sample of a community development project proposal writing

PROJECT PROPOSAL FOR MALARIA CONTROL

PROGRAMME IN COAST REGION, TANZANIA

Prepared by;Belingtone Eliringia Mariki

Lecturer, Institute of Adult Education([email protected]

A hypothetical project proposal presented at project proposal writing workshop at

TEC Kurasini, Dar es Salaam13th May 2010

Background

• Coastal Health and Development Community Initiative (COHEDECI) is Tanzanian Non-government Organization established under the Ordinance Act of 1954 in 2002 with registration number So.no.00399.

• It was found aiming at reducing community problems in the sector of health and community development in the country.

• COHEDECI has been operating in all 25 regions in Tanzania since its establishment.

• Some of the projects that has been implemented by our NGO includes TANZANIA BILA UKIMWI INAWEZEKANA, MALARIA INNITIATIVE, MTU NA MAZINGIRA, MTU NI AFYA , and INTEGRATED COMMUNITY HEALTH INNITIATIVE.



Background cont….Partners • COHEDECI partners include;– Central Government of Tanzania in the project –

MTU NI AFYA and INTEGRATED COMMUNITY HEALTH INNITIATIVE.

– PSI in the project of MALARIA INNITIATIVE in Tanga and Lindi regions

– AMREF in the project of TANZANIA BILA UKIMWI INAWEZEKANA in Mjini Magharibi, Pemba and Mtwara corridor.

– Local government for the project of MTU NA MAZINGIRA in Dodoma, Shinyanga and Singida Regions.



Organogram

Logistics Unit

Board of Directors

Director

Projects Coordinator Finance and Administration coordinator

Field Officers

Accounting Unit



Project Justification

• Coast Region is one of the regions found in Tanzania, East Africa. It is located about 50km West of Dar es Salaam City lying between 38 and 420E and 6 to 8 0S. It borders Tanga region to the north, Morogoro region to the West, and Lindi region to the south. On the eastern side, it boarders Dar es Salaam region and Indian Ocean.

• The region is about 50m above sea level. The temperature ranges from 250C to 350C. Maximum annual rainfall averages at 700mm per annum in two rain seasons and the area is generally hot and humid through out the year.



Justification cont…

• The average income of the area dwellers is less than a dollar per day that make it difficult to meet cost of living.

• Most house holds are engaged in subsistence agriculture that involve perennial crops like mangoes, cashew, coconut, and pineapples.

• This kind agriculture practice creates an environment favorable to mosquito multiplication in the area.



Justification cont…

• The project area is highly characterized by high water table and low land that is susceptible to water logging during rainfall.

• The presence of Indian ocean, big rivers like Wami, Ruvu and Rufiji increases rate of mosquito breeding in the area.

• Population of the area is about 1m of which 54% are women and 12% under five, the population that is highly vulnerable to malaria. A hypothetical project proposal presented

at project proposal writing workshop at TEC Kurasini, Dar es Salaam

13th May 2010

Problem Statement

• Malaria is a killer disease in Coast region. Of the total population of the region, 60% suffers from malaria in a year. Almost 10% and 15% of pregnant women and under five respectively dies of malaria in a year. (Coast regional medical report, 2009)

• Reduction of man power and increase in dependency ratio and incidences of mental disability resulting from malaria has been reported regularly.

• As a result of malaria, majority of the population become generally weak and less productive in economy.



Goal/Main Objective

• To support initiative of the Tanzanian government to keep Coast region free from malaria.



Objectives

• To train 1,000 (500 females and 500 males) Trainer of trainees by December 2011 on how to train villagers on malaria control measure through destructing mosquito breeding sites.

• Form and train 500 village anti-malaria groups (10 female and 10 male members each – inclusive village health workers) by December 2011.



Anticipated results

• Trained 1,000 ToTs by December 2011.• Trained 500 Village anti-malaria groups

(Village Health workers included) by December 2011.

• Reduced number of deaths resulting from malaria to 50% by December 2012.

• Reduced number of malaria reported cases to health centers from 60% to 30% by the year 2012.



Assumption

• Funds will be available in time and the political environment will be stable and conducive .

• The government will support and provide reasonable cooperation to the project.

• There will be positive response among community members towards the project implementation.



Implementation PlanObjective 1: To train 1,000 (500 females and 500 males) Trainer of trainees by December 2011.

• The project will recruit five field officers during the first quarter of the first year of the project. Recruitment will be done as per NGOs Recruitment Policy of the country.

• The project then will be introduced by project management to the districts’ and wards’/village leaders in the first quarter of the first year of the project. A hypothetical project proposal presented


13th May 2010

Implementation plan cont….

• Introduction of the project will be done through courtesy call to District Commissioner and District Executive Director. It will also be done through formal meetings with District Management team and community meetings.

• Identifying and selecting ToTs will be done by Field officer in cooperation with the village council. ToTs shall be the permanent members of the village, literate youth ranging between 18 to 45 years of age. A hypothetical project proposal presented


13th May 2010


• The project will train two ToTs from each village (one male and one female) in the third quarter of the first year of the project. Training will be in form of workshops involving internal and external facilitators.

• External facilitators will be sourced from the respective district councils and local NGOs/CBOs in the project area



Implementation plan cont….• Objective 2: Form and train 500 village anti-

malaria groups (10 female and 10 male members each – inclusive village health workers) by December 2011.

• Village ant-malaria groups will be formed by the village council with consideration to gender and experience in participating in community development projects in the area. This will be done in the third and fourth quarter of the first year. Field officers will coordinate the whole exercise.A hypothetical project proposal presented


13th May 2010


• Participation of ant-malaria groups to the project will be on voluntary basis.

• Training of village ant-malaria groups will be conducted on the fourth and first quarter of first and second year of the project respectively. Field officers and ToTs will train the groups in form of workshops that involve the use of role plays, drama and choir. Information, Education and Communication (IEC) materials will be used.A hypothetical project proposal presented


13th May 2010

Implementation plan cont…

• Field officers and ToTs will supervise the sensitization of community that is to be done by anti-malaria groups through out the project life span. Sensitization will be done through mass campaign and house to house visits.



Implementation PlanObjective 1: To train 1,000 (500 females and 500 males) Trainer of trainees by December 2011

Activity Time frame 2011 Time frame 2012 Responsible person

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

To introduce the project to districts and ward/village leaders

Project ManagerField Officers

Employ five field officers

Project Manager

Identifying and selecting ToTs

Field Officers

Training of ToTs Field Officers



Implementation PlanObjective 2: Form and train 500 village anti-malaria groups (10 female and 10 male members each – inclusive village health workers) by December 2011

Activity Time frame 2011 Time frame 2012 Responsible personQ1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Form village ant-malaria groups

Field OfficersToTs

Training of village ant-malaria groups

Field officers ToTs

Sensitization of community by ant-malaria groups

Field Officers



Implementation PlanObjectives Activity Time frame 2011 Time frame 2012 Responsible

person

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Monitoring of project activities

Project ManagersField Officers

Evaluation of the project

Project ManagerField Officer



Monitoring and Evaluation

• Monitoring will be done through out the project from first to last quarter each year.

• Monitoring team should include the project manager and field officers.

• Evaluation will be done at the fourth and third quarter of the first and second year respectively.

• First quarter evaluation will be internal while the second quarter evaluation will be external.



Reporting

• There will be a monthly internal report.• Quarterly and annual reports will be

submitted to donor.



Appendices

• Registration of the organisation• Project area map• Letter of recommendation from the Regional

Commissioner



Sustainability of the Project

• Existence of well trained ToTs (indigenous) in the area.

• Existence of ant-malaria groups which are active.

• Village social service committee aware of malaria control measures.



BudgetActivity Time Frame Total

2011 (Tshs.) 2012 (Tshs.)

Office operations 5,000,000.005,000,000.00

Salaries and benefits 36,000,000.00 40,000,000.0076,000,000.00

To introduce the project to districts and ward/village leaders

5,000,000.00

5,000,000.00Identifying and selecting ToTs 10,000,000.00

10,000,000.00Training of ToTs 25,000,000.00

25,000,000.00Form village ant-malaria groups 7,000,000.00

7,000,000.00A hypothetical project proposal presented at project proposal writing workshop at


Budget cont…

13th May 2010A hypothetical project proposal presented


Activity Time Frame Total

2011 (Tshs.) 2012 (Tshs.)

Training of village ant-malaria groups

8,000,000.00 8,000,000.0016,000,000.00

Monitoring of project activities 3,000,000.00 3,000,000.006,000,000.00

Evaluation of the project 10,000,000.00 25,000,000.0035,000,000.00

Auditing cost 5,000,000.00 5,000,000.0010,000,000.00

Total114,000,000.00 81,000,000.00 195,000,000.00

sample of a community development project proposal writing

Government & Nonprofit