sap across campus we are all in this together kathy kraus north idaho college july 30, 2015...
TRANSCRIPT
NWEUG2015
SAP ACROSS CAMPUSWE ARE ALL IN THIS
TOGETHER
Kathy Kraus
North Idaho College
July 30, 2015Financial Aid-Colleague
Coeur d’Alene, Idaho
NWEUG2015
SESSION RULES OF ETIQUETTE
Please turn off you cell phone/pager
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversation during the session
Thank you for your cooperation!
Coeur d’Alene, Idaho
NWEUG2015
SAP OVERVIEW
Process Requirements
66.67% completion rate
2.0 GPA
150% maximum time frame
Appeals Email notification
Working with Advising Services Referrals to complete counseling and Education Plan
Coeur d’Alene, Idaho
NWEUG2015
REQUIREMENTS FOR SAP
Complete 66.67% of all credits attempted
Maintain a 2.0 GPA
One WARNING semester
Unsatisfactory (UNS)
Complete within 150% of current program.
Maximum Time Frame (MTF)
Coeur d’Alene, Idaho
NWEUG2015
RULES SET UP Rules are set up on SPTD-Order of rules is very important. The
rules are passed or failed in a specific order so they will get the correct status.
Coeur d’Alene, Idaho
NWEUG2015
APPEALS
The student always has the right to submit an appeal.
Notified by school administered email.
Approvals result in a probation status. The student must sign and submit a contract.
If the appeal is denied, the student may have the option to submit additional items or more supporting documentation for a second review.
Additional review items are sent in an email for supporting documentation.
Coeur d’Alene, Idaho
NWEUG2015
APPROVED APPEALS
Per term- complete 66.67% and 2.0 GPA.
Approvals sent by school administered email account.
Contract must be submitted before aid is reinstated.
Students receive an email to re-accept their award.
Tracked each semester. Graduation dates are also tracked.
Can make progress on a probationary status in compliance with the contract or until they are again completing Cumulative 66.67% and 2.0 GPA.
Coeur d’Alene, Idaho
NWEUG2015
APPEAL SUMMARY- FOR COMMITTEE REVIEW
Coeur d’Alene, Idaho
NWEUG2015
WORKING WITH ADVISING IF APPEAL IS DENIED
Career Services.
Advisors help with Education plans
Maximum Time Frame students meet with an Advisor to make sure the classes they are taking pertain to their current degree or transfer degree.
Coeur d’Alene, Idaho
NWEUG2015
EMAILS ARE GENERATED
Approved emails are sent through PCEX as a one time email
Denied emails have been set up with the various denied codes that are triggered using PCB
Coeur d’Alene, Idaho
NWEUG2015
PCB DETAIL- USING SAP OVER RIDE FOR DENIED APPEALS
Coeur d’Alene, Idaho
Override status here
NWEUG2015
SAPD
Coeur d’Alene, Idaho
Click here for over ride
NWEUG2015
SAPA- OVER RIDE STATUS
Coeur d’Alene, Idaho
NWEUG2015
RUN CRA Run CRA “D”elete
Run CRA “A”dd
This will select the students with the “DN” denied codes and paragraphs to send to the students. Some examples are:
DN2-Provide Additional Supporting Documents
DN3- Meet with Financial Aid Advisor and Prepare Education Plan
DN4- Explain ALL Unsatisfactory Terms
DN9- MTF Take Classes that Pertain to Degree
This also updates communication codes on CRI so the students file is no longer complete. We also remove the completion date if it is populated just to make sure the file is not awarded in error.
Coeur d’Alene, Idaho
NWEUG2015
PCB
Run PCB and select the date range (we use the same day we process).
Select the track for denied emails
Count
Process and update history
Delete batch
Coeur d’Alene, Idaho
NWEUG2015
ADVISORS!
Advisors are now trying to catch students earlier using the Academic Standards from the Registrar’s Office to help students that are struggling.
Advisors meet with these students that are in a Probation, Approved Suspended or approved Disqualified academic status.
This should help Financial Aid as these students will receive help prior to having an unsatisfactory status for those on probation and should help with maximum time frame as they are getting on the correct path earlier.
Coeur d’Alene, Idaho
NWEUG2015
SOMETHING NEW!
Advising Services are now notified about struggling students at midterm!
Advisors are asked to contact students with a GPA below a 2.0 at midterm to help with tutoring and advising for classes the student
may be struggling in.
Advisors are also sent a list of students that are close to reaching Maximum Time Frame Status!
Advisors are asked to contact students that have reached 88% of their program to make sure they are on track to graduate before
they reach 150% of their program.
Coeur d’Alene, Idaho
NWEUG2015
SESSION SUMMARY
Run SAP
Contact Student with automated email
Work with advisors for student success!
Coeur d’Alene, Idaho
NWEUG2015
QUESTIONS & ANSWERS
Contact information for presenter
Kathy Kraus
North Idaho College
1000 W Garden Ave
Coeur d’Alene ID, 83814
Email: [email protected]
Coeur d’Alene, Idaho
