sap hcm - creating an organizational structure.doc

7/22/2019 SAP HCM - Creating an Organizational Structure.doc

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Creating an Organizational Structure

Before we go ahead and create an Organizational Structure, lets have a quick look at the terminologyused in the organization structure.

Structures in SAP HCM

1. Organizational structure.2. Enterprise structure.

3. Personnel structure

Pay scale structure

Applicant structure

Wage type structure

1. Organizational structure: It contains organizational objects /elements. These are called buildingelements.

Organizational objects / elements are:

Organizational objects Org. key

Organizational unit O

Job C

Position S

Person P

Cost center K

Task T

Task group Ts

If we create any organizational object, System will assign a eight digit numeric number, which is calledunique Number.

1. Organizational Unit: Represents a functional unit in your enterprise, Human Resources department,for example. According to how tasks are divided up within an enterprise, this could be a department,group or project team, plant, for example. Organizational units differ from other units in an enterprise suchas personnel areas, company codes, business areas etc. These are used to depict structures(administration or accounting, for example) in the corresponding components.

Kinds of organizational units

A). Main Organizational unit / Root organizational unit: Whatever the organization we create forthe first time is called Main organizational unit.

B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. Job: Jobs, in contrast, are classifications of functions in an enterprise (administrator, for example),which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply toseveral positions with similar tasks or characteristics.


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Jobs are used as templates to create Positions that means to say without a job we cant create aposition.

Example:

Manager

Engineer

Consultant

Designer

Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments ofan organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is notconcrete but rather the basis for the creation of various positions with similar tasks and characteristics. .Positions are created based on jobs; it means to say without a job we cant create a Position.

Job Position

Manager HR manager

Marketing manager

Finance manager

Plant manager

Engineer Production engineer

Site engineer

Software engineer

Consultant SAP HR consultant

FI/CO consultant

SD consultant

Designer Software designer

Web designer

1. Person: An individual, who is listed as an employee in Personnel Administration. A position can beoccupied partially, hundred percentage.

2. Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.

Activity which is performed within an organizational unit

1. Task group: It is a group of tasks which can be assigned either a job or a position.

* HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*

Organizational structure can be created in three procedures.

1. Simple Maintenance2. Expert Mode / Detailed Maintenance

3. Organization and Staffing


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Comment: If we create organizational Structure in any procedure, the same structure reflects in other twoprocedures.

If we create organizational structure in Simple maintenance and Organization and Staffing the relationshipbetween the objects are assigned by the system. Where as in detailed Maintenance the user has toassign the relationship code.

The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways.

1. Top down which is indicated with B

2. Bottom upwhich is indicated with A

For example:

TATA group of business---Btop down.

TATA mobiles business-- -Abottom up

In the above Organizational units i.e. BTATA group of business shows its relationship towards A i.e.TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards B i.e. TATA group ofbusiness. That means to say TATA mobiles reports to TATA group of business / TATA group of businessis the line supervisor of TATA mobiles.

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B

The relationship codes can be seen through transaction code OOVK table name is T778V

The relationship codes:

Relationshipcode Relationship bottom up Relationship top down

Indicates with A Indicates with B

*

001 Is a subdivision of Is subdivided into

002 Reports (line) to Is line supervisor of

003 Belongs to Incorporates

004 Is subordinate to (disc.) Is disc.supervisor of

005 Is subordinate to Is supervisor of


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006 Substitutes for Is substituted by

007 Describes Is described by

008 Holder Holder

009 Successor Successor

010 Substitute Substitute

011 Cost center assignment Cost center assignment

012 Manages... Is managed by...

013 Staffing requirement Staffing requirement

014 Cost distribution Cost distribution

015 Is identical to Is identical to

017 Is carried out by Carries out

018 Previous org. assignment Previous org. assignment

019 Planned org. change Planned org. change

020 Is a specialization of Is a generalization of

021 Is equipped with Is contained in

022 Requires Is required by

023 Reserves Is reserved by

024 Takes place in Is location of

025 Is attended by Takes part in

026 Is held by Is the instructor for

027 Has a prebooking for Is prebooked for

028 Imparts Is imparted by

029 Presupposes Is presupposed by

030 Is a specialization of Is a generalization of



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032 Fulfils Is fulfilled by

033 Is planned for Can attend

034 Was attended by Attended events of type

035 Is previous job of Is subsequent job of

036 Is organized by Organizes

037 Designated as successor Designated as successor

038 Has potential for Is a potential of

039 Supplies Is supplied by

040 Was cancelled by Has cancelled

041 Is an equivalent job Is an equivalent job042 Interests and preferences Interests and preferences

043 Dislikes Is dislike of

044 Consists Of Is part of

045 Created Was created by

046 receives Was created for

047 Contains Is an element of

048 Application by Application for

049 Is developed by Develops

050 Assesses Is assessed by

051 Is a session of Is main event of

052 Attends session Is attended by

053 Still requires Is still required by

054 Uses (for attendee) Is used by (attendee)

055 Uses (for bus. event) Is used by (bus. event)

056 Person has cost center Persons on cost center

057 Has attendee apprsl model Is at'ee apprsl model for

058 Has event apprsl model Is event apprsl model for

059 Employee pool Employee pool


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060 Capacity assignment Person assignment

061 Equals Equals

062 Requirement description Requirement description

063 Requires Defines demand for

064 Requirements definition Requirements definition

065 Planned assignment Planned assignment

066 Reserve pool assignment Reserve pool assignment

067Exclusive

temp.assignment Exclusive temp.assignment

068 No shift planning No shift planning

069 Is temporarily done by Works temporarily as

070 Responsible for cost plan Responsible for cost plan

071 Parallel temp.assignment Parallel temp.assignment

072 Shift planning by Shift planner for

077 Passes through Is passed through by

080 Assigned to exposure grp Exposure group contains

081 Higher duty holder Higher duty holder

083 Is Key Position of Incorporates Key Position

088 Dotted Line Reports to Dotted Line Supervises

089 Dotted Line Reports to Dotted Line Includes

090 Is responsibility of Is responsible for

101 Country reassgmt to Country reassgmt from

108 Is assigned to Is assigned to

200 Replaces Is replaced by

201 Assigned role Role incorporates

202 Notification agent Notification agent

204 Possible roles Possible roles



209 Is filled by Has employment contract

210 Substitutes with profile Substitutes with profile


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220 Belongs to has

221 Is object reference of Contains objects

222 Belongs organizationally Incorporates SAP objects

223 Is assigned (valid.per) Incorporates(for valid.)

224 Is object type of Is container instance of

225 Is event of Has event

226 Is method of Has method

227 Triggers Is triggered by

228 Terminates Is terminated by

230 Is part of Contains

231 Assignment exists Assignment exists

232 Has element Is an element of

240 Existence depends on Defines

250 Is responsible for Is responsibility of

262 Reports to Is superior of

263 Belongs (not uniquely) to Incorporates (not unique)

264 Belongs (uniquely) to Incorporates (uniquely)

280 Belongs to system Uses function

281 Belongs to function Has combination

282 Is an element of Has object

283 Sends message Receives message

290 Has administrator Is adminstrator for

291 Partner agreement Partner agreement292 Maintains brokers Brokers are maintained

293 Has user for commissions Is user for commissions

299 Is supported by... Supported

300 Is financed by... Finances...

301 Increases Is increased by


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311 Substitutes for Is substituted by

312 Belongs to (reclassif.) Incorporates (re-valuatn)

313 Reclassified from Reclassified into

314 Is to be financed by Is earmarked for

315 Responsible for Financing Responsible for Financing

400 Is child of Is parent of

401 Is assigned Is assigned

601 Represents Is Represented By

605 Is an Element Of Includes Element606 Is attribute ref. for Refers to attributes of

607 Is described by Descriptive element of




710 Fulfils Is fulfilled by


712 Imparts Is imparted by

750 Vacant position in Incorporates vacant pos.

751 Is responsibility of Is responsible for

752 Fills Will be filled by

753 Publishes Published by

754 Publishes in Publishes

755 Application by Application for

756 Has applicant Applied for position in

900 Manager to manager Manager under manager

903 Belongs to (alternative) Incorporates(alternative)

962 Reports to (alternative) Is superior (alternative)

963 Belongs to (preferred) Incorporates (preferred)


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Simple maintenance:

How to create organizational structure in Simple maintenance?

PathSAP easy accesshuman resourcesOrganizational managementExpert mode SimpleMaintenance

Text Transaction code

Create PPOC_OLD

Change PPOM_OLD

Display PPOS_OLD

Enter PPOC_OLD in the command field Or Go through the path

Press enter you will get a screen Create Organizational Unit


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Here in the above screen enter Organizational unit abbr.

Name of the root organizational unit and its validity period.

After entering abbreviation and name of the unit, enter foundation day of the unit.

Press enter or Press F8 or clicks on create.

Then you will get a screen, which contains unique number organizational key


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In the above screen we can see the organizational unit, which we have created.

You can see o which specifies org. key (org. unit) and Unique No i.e. 50017316

Through this number we can identify this org. unit.

This organizational unit is known as Main / Root organizational unit.

HOW TO CREATE SUB ORGANIZATIONAL UNIT:

We can create sub organizational units.

Select SSS1 and Press F7

You will get the following screen in which enter abbreviation and name of org. units.

Here too, enter abbreviation of the sub organizational units and name.

Press enter


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Like the above procedure we can create many organizational Units.

How can we see this organizational structure in a structural procedure?

Select the root organizational unit i.e. SSS1

Click on - or

Again click on to get only abbreviation codes

HOW TO CREATE JOBS:

Now we are at a screen known as organizational structure/ change

Change the screen, so click on Staff Assignments or F8

Now we are into a screen know as Staff Assignments/ change


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Now you can see a screen, known as Staff Assignments / Change, where we can create jobs.

So Press F9

In the above screen we have defined jobs abbreviations and text,

Then press enter.

Here we cant see these jobs in organizational structure, but we can get a message on status bar like

Like this we can create many jobs as per our client requirement

HOW TO CREATE POSITIONS

Be sure that you should be at screen Staff assignments / change:

Select the Organizational unit in which you want to create position

Click on or F8

Now I have selected corporate office


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Here, enter job i.e. mgr1.

Press enter so that this job will transfer under position field.

Here you can create a position


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Here we can create 999 positions at a time, but here I have created only one position.

Save.

Click on plus mark so that you can see the position

Like this we can create many positions as per our client requirement

For more information you can see the positions list


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Press enter

Now you can see the chief position

Chief position icon is

REPORTING STRUCTURE

It shows who is boss and who is subordinate and who reports to whom.

Select the organizational units in which you are creating the reporting structure.

For example I am selecting corporate officeclick on Go to and click on reporting structure.


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Here we will get screen in which we are going to create a reporting structure.

Now select any position to whom you are making boss. I am selecting Position No 50017327 click on

elevate


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Select the position who is immediate subordinate to him. i.e. I am selecting position no 50017328

Press enter.

Like this you can create reporting structure.

For more information you can see the total structure


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HOW TO CREATE A TASK

Click on Go toclick on Task Maintenance

Select customer task under task type and click on create or F5

Here write abbreviation and name of the task and press enter and save so that system will assign aunique number


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Like this we can create many tasks as per our requirement

HOW TO ASSIGN A TASK TO A POSITION

Select the position to which we are assigning a task

For example select position no 50017327 and click on task profile or F6

Here you can see position, job and Organizational Unit.

Select the position and click on Assign task or F8enter the abbreviation of task which we have created

Press enter

Again Press enter


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Now here we can see the task, which we assigned to a position.

ACCOUNT ASSIGNMENT

In account Assignment we have to assign company code, controlling area, personnel area, personnel subarea and business area to a position.

Select the position to which we are maintaining the account assignment feature, click on Go to click on

Account Assignmentselect the position click on account assignment feature or Shift F7

How to assign a cost center to a position

Select the position and Press F7


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Now we can see cost center how it is assigned to a position

Which will reflect in Organizational Assignment (0001) infotype

How to maintain infotypes

Organizational infotypes are:

Note: Business area, cost centre and controlling area will be created by the Fi/co consultants.

1. Where do we create these Organizational objects?

Transaction code OOOT

1. Where do we maintain number ranges to objects?

Transaction code OONR Table t77Iv

Where do we see info types in IMG?

Transaction code OOIT table name t778t

IT Info type Name

1000 object

1001 Relationships

1002 Description


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1003 Department/Staff

1004 Character

1005 Planned Compensation

1006 Restrictions

1007 Vacancy

1008 Acct. Assignment Features

1009 Health Examinations

1010 Authorities/Resources

1011 Work Schedule

1012 work area

1013 Employee Group/Subgroup

1014 Obsolete

1015 Cost Planning

1016 Standard Profiles

1017 PD Profiles

1018 Cost Distribution

1019 Quota planning

1021 Prices1023 Availability Indicators

1024 Capacity

1025 Deprec. Meter/Validity

1026 Business Event Info

1027 Site-Dependent Info

1028 Address

1029 Business Event Type Info

1030 Procedure

1031 Room Reservations Info

1032 Mail Address

1033 Scale

1034 Name Format1035 Schedule

1036 Costs

1037 Billing/Allocation Info

1038 External Key

1039 Shift Group

1040 NICHT MEHR VERWENDEN

1041 Business Event Blocks

1042 Schedule Model

1043 Appraisal Model Info

1044 Results Specification

1045 Valuation

1046 Requirements Attributes

1047 Processing Modules

1048 Proficiency Description

1049 Requirements Attributes

1050 Job Evaluation Results

1051 Survey Results

1060 Business Event Demand

1061 Web Link


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1062 Knowledge Link

1063 Info business event grp

1070 Application area

1201 WF Object Method

1205 WF Workflow Definition

1206 WF Work Item Text

1207 Customer Task,replaces TS1208 SAP Organizational Object

1209 Cost Data

1210 WF Container Definition

1211 WF Container Texts

1212 WF Event Binding

1213 WF Role Binding

1214 WF Other Binding

1216 Function Area Assigned

1217 Classification/Lock Ind.

1218 WF Def. Responsibility

1220 Activity Profiles

1221 Excluded Activities

1222 General Attribute Maint.

1240 Existence Dependency

1250 Prof.Gen.: Authorizations

1251 Prof.Gen.: Specifications

1252 Profile Gen.: Org. Levels

1253 Profile Gen.: Variants

1254 User Variables/Activ.Grps

1260 CIC Profile

1270 CO Group assignment

1403 Exposure: LTA

1404 Exposure: Task

1500 BS element management

1501 Pay scale valuation

1502 Allowance valuation

1503 Service type/category

1504 Budget Updates

1505 Budgeting Rule

1506 Reclassification rule

1507 Teaching hours

1516 Funding Status

1517 Excel Communication

1518 Assignment FM designation

1519 Integration FM

1520 Original budget

1600 Organizer ID (F)

1601 Statutory Specifications

1610 US Job Attributes

1612 WC State and Code

1613 WC State, Code, Attribute

1620 Job Attributes (D)

1630 NQF Unit standard


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1631 NQF Qualifications

1632 NQF Outcomes

1633 Equity Attributes (ZA)

1650 Grade (FR)

1651 Grades (BE)

1652 Occupational Categories

How to write a description to an object i.e. we have to maintain the infotypes:

1. Select the object to which you are going to write the description, Shift +F4

Here I am selecting

Shift +F4

Select description option.

And click on

Write the description like


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Press enter and save.

sap hcm - creating an organizational structure.doc

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