rocket Science” project, students will form teams and build a functioning rocket for the Team America Rocketry Challenge.

Waco High School Automotive Technology Department received a $220,870 grant award from the Texas Workforce Commission – Jobs and

Education for Texans (JET) grant. The funds will allow for the purchase of

automotive technology equipment with the goal of becoming a dual credit program in the future.

Fiscal Implications (Grants):

An increase of grant awards for $240,870 to Waco ISD.


The Administration recommends acceptance of these gifts and grants to Waco ISD.

64

Date Name Cash Item Service Amount Gift Notes Campus08/18/2016 Daughters of the American Revolution $70.00 $70.00 school supplies Kendrick Elementary08/19/2016 Central United Methodist Church $200.00 $200.00 school supplies Kendrick Elementary08/19/2016 Ryan Johnson US flag Kendrick Elementary08/19/2016 Mrs. Charlotte Henderson $50.00 $50.00 Board contribution Education Foundation08/22/2016 JoAnn Stores $617.25 $617.25 general classroom supplies West Avenue Elementary08/23/2016 Community Bank & Trust 500 pencils, 500 pens, 24 thermos mugs for teachers Waco High08/23/2016 MARS Snackfood 3 cases of Snickers for student incentives Waco High08/24/2016 The Bear Mountain used bike tire innertubes Wiley Opportunity Center08/24/2016 Home Depot $200.00 $200.00 36 carpet squares Wiley Opportunity Center08/25/2016 Raising Cane’s $800.00 $800.00 100 $8 gift cards for convocation Administration, Communications08/25/2016 Rudy’s Country Store & Bar‐B‐Q $150.00 $150.00 6 $26 gift cards for convocation Administration, Communications08/25/2016 Uncle Dan’s Rib House $150.00 $150.00 6 $25 gift cards for convocation Administration, Communications08/30/2016 Ohiopyle Prints $34.84 $34.84 quarterly royalty check for spirit wear Waco High08/30/2016 Ohiopyle Prints $5.44 $5.44 quarterly royalty check for spirit wear Waco High08/31/2016 Jimmie Dyer $100.00 $100.00 school supplies for 1st grade teachers JH Hines Elementary08/31/2016 ONCOR Electric Delivery $500.00 $500.00 20 student backpacks full of supplies JH Hines Elementary08/31/2016 Ann Dyer $100.00 $100.00 school supplies JH Hines Elementary08/31/2016 Judy Kaska $50.00 $50.00 backpacks with supplies JH Hines Elementary08/31/2016 Heart of Texas Speedway $175.00 $175.00 15 backpacks with supplies JH Hines Elementary08/31/2016 Pamela Hunter $100.00 $100.00 school uniforms: 8 shirts, 4 bottoms JH Hines Elementary08/31/2016 Tina Finley $26.00 $26.00 4 pairs of uniform shorts JH Hines Elementary08/31/2016 Ms. Irma Contreras $50.00 $50.00 case of Snickers JH Hines Elementary08/31/2016 Ashley Pitts $60.00 $60.00 underwear JH Hines Elementary09/06/2016 LRG Prep $219.87 $219.87 royalty check from NFHS Licensing Program Waco High09/09/2016 Mr. Clark Senter $500.00 $500.00 donation for library Hillcrest PDS09/09/2016 VOICE $500.00 $500.00 $500 gift card West Avenue Elementary09/09/2016 Austin Ave. United Methodist Church $2,066.33 $2,066.33 student uniforms West Avenue Elementary09/09/2016 JoAnn Stores $1,833.79 $1,833.79 general items for teacher/classrooms West Avenue Elementary09/12/2016 Vent Blotique $1,250.00 $1,250.00 50 Blow dry & style vouchers ($25 each) Indian Spring Middle09/12/2016 McAlister’s Deli $67.21 $67.21 25 cookie vouchers ($1.25/cookie), 2 2‐entree vouchers ($17.98/voucher)Indian Spring Middle09/12/2016 Freddy’s Frozen Custard & Steakburgers $62.27 $62.27 13 kids meal coupons ($4.79 each) Indian Spring Middle09/12/2016 Dr. Carolyn W. Lara‐Braud $100.00 $100.00 donation Education Foundation09/12/2016 Benevity Community Impact Fund $2,187.50 $2,187.50 employee giving fund ‐ Apple Education Foundation09/13/2016 Nancy Lacy 9X12 rug for Restorative Justice classroom Waco High09/20/2016 St Louis Catholic Church $600.00 $600.00 school uniforms Provident Heights Elementary09/20/2016 Waco Senior Kiwanis $351.15 $351.15 school supplies Provident Heights Elementary09/20/2016 Waco Coca‐ Cola $300.00 $300.00 backpacks, school supplies Tennyson Middle09/21/2016 Mr. LaDainian Tomlinson $5,000.00 $5,000.00 UHS football program ‐ part of the NFL player matching grant program University High

Cash Item Service Amount$9,697.65 $8,779.00 $0.00 $18,476.65

TOTAL CONTRIBUTIONS

65



Date: September 29, 2016 Contact Person: S. Trotts/C. Marecle

RE: Approve Interlocal Agreement with McLennan County Junior College District

=================================================================


For several years, the District has been allowing McLennan Community College (MCC), legally known as the McLennan County Junior College District, nursing students to conduct observations at Waco ISD schools to meet the requirements for their nursing certifications. These students do not perform any services on our students, they have merely observed the schools’ health services staff in their daily interactions. The nursing students are vetted through the District’s “volunteers” background check.

For the 2016-17 school year, MCC has asked the District to formalize this relationship with an interlocal agreement.


There is no cost to the district.


The Administration recommends that the Board of Trustees approve the Interlocal Agreement with the McLennan County Junior College District, as presented.

66

1

AN INTERLOCAL AGREEMENT THIS AGREEMENT, entered into this 29 day of September 2016 by and between

McLennan County Junior College District Waco, Texas

an educational institution of the county of McLennan, in the state of Texas, hereinafter referred to as the College and

Waco Independent School District Waco, Texas

a political subdivision of the State of Texas, hereinafter referred to as the Facility. WITNESSETH: WHEREAS, the College, in need of clinical facilities for the teaching of students enrolled in its Health Professions program of Associate Degree Nursing, hereinafter referred to as Programs, has expressed its interest in using the facilities of Waco Independent School District, hereinafter referred to as the Facility. WHEREAS, the Facility has clinical facilities appropriate for use in teaching the Programs to students. NOW, THEREFORE, for and in consideration of the individual and mutual promises of the parties hereinafter set forth, it is agreed by and between the parties hereto as follows: SECTION I The College agrees to: 1. be responsible for and will directly control the educational Programs, including responsibility for student supervision, while using the clinical facilities of the Facility, including compliance training concerning Protected Health Information as described by the Health Insurance Portability and Accountability Act (HIPAA) of 1996; 2. provide qualified instructors who will coordinate clinical assignments with the Facility, provide copies of the current course objectives, outlines or schedules as relevant to the clinical training Programs. Faculty will retain final responsibility for assigning grades. The sole responsibility of the Facility in such respect shall be to provide evaluations of each student on the evaluation forms provided by the school;

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3. conduct other administrative and educational activities of the Programs according to the established policies of the College. These include provision for student health, keeping records of student's experience, such as records of rotations, attendance, and proficiency; and evaluation and counseling of students with regard to performance; 4. maintain professional liability coverage for students in clinical learning assignments (1 million per student per occurrence); 5. provide the affiliate agency and the student with written schedules, prior to each semester/term, indicating the clinical units to which students will be assigned, numbers of students, days, hours of clinical experience, student responsibilities, objectives, assignments, suggested activities, and evaluation tools; 6. cooperate with the Facility's departments through the department heads or their duly authorized representatives in selecting clients to be observed

by its students and/or other learning experiences; 7. cooperate with and participate in the Facility's in-service programs, particularly those which bring about understanding of the Programs of the College; 8. abide by the policies of the Facility while using its facilities and meet the standards for client care of the agency; 9. assume the responsibility for equipment that is broken or damaged due to negligence by College instructors or students while using the Facility's facilities in the conduct of the Programs. In this connection, the Facility does have and will continue to maintain property insurance coverage that may cover some losses of this nature. To the extent that such coverage may exist, the Facility agrees to look to such coverage for reimbursement, subject to any deductible feature that will still remain the responsibility of College and/or students. The Facility, with approval of its insurance carrier heretofore granted, expressly waives on behalf of such carrier any subrogation rights of carrier to look to College and/or students for reimbursement of any amounts paid by carrier to the Facility for property loss by virtue of such coverage and under this agreement; 10. provide whatever reference books, periodicals, equipment, supplies, and materials that may be needed for its educational Programs; it will be responsible for storing them in the place mutually agreed upon, for maintaining them, and for protecting them against loss or damage; 11. only insofar as it is authorized by law to do so, indemnify and hold the Facility harmless from liability for claims for personal injury, death or property damage, including reasonable and necessary expenses and attorney's fees, arising solely from the negligence of the College, its agents, employees or students, if such negligence occurs in connection with this training Programs;

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12. inform students of the Facility and College policies regarding the student's financial responsibility for clinical related illnesses and/or accidents; 13. have each student provided his/her own transportation, living arrangements, uniforms (if required) and meals; 14. students and faculty of the College shall not be deemed to be employees of the Facility nor shall employees of the Facility be deemed to be employees of the College for purposes of compensation or benefits or within the terms of the federal or state statutes or regulations relating to fair labor practices, workmen's compensation, unemployment compensation or the withholding of income taxes and social security taxes. This provision shall not be deemed to prohibit the employment of any student or faculty member of the College by the Facility under a separate employment agreement or to prohibit the employment by the College of any employee of the Facility under a separate employment agreement; 15. in the performance of their respective duties and obligations under this contract, College and Facility are each independent contracting parties, and neither is the agent, employee, or servant of the other. Neither is there compensation between parties. Each is liable only for its own conduct and responsibilities. 16. background checks: College will, at either College or Program Participant’s

expenses, prior to Program Participant’s presentation at Facility, complete a background check on each Program Participant. If Program Participants are on-site at Facility prior to the execution of this Agreement, College will immediately conduct a retrospective background check on these Program Participants. The background check for student Program Participants will include:

(i) Social Security number verification; (ii) Criminal search (7 years or up to 5 criminal searches);

(iii) Employment verification to include reason for separation and eligibility for re-employment for each employer for 7 years (not required for students younger than 21);

(iv) Violent Sexual Offender and Predator Registry search; (v) HHS/OIG list of excluded individuals or entities; (vi) GSA list of parties excluded from federal Programs;

(vii) U.S. Treasury, Office of Foreign Assets Control (OFAC), list of Specially Designated Nationals (SDN);

(viii) Texas Medicaid list. The background check for staff and faculty Program Participants, if licensed or certified caregivers, will include all of the above and, in addition, will include:

(i) Education verification (highest level); (ii) Professional license verification;

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(iii) Certification and designations check; (iv) Professional disciplinary action search;

(v) Department of Motor Vehicle driving history, based on responsibilities;

If the background check discloses adverse information, College will immediately remove Program Participant from the Facility. One week prior to any Program Participant reporting for work at Facility, College will give Facility either: (i) a copy of the investigation results; or

(ii) an attestation, compliant with Facility’s policies, that the background check is completed and meets Facility’s requirements

(iii) College will allow Facility to randomly audit its student files for the purpose of JCAHO preparation.

17. bloodborne pathogen: College will ensure that all Program Participants who may be at risk for occupational exposure to blood or other potentially infectious materials will be:

(i) Trained in accordance with the Occupational Safety and Health Administration’s (OSHA) Occupational Exposure to Bloodborne Pathogens Final Rule 29 CFR Part 1910.1030, as published in the Federal Register Friday, December 6, 1991;

(ii) Trained in the modes of transmission, epidemiology and symptoms of Hepatitis B virus (HBV) and Human Immunodeficiency (HIV) and other Bloodborne pathogens;

(iii) Trained in the methods of control that prevent or reduce exposure including universal precautions, appropriate engineering controls, work practices and personal protective equipment;

(iv) Provided information on the hepatitis B vaccine, its efficacy, safety, method of administration, and benefits of being vaccinated;

(v) Vaccinated for HBV or have begun the vaccination series for HBV or have signed a refusal to acquire HBV vaccination; and

(vi) Ensure that proper follow-up evaluation is provided following any exposure incident.

18. drug screening: As a condition of referring any student of College to Facility to provide services to Facility and immediately prior to student providing any such services, College agrees to require student to undergo a substance abuse test to test student for the presence of alcohol, drugs, or controlled substances, except to the extent prohibited by law. Drug panel includes but is not limited to, Amphetamines, Benzodiazepines, Marijuana, Methaqualone, Phencyclidine, Barbiturates, Cocaine, Methadone, Opiates, Propoxyphene. In any case, College agrees not to refer any student to Facility to provide services to Facility if student has not undergone a criminal background check and a substance abuse

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test. If such substance abuse tests, (including any re-tests) reveals that student is currently engaging in the illegal use of drugs, is otherwise impaired and unable to perform one or more essential functions of his or her job with or without any reasonable accommodation as may be required by law, or poses a direct threat to the health or safety of student or others, College agrees not to refer such student to Facility to provide services to Facility. College further agrees not to refer to Facility any student who College knows or has reason to know has illegally used, manufactured, distributed, dispensed, possessed, purchased, or been under the influence of drugs (excluding student who is participating in or has successfully completed a supervised drug rehabilitation program or has otherwise been successfully rehabilitated and no longer engaging in such use); has ever been under the influence of inhalants in the workplace; has ever failed to meet the qualification standards for a job because of the illegal use of drugs or the use of alcohol or inhalants; poses a direct threat to the health or safety of student or others; or has been convicted of a drug-related crime. College agrees to use the services of a licensed health care professional and laboratory in conducting the substance abuse test and to obtain the consent and waiver of liability of student to any such testing. The College agrees and represents that such tests will be conducted in accordance with the Americans with Disabilities Act and other applicable laws and agrees to indemnify and hold harmless the Facility from and against any damages arising out of or relating to the failure to comply with such laws.

19. Immunization: conduct other administrative and educational activities of the

Programs according to the established policies of the College. These include providing Facility documentation of student immunizations required by law including varicella, diphtheria – tetanus, measles – mumps – rubella, and the hepatitis B series, keeping records of student’s experience, such as records of rotations, attendance, and proficiency; and evaluation and counseling of students with regard to performance;

SECTION II The Facility agrees to: 1. make its facilities available for the Programs for the number of students agreed upon each year. Consideration for the needs of other teaching Programs in which the Facility participates will be a major factor considered in designating the number of students to be assigned to a particular clinical unit. A responsibility of the Facility shall also be to provide evaluations of each student on the evaluation forms provided by the College; 2. retain responsibility for the services to its clients;

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3. maintain a staff which shall be numerically sufficient and adequately qualified to meet standards commonly accepted for efficient Facility management. A qualified staff member shall be responsible for each unit where students are given assignments; 4. allow time for the appropriate Department Director and his/her staff to cooperate and plan with the College instructors as needed to ensure effective care for the clients while arranging for the laboratory assignments of the students; 5. make available the use of conference rooms in or near each clinical unit being used for teaching purposes; 6. allow teaching equipment owned by the Facility to be used in the teaching Programs provided such use is limited to the premises of the Facility; 7. provide suitable lounge and restrooms for students assigned to clinical practice in the Facility; 8. permit the students and instructors, at their own expense, to use the cafeteria facilities in the Facility (if available); 9. assume the cost of equipment that is broken or damaged in its normal use, excluding that which was damaged by negligence of the student in Section I, Paragraph 9; 10. conduct an in-service education for its staff as required by regulatory authorities; 11. only insofar as it is authorized by law to do so, indemnify and save the College harmless from any and all liability, be it property damage or personal injury to any person, resulting from sole negligence of the Facility, its agents or employees. In the event there is joint negligence on the part of the Facility, its agents or employees and the College, its agents, or employees, and liability is incurred, the Facility and the College shall be individually liable on a comparative negligence basis; 12. provide emergency medical and nursing care necessary to students, faculty members, or other College personnel connected with the Programs while they are at the Facility; provided such care is necessary from the performance of their clinical training. This shall be made available through the regular Facility procedure of handling emergencies and will be the responsibility of the student to reimburse the Facility for services. The services will be reported to the College through whatever person the College may designate for this purpose; 13. the Facility does not have the authority to dismiss faculty or students from a Program. Requests to dismiss students or faculty from the clinical area must be in writing through appropriate administrative personnel at the College.

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SECTION III The College and the Facility shall: 1. cooperate in promoting their mutual interest in the Programs and in client care; 2. maintain regular contact between designated Program officials and designated Facility officials for the purpose of planning, sharing information, and resolving problems. SECTION IV Terms of the contract: 1. This Agreement is to continue in force each year unless either party submits a

written request for withdrawal or change for the next year. In this case, the terms of the Agreement shall continue to be in full force and effect until STUDENTS in a current clinical rotation complete said rotation.

2. Notice to terminate or change this Agreement must be served at least six (6) months prior to the beginning of the contract year for which termination or change is desired. Neither McLennan County Junior College District nor Waco Independent School District, will discriminate on the basis of sex, age, handicap, race, color and national origin in its educational and vocational Programs, activities, or employment as required by Title IX, Section 504 and Title VI. McLennan County Junior College District Waco Independent School District Waco, Texas Waco, Texas Donald C. Balmos, DMA Name Vice President, Instruction Title Date Date

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