river hall cdd march 7, 2019 meeting agenda · 2019-03-07 · board of supervisors river hall...

RIVER HALL COMMUNITY DEVELOPMENT

DISTRICT

REGULAR MEETING AGENDA

March 7, 2019

River Hall Community Development District OFFICE OF THE DISTRICT MANAGER

2300 Glades Road, Suite 410W●Boca Raton, Florida 33431 Phone: (561) 570-0010●Toll-free: (877) 276-0889●Fax: (561) 571-0013

February 28, 2019

Board of Supervisors River Hall Community Development District

Dear Board Members:

ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes.

A Regular Meeting of the Board of Supervisors of the River Hall Community Development District will be held on March 7, 2019, at 3:30 p.m., at the River Hall Town Hall Center, 3089 River Hall Parkway, Alva, Florida 33920. The agenda is as follows:

1. Call to Order/Roll Call

2. Public Comments (3 minutes per speaker)

3. Discussion/Presentation by Sheriff’s Department: Unauthorized Access Into Preserve Land/Community

4. Update/Discussion: Perimeter Access Control Initiatives

5. Update/Discussion: Portico Recent Zoning/Planning/Permitting Activities

6. Update/Discussion: Hofmeister Property Easement

7. Update/Discussion: SR80 Waterline Drainage Issue

8. Acceptance of Unaudited Financial Statements as of January 31, 2019

9. Approval of February 7, 2019 Regular Meeting Minutes

10. Staff Reports

A. District Counsel: Daniel H. Cox, P.A.

B. District Engineer: Hole Montes

C. District Manager: Wrathell, Hunt and Associates, LLC

NEXT MEETING DATE: April 4, 2019 at 3:30 P.M.

D. Operations Manager: Wrathell, Hunt and Associates, LLC

11. Public Comments: Non-Agenda Items (3 minutes per speaker)

Board of Supervisors River Hall Community Development District March 7, 2019, Regular Meeting Agenda Page 2

12. Supervisors’ Comments/Requests

13. Adjournment

Should you have any questions, please do not hesitate to contact me directly at (239) 464-7114.

Sincerely, FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE:

Call-in number: 1-888-354-0094 Chesley E. Adams, Jr. Conference ID: 8593810 District Manager

RIVER HALL COMMUNITY DEVELOPMENT DISTRICT

8

RIVER HALL

COMMUNITY DEVELOPMENT DISTRICT

FINANCIAL STATEMENTS

JANUARY 31, 2019

UNAUDITED

General

Fund

Debt

Service

Fund

Capital

Projects

Fund

Total

Governmental

Funds

ASSETS

SunTrust 768,117$ -$ -$ 768,117$

Investments

SBA 5,108 - - 5,108

Interest A-1 - 1 - 1

Revenue A-1 - 771,701 - 771,701

Revenue A-2 - 127,726 - 127,726

Prepayment A-1 - 1 1

Construction - - 1,646,994 1,646,994

Due from capital projects fund 5,077 - - 5,077

Deposits 1,622 - - 1,622

Total assets 779,924$ 899,429$ 1,646,994$ 3,326,347$

LIABILITIES AND FUND BALANCES

Liabilities:

Due to general fund -$ -$ 5,077$ 5,077$

Total liabilities - - 5,077 5,077

Fund balances:

Prepaid and deposits 1,622 - - 1,622

Restricted for:

Debt service - 899,429 - 899,429

Capital projects - - 1,641,917 1,641,917

Assigned to:

Opeating capital 145,000 - - 145,000

Disaster recovery 250,000 - - 250,000

Unassigned 383,302 - - 383,302

Total fund balances 779,924 899,429 1,641,917 3,321,270

Total liabilities and fund balances 779,924$ 899,429$ 1,646,994$ 3,326,347$

JANUARY 31, 2019

RIVER HALL


BALANCE SHEET

GOVERNMENTAL FUNDS

1

Current

Month

Year to

Date Budget

% of

Budget

REVENUES

Assessment levy: on-roll: net 7,042$ 289,869$ 474,743$ 61%

Assessment levy: off-roll - - 68,182 0%

Interest and miscellaneous - 31 500 6%

Total revenues 7,042 289,900 543,425 53%

EXPENDITURES

Legislative

Supervisor - 4,000 6,000 67%

Financial & administrative

District management 3,750 15,000 45,000 33%

District engineer 5,166 17,498 15,000 117%

Trustee - - 7,100 0%

Tax collector/property appraiser - 4,497 4,500 100%

Assessment roll prep 375 1,500 4,500 33%

Auditing services - - 3,300 0%

Arbitrage rebate calculation - - 650 0%

Public officials liability insurance - 2,805 3,000 94%

Legal advertising - - 1,100 0%

Bank fees - - 350 0%

Dues, licenses & fees - 175 175 100%

Postage - 536 800 67%

ADA website compliance 139 139 - N/A

Website maintenance 635 635 600 106%

Contingency - 106 - N/A

Legal counsel

District counsel 1,284 4,270 10,000 43%

Electric utility services

Utility services 793 2,462 9,000 27%

Street lights 399 1,129 5,000 23%

Stormwater control

Fountain service repairs & maintenance - 100 6,000 2%

Aquatic maintenance 11,382 11,382 95,000 12%

Mitigation/wetland area monitoring 560 560 18,100 3%

Lake/pond bank maintenance - 27,242 5,000 545%

Stormwater system maintenance - - 5,000 0%

Mitigation/wetland area maintenance - - 35,000 0%

RIVER HALL


STATEMENT OF REVENUES, EXPENDITURES,

FOR THE PERIOD ENDED JANUARY 31, 2019

AND CHANGES IN FUND BALANCES

GENERAL FUND

2

Current

Month

Year to

Date Budget

% of

Budget

RIVER HALL





GENERAL FUND

Other physical environment

General liability insurance - 3,415 3,500 98%

Property insurance - 7,533 8,000 94%

Entry & walls maintenance - 19,775 5,000 396%

Landscape maintenance 12,853 59,012 179,000 33%

Irrigation repairs & maintenance - - 2,500 0%

Landscape replacement plants, shrubs, trees - - 20,000 0%

Annual mulching - 7,970 8,000 100%

Holiday decorations 5,500 11,000 10,000 110%

Clock tower maintenance - - 1,750 0%

Ornamental lighting & maintenance - - 2,500 0%

Tree trimming & landscape extras - - 10,000 0%

Road & street facilities

Street/parking lot sweeping - 625 5,000 13%

Street light/decorative light maintenance - 1,988 3,500 57%

Roadway repair & maintenance - - 1,500 0%

Sidewalk repair & maintenance - - 1,500 0%

Street sign repair & replacement - - 1,500 0%

Total expenditures 42,836 205,354 543,425 38%

Excess/(deficiency) of revenues

over/(under) expenditures (35,794) 84,546 -

Fund balances - beginning 815,718 695,378 695,378

Assigned

Operating capital 145,000 145,000 145,000

Disaster recovery 250,000 250,000 250,000

Unassigned 384,924 384,924 328,322

Fund balances - ending 779,924$ 779,924$ 695,378$

3

Current

Month

Year To

Date Budget

% of

Budget

REVENUES

Special assessment - on roll 14,331$ 584,382$ 965,243$ 61%

Special assessment: off-roll - - 1,022,643 0%

Lot closings 18,622 18,622 - N/A

Interest 552 3,455 - N/A

Total revenues 33,505 606,459 1,987,886 31%

EXPENDITURES

Debt service

Principal (A-1) - - 350,000 0%

Principal (A-2) - - 410,000 0%

Interest (A-1) - 283,536 567,073 50%

Interest (A-2) - 330,406 660,813 50%

Total debt service - 613,942 1,987,886 31%


over/(under) expenditures 33,505 (7,483) -

Fund balances - beginning 865,924 906,912 843,358

Fund balances - ending 899,429$ 899,429$ 843,358$

RIVER HALL




DEBT SERVICE FUND SERIES 2011


5

Current

Month

Year To

Date

REVENUES

Interest 3,074$ 11,965$

Total revenues 3,074 11,965

EXPENDITURES

Construction in progress - 19,029

Total expenditures - 19,029


over/(under) expenditures 3,074 (7,064)

Net change in fund balances 3,074 (7,064)

Fund balances - beginning 1,638,843 1,648,981

Fund balances - ending 1,641,917$ 1,641,917$

RIVER HALL




CAPITAL PROJECTS FUND


6

Type Num Date Name Account Paid Amount Original Amount

Check 1799 01/17/2019 RIVER HALL CDD 101.001 · Suntrust- ... -541,201.38

207.201 · Due to De... -541,201.38 541,201.38

TOTAL -541,201.38 541,201.38


207.202 · Due to De... -28,373.38 28,373.38

TOTAL -28,373.38 28,373.38

Bill Pmt -Check 1801 01/17/2019 DANIEL H.COX 101.001 · Suntrust- ... -1,284.00

Bill 10785 01/16/2019 514.100 · Legal Fee... -1,284.00 1,284.00

TOTAL -1,284.00 1,284.00

Bill Pmt -Check 1802 01/17/2019 FPL 101.001 · Suntrust- ... -1,191.54

Bill 02979-06091 121918 01/16/2019 531.437 · Street Lights -398.71 398.71Bill 82155-24268 121918 01/16/2019 531.431 · Utility Serv... -792.83 792.83

TOTAL -1,191.54 1,191.54

Bill Pmt -Check 1803 01/17/2019 HOLE MONTES 101.001 · Suntrust- ... -3,626.14

Bill 79353 01/16/2019 519.320 · Engineerin... -1,897.47 1,897.47Bill 79454 01/16/2019 519.320 · Engineerin... -1,728.67 1,728.67

TOTAL -3,626.14 3,626.14

Bill Pmt -Check 1804 01/17/2019 SOLITUDE LAKE M... 101.001 · Suntrust- ... -11,382.00

Bill PI-A00224414 01/16/2019 538.461 · Aquatic M... -11,382.00 11,382.00

TOTAL -11,382.00 11,382.00

Bill Pmt -Check 1805 01/17/2019 STRANGE ZONE, I... 101.001 · Suntrust- ... -635.00

Bill 2019-0005 01/16/2019 519.413 · Website M... -635.00 635.00

TOTAL -635.00 635.00

11:08 AM River Hall Community Development District02/05/19 Check Detail

January 2019

Page 1


Bill Pmt -Check 1806 01/17/2019 WRATHELL, HUNT ... 101.001 · Suntrust- ... -4,125.00

Bill 2017-11982 01/16/2019 512.311 · Managem... -3,750.00 3,750.00513.310 · Assessme... -375.00 375.00

TOTAL -4,125.00 4,125.00


207.201 · Due to De... -13,616.75 13,616.75

TOTAL -13,616.75 13,616.75

Check 1808 01/29/2019 RIVER HALL CDD 101.001 · Suntrust- ... -713.86

207.202 · Due to De... -713.86 713.86

TOTAL -713.86 713.86

Bill Pmt -Check 1809 01/29/2019 ADA SITE COMPLI... 101.001 · Suntrust- ... -138.60

Bill 413 01/28/2019 519.414 · ADA Web... -138.60 138.60

TOTAL -138.60 138.60

Bill Pmt -Check 1810 01/29/2019 GULFSCAPES LAN... 101.001 · Suntrust- ... -12,855.00

Bill 22031 01/28/2019 539.464 · Landscap... -12,855.00 12,855.00

TOTAL -12,855.00 12,855.00

Bill Pmt -Check 1811 01/29/2019 LEE COUNTY COM... 101.001 · Suntrust- ... -560.00

Bill 2144 01/28/2019 538.462 · Mitigation/... -560.00 560.00

TOTAL -560.00 560.00

Bill Pmt -Check 1812 01/29/2019 PASSARELLA & A... 101.001 · Suntrust- ... -1,540.00

Bill 18RHC2906-4 01/28/2019 519.320 · Engineerin... -1,540.00 1,540.00

TOTAL -1,540.00 1,540.00


January 2019

Page 2


Bill Pmt -Check 1813 01/29/2019 TRIMMER'S HOLID... 101.001 · Suntrust- ... -5,500.00

Bill 1608 01/28/2019 539.467 · Holiday De... -3,500.00 3,500.00Bill 1606 01/28/2019 539.467 · Holiday De... -2,000.00 2,000.00

TOTAL -5,500.00 5,500.00


January 2019

Page 3


9

DRAFT

MINUTES OF MEETING 1 RIVER HALL 2

COMMUNITY DEVELOPMENT DISTRICT 3 4

The Board of Supervisors of the River Hall Community Development District held a 5

Regular Meeting on Thursday, February 7, 2019, at 3:30 p.m., at the River Hall Town Hall 6

Center, 3089 River Hall Parkway, Alva, Florida 33920. 7

Present were: 8 9

Michael Morash Chair 10 Paul D. Asfour Vice Chair 11 Joseph E. Metcalfe, III Assistant Secretary 12 Ken Mitchell Assistant Secretary 13 Robert Stark Assistant Secretary 14 15 Also present were: 16 17 Chuck Adams District Manager 18 Cleo Adams (via telephone) Assistant Regional Manager 19 Daniel H. Cox (via telephone) District Counsel 20 Charlie Krebs District Engineer 21 Karen Asfour Resident 22 Joe Lindquist Resident 23 24 25

FIRST ORDER OF BUSINESS Call to Order/Roll Call 26 27

Mr. Adams called the meeting to order at 3:32 p.m. All Supervisors were present, in 28

person. 29

30

SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) 31 32

There being no public comments, the next item followed. 33

34

THIRD ORDER OF BUSINESS Update/Discussion: Hofmeister Property 35 Easement 36

37 Mr. Asfour stated that he recently conferred with one of the three owners of the 38

Hofmeister Property, who was discouraged about developing the land and the easement and 39

receptive to his suggestion to donate the property to the District. Donation is a possibility and 40

the owners could receive a tax deduction but it depends on whether the Board is willing to 41

RIVER HALL CDD DRAFT February 7, 2019

2

basically give them an easement and submit a proposal; the transaction would benefit all 42

parties involved. Mr. Asfour voiced his preference to take the land and not develop it. 43

Discussion ensued regarding obtaining an appraisal, a tax deduction, the value and location of 44

the property, the preserve, and making a proposal to the property owners. 45

Mr. Cox joined the meeting via telephone. 46

Mrs. Adams joined the meeting via telephone. 47

Mr. Asfour informed Mr. Cox of the Board’s intention to possibly acquire the Hofmeister 48

property, through a donation. In response to Mr. Cox’s question regarding the purpose of the 49

acquisition, Mr. Asfour stated that the District would not have to pay taxes on the property; it 50

could be preserved, as it is located in the CDD-owned wetlands, and would not be detrimental 51

to the District. Mr. Cox was unsure what public purpose the acquisition could be put to in order 52

for it to qualify for a tax deduction. Per Mr. Asfour, according to his research, a public purpose 53

is not required; an individual can make a donation to a governmental entity and get a charitable 54

deduction and it does not have to be a 501c3. Mr. Cox was not comfortable with discussing the 55

donation tax credit on the record. Mr. Asfour stated that the District was not on record but he, 56

himself, was. Mr. Adams would make sure that is reflected in the record. 57

58

On MOTION by Mr. Morash and seconded by Mr. Mitchell, with all in favor, to 59 pursue the potential of receiving the Hofmeister Property, as a donation to the 60 District, was approved. 61

62 63

In response to a question regarding the conservation easement, Mr. Krebs stated that 64

the CDD could grant the access easement to the property owners but the permitting, costs and 65

anything associated with improvements would be their responsibility. The Board and Staff 66

discussed the wetlands, the flow way, the Development Order (DO) and the South Florida 67

Water Management District (SFWMD). Mr. Asfour would forward the contact information for 68

the property owners to Mr. Adams, who will then draft and submit a letter of interest/donation 69

proposal to the property owners. 70

71

FOURTH ORDER OF BUSINESS Update/Discussion: Perimeter Access 72 Control Initiatives and Recent Breach at 73 FPL Easement 74

75


3

Mr. Krebs provided the following update: 76

A proposal was requested from Carter Fence to install a sturdier fence near the Florida 77

Power & Light (FPL) Easement; the proposal remains pending. 78

Mr. Krebs would update the fence company on the CDD’s plans. 79

Referencing photographs of the FPL Easement area, the Board and Staff discussed 80

trespassers on all terrain vehicles (ATVs), the walking trail, the sand road, the preserve, the 81

right-of-way (ROW) in the canal, Hampton Lakes residents, a recent fire, a recent HOA meeting, 82

installing and monitoring cameras, Resource Officers and the need to install a barrier between 83

the CDD and the Cascades to block access points. The Board’s consensus was to invite a 84

representative from the Sheriff’s Office to the next meeting. In response to a Board Member’s 85

request for an update on a fence encroachment issue, Mr. Cox stated that he will formally serve 86

the resident with a request to remove the fence from CDD property and confirmed that three 87

property owners are affected by the fence encroachment. 88

89

FIFTH ORDER OF BUSINESS Update/Discussion: SR 80 Waterline 90 Drainage Issue 91

92 Mr. Krebs stated that there is no update on this item. 93

94

SIXTH ORDER OF BUSINESS Discussion: Unauthorized Access into 95 Preserve Land 96

97 This item was discussed during the Fourth Order of Business. 98

99

SEVENTH ORDER OF BUSINESS Acceptance of Unaudited Financial 100 Statements as of December 31, 2018 101

102 Mr. Adams presented the Unaudited Financial Statements as of December 31, 2018. In 103

response to Mr. Starks’ question regarding monitoring the kilowatt usage for the fountain, Mr. 104

Adams stated Staff conducts amp readings, which indicate if the motor is starting to break 105

down and, normally at this time of year, the electric bill increases because the lights are 106

activated earlier and stay on longer. Mr. Adams would review the electric bills and report back 107

to the Board at the next meeting. A Board Member questioned the Consulting Ecologists & 108

Associates invoice, in the amount of $5,050. Mr. Adams replied that the services are for the 109


4

development of the CDD’s GIS webpage. As to the completion time frame, Mr. Adams stated 110

the project was 90% completed; the contractor was coordinating with Barraco and Associates 111

to add the CDD’s construction plans and CAD files onto the system. In response to a question 112

regarding the conversion of the streetlights, Mrs. Adams stated the project is ongoing and she 113

would forward an email update to the Board. The financials were accepted. 114

115

EIGHTH ORDER OF BUSINESS Approval of December 6, 2018 Regular 116 Meeting Minutes 117

118 Mr. Adams presented the December 6, 2018 Regular Meeting Minutes. 119

120

On MOTION by Mr. Morash and seconded by Mr. Asfour, with all in favor, the 121 December 6, 2018 Regular Meeting Minutes, as presented, were approved. 122

123 124 NINTH ORDER OF BUSINESS Staff Reports 125 126 A. District Counsel: Daniel H. Cox, P.A. 127

Mr. Cox reported the following: 128

Regarding the Hofmeister property, the quantification, under the property appraiser’s 129

land use, is sewage disposal and marsh land. There might be something in the record title that 130

would necessitate having the County release it from some sewage disposal easement that may 131

have been created at some point. 132

If the CDD could incorporate the quality of a Plus Map and Natural Areas Inventory Map 133

into the permit, it might receive mitigation credits that could be marketed and sold to other 134

entities, as the credits are valuable. 135

B. District Engineer: Hole Montes 136

There being nothing further to report, the next item followed. 137

C. District Manager: Wrathell, Hunt and Associates, LLC 138

NEXT MEETING DATE: March 7, 2019 at 3:30 P.M. 139

The next meeting will be held on March 7, 2019 at 3:30 p.m. 140

D. Operations Manager: Wrathell, Hunt and Associates, LLC 141

Mrs. Adams reported the following: 142

The flowers will be changed out in March; purple and pink Pentas will be installed. 143


5

The turf and shrubs are scheduled to be fertilized this month. 144

There were some required plant replacements consisting of durante and bougainvillea. 145

Hardwood pruning was completed in January. 146

Two technicians from SOLitude are onsite treating the lakes every Friday. 147

Additional required erosion repairs were observed adjacent to three homes; two on East 148

Hampton Circle and one on Mistflower Drive. The homeowners were notified and, because the 149

properties are still under warranty, the homeowners will try to have the builder fund the 150

required repairs. 151

Mrs. Adams continues to email David, from Pinnacle, to recoup the $250 owed to the 152

District. Per Mr. Metcalfe, Mrs. Adams to copy him in forwarding an email to Pinnacle. 153

A Board Member commented that the sod replacement looks good. Mrs. Adams stated 154

the sod was replaced the previous week and she would relay the message to the landscaper. 155

156

TENTH ORDER OF BUSINESS Public Comments: Non-Agenda Items (3 157 minutes per speaker) 158

159 There being no public comments, the next item followed. 160

161

ELEVENTH ORDER OF BUSINESS Supervisors’ Comments/Requests 162 163

Mr. Morash requested a status update on the turnover of the Cascades. Mr. Adams 164

stated that the deed was forwarded to a person who is currently on family leave and asked for 165

another contact to send it to. 166

In response to a Board Member’s question regarding what consensus was reached on 167

perimeter protection: Mr. Adams stated that someone from the Sheriff’s Department will be 168

invited to the next meeting to advise the Board on its options. Discussion ensued regarding 169

ATVs and the HOA. 170

171

TWELFTH ORDER OF BUSINESS Adjournment 172 173

There being no further business to discuss, the meeting adjourned. 174

175

On MOTION by Mr. Metcalfe and seconded by Mr. Mitchell, with all in favor, 176 the meeting adjourned at 4:35 p.m. 177


6

178 179 180 181 182 183 184 _______________________________ _______________________________ 185 Secretary/Assistant Secretary Chair/Vice Chair 186


10C

RIVER HALL COMMUNITY DEVELOPMENT DISTRICT NOTICE OF MEETINGS FOR FISCAL YEAR 2019

The Board of Supervisors (“Board”) of the River Hall Community Development District (“District”) will hold meetings for Fiscal Year 2019 at 3:30 p.m., at the River Hall Town Hall Center, located at 3089 River Hall Parkway, Alva, Florida 33920 on the following dates:

October 4, 2018 November 1, 2018 December 6, 2018 January 3, 2019 (canceled) February 7, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 6, 2019 July 11, 2019 August 1, 2019 September 5, 2019

The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010.

There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

A person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

District Manager River Hall Community Development District

river hall cdd march 7, 2019 meeting agenda · 2019-03-07 · board of supervisors river hall...

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