NWEUG2015

AUTOMATING ACADEMIC

STANDINGS

Kelly Lyons

North Idaho College

July 31, 2015Enrollment & Student Services

Coeur d’Alene, Idaho

NWEUG2015

SESSION RULES OF ETIQUETTE

Please turn off you cell phone/pager

If you must leave the session early, please do so as discreetly as possible

Please avoid side conversation during the session

Thank you for your cooperation!

Coeur d’Alene, Idaho

NWEUG2015

INTRODUCTION

This presentation will provide a quick overview of the setup process to start automating academic standings for your institution. We will also discuss running the academic standing process as well as some tips and tricks.

For institutions who are not currently using this process, you will receive a basic rundown of how to complete the setup and then run the process. For institutions who do use the process, hopefully, you will learn something new to take back with you.

Coeur d’Alene, Idaho

NWEUG2015

SESSION AGENDA

1. History

2. Setup

3. Process

4. Tip and Tricks

Coeur d’Alene, Idaho

NWEUG2015

HISTORY“I like the dreams of the future better than the history of the past.”

~ Thomas Jefferson

Coeur d’Alene, Idaho

NWEUG2015

NIC’S STANDING HISTORY

Current Standings Structure

Datatel Implementation 2005 Standings not posting correctly – LOTS of manual work

Full Automation in 2008FA

New Standings Structure

Coeur d’Alene, Idaho

NWEUG2015

SETUP“Computers are like Old Testament gods; lots of rules and no mercy.”

~Joseph Campbell

Coeur d’Alene, Idaho

NWEUG2015

SETUP

Setup Val Code Table ACAD.STANDINGS

Setup Rules Map Out and Define Your Academic Standings

Virtual Field – IT

Examples of Simple and Complicated Rules More rules - Less lines

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NWEUG2015

SUSPENDED FRESHMAN STANDING

Coeur d’Alene, Idaho

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GOOD FRESHMAN STANDING

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SETUP CONTINUED

Academic Level Standing Rules ALST – Order matters – List in order of how you want them pulled

out of the list.

Coeur d’Alene, Idaho

NWEUG2015

PROCESS“Lost time is never found again.”

~ Benjamin Franklin

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PROCESS

Compile transcripted population RTSL & SLCR

Run CACS View error report – Fix any errors –

Review standings rules

Coeur d’Alene, Idaho

NWEUG2015

STANDING NOTIFICATION PROCESS

Emails Only Exception – Dean’s List

Built Before Standings Post

Standings Savedlists SLCR

Process Through PCEX

ACDR

Coeur d’Alene, Idaho

NWEUG2015

TIPS & TRICKS

Test! Test! Test!

Map Out Your Standings

Don’t Forget to Run RTSL

Watch Dean’s List Standing for Transcripted Credits

Reports for Null Standings Classes that end later (DUAL or Summer)

Coeur d’Alene, Idaho

NWEUG2015

QUESTIONS & ANSWERS

Coeur d’Alene, Idaho

NWEUG2015

THANK YOU!Kelly Lyons

kelly.lyons@nic.edu

Coeur d’Alene, Idaho