Salary Arrear Processing Manual

This manual describes the process of Preparation of Salary Arrear Bills other than DA Arrears.

This option should be used for prcessing the salary arears of the employees for the bills if

the loans and Advances are not to be deducted from the arears bills. For the paybills

where loans and advances are also to be deducted, the regular salary bills are to be

prepared. This process will calculate the DA and NPS automatically on the allowances.

User has to enter multiple entries for different periods, if any allowance other than DA is

changed between a period.

1. Salary Arrear Page

The option for calculation of Salary Arrear is available in Checker Login—Paybill Menu, third option.

By clicking on this option, the following page will appear.

The user will select the name of the employee and name of Paybillcode, in which he wants to generate and pay his

Salary Arrears.

2. Entry of the Arrear Period

After this he will enter the starting date of Salary Arrears as well as the Ending date for Salary Arrears.

3. Entry of Allowances

Then he will select the names of allowances, on which the arrear is to be paid.

Enter Dates

Here

On selecting any allowance or deduction the user has to click on the button given on the right side of the both lists

– Add Allowance or Add Deduction.

Like this he may add as many allowances as he wish.

Now the user has to enter the amounts for Allowance Due, Allowance Drawn and Allowance Net will be calculated

automatically. The user has to click ‘Tab’ key for this.

Click Here for Add Allowance

4. Entry of Deductions

As explained for allowances we may also add information related to deductions by selecting the deduction from the

dropdown and clicking the Add Deduction Button

5. Deleting any Allowance/Deduction

The user has been given a Delete button also in front of each Allowance and Deduction, if he has entered any

Allowance /Deduction by mistake, he may delete that at any time by clicking on this button.

6. Calculation of Arrear for a period

Once the user has completed all the entries of allowances and deductions, he has to click on the button

named Calculate Arrear given below Allowances and Deductions boxes. By clicking on this button, the

complete calculation for the period mentioned by the user will appear below the Allowances and

Deductions box.

Click here for

deleting Deduction

7. Editing/Deleting any Calculation

The user may check the calculation and if he finds any calculation wrong, he may Edit/Delete that

particular calculation, by clicking on the respective button, given in the end of each calculation.

User may delete all the calculation between a given period entering the “Date from” and “Date to” and

clicking the Delete Records Button as shown below.

8.Making entry for the different periods

User may repeat the steps from 1 to 7 for as many periods as he wants. Separate entries are to be made

for each arrear period, if any allowance other than the DA rates changes between that period.

9. Generating Salary Arrears for Multiple Employees

If the user wants to generate the Salary Arrears for more than one employee, in the same paybillcode, he

just has to repeat the above mentioned process for each employee. The Paybillnotreasury will remain

same for all the employees in a single paybillcode, if the salary arrear bill is not sent to treasury and the bill

Click Here for Calculating Arrear

Click here for

Deleteing Records

month is not changed i.e. the user has generated the above mentioned Salary Arrear bill and this bill is not

sent to treasury, then he may generate the Salary arrear bill for other employees also, and if the bill month

also remains the same, the salary arrear of all the employees will be included in a single bill with a single

Paybillnotreasury. And if the month changes or the previously generated bill is sent to treasury, then the

new paybill will be generated with a new Paybillnotreasury.

10. Generating Paybill

After the checking of calculations, the user has to click on the button ‘Process Paybill’, to generate the

Salary Arrear bill.

The message “Paybill Generated Successfully” will appear.

11. Reports

The reports of the Salary Arrears bill are available on the link Paybill Reports available in the Reports Menu

in both the logins.

Click here for

Processing Paybill

The user has to select the name of the Paybillcode.

On selection of the name, all the bills generated in that particular Paybillcode will appear in the list at the bottom of

the page.

The salary Arrear bill will appear in the list with the name of Paymonth as Salary Arrears.

The user will select the report “Paybill” and then will click on the button “Generate Report”. The Salary

Arrear Bill report will be available in PDF format having the complete detail of that bill.

Click here for

Generating

Report

For generating Treasury Voucher of the same bill, the user will click on the Report name “Treasury Voucher” and

then click on the button “Generate Report” for the Salary Arrear.

12. Sending data to Treasury

The Procedure of Sending the data of Salary Arrear Bill is same as the Other Bills, The User has to Select the

option “Send Data to Treasury”, from the Menu – Paybill. The respective page will appear.

Here the Pay month for the Salary Arrear Bill will be shown as Salary Arrear, the user has to click on the

button “Send Data To Treasury”, and the bill will be sent to treasury.