sap pp reports ecc6

8/10/2019 SAP PP Reports Ecc6

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SAP PP/QM

Configuration Pack

Published by Team of SAP

Consultants at SAPTOPJOBS

Visit us at www.sap-topjobs.com

Copyright 2008-10@SAPTOPJOBS

ALL RIGHTS RESERVED. NO PART OF THIS PUBLICATION MAY BE

REPRODUCED, STORED IN A RETRIEVAL SYSTEM, OR TRANSMITTED IN

ANY FORM, OR BY ANY MEANS ELECTRONIC OR MECHANICAL

INCLUDING PHOTOCOPYING, RECORDING OR ANY INFORMATION

STORAGE AND RETRIEVAL SYSTEM WITHOUT PERMISSION IN WRITING

FROM SAPTOPJOBS



INDEX

1. REPORTS AND GENERAL NAVIGATION IN REPORTING 5

1.1 Multiple Selection Range 7

1.2 Creating and Using Selection Variants 12

1.3 Adding and Removing columns from a List 16

1.4 Filtering a List 19

1.5 Using Totals and Sub-Totals 22

1.6 Exporting Data to a Excel Spread sheet 25

2. REPORTS – RELATED TO MASTER DATA 29

2.1 Material List – MM60 30

2.2 Stock over view - MMBE 31

2.3 Stock over view Collective- MB52 33

2.4 Multi level BOM explosion – CS11 36

2.5 BOM Structure – CS12 38

2.6 Where used List – CS15 40

2.7 BOM Comparison – CS14 42

2.8 Work center List – CR05 44

2.9 Where used list - CA80 45

2.10 Where used List - CA80 46

2.11 Print List - CA51 47

3. REPORTS - MATERIAL REQUIREMENT PLANNING 50

3.1 Stock Requirements List – MD04 51

3.2 MRP List – MD05 53

3.3 MRP List collective display MD06 54



3.4 Order Report MD4C:- 56

3.5 Planned order Display MD16 59

3.6 Missing Parts Info system 61

4. REPORTS - PRODUCTION PROCESSING 65

4.1 Mass processing 66

4.2 Production Order Information COOIS 69

4.3 Material Usage Analysis MCRE 71

4.4 Target / Actual cost comparison report for an order 73

4.5 Actual cost report for an order 74

4.6 Order Cost Comparison 76



REPORTS

&

NAVIGATION

IN REPORTING



1.

Reports and General navigation in reporting

It is now time for us to cover the Reporting functionality inSAP PP. I am sure you would love this piece of document as you would be using this very often in your SAP career. So letsmove ahead.

There are three types of Reports available in SAP. They are

1. Standard List Reports:-

Reports which will only display the data, no transactioncan be performed through this report display is known as

Standard report. This report is used to

Display Master Data related information

Display any transactional reports

E.g. CS11 – Multi level BOM, CR05 – list workcenter.

2. Work List Reports:-

Reports which will allow user to perform transactionwhile displaying the report is known as work list report. This report is used to

Display and work with production orders

E.g. to COOIS – Production Order informationreport, COID – process order information report.

3. Logistics Information Structure Reports:-

Information structure is the place where data are storedin addition to the SAP data base. Reports generated using



the data stored in the information structure is known asLIS report.

E.g. MCRE – Material usage report



1.1

Multiple Selection Range

BACKGROUND

When calling a report you can search for more than one value

at a time, or search for data that falls within a range ofselectable criteria.Eg; you may wish to view all goods issues for two different rawmaterials, or all goods receipts between two dates

Ranges

Within certain reports, instead of being asked to select onecriteria to match, you will be offered the choice to enter a

range of data to search within.In the example below, you can enter a date range as shown,and the system will search for matches within those dates(inclusive of the from and to dates entered)

If only the first field is populated the system will treat that as

the only value to matchIf only the second field is populated the system treats that asthe maximum value and will report on all data up to andincluding that value.

Multiple selections

When you can enter more than one selection, or more than

one range then the “multiple selection” button can be used.

When the multiple selection button is used it presents fourtypes of data selection.



Single Values

Used for multiple single values that need not be numericallysequential

Ranges

Used to include multiple selections within ranges of values(such as dates and incremental numbers)



Concurrent use of selection tabs

You may use any or all selection tabs to restrict the dataselection.

For example: you may wish to view all data between two datesexcluding one day. You would use the tab to enterthe dates required

Then use the tab to exclude the unwanteddate.



1.2

Creating and Using Selection Variants

BACKGROUND

What is a selection variant?

A selection variant is a tool that allows you to recall frequentlyused data directly into a report’s selection screen. This savesthe retyping of repetitive entries.

For example: If you use the same report everyday withconstant data, e.g. same production line, plant number andMRP controller, you can create a variant that contains thisconstant data. This allows you to select the variant as opposed

to entering data repeatedly.Creating and saving a variant

Before we can save a variant we need to enter the data into thefields that we wish to store for repeated use.

Note: When saving a variant it is important to ensure that thevariant name and/or descriptions are meaningful and relevantto its purpose, as all users can view a saved variant. Thedescription should also contain your plant number

SCENARIO

You use the transaction MF51 every day for your role as aproduction manager. Rather than enter the same informationeach time you use the transaction you need to set up a variantto enter the information for you.

INSTRUCTIONS

Follow the Menu Path: Logistics Production Repetitive

manufacturing Planning MF51--Production listDouble click MF51 – Production list.

1. Update the following required and optional fields:

Field Name Description Values

Plant A plant is place where nter your




either material isproduced, or goodsand services are

provided. This is thekey that defines thatplant

plant

ProductionLine

The production line isrequired for capacityplanning and formaking yourselections that arespecific to one area

Enterproductio

n line

Start date The first date that youwant to view PlannedOrders from

01.08.2008

Finish date The last date that youwant to view PlannedOrders from

30.08.2008

2. Click Radio button Production Line

3. Check checkbox Only Firmed Orders

4. Click GoTo

Variants

Save as Variant

5. Enter name of Variant

6. Enter description of variant



7. Click Save

8. Click Back

Now repeat the transaction, as follows, using the variant

Access transaction MF51

Follow the Menu Path: Logistics Production Repetitive

manufacturing Planning MF51--Production list

Double click MF51 – Production list.

9. Click Get Variant



10. Select the variant you created

11. Click Enter



1.3

Adding and Removing columns from a List

BACKGROUND

When you first display a report, it displays the standard set ofcolumns. However, you may wish to remove columns you arenot interested in, and add columns containing informationthat you are interested in viewing.

SCENARIO

In the Order Information report, you want to remove thecolumn Reservation Item, as you are not interested in this

information. However, you want to see the order number onthe report, so you need to add this column.

INSTRUCTIONS

Follow the Menu Path: Logistics Production Process

Process Order Reporting – Order information systemCOID – Individual object list

Double Click COID – Individual object list

1. Click Enter .

2. Click matchcode in Profile select field



Plant A plant is place where

either material isproduced, or goodsand services areprovided. This is thekey that defines thatplant

Enter your

plant




AbsoluteBasic startdate

Earliest start date that you wish to select theProcess Orders from

01.08.2008

To Latest start date of thedesired ProcessOrders

30.08.2008

4. Click Execute

5. Click the right-hand part of the Select Layout button

6. Select Change Layout

Note: The columns on the left are currently displayed inthe report. The columns on the right are all the availablecolumns.

7. To remove the column Production scheduler, highlightthe name of the column on the left and then click

8. To add the column Confirmation number, highlight the

name of the column on the right and then click

9. When you have finished adding and removing columns,

click Transfer

10. To save the layout for future use, click the right-hand part

of the Select Layout

11. Select Save Layout

12. Enter a name for the layout in the Save layout field (Thename must start with the character /.)



13. Enter a description for the layout in the Name field

14. Click Continue

15. Click Exit



1.4

Filtering a List

BACKGROUND

Filtering a list

Filtering a list allows you to hide values that you do not wishto view.Some reports offer this as part of selection also, but not allfields in all reports are selectable, so this is where filteringwould be used.

E.g. If you had a list of material documents and you wanted to

reduce the data to show a specific movement type only, youcan use the filter function to achieve this.

To filter a column you must first select the column you wish to

filter, and then click

Note: Wild cards “*” can also be used in filters.

SCENARIO

As a production manager you want to view which products you are scheduled to make over the next month. You onlywant to view one particular product and need to filter out allother materials

INSTRUCTIONS




1. Click Enter .






Plant A plant is place whereeither material isproduced, or goodsand services areprovided. This is thekey that defines thatplant

Enter yourplant



01.08.2008


31.08.2008

4. Click Execute

5. Select the Material Number columnheading

6. Click Filter



Material This will restrict the

view of the report tothe Material number you have entered here

Enter your

material

number



8. Click Execute



1.5

Using Totals and Sub-Totals

BACKGROUND

Totalling allows us to take a specific column in a list reportand display the total sum for that column.

E.g.: you may have a list of values posted against a customeraccount, the dollar value column could be totalled to see whatthe total dollar value is for this customer.

Subtotalling allows us to breakdown totals by subtotalling

groups of common data.

E.g.: if we had the total dollar value for a customer we couldthen sub total that value by date to see the total by day as wellas the grand total.

SCENARIO

As a production manager you want to view which products you are scheduled to make over the next month. You want tosee the complete totals for independent materials.

INSTRUCTIONS




1. Click Enter






Plant A plant is place whereeither material isproduced, or goods

and services areprovided. This is thekey that defines thatplant

Enter yourplant



01.08.2008


31.08.2008

4. Click Execute

5. Select the Total Order Quantity columnheading

6. Click Total

This now gives you the total for all the materials at thebottom of the column.



7. Select the Material Number columnheading

8. Click Subtotals



1.6

Exporting Data to a Excel Spread sheet

BACKGROUND

Although SAP allows us to perform some basic datamanipulation in list reports, it can be useful to export datainto a different file format.

Types of file formats that data can be exported to are:Unconverted (Flat data file)Spreadsheet (Excel)Rich text format (Fonts and styles are kept with data)HTML (Web documents)

The most common file format to export to is Spreadsheet.

SCENARIO

You want to export the production schedule from SAP to Excelto give copies to your production line.

INSTRUCTIONS

Follow the Menu Path: Logistics Production Repetitivemanufacturing Planning MF51--Production listDouble click MF51 – Production list.



Plant A plant is place whereeither material isproduced, or goods

and services areprovided. This is thekey that defines thatplant

Enter yourplant

ProductionLine

The production line isrequired for capacityplanning and for

Enterproductionline




making your selectionsthat are specific to onearea

Start date The first date that youwant to view PlannedOrders from

01.08.2008

Finish date The last date that youwant to view PlannedOrders from

30.08.2008

2. Click Radio button Production Line

3. Check checkbox Only Firmed Orders

4. Click Execute

5. Click Export

6. Click Spreadsheet

7. Click Enter

8. Enter the directory path and file name. File namesshould be given an .XLS extension

9. Click Transfer

10. Click Exit



11. View the file you created.



Reports

Related to

Master Data



2.

Reports – Related to Master Data

Important reports related to Master data are

Master Data related reports

Material Master ListStock over viewStock over view collective

BOM

Multi level BOM explosionBOM Structure

Where used listBOM Comparison

Work Center

Work center ListWhere use list of work center

Routing

List of RoutingWhere used list of routing

Note:-As the reports are self explanatory, most of thereports are simply explained and only few are displayed.



2.1

Material List – MM60

List of material can be displayed for various filteringcriteria.

Menu Path: - LogisticsProductionMaster Data MaterialMasterOtherMM60 Material List



2.2

Stock over view - MMBE

Available stock of material at any given instant can beknown from this transaction

Menu Path: - LogisticsProductionMaster data MaterialMasterOtherMM60 Material List



To look at the stock

Enter Material number, Plant and click



2.3

Stock over view Collective- MB52

Available stock of material at any given instant can beknown from this transaction for a range of materials.

Menu Path: - Logistics Materials management InventorymanagementEnvironment Stock MB52 Warehouse Stock

Double Click MB52 Warehouse Stock



Enter the required filtering criteria to generate the report.

Click



2.4

Multi level BOM explosion – CS11

Bill of Material for any given product may be seen for multilevel.

Menu Path: - Logistics Production Master DataBillsof materialEvaluations BOM Explosion MaterialBOMCS11 – BOM (Multi level)

a. Enter

Material Number Plant Alternative BOM as “1” BOM application as “PP01” Valid from date

b. Click



2.5

BOM Structure – CS12

This is similar to CS11, but displays information in differentway.

Menu Path: - Logistics Production Master DataBillsof materialEvaluations BOM Explosion MaterialBOMCS12 – Structure (Multi level)

Enter

a. Material Numberb. Plantc. Alternative BOM as “1”d. BOM application as “PP01”



e. Valid from date

b. Click



2.6

Where used List – CS15

To look at the usage of any material in any of the BOM, thisreport is very much useful. i.e if it is required to know theusage of particular Raw material in number of BOM.

Menu Path: - Logistics Production Master DataBillsof materialEvaluations UsageCS15 – Material

Entera. Material code numberb. Tick the check box - Direct, Via classes,

and material BOM

c. Click



EnterRequired qty - Quantity to which the individualcomponent quantities refer in display

Resulting qty - Quantity of an assembly material whichis produced with certainrequired quantity. It replaces base quantity.

Click



2.7

BOM Comparison – CS14

It may be required to compare the BOM of different materialfor analysis purpose. There is a standard report to generatethe report after comparing two BOM.

Menu Path: - Logistics Production Master DataBills ofmaterialEvaluations CS14 – BOM Comparison

Enter

Material

Plant

Usage

Click



2.8

Work center List – CR05

To display the list of work center in any given plant, thisreport is used.

Menu Path: - Logistics Production MasterDataWork centers ReportingCR05 – Work centerlist

Enter Plant

click



2.9

Where used list - CA80

To know the list of routing where any specific work center isused, this report is used.

Menu Path: - Logistics Production Master DataWorkcenters ReportingWhere usedCA80 – Work center

EnterWork center

Plant Task list type from “N” for Routing

Click



2.10

Where used List - CA80

Similar to that of Work center.



2.11

Print List - CA51

It may be required to take the list of routing created inthe system. There is a facility to print out of the routingwhich will give the complete list.

Menu Path:- LogisticsProductionMaster Data RoutingReportingCA51 – Print List



Enter Task list typePlantMaterialKey date

Select other radio button and check box as per the

required output.

click



REPORT

RELATED TO

TRANSACTIONS



3.

Reports - Material Requirement Planning

Six important evaluation reports for MRP are

Stock Requirement List – MD04

MRP List – MD05

MRP List Collective display – MD06

Order Report – MD4C

Display Planned Order – MD16

Missing parts info report



3.1

Stock Requirements List – MD04

This report will display the current requirements detail andreceipts details status of any material at any given instant.

Menu Path:- Logistics Produciton MRP EvaluationsMD04 Stock/Reqmts list

Enter Material and Plant

Click



Above display is the self explanatory. All positive quantity inthe Rec/reqd qty column indicate that will increase the stockand all the negative quantity indicate that that will consumethe stock.



3.2

MRP List – MD05

This report will give you the status of material as on date whenMRP run took place. This is useful when it is required to referthe result of the last MRP run. It will NOT give the currentstatus of the material.

Menu Path:- Logistics Produciton MRP EvaluationsMD05 MRP list-Material

This list will look similar to the MD04 list, but the results areas on at the time of MRP run. NOT the current one.

All other entries are similar to the MD04 transaction.



Make the required filtering criteria

To make more filtering click on the further tab screens and

enter the required filtering criteria.

Display of the report is similar to that of MD04.



3.4

Order Report MD4C:-

This report will give the clear visibility of a specific order.Following details are displayed

o MRP Element – whether planned order orproduction order etc..

o Required Date – Date on which material is required

o Exception Message – Message generated by MRP to

indicate the further processing to this order

o Recpt/rqmt – Expected receipt(+ve) or requiredquantity (-ve)

o Available qty – Available quantity to consume orcommit.

Menu Path:- Logistics Produciton MRP

EvaluationsMD4C Order Report



Click

Click



Note:- In the above report, any new exceptional messages arereported with red color icon.

Bottom of the screen it is possible to navigate the MD04

screen.



3.5

Planned order Display MD16

Planned order is the result of MRP. It is generated for theshortage quantity during MRP run, it can also be createdmanually.

It is essential to look at the planned order collectively at anygiven instant. Which will give the idea of how much isrequired.

Menu Path:- Logistics Produciton MRP PlannedorderDisplay MD16 collective display

Planned order can be listed based on MRP controller or onMaterial.

Let’s check for MRP controller.

Select MRP controller and click



Enter Plant, MRP controller and click

From this menu planned order can be

• Deleted – Select pl.order and click

• Displayed – Select pl.order click• Convert to prod.order or process order – Select pl.order

• & click or

• Convert to Purchase req. - Select pl.order & click

• Possible to jump to MD04 screen



3.6

Missing Parts Info system

When the production order or process order is released,depending on the settings and availability checking rule,Availability of components are checked.

It may be required to note the availability of component for aparticular production details.

This report will provide the net result of availability check forvarious combination of input.

Menu Path: - Logistics Production MRP Environment CO24 Missing Parts Info System

Double click CO24 Missing parts info system



Enter the data as per the required filtering condition.

Enter the profile as 000000000001 standard profile.

Click



REPORT

RELATED TO

TRANSACTIONS



4.

Reports - Production processing

There are very important reports to analyze the production

execution process.

These are basically to get the details of production order orprocess order status and about its status.

Mass Processing

Order information system

Material usage Analysis

Target / Actual cost comparison report

Actual cost report for an Order

Order cost comparison

Let us discuss the above reports one by one



4.1

Mass processing

There is a facility to mass process the production orders. Thisis a kind of work list report.Following Mass processing can be performed

Release of production order collectively

Confirmation of production order

Technically complete production order

Carry out Availability check

Apart from the above, there are some more functions. Let usdiscuss how to confirm production order collectively and setproduction orders status to Technically Complete throughmass processing.

Guys, since it is bit complicated, step by step procedure isgiven below here.

. Menu Path: Logistics Production Production Control

Control COHV - Mass Processing

Double click COHV - Mass Processing



Material Code identifying aproduct orcomponent

Enter your materialcode no.



Productionplant

Key identifying theplant where thecreation of goodsare done.

Enter your plant

2. Click Mass processing tab

3. Select Confirmation in the Function list box.

4. Click the Execute Button .5. Change the layout to include the Confirmed Quantity.

Note: Some orders may have been partially confirmed

during the month.

6. Select the orders you want to confirm.

7. Click the Execute Mass Processing Button .

8. Click the Refresh list Button .

Note: You must click the Refresh button to update theinformation shown on the screen.

9. Select Mass Processing Execute ....

10. Select Technically complete in the Function list box.



11. Click Copy Button .

12. Select the orders that you want to technically complete.

13. Click the Execute Mass Processing Button .

14. Click the Refresh list Button .



4.2

Production Order Information COOIS

Users have created a lot of production orders against differentmaterials. Now you would like to run report to see the statusof each order. In this exercise we shall be running a reportcontaining all the production orders for Plant.

We would like to see the status of production orders thatbelong to plant.

Menu Path: Logistics → Production → Production Control →

Information System → COOIS - Order Information System

Double click COOIS - Order Information System



Productionplant

Code identifyingthe

operationalunit of thecompanywhere thematerial ismanufacturedand stored.

Enter your plant

Basic startdate

Date at which theselection will

start.

01.08.2008

To Start Date Date whichdefines theend of therange.

31.08.2008

2. Click Execute .



3. Select the desired production order

4. Click Order Button .

5. Click Back F3 .



4.3

Material Usage Analysis MCRE

The standard analyses provide a means for reporting on ShopFloor activities during production.

Menu Path: Logistics Production Production Control

Information System Shop Floor Information System

Standard Analyses MCRE - Material Usage

Double click MCRE - Material Usage



Plant Key identifying thechosen plant.

Type your plant

Material Code identifying aproduct orcomponent

Type your material

to Last number ofthe material range you want todisplay

Type your material

Date Date theproduction runwas created

One week beforetoday

to Date theproduction run

was completed

Today

2. Click Execute Button .

3. Click Back F3 .



4. Click No Button



4.4

Target / Actual cost comparison report for anorder

Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred. It may be required tocompare the actual cost incurred with the target cost.


Information System Controlling Reports Detailed

Reports For order Variance AnalysisS_ALR_87013167 – Target/Actual Comparision

Double click S_ALR_87013167 – Target/ActualComparision

Enter the Order number

Click



4.5

Actual cost report for an order

Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred.


Information System Controlling Reports Detailed

Reports For order S_ALR_87013165 – Actual Cost

Double click S_ALR_87013165 – Actual Cost

Enter the order number

Click



4.6

Order Cost Comparison

Cost incurred during manufacturing process may be analyzedto monitor the actual cost incurred.

It is possible to compare the cost incurred between any twoorders.


Information System Controlling Reports Object

Comparison For order S_ALR_87013099 – OrderComparison

Double click S_ALR_87013099 – Actual Cost

Enter the two required order numbers to be compared.

Click



This ends the PP sample report creation.

sap pp reports ecc6

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