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  • Type of document / Dokumenttyp Page / Sida

    Rules 1 (24) Name of document / Dokumentnamn Reg No / Reg.nr Date / Datum

    Rules for company car drivers in the Volvo Group 2015.1

    2015-06-18 Issued by (dept, name, phone, location) / Utfrdat av (avd, namn, tfn, geo plac) Version No / Versionsnr Appendix / Bilaga

    AB Volvo, Corporate HR Sweden, Peter Sonesson

    RULES FOR COMPANY CAR DRIVERS IN THE VOLVO GROUP IN SWEDEN

  • Type of document / Dokumenttyp Page / Sida

    Rules 2 (26) Name of document / Dokumentnamn Reg No / Reg.nr Date / Datum

    Rules for company car drivers in the Volvo Group 2015.1 2015-06-18 1. BASIC REQUIREMENTS ................................................................................................................................ 5 2. THE VOLVO BRAND ...................................................................................................................................... 5 3. CAR CATEGORIES ......................................................................................................................................... 6 4. EMPLOYMENT CONTRACT AND COMPANY CAR .................................................................................. 6

    4.1. APPENDIX TO EMPLOYMENT AGREEMENT .......................................................................................................... 6 4.2. CLASS C CARS TWO VARIANTS ........................................................................................................................ 6 4.3. RETURNING A COMPANY CAR WITHOUT GETTING A NEW ONE ............................................................................ 7

    4.3.1. Retained right to a company car ............................................................................................................... 7 4.3.2. Termination of the company car benefit ................................................................................................... 7

    5. CHOICE OF CAR ............................................................................................................................................. 7 6. LEASING PERIOD ........................................................................................................................................... 7 7. THE COMPANY CAR DRIVERS COSTS FOR THE CAR EXCLUDING FUEL ....................................... 8

    7.1. COSTS FOR DIFFERENT COMPANY CAR CATEGORIES ........................................................................................... 8 7.2. CHANGES IN COST AT THE TURN OF THE YEAR .................................................................................................... 9

    8. FUEL EXPENSES ............................................................................................................................................. 9 8.1. PAYMENT FOR FUEL ........................................................................................................................................... 9 8.2. REPORTING OF WORK MILEAGE AND CAR LOGBOOK ......................................................................................... 10 8.3. TRAVEL TO AND FROM WORK ........................................................................................................................... 11 8.4. COMPENSATION LEVELS ................................................................................................................................... 11 8.5. WORK-RELATED TRAVEL ABROAD ................................................................................................................... 11

    9. ORDERING AND CHANGING OF CARS .................................................................................................... 11 9.1. FIRST ISSUE AND CHANGES OF CATEGORY ........................................................................................................ 11 9.2. CHANGE OF CAR ............................................................................................................................................... 11 9.3. FAILURE TO ORDER A NEW COMPANY CAR ....................................................................................................... 12 9.4. OBLIGATIONS BEFORE/ON CHANGING/RETURNING THE CAR ............................................................................. 12 9.5. CHANGE OF CARS AND RETIREMENT ................................................................................................................. 12 9.6. TAX RULES AND SALARY DEDUCTION DEPENDING ON THE DATE OF THE MONTH .............................................. 12 9.7. CHANGE OF CAR CATEGORY ............................................................................................................................. 13 9.8. USING ANOTHER CAR WHILE AWAITING DELIVERY ........................................................................................... 13 9.9. CHANGING BETWEEN COMPANIES IN THE VOLVO GROUP ................................................................................. 13

    10. THE VOLVO CARD .................................................................................................................................. 13 10.1. FUEL PURCHASE ............................................................................................................................................... 13 10.2. WASHING, WASHER FLUID AND CAR MAINTENANCE MATERIAL ........................................................................ 13 10.3. PARKING .......................................................................................................................................................... 13 10.4. OTHER PURCHASES ........................................................................................................................................... 13 10.5. USE OF REPLACEMENT CAR .............................................................................................................................. 14 10.6. LOSS OF YOUR VOLVO CARD ........................................................................................................................... 14

    11. CASH PAYMENTS .................................................................................................................................... 14 12. PARKING ................................................................................................................................................... 14

    12.1. FEES ................................................................................................................................................................. 14 12.2. PARKING FINES ................................................................................................................................................. 14

    13. USE AND LENDING OF COMPANY CAR .............................................................................................. 14 14. TRAVEL ABROAD .................................................................................................................................... 15 15. OVER 30,000 OF WORK MILEAGE ........................................................................................................ 15

    15.1. HOW TO REPORT WORK MILEAGE ..................................................................................................................... 15 15.2. CALCULATION OF ADJUSTED BENEFIT VALUE ................................................................................................... 15

    16. REPLACEMENT OF SPARE PARTS, TYRES ETC. ............................................................................... 15 16.1. TYRES .............................................................................................................................................................. 15 16.2. LIGHT BULBS AND WIPER BLADES .................................................................................................................... 15

  • Type of document / Dokumenttyp Page / Sida

    Rules 3 (26) Name of document / Dokumentnamn Reg No / Reg.nr Date / Datum

    Rules for company car drivers in the Volvo Group 2015.1 2015-06-18

    16.3. RTI NAVIGATION SYSTEM.............................................................................................................................. 15 17. CAR ADMINISTRATOR ........................................................................................................................... 15 18. ALCOLOCK ............................................................................................................................................... 16 19. PRIVATE EXTRA EQUIPMENT .............................................................................................................. 16 20. RESPONSIBILITY AND SERVICE, CARE AND MAINTENANCE ...................................................... 16 21. MILEAGE REPORTING ........................................................................................................................... 17 22. STORAGE AND REPLACEMENT OF WHEELS.................................................................................... 17 23. REPLACEMENT CAR IN CONNECTION WITH SERVICING AND DOWNTIME ............................ 17 24. INSURANCE AND OTHER PROTECTION ............................................................................................ 18

    24.1. COLLISION WITH OTHER VEHICLES ................................................................................................................... 18 24.2. VANDALISM, PARKING DAMAGE, THEFT/BURGLARY, COLLISION WITH ANIMALS, ONE-CAR ACCIDENTS (ALSO SEE NEXT HEADING).................................................................................................................................................

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