MySchoolPayroll™

Saves Timefor

Everyone

4/29/2015 1

Saves Employee Time

• Simple Time Clock Interface (Keyed or Card Swipe Entry)o Secretaries: Clock In and Out at their Desko Custodian: Clock in and Out at Any designated computero CNP: Clock In and Out in Lunch Roomo Administrators: Sign in on their office computero Teachers: Sign-in on their classroom computero Aides: Clock In and Out on the classroom computero Maintenance Workers: Clock In and Out on any computero IT Workers: Clock in and out on any computero Substitutes: Clock In and Out in the Office or the classroom.

• Data available to employee during logino Login history for entire school yearo Absence record for entire yearo Current leave balances

• Employee selects absence type upon return from leaveo No need to take the time to go to the office

4/29/2015 2

Clock Features

• Works on any PC on the network: Windows, MAC, Unix or Linux

• Any Employee can Clock In or Out from ANY computer on the Network.

• Security is Maintained. All transactions are stamped witho IP addresso MAC addresso Network Login-Ino Computer Date-Time Stamp

• Multiple-Use. The same application is used for:o Primary Jobo Substituteso Supplementso Extra Pay Jobso Coaching

4/29/2015 3

Clock Demo

4/29/2015 4

Saves Secretary TimeDaily Processing

• Print list for Substitute Signature:

• Post Absences: (Choose ONE of the following)o Manual from MySchoolPayroll (10 seconds)o Import from AESOP. (Import Absences and Substitutes from AESOP)o Automatic from MySchoolPayroll. (Allows for partial day absences)

• Print Yesterday’s Logo Edit time clock as neededo Easy-Auditable-Corrections

• Absence exceptions from PRIOR Weeko Edit Absence records as needed

• 15 – 30 minutes per day usually does the trick

4/29/2015 5

Demo of Daily Procedures

4/29/2015 6

Secretary Saves TimeEnd of Month Processing

• Automated Error Checkingo Absence Exception Processingo Substitute Exception Processing

• Automated Time Card Computationso Intelligent Overtime Processingo Integrated with Comp Timeo Separate Time Cards for Extra Jobs

• Employees verify timecards o Secretary fixes errorso Final cards are printed and Signed

• Complete Reports of Employee Absences and Substitute Service

4/29/2015 7

Demo of End of Pay Period

4/29/2015 8

Administrators and SupervisorsSave Time

• Administrators can have continuous access to data:o Limited to the employees they superviseo View Absence, Sign-In, and Time-Clock recordso Full access to over 50 reports

• Simple reports to monitor employees Sign-In records

• Access data from prior years

• Custom reports are available on request

4/29/2015 9

Demo Administrator Access

4/29/2015 10

District Payroll Saves Time

• Export Data from NextGen, Innovak, etc. to MySchoolPayrollo Demographicso Leave Balance

• Import Data from MySchoolPayroll to NextGen, Innovak, etc.o Employee Absence and Substitute Datao Time clock data for Non-Exempt Employees

• All Pay Types Supported

• Simplified End of Pay Period Procedures

4/29/2015 11

District Payroll Personnel Save TimeEnd of Pay Period Procedures

• Automated testing of data prior to importo Absence Exception Testing for Entire Districto Substitute Exception Testing for Entire Districto Time Card Summary Test for Reasonableness

• Import Absences and Time Clock into Your District Systemo Export Absences and Substitute Data to a Text Fileo Export Time-Clock Data to a Text Fileo Import Absences and Substitute Data into your District Systemo Import Time-Clock Data into your District System

• Edit the data in your District Systemo Make any corrections such as use sick leave bank etco Assign Special Financial accounts to substitutes

• Process your Payroll

• Export Current Leave Balances to MySchoolPayroll

4/29/2015 12

Demo District Payroll Process

4/29/2015 13

Save Time for IT Department• MySchoolPayroll uses tested Database technology

o Windows Server 2008 R2, Windows Server 2012o Microsoft SQL 2008, Microsoft SQL 2014

• Browser Based Login / Time-Clock o Supports all browsers. Employees can use any type of computer to clock in.

• Existing Computers are used as Time-Clocks.o Clock time is slaved to Server not individual computers

• Strong Technical Supporto Full installation of MySchoolPayroll includedo Product is maintained by Encrypted Team-Viewer connection

• Unlimited multiuser Access provided to MySchoolPayroll Secretary and Administrative Desktop application.

4/29/2015 14

For More Information

• Stop by Book #51

• Call 888-756-5333 extension 1

• Email – sales@TesSoftware.com

• Mail -- TES-Software, Inc.130 1st AveStevensville, MT 59870

4/29/2015 15