thief river falls city council agenda

THIEF RIVER FALLS CITY COUNCIL AGENDA

TUESDAY - SEPTEMBER 15, 2020

COUNCIL CHAMBERS CITY HALL - 405 JRD STREET EAST 5:30PM

City of Thief River Falls Mayor Brian Holmer Determination Regarding Conducting Meetings by Telephone or Other Electronic Means - per Directive 2020-6

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. PUBLIC FORUM - Individ11a/s may address tlte City Cou11cil about any item not included 011 tlie regular agenda. A maximum of 5 minutes is allotted for tile public forum. Speakers are requested to dial: 408-418-9388 a11d then enter access code: 613 986 425 (If you are having issues connecting call 118-689-3611), state their name and address for the record, and limit their remarks to five minutes. The City Council will not take official action on items d/3·cussed at this time, with the exception of referral to staff or a committee, board or commission for a future report.

5. PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION ANNOUNCEMENTS

6. APPROVE AGENDA - Coutrcil members may add items to the agenda for discussion purposes or staff direction. The Council will not normally take ofjlclal action cm items added to the agenda.

7. CONSENT AGENDA - These items are considered routine in nature and are approved with one nwtion without discussion/debate. Tire Mayor wlll ask if any Council member wishes to remove an item and place it on the regular agenda for discussion a11d co1isideratiotr. If no iMns are to be rerrwved, the Mayor will then ask for a nwtion to approve the Consent Agenda.

7.01 Approval of September 1, 2020 Council Proceedings (page 3-6) 7.02 City of Thief River Falls Bills, Disbursements and Council per diems (see

attachment) 7.03 Approval of progression raise for Wyatt Wheeler, Apprentice Lineworker (page

7-8) 7.04 Approval of progression raise for Jeremy Kasprzak, Apprentice Lineworker (page

9-10) 7.05 Approval of certification of unpaid sidewalk snow removal charges to property

owners' 2021 property tax (page 11-12) 7.06 Approval of progression raise for Daniel Moore, Public Works Maintenance

(page 13-14) 7.07 Approval of progression raise for Scott Fogarty, Part-time Off-sale Clerk (page

15-16) 7 .08 Approval to enter into a grant agreement with the MN Department of Public

Safety (page 1 7-18) 1

7.09 Approval of Request for Proposals for Animal Sheltering Services (page 19-28) 7 .10 Approval of Intoxicating Liquor License to La Fiesta Inc., DBA: El Loro Mexican

Grill (page 29-35) 7.11 Approval to purchase vehicle for the Pine to Prairie Task Force Officer (page 36-

37)

8. NEW BUSINESS

8.01 Approval to fill Water Systems Operator position in the Water Systems Department (page 38-39)

8.02 Call for hearing to consider the vacation of alley (page 40-44)

8.03 Resolution declaring cost to be assessed and ordering preparation of assessment roll for the 2020 Street & Utilities Improvements Project (page 45-47)

8.04 Resolution establishing a public hearing with regard to proposed assessments on the 2020 Street & Utilities Improvements Project (page 48)

8.05 Snow removal policy and calendar parking policy (page 49-62)

8.06 Electronic vehicle charging station discussion (page 63-79)

8.07 Approval of proposed 2021 tax levy, collectible in 2021(page80)

8.08 Approval of preliminary 2021 budget summary (page 81)

9. COUNCIL BOARDS AND COMMISSIONS REPORTS - Not all boards or commissions will have met prior to the Council meetittg. These reports are i11tetlded to keep the other council members informed of actiotlS or proposed actions taken by these boards and commissions. 011/y those with sonrethitlg to reporl would be on the agenda.

10. UPCOMING MEETINGS

10.01 League of MN Cities Council Training - September29111 at 5:30 p.m. 10.02 Council Meeting -October 6th at 5:30 p .m. 10.03 Utilities Committee Meeting - October 12th at 7:00 a.m. I 0.04 Public Safety/Liquor Committee Meeting - October 12th at 4:30 p.m. 10.05 Administrative Services Committee Meeting - October 13th at 3 :00 p.m. 10.06 Public Works Committee Meeting- October 141h at 4:30 p.m. 10.07 City Council Meeting - October 20th at 5:30 p.m. 10.08 2020 Street & Utilities Improvement Project Hearing - October 201h at 7:00 p.m.

11. INFORMATIONAL ITEMS

• Investment Summary dated 8/31 /2020 (page 82-83)

12. ADJOURNMENT

City of Thief River Fall:s complies with the AD/\. Individuals with disabilities requiring special aids should contact the City Administrator, 405 Third Street East, Thief River Falls, MN 56701, 218-681-2943, 48 hours prior to the scheduled meeting.

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COUNCIL PROCEEDINGS I #7.01

SEPTEMBER 1, 2020

The City Council of Thief River Falls, Millilesota, met in regular session at 5:30 p.m. on September 1, 2020 in the Council Chambers of City Hall. The following Councilmembers were present: Holmer, Lorenson, Brown, Aarestad, Sollom, Howe and Narverud. Councilmember Prudhomme was absent. Mayor Holmer chaired the meeting.

PRESENTATIONS/PROCLAMATIONS/PUBLIC INFORMATION/ANNOUNCEMENTS

• Thank you to Mark Borseth and Blair Lund for 30 years of service as Volunteer Firefighters • Coalition of Greater MN Cities - Marty Seifert

APPROVAL OF AGENDA

Councilmember Sollom motioned, being seconded by Councilmember Brown, to approve the agenda as presented. On vote being taken, the motion was unanimously approved.

RESOLUTION NO. 9-182-20: APPROVAL OF COUNCIL PROCEEDINGS

Presented as part of the Consent Agenda, Councilmember Brown introduced Resolution No. 9-182-W, being seconded by Councilmember Narverud, that:

BE IT RESOLVED, by the City Council, to approve August 18, 2020 Council Proceedings.

On vote being taken, the resolution was unanimously passed.

RESOLUTION NO. 9-183-20: APPROVAL OF PAYMENT OF BILLS AND COUNCIL PERDIEMS

Presented as part of the Consent Agenda, Councilmember Brown introduced Resolution No. 9-183-6.Q.. being seconded by Councilmember Narverud, that:

BE IT RESOLVED, by the City Council, to authorize payment of bills and disbursements in the total amount of $1,675 ,206.14 and council per diem in the amount of $227 .50. A printout of the approved payments, disbursements and per diems are attached hereto and made a part hereof.


RESOLUTION NO. 9-184-20: APPROVAL OF 2020-2021 SAFETY MANAGEM.ENT PROGRAM CONTRACT WITH MINNESOTA MUNICIPAL UTILITIES ASSOCIATION

Presented as part of the Consent Agenda, Councilmember Brown introduced Resolution No. 9-184-~ being seconded by Councilmember Narverud, that:

BE IT RESOLVED, by the City Council, to execute a Safety Management Program Contract with the Minnesota Municipal Utilities Association (MMUA), effective October 1, 2020

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Council Proceedings September I, 2020

Page 2 of 4

through September 30, 2021. The City shall pay MMUA $24, 700.00 to administer the City 's Safety Program for the contract period.


RESOLUTION NO. 9-185-20: APPROVAL OF ORDINANCE NO. 128, 3RD SERlES, OF THE CITY OF THIEF RIVER FALLS, MINNESOTA, AMENDING CITY CODE CHAPTER 72, BY AMENDING SECTION 72.07 AND ADOPTING BY REFERENCE CITY CODE CHAPTER 10, WHICH, AMONG OTHER THINGS, CONTAIN PENAL TY PROVISIONS

Councilmember Howe motioned, being seconded by councilmember Aarestad, to call for the second reading of an ordinance of the City of Thief River Falls, Minnesota, by amending city code chapter 72, by amending section 72.07 and by adopting by reference city code chapter 10, which, among other things, contain penalty provisions. The motion carried. City Attorney Sparby read the proposed ordinance.

Councilmember Aarestad introduced Resolution No. 9-185-20, being seconded by Councilmember Brown, that:

THE CITY COUNCIL OF THIEF RIVER FALLS ORDAINS:

Section 1. City Code Chapter 72 is hereby amended as follows:

City Code Section 72.07 is hereby amended to read as follows:

72.07 PARKING HOURS Parking on streets shall be limited as follows:

(A) Unless posted otherwise, no vehicle or trailer shall be parked on a public street, alley, or parking lot within the City of Thief River Falls for a period oftime in excess of 48 continuous hours in the same location. Trailer shall be inclusive of, but not limited to, the following: travel trailers; RVs; campers; work/construction trailers; flatbed trailers; equipment trailers; open and enclosed trailers; utility trailers; motorcycle/snowmobile/ A TV trailers; boat trailers (with or without a boat); ice fishing houses; etc. No vehicle or trailer as defined above may be reparked within one (I) standard length parking space of where it was originally parked or it shall be deemed to have remained stationary. Re-parking of said vehicle or trailer in its prior location will not be permitted until expiration of a continuous 48 hour time period. It is a petty misdemeanor for any violation of this section.

Section 2. City Code Chapter I 0 entitled "General Provisions" are hereby adopted in their entirety, by reference, as though repeated verbatim herein ..

4

Council Proceedings September 1, 2020

Page 3 of 4

Section 3. This ordinance shall be in force and effect from and after its passage, approval, and publication.


RESOLUTION NO. 9-186-20: APPROVAL OF FAIR HOUSING POLICY

A request for council action was reviewed. Following discussion, Councilmembei· Lorenson introduced Resolution No. 9-186-20, being seconded by Councilmember Aarestad, that:

WHEREAS, the City of Thief River Falls is required by DEED to complete a fair housing activity this year as a condition of the DEED Grant Agreement. A Fair Housing Policy was adopted in 2016. Under this resolution the Fair Housing Policy will be affirmed to serve as a reminder that people may not be discriminated against based on race, color, religion, sex, national origin, disability or because you have children. Posters and pamphlets will be placed in public buildings to provide people with the contact information for HUD to learn more about their rights.

THEREFORE, BE IT RESOLVED, by the City Council, to approve affirmation of the Fair Housing Policy as required for the Department of Employment and Economic Development (DEED) Small Cities Grant Program.


RESOLUTION NO. 9-187-20: APPROVAL TO FILL BILLING CLERK POSITION II IN THE UTILITY BILLING OFFICE

A request for council action was reviewed. Councilmember Sollom introduced Resolution No. 9-187-20, being seconded by Councilmember Howe, that:

WHEREAS, Elizabeth Carpenter, Billing Clerk II, has submitted her resignation effective August 28, 2020. To continue efficient operations of the Billing Office, the position needs to be filled.

THEREFORE, BE IT RESOLVED, by the City Council, to accept Public Utilities and Administrative Services Committee recommendation to open a vacated position of Billing Clerk II to the Teamster #320 employees as per the Union contract internal transfer article for filling of the position. If not filled through the Teamster Internal Transfer process, the position will be opened to the public for filling.


UPCOMING MEETINGS/EVENTS

• Utilities Committee Meeting - September gth at 7:00 a.m. • Administrative Services Committee Meeting - September gth at 3:00 p.m.

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• Public Works Committee Meeting - September 9th at 4:30 p.m. • Public Safety/Liquor Committee Meeting - September I oth at 7:00 a.m. • City Council Meeting- September l51h at 5:30 p.m. • League of MN Cities Council Training- September 29th at 5:30 p.m.

INFORMATIONAL ITEMS

Council Proceedings September l , 2020

Page 4of4

Councilmember Lorenson reported that the roundabouts are not done and to not drive on them if the road closed signs are up.

CLOSE M.EETING TO CONDUCT PERFORMANCE APPRAISAL OF ELECTRIC SUPERINTENDENT

Councilmember Brown motioned, being seconded by Councilmember Narverud, to close the Council Meeting a_s per Minnesota Statute 130.05 to conduct a performance evaluation of the Electric Superintendent, Dale Narlock.

Following the closed session, the Council meeting reopened.

ADJOURNMENT

There being no further discussion, Councilmember Aarestad moved, being seconded by Councilmember Sollom to adjourn. On vote being taken, the Chair declared the motion unanimously carried.

Brian D. Holmer, Mayor

Angela Philipp, City Administrator

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City of Thief River Falls #7.03

ELECTRIC DEPARTMENT

HISTORJC SOO LINE R.R. DEPOT 405 Third Street East . P.O. Box 528 Thief River Falls, MN 56701-0528

PHONE: 218 681-5816

email: [email protected]

Request for Council Action

DATE: September 15, 2020

SUBJECT: Approval of Progression Raise for Wyatt Wheeler, Apprentice Lineworker

RECOMMENDATION: It is respectfully requested the Council consider the following:

:MOTION TO: Accept the Public Utilities Committee recommendation to grant Wyatt Wheeler, Apprentice Lineworker, a progression raise. Mr. Wheeler shall progress to Step 8 of 8 of the Apprentice Lineworker salary schedule for a new hourly wage of $32.70 effective August 31, 2020.

BACKGROUND: Mr. Wheeler was hired as an Apprentice Lineworker on September 21, 2016 and has successfully progressed through the salary schedule and is now eligible for Step 8. Mr. Wheeler has completed all licensing requirements.

FINANCIAL CONSIDERATIONS: This a budgeted wage increase.

DEPARTMENT/RESPONSIBLE PERSON: Dale Narlock, Electric Superintendent

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CITY OF THIEF RIVER FALLS PROPOSED RESOLUTION

I #7.03 I

RESOLUTION NO. : APPROVAL OF PROGRESSION RAISE FOR WYATT WHEELER, APPRENTICE LINEWORKER

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No. , being seconded by Councilmember __ , that:

WHEREAS, Mr. Wheeler was hired as an Apprentice Lineworker on September 21 , 2016 and has successfully progressed through the salary schedule and is now eligible for Step 8. Mr. Wheeler has completed all licensing requirements.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation to grant Wyatt Wheeler, Apprentice Lineworker, a progression raise. Mr. Wheeler shall progress to Step 8 of 8 of the Apprentice Lineworker salary schedule for a new hourly wage of$32.70 effective August 31, 2020.

Presented at the September 15, 2020 Council Meeting

Introduced by: _ _________ _

Seconded by: _________ _ _

Roll Call (if required): _Holmer_Howe Soll om Lorenson Brown Prudhomme Aarestad

Narverud

Notes: - - -------- ----------------

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ELECTRIC DEPARTMENT

HISTORIC SOO LINE R.R. DEPOT 405 Third Street East . P.O. Box 528 Thief River Falls, MN 56701-0528

PHONE: 218 681-5816

email: [email protected]



SUBJECT: Progression Raise for Jeremy Kasprzak, Apprentice Lineworker


MOTION TO: To accept the Public Utilities Committee recommendation and grant Jeremy Kasprzak, Apprentice Lineworker, a progression raise. Mr. Kasprzak shall progress to Step 4 of 8 of the Grade Level 6/Pay Range 8 Apprentice Lineworker salary schedule, for a new hourly salary of $29.43 retroactive to August 26, 2020.

BACKGROUND: Jeremy Kasprzak was hired as a part-time Apprentice Lineworker on 12/18/ 18 and transferred into full·time on 11/16/ 19. Mr. Kasprzak progressed to Step 3 on February 26, 2020 and is eligible for the scheduled 6 month progression raise.

DEPART MENT/RESONSIBLE PERSON: Dale Narlock, Electric Superintendent

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I #7.04 I

RESOLUTION NO. : APPROVAL OF PROGRESSION RAISE FOR JEREMY KASPRZAK, APPRENTICE LINEWORKER

Presented as part of the Consent Agenda, Councilmember _ _ introduced Resolution No. , being seconded by Councilmember that:

WHEREAS, Jeremy Kasprzak was hired as a part-time Apprentice Lineworker on 12/18/18 and transferred into full-time on 11116/19. Mr. Kasprzak. progressed to Step 3 on February 26, 2020 and is eligible for the scheduled 6 month progression raise.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation and grant Jeremy Kasprzak, Apprentice Lineworker, a progression raise. Mr. Kasprzak shall progress to Step 4 of 8 of the Grade Level 6/Pay Range 8 Apprentice Lineworker salary schedule, for a new hourly salary of$29.43 retroactive to August 26, 2020.


Introduced by:--- - --- --- -

Seconded by: - - ---------

Roll Call (if required): _Holmer_Howe Sollom _ Lorenson Brown Prudhomme Aarestad

Narverud

Notes: --- - --- ----------------- --

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I #1.os I

RESOLUTION NO.: APPROVAL OF CERTIFICATION OF UNPAID SIDEWALK SNOW REMOVAL CHARGES TO PROPERTY OWNERS' 2021 PROPERTY TAX

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No. , being seconded by Councilmember _ _ , that:

WHEREAS, sidewalk snow removal charges remain unpaid to the City of Thief River Falls; and,

WHEREAS, pursuant to City Code Section 91.01 and Minnesota State Statute 429.101, the City may certify to the Pennington County Auditor the unpaid snow removal charges.

THEREFORE, BE IT RESOLVED, by the City Council, to certify the following unpaid sidewalk snow removal charges from the 2019/2020 snow season to the Pennington County Auditor for co Uection as part of the property owner's property tax statement in 2021 :

OWNER ADDRESS PARCEL AMOUNT

Kerri J. Flatland 313 4th St W 25.003.179.30 167.00 Jeri Castle 303 Riverside Ave S 25.005.064.00 169.00 Kandy Bratton 619 Markley Ave S 25.0 l 0.019.30 125.00 Michael Skjerven 724 Dewey Ave N 25.016.027.70 209.00 Paul Adelman 421 181 St E 25.006.261.40 43.00 Michael Skjerven 1102 Main Ave N 25.022.043.00 42.00 David Mebrkens 1020 Knight Ave N 25.021.010.10 126.00 Daniel Ricks 703 Main Ave N 25.014.016.30 42.00 Elizabeth Meyer 521 Arnold Ave N 25.003.044.90 42.00 Brenda Olson 309 4th St W 25 .003.166.30 84.00 Daniel Ricks 231 Tindolph Ave N 25.006.206.90 42.00 Kari Jo Majer 1003 Duluth Ave N 25.021.028.30 42.00 Daniel Ricks 621 Arnold Ave N 25.015.047.70 42.00 Nathan & Tawnya Erickson 424 Duluth Ave N 25.003.1 59.20 81.00 Chad & Jenny Rosencrans 322 2nd St W 25.003.382.40 81.00 Chance G Chambers 616 St. Paul Ave S 25.010.022.30 42.00 Travis Pickle 203 Kendall Ave S 25.012.051.70 42.00 Pilgrimage ofTRF LLC 201 Tindolph Ave S 25.012.035.60 84.00 Daniel Ricks 423 Main Ave N 25.003 .144.10 82.00 Corinne & Ronnie Dargus 624 Dewey Ave N 25.016.050.00 40.00 Jeremiah Smith 618 Duluth Ave N 25.015.060.90 40.00 David Sjostrand 503 Markley Ave S 25.012.191.60 40.00 Aaron Hartnett 61 1 Duluth Ave N 25.003.034.70 40.00 Brandon Bruggeman 941 Duluth Ave N 25.021.034.40 39.00 Kari Jo Majer 901 Labree Ave N 25.021 .028.30 39.00 Jeff Flynn 618 Knight Ave N 25.014.03 1.40 39.00 Judy Thompson 510 State Ave N 25.004.013.30 39.00 Casey Larson 503 Knight Ave N 25.003.059.10 39.00 Steven Gillespie 702 St Paul Ave S 25.010.036.40 39.00 Amber Foster 206 Crocker Ave N 25.006.172.70 39.00 Daniel Ricks 122 Kendall Ave N 25.006.337.80 39.00

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Yvonne Suronen Kolton Kilen Craig Ellithorpe

701 Dewey Ave N 623 Dewey Ave N 715 Dewey Ave N

25.016.023.60 25.016.051.10 25.016.020.60


Introduced by: _ _____ ___ _ _

Seconded by: -------- ---

Roll Call (if required):

39.00 39.00 39.00

_Holmer_ Howe Soll om Lorenson Brown Prudhomme Aarestad _ Narverud

Notes: --------------------------

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City of Thief River falls #7.06

CITY ADM!NISTHATOR

405 Third Street East Thief River Falls MN 56701-0528

PHONE: 218-681-2943 FAX: 218-681-6223

email: [email protected] www.citytrf.net



SUBJECT: Progression Raise- Daniel Moore, Public Works Maintenance

RECOMMENDATION: It is respectfully requested the City Council consider the following Public Works Committee recommendation:

MOTION TO: Accept the Public Works Committee recommendation to grant Daniel Moore, Public Works Maintenance employee a progression raise. Mr. Moore shall progress to Step 5 of the Public Works Maintenance salary schedule for a new hourly wage of $27 .18, effective September 6, 2020.

BACKGROUND: Mr. Moore has completed the time requirement for progression to Step 5.

FINANCIAL CON SID ERA TION: This is a budgeted 2020 wage increase.

DEPARTMENT/RESPONSIBLE PERSON: Angela Philipp, City Administrator

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I #7.06 I

RESOLUTION NO. : APPROVAL OF PROGRESSION RAISE FOR DANIEL MOORE, PUBLIC WORKS MAINTENANCE

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No., being seconded by Councilmember __ , that:

WHEREAS, Mr. Moore has completed the time requirement for progression to Step 5.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to grant Daniel Moore, Public Works Maintenance employee a progression raise. Mr. Moore shall progress to Step 5 of the Parks/Arenas Maintenance salary schedule for a new hourly wage of $27. t 8, effective September 6, 2020.


Introduced by: _ _________ _

Seconded by: -----------

Roll Call (if required): Holmer_Howe Sollom Lorenson Brown Prudhomme Aarestad Narverud

Notes: --------------------------

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City of Thief River Falls I #1 .01

Liquor

Falls Liquors P.O. Box 528

PHONE: 218 681-1992

Thief River Falls, MN 56701-0528 email: [email protected]~t


DA TE: September 2020

SUBJECT: Approval of Progression Raise for Scott Fogarty, Part-time Off-Sale Clerk

RECt>MMENDATION: It is respectfully requested the Council consider the following:

MOTION TO: To grant Scott Fogarty, part-time Off-Sale Clerk, a progression raise to Step 4 of the Off-Sale Clerk salary schedule, effective upon his completion of 3, 120 working hours. Mr. Fogarty's new salary shall be $22.68 per hour.

BACKGROUND: Mr. Fogarty was hired by the City Council on August 8, 2018 as a part-time Off-Sale Clerk at Step 2. Mr. Fogarty has successfully completed Step 2 and 3 requirements and is now eligible for a progression to Step 4 of the Off-Sale Clerk salary schedule.

FINANCIAL CONSIDERATIONS: This is a budgeted salary.

DEPARTMENT/RESPONSIBLE PERSON: Steve Olson, Liquor Store Manager

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I #1.01 I

RESOLUTION NO. : APPROVAL OF PROGRESSION RAISE FOR SCOTT FOGARTY, PART-TIME OFF-SALE CLERK

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No. , being seconded by Councilmember that:

WHEREAS, Mr. Fogarty was hired by the City Council on August 8, 2018 as a part-time Off-Sale Clerk at Step 2. Mr. Fogarty has successfully completed Step 2 and 3 requirements and is now eligible for a progression to Step 4 of the Off-Sale Clerk salary schedule.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Safety/Liquor Committee recommendation to grant Scott Fogarty, part-time Off-Sale Clerk, a progression raise to Ste_p 4 of the Off-Sale Clerk salary schedule, effective upon bis completion of 3,120 working hours. Mr. Fogarty' s new salary shall be $22.68 per hour.


Introduced by: -----------

Seconded by: __________ _

Roll Call (if required): Holmer Howe Sollom Lorenson Brown Prudhomme Aarestad - -Narverud

Notes: - --- -------- ------ ---- ---

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City of Thief River falls Jaeger Bellows, Deputy Chief of Police Thief River Falls Police Department 102 1"1 St W •PO Box 413 Thief River Falls MN 56701-0528

Req nest for Council Action

DATE: September 15th, 2020

SUBJECT: Towards Zero Death (TZD) Proposal for 2021

PHONE: 2 l8-68 l-6161 FAX: 218-6&3-7006

#7.08

email: [email protected] www .citytrf.net

RECOMMENDATION: It is respectfully requested that the Council consider the following Public Safety/Liquor Committee recommendation:

MOTION TO: To approve 2021 TZD Grant to the Thief River Falls Police Department to share with the Pennington County Sheriff's office.

BACKGROUND: Thief River Falls Police Officer Ben Tureson oversees ourTZD program. Officer Tureson and Pennington County Deputy Alex Henningson drafted a grant for TZD funds. The state awarded $10,025.00 to the Thief River Falls Police Department and the Pennington County Sheriff's office. These funds will be split equally between both departments and will go towards TZD enforcement, which includes distracted driving, seatbelt and move over enforcement. The funds will go towards overtime related to this enforcement and any other assistance with this special enforcement. This grant will st.art on October P1

, 2020 and will end September 301\ 2021. Officer Tureson will handle

scheduling and other tasks related to this program.

KEY ISSUES: Council approval is required before the funds can be used towards this enforcement. A resolution will also be attached that is required to be signed.

FINANCIAL CONSIDERATION: $10,025.00 is granted by the state for this enforcement.

DEPARTMENT/RESPONSffiLE PERSON: Chief of Police, Marissa Adam

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I #7.os I

RESOLUTION NO. : APPROVAL TO ENTER INTO A GRANT AGREEMENT WITH THE MN DEPARTMENT OF PUBLIC SAFETY, FOR TRAFFIC SAFETY ENFORCEMENT PROJECTS

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No. , being seconded by Councilmember _ _ , that:

BE IT RESOLVED, by the City Council, to accept the Public Safety/Liquor Committee recommendation that Thief River Falls Police Department enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2020 through September 30, 2021.

BE IT FURTHER RESOLVED, by the City Council, the City of Thief River Falls is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Thief River Falls Police Department and to be the fiscal agent and administer the grant.


Introduced by: - --- --- - - --

Seconded by:-----------

Roll Call (if required): Holmer Howe Sollom _ Lorenson Brown Prudhomme Aarestad Narverud

Notes: ---------~--------------~

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City of Thief Ri•er falls City Administrator

405 Third Street East • PO Box 528 Thief River Falls MN 5670 l--0528

REQUEST FOR COUNCIL ACTION


SUBJECT: RFP for Animal Sheltering Services

I #7.09 I

PHONE: 218-68l-2943 FAX: 218-681-6223


RECOMMENDATION: It is respectfully requested the council consider the following motion:

MOTION TO: to approve the recommendation of the Public Services I Liquor committee to issue the attached request for proposal for animal sheltering services

KEY ISSUES: The purpose of the RFP is to establish a contract with a qualified firm to provide Animal Sheltering Services. The Cities current dog polllld facility is in disrepair and needs to be torn down. The new firm will need to provide sufficient personnel, kennels, supplies, telephone service, office space, and other facilities to adequately and humanely house dogs, cats and other animals that may be impounded.

LEGAL CONSIDERATION: The City Attorney has reviewed the Request for Proposal.

REVIEWED BY: Angela Philipp, City Administrator, Marissa Adam Chief of Police

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REQUEST FOR PROPOSALS: The City of Thief River Falls, MN, Request for Proposals for Animal Sheltering Services

Proposals shall be received by City Administrator, City Hall, 405 3rd Street East, P.O. Box 528, Thief River Falls, MN 56701 , not later than 2 p.m., September _ , 2020.

Proposals shall be publicly opened in City Hall, 1st Floor, at 2:30 p.m. The RFP is available by request from the City Administrator's office.

The City of Thief River Falls reserves the right to reject any or all bids, waive technicalities, and make award(s) as deemed to be in the best interest of the City.

1.01 Purpose of the RFP This Request for Proposal (RFP) is issued by the City of Thief River Falls, MN, (hereinafter referred to as the "City"). The purpose of this RFP is to establish a contract with a qualified Finn to Provide Animal Sheltering Services. "Qualified Finn" or "Provider" herein means a person, partnership or other legal entity that is the holder of a kennel license, or is able to demonstrate the ability to obtain a kennel license prior to entering into an agreement with the City for proposed services. Said kennel must meet inspection compliance with the requirements specified in Minnesota Statutes 347.31 to 347.40 and Minnesota rules 1721.0520.

1.02 Contact Person, Telephone, Fax Number, and Email Angie Philipp, City Administrator, is the point of contact for this RFP. Unauthorized contact regarding the RFP with other City employees may result in the vendor being disqualified.

Angie Philipp, City Administrator 405 3rd Street East P.O. Box 528 Thief River Falls, MN 56701 Phone: (218) 681-2943 Fax: (2 18) 681-Email: [email protected]

1.03 Return Mailing Address and Deadline for Receipt of Proposals Offerors must submit one (1) original hard copy (marked "Original") and three (3) hard copies of the proposal in a sealed envelope or package.

Envelopes or packages containing proposals must be clearly addressed as described below to ensure proper delivery and to avoid being opened by the City before the deadline for receipt. Envelopes or packages must be addressed as follows:

City of Thief River Falls, Attn: Angie Philipp Animal Sheltering Services 405 3rd Street East, P.O. Box 528 Thief River Fa lls, MN 56701

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Proposals must be received by the City Office at the location specified no later than 2 p.m., Central Standard Time, on September __ , 2020. Proposals will not be publicly read at the opening. Proposals may not be delivered orally, by facsimile transmission, by other telecommunication, or electronic means. Offerors assume the risk of the method of dispatch chosen. The City assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual proposal receipt by the City. An Offeror's failure to submit its proposal prior to the deadline will cause the proposal to be rejected. Late proposals or amendments will not be opened or accepted for evaluation.

2.01 Sheltering The Provider will maintain proper housing for all animals delivered by Animal Control to the Provider by the City, including all lost, stray, or homeless animals. It is estimated that the nwnber of animals (cats/dogs) logged in will be approximately 203 per year.

2.02 Hours of Operation The Provider will maintain office hours posted on the main entrance of the shelter pursuant to Section 346.4 7 of Minnesota State Statutes and shall be open to the public on regular business days when the provider has custody of an animal for not less than four consecutive hours between the hours of 8:00 A.M. and 7:00 P.M ..

2.03 Fees and Deposits Provider will keep track of all animal boarding/impoundment and communicate those fees to the City. All animal license fees, rabies deposits, and boarding/impounding fees are set by the City for animals Wlder the City's authority.

2.04 Rabies Containment Area The Provider must provide a quarantine area for animals that need to be impoWlded for not less than a ten-day observation for illness or rabies due to biting or other reasons. This quarantine may be extended depending on the symptoms or illness of the animal. The quarantine area must not have public access.

2.05 Holding Area for Law Enforcement Assists The Provider shall have a holding area that would be used for animals that have been removed due to a law enforcement request and would involve animals in drug arrests, warrant arrests, evictions, and abandonments. The Provider shall restrict access to animals on law enforcement holds as directed by the Thief River Falls Police Department.

2.06 Injured or Ill Animals Occasionally animals taken to the shelter may be injured or ill and require additional care. The Provider shall have an infirmary area located away from the adoption area where these animals can be housed and cared for properly by the Provider's trained staff to ensure there is no cross contamination until they are healed. A percentage of injured or ill animals found running at large or stray may not be reclaimed by the owner and will be relinquished to the Provider for disposition.

21

City Animal Control Officers will notify Provider staff as soon as possible when bringing in an injured animal so the animal may be housed appropriately. Injured animals will not be housed in public view. The expense of caring for injured animals, which were not brought in by City Animal Control Officers, will not be borne by the City.

2.07 Animal Holding Requirements 2.07.1 Animal Impound, Segregation, Containment, and Capacity The City utilizes the impoundment process to contain animals that have been found running at large, to observe for rabies or illness following an incident for biting or other vicious behavior, to contain animals as a result of owner arrest, or other unusual situations. The shelter will provide impound services under the direction of the City of Thief River Falls Police Department pursuant to the City Code and State Statutes. These ordinances provide for impoundment for a minimum lengths of time of five (5), seven (7), and ten (10) regular business days as provided in ordinance and/or statute, but may be extended with unusual circumstances. Following the period of impoundment, all animals not returned to owners would be turned over to the Provider for adoption or other disposition as determined by the Provider. No animal shall be released from impoundment without a release certificate, certificate for vaccination of rabies or a deposit for rabies vaccination in which case the vaccination is to be completed within 30 days.

2.07.2 Holding Animals for Law Enforcement Assists The owner of any animal(s) impounded by the City's Police Department who is incarcerated by any law enforcement agency at the time the animal(s) is impounded shall be notified where said animal has been impounded. The incarcerated person shall have five (5) business days from receipt of said notice to claim the animal or make arrangements for boarding of same. After the 5-day period~ any animal not claimed shall be signed over to the Provider. Incarcerated persons shall be informed of this presumption on the first day the animal is impounded. Provider shall comply with the provisions ofM. S. A.§ 346.47

2.07.3 Shelter Size A confinement area must provide sufficient space to allow each animal to tum about freely and to easily stand, sit and lie in a nonnal position. Each confined animal must be provided a minimum square footage of floor space as measured from the tip of its nose to the base of its tail, plus 25%, expressed in square feet. The formula for computing minimum square footage is: (length of animal plus 25 percent) times (length of animal plus 25%), divided by 144. A shaded area must be provided sufficient to protect the animal from the direct rays of the sun at all times during the months of May to October.

2.07.4 Exercise All dogs and cats must be provided the opportunity for periodic exercise, either through free choice or through a forced work program, unless exercise is restricted by a licensed veterinarian.

22

2.07.5 Compatible Groups Animals housed together must be kept in compatible groups.

2.07.6 Temperature Confinement areas must be maintained at a temperature suitable for the animal(s) involved.

2.07.7 Ventilation An indoor confinement area must be ventilated. Drafts, odors and moisture condensation must be minimized. Auxiliary ventilation, such as exhaust fans, vents and air conditioning must be used when ambient temperature rises to a level that may endanger the health of the animal.

2.07.8 Lighting An indoor confinement area must have at least 8 hours of illumination sufficient to permit routine inspection and cleaning.

2.07.9 Surfaces Where applicable, the interior surfaces of confinement and exercise areas, including crates and containers, must be constructed and maintained so that they are substantially impervious to moisture and may be readily cleaned. They must protect the animal from injury and be kept in good repair.

2.07.10 Drainage Where applicable, a suitable method must be used to rapidly eliminate excess fluids from confinement areas.

2.07.11 Sanitation Food and water receptacles must be accessible to each animal and located so as to minimize contamination by excreta. Feeding and water receptacles must be kept clean. Disposable food receptacles must be discarded when soiled. Measures must be taken to protect animals from being contaminated with water, wastes, and harmful chemicals. Wastes must be disposed of properly. Where applicable, flushing methods and a disinfectant must be used periodically. Bedding, if used, must be kept clean and dry. Outdoor enclosures must be kept clean and base material replaced as necessary.

2.08 Contract Terms and Conditions 2.08.1 Duties The Provider will perform its duties in an efficient manner and will provide sufficient persormel, kennels, supplies, telephone service, office space, and other facilities to adequately and humanely house dogs, cats, and other animals that may be impounded. All animals picked up by Animal Control that are not returned to owner will be turned over to the Provider upon release from impoundment. No animal will be released from

23

impoundment until all provisions of the Code and State Statutes regarding Animal ' Rabies Prevention and Control relating to impound records and procedures have been complied with.

The ownership of all animals impounded by Animal Control that have been adopted from the Provider with a spay or neuter contract which has not been fulfilled within thirty (30) days shall revert to Provider, unless arrangements have been made with Provider to implement said contract.

In the event Animal Control Officers bring in aggressive animals, the Provider will designate a kennel area for aggressive animals within the shelter and shall have an area marked on the kennel that such animal shall be treated with caution. Provider agrees to limit or eliminate the exposure of aggressive animals to the public to ensure safety to public and the staff.

2.08.2 Procedures Provider shall comply with the policies that include, but are not limited to, the following. The Provider agrees these policies may be amended from time to time by agreement of the parties.

A. Provider will board and euthanize City strays delivered by the Animal Control Unit. The City has an independent contract for dead animal disposal.

B. Provider will give access to City Animal Control Officers to the entrance to shelter area at all times for the unloading and transportation of animals.

C. Provider agrees that all animals released will have all paperwork legibly completed by Provider staff. Owners claiming impounded animals must produce a form ofidentification, preferably a driver' s license. Identifying information must be included on the animal release form. If the owner of an impounded animal is unable to reclaim their animal, the owner may designate another person to claim their animal if:

I. The designated individual has written permission from the owner.

2. The designated individual provides a government-issued photo identification.

3. All fees have been paid.

D. Provider "vill provide clean, isolated cages and runs, with proper and sufficient supplies, for animals brought in by the City 's Animal Control personnel.

E. Provider will house all strays in a designated stray area.

24

F. Provider will release impounded animals to the owner if a City Animal Control Officer is not at the shelter.

G. Provider will not release any animal with citations attached to the intake paperwork until it has been cleared by an on-duty Animal Control Officer or other police officer.

2.09 Pet Licenses Provider agrees that the City will purchase, supply and issue all pet license certificates, numbered (metallic) tags, and receipt forms. The Provider agrees that the City will set board and impoundment fees. The Provider agrees that Provider has no authority to cancel any board or impound.ment fee, unless approved by an Animal Control Supervisor. The Provider shall not have the authority to issue pet licenses on the City's behalf. The City, not the successful proposer, is responsible for animal license sales and license renewals. The Provider shall cooperate in the sales of animal licenses necessary for the City to fulfill its legal licensing responsibility under state law or City Code; stray animals and/or adopted animals shall not be released from animal control facilities until a valid City animal license is obtained.

2.10 Inspections The facilities and equipment maintained by the Provider shall be subject to periodic inspections by appropriate authorities and a copy of the report of such inspections shall be furnished to the Provider. Provider shall comply with all reasonable recommendations made in such reports.

2.11 Reports The Provider must submit monthly reports to the Thief River Falls Police Department to include, but not limited to, the following:

• Total intake of animals, categorized by dogs, cats, others. The report should also list number of strays, seized, deceased, and bite quarantined animals.

• Total number of animals turned over to Provider ownership, categorized by dogs, cats, others.

• Total number of"return to owner" animals, categorized by dogs, cats, others. • Total number of euthanized and deceased animals, categorized by dogs, cats, others.

2.12 Indemnification Provider will indemnify and hold the City hannless from all demands, claims, causes of action or judgments, and from all expenses that may be incurred in investigating or resisting the same, arising from, or growing out of, any intentional act or neglect of the Provider, its contractors, agents, or servants in connection with the operation of the shelter or in the performance of related duties.

2.13 Insurance Requirements The successful Provider must maintain the following insurance at its own expense and provide copies to the City for the full length of the contract:

25

A Workers compensation. The policy shall provide the statutory limits required by Minnesota law.

B. Commercial general liability. The policy shall provide occurrence fonn contractual, personal injury, bodily injury and property damage liability coverage with limits of at least $1,000,000 per occurrence, and $2,000,000 general aggregate. The required limit may include excess liability (umbrella) coverage. The policy shall name the City and its representatives as an additional insured. If "occurrence form" insurance is not available, ••claims made" insurance will be acceptable. The policy shall be maintained for three years after completion of this contract.

C. The Provider will provide the City with at least 30 days' written notice of an insurer's intent to cancel or not renew any of the insurance coverage. The Provider agrees to hold the City hannless from any liability, including additional premium due because of the Provider's failure to maintain the coverage limits required.

D. The City's acceptance of a certificate of insurance does not mean that the City assumes responsibility for its validity. Nor does it mean that the City represents that the coverage and limits required are adequate to protect the Provider.

2.14 Termination The City reserves the right to terminate this RFP at any time with or without cause by either party upon 30 days' written notice to the other party.

2.15 Cost Proposal Offeror shall submit an annual cost for each year of the contract to perform the work listed in this RFP. Past budgeted items have included:

1. Utilities $1,500.00 2. Drain Cleaning $ 100.00 3. Supplies $ 750.00 4. Boarding fees $ 20.00 first day, $7.50 each additional day

2.16 Contract Award It is the City's intent to enter into a contract with an Offeror who best demonstrates the ability to provide Animal Sheltering Services for the City. After review of the proposals, if the City decides to not enter into contract, the City will notify all Offerors.

2.17 Contract Term The term of the contract shall be a five-year term (2020- 2025).

3.01 Authorized Signature An individual authorized to bind the Offeror to the provisions of the RFP must sign all proposals.

26

3.02 City Not Responsible for Preparation Costs The City will not pay any cost associated with the preparation. submittal, presentation, or evaluation of any proposal.

3.03 Special Conditions The City reserves the right to reject any and all proposals, to waive formalities, and to select the proposal and developer(s) that, in the City's sole discretion, are in the best interests of the City.

The City reserves the right to:

A. Amend, modify, or withdraw this RFP.

B. Revise any requirements under this RFP.

C. Require supplemental statements of information from any responding party.

D. Extend the deadline for submission of responses hereto.

E. Negotiate or hold discussions with any bidder to correct insufficient responses that do not completely conform to the instructions contained herein.

F. Waive any nonconformity with this RFP.

G. Cancel, in whole or in part, this RFP if the City deems it is in its best interest to do so.

H. Request additional information or clarification of information provided in the response without changing the terms of the RFP.

I. Waive any portion of the selection process in order to accelerate the selection and negotiation with the top-ranked Firm.

J. Not award a contract as a part of, or result of, this RFP process.

The City may exercise the foregoing rights at any time without notice and without liability to any bidder, or any other party, for expenses incurred in the preparation of responses hereto or otherwise.

27


I #7.as I

RESOLUTION NO. : APPROVAL OF RFP FOR ANIMAL SHELTERING SERVICES

Presented as part of the Consent Agenda, Councilmember __ introduced Resolution No., being seconded by Councilmember _ _ , that:

WHEREAS, the purpose of the RFP is to establish a contract with a qualified firm to provide Animal Sheltering Services. The Cities current dog pound facility is in disrepair and needs to be torn down. The new firm will need to provide sufficient personnel, kennels, supplies, telephone service, office space, and other facilities to adequately and humanely house dogs, cats and other animals that may be impounded.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the recommendation of the Public Services I Liquor committee to issue the request for proposals for animal sheltering services


Introduced by:--- ---- ----

Seconded by: ___ _______ _

Roll Call (if required): Holmer Howe Sollom Lorenson Brown Prudhomme Aarestad Narverud

Notes: - --------------------- - - --

28

City of Thief River falls I #7.10 I

405 Third Street East • PO Box 528 Thief River Falls MN 56701 -0528

PHONE: 218-681-2943 FAX: 218-681-6223

email: jnelson@citytrfnet www.citytrf.net

REQUEST FOR COUNCIL ACTION


SUBJECT: On-Sale Intoxicating Liquor License to La Fiesta Inc., DBA: El Lero Mexican Grill


MOTION TO: to accept a Public Safety/Liquor Committee recommendation to approve the OnSale Intoxicating Liquor License to La Fiesta Inc., DBA: El Loro Mexican Grill

BACKGROUND: La Fiesta Inc., DBA: El Loro Mexican Grill has applied for an On-Sale Intoxicating Liquor License.

KEY ISSUES: None

FINANCIAL CONSIDERATION: The license fee is $2800 annually for the Liquor and $200 annually for the Sunday Liquor License.

LEGAL CON SID ERA TION: Contingent on all applications, background checks, fees and insurance being met.

DEPARTMENT/RESPONSIBLE PERSON: Jennifer Nelson/Deputy Clerk

29

CITY OF THIEF RNER FALLS

On-Sale Intoxicating Liquor License Application City Code Section 111.001-111.086

.-, Date of Application: ~ - "2. ~ ~ 2 0 i c> Licensing Period: I 0 - f - 2 0 1- 0

Lr:+ pies-/~ ~r-sc _~_-_2-_>_,_-itJ_z-_o _____ _ LICENSEE NAME (Corp, Partnership, lndividual) DATE OF APPLICATION

1007 /-}1.;JY y::f S_ lffnJP 'e-1<1e~.Pk1),/;,- µvJ 5t.p7ol /1V10/J-fA LICENSEE ADDRESS {Street, City, State, Zip) LENGTH OF TIME AT TillS ADDRESS

C/c>>-d-q ;>-'1 ?-fl BUSINESS NA.l\.1E!fRADE NAME BUSINESS PHONE HOME PHONE

/l..,?.S': 00{ 07 ooo BUSINESS ADDRESS PARCEL# OF BUSINESS PROPERTY

'.)6ct.. ·

0;). "/i.N (? - l{3 \Z-c..N&&- dt.f) i. Ob l'<L- ~y - ]009 (p0 ( BUSINESS PROPERTY LEGAL DESCRIPTION FEDERAL ID# STATE ID#

BUSINESS IS A: D Hotel ~estaurant D Bowling Center 0 ClubNeteran Organization

IF BUSINESS IS A RESTAURANT, state the restaurant seating capacity ________ _ IF BUSINESS IS A CLUB: state number of members ~ -----

years at business location -"-~-------IF BUSINESS IS A HOTEL: state number of rooms ~ --- - -

restaurant seating capacity __._J _o_o __ _

IF THE APPLICANT IS A PARTNERSHIP, LLP, CORPORATlON, OR LLC, COMPLETE THE FOLLOWING FOR EACH PARTNER/OFFICER:

fv141?£."' 5 I.? d ~rs1 o 6 DMu, p1u; . -;; 5"t!6 ig'C ti... S-l - e · f ("' I a ,- t,.:;.

Full Name (First Middle Last} Title Social Security°# Date of Birth Address - Street/City/State/ZiP'

Full Name (First Middle Last) Title Social Security# Date of Birth Address - Street/City/State/Zip

Full Name (First Middle Last} Title Social Security # Date of Birth Address - Street/City/State/Zip

Full Name (First Middle Last) Title Social Security # Date of Birth Address - Street/Cily/State/Zip

M,r0

,')')Jf~

30

Are the applicants citizens of the United States? ~es 0 No

Have any of the applicants ever been convicted of a felony, gross misdemeanor or misdemean0 including violation of a municipal ordinance but excluding minor traffic violations? O Yes No If yes, the date and place of conviction and nature of the offense ___________ _

During the p~ar has a summons been issued to the licensee under the Civil Liquor Liability Law? 0 Yes b'.f No

Have any of the applicants in the prior 5 years been convicted of a willful violation of a federal or state law or local ordinance governing the manufacture, s~stribution, or possession for sale or distribution of alcoholic beverages? D Yes LY] No

Have any of the ~cants had an alcoholic beverage license revoked within the prior 5 years? O Yes LYJ No

Do any of the applicants hold a license from the ~issioner of MN as a manufacturer, brewer, or wholesaler of alcoholic beverages? 0 Yes ~ No

Are the t~es, assessn:ents, or o.ther financial claims against the prope~here the business is to be located patd to date with no delinquent balances due? 0 Yes l{I No

The applicants must provide proof of financial responsibility by providing a Certi~ of Insurance in the amount specified by City Ordinance. Has this been provided? 0 Yes l.iJ No

APPLICANrS OCCUPATIONS FOR PRJOR 3 YEARS: (If applicable, please complete for each officer or partner also. Use the back of this form if additional space is needed).

£/ l.OfLC> ]:NC 1..f7tf1 w. ~rwt 11 95;J;;-~3b,fl3°r Employer Occupation Address5R VP7<- ~ §531i Phone

Employer Occupation Address Phone

Employer Occupation Address Phone

Page 2 of3

31

CITY OF THIEF RTVERFALLS

CONSENT FOR THE RELEASE OF INFORMATIONIn Accordance with MSA 13.05, Subd. a(d)

I, mkg,o) D 7)a rrtet-1 authorize the Thief River Falls Police Division to releasecriminal history data, as defined by Nlinnesota Statute 13.87, Subd. 1 and driver's license and trafficrecord data to the City Administrator for the City ofThiefRiver Falls and/or it's agents and/orrepresentatives. I understand that some of this data may be classified as private data under MinnesotaStatutes and I hereby give my infomed consent to the release of tltat private data by the Thief RiverFalls Police Division to the City Administrator of the City of Thief River Falls and/or it's agentsandlor rqrresentatives.

This consent for the release of data is for the purpose ofobtaining a iicense with the City ofThiefRiver Falls. This information cannot be used for any other purposes.

This authorization may be revoked in writing by me at any time and in no event will it be valid formore than one year from the date below.

)of vid Au g Release Date

Please complete the following:

Fuil Name: ftFIRST

Date of Bidh:

lt aN19 Go,*eL-FULL MIDDLE NAME LAST

Please list any other names you are or have been known by

I certifu that all statements by me on this form are true and complete. I understand that any falsestatements or omissions on this lorm shall be sufficient cause for rejection ofmy license application.

I hereby authorize the Ci of Thief River Falls to use this information to determine my suitability forobtaining a license.

re of vid Authori Release Date2 f ZA

32

Driver's License Number and State:

City of Thief River Fairs

TENNESSEN WARNING

You are hereby advised, pursuant to Minnesota Statutes, Section 13.04, Subd. 2, that in order to complete the application necessary for licensing within this municipality, you may be required to supply certain private and/or confidential personal data to the City of Thief River Falls via the completed application form. This private and/or confidential personal data, in addition to all other information provided, will be used by employees of the City of Thief River Falls and the Thief River Falls City Council to determine whether or not the "license" may be granted as requested.

You have the right to refuse to supply any or all data requested, however, your application will not be processed unless all of the requested data is supplied. All data contained in the license application, along with any additional relevant data obtained by agents of the City of Thief River Falls pursuant to the processing of this licensing application, may be classified as public data, except for your social security number or other information stated to be private or confidential by Minnesota State Statutes.

I have read the above wanting and fully understand the consequences of filling out the attached application for license.

33

Applicants will present this request to the City Administrator's Office who will forward the application to a Committee for review. An investigation by the Thief River Falls Police Division will be conducted and the findings presented to the Committee. The Committee will present their recommendation to the City Council for action. The City will forward the required applications/ paperwork to the Minnesota Department of Public Safety.

Cost of the license is currently $2,800 annually. An investigation fee of $50.00 will be charged when the application is submitted. If the City determines that further investigation is necessary the City may charge an additional investigation fee in an amount established by State Statute.

Applicants shall comply with all restrictions, limitations, and regulations for the sale of intoxicating liquor under the City Code and State Statutes.

Please check this box if you are also applying for the Sunday Liquor License. An additional fee of $200 for an annual Sunday Liquor License will be due.

I, hereby, under oath, state that the information contained in this application Is true and correct to the best of my knowledge; that I have received a copy of the City of Thief River Falls City Code as it relates to intoxicating liquor; and that I will notify the City of Thief River Falls with1'n 30 days should any of the information in this application change. I further acknowledge that the falsification of any information contained in this application or willful omission will be cause for denial of the license or for revocation of a license which has been issued.

TITLE DATE

STATE OF :MINNESOTA ) ) SS

COUNfY OF PENNINGTON)

On thlsdk t!- day of LL. ,..,,k ~before me, a Notary Public within aforesaid County, the applicant personally appeared before~wn to be the person who com this application and acknowledge that said application was signed of applicant's own free will and accord.

Jennifer Nelson Notaiy Publlc·Minn•ota

c.r.o. No. 31026154 MyCommfuon ~.Jan. 31, 2023

SIGNATURE OF APPLICANT

STATE OF MINNESOTA ) ) SS

COUNTY OF PENNINGTON)

TITLE DATE

On this day of , before me, a Notary Public within aforesaid County, the applicant personally appeared before me and is knoW'll to be the person who completed this application and acknowledge that said application was signed of applicant' s own free will and accord.

Notary Public

Page 3 of3 34


I #7.10 I

RESOLUTION NO. : APPROVAL OF INTOXICATING LIQUOR LICENSE TO LA FIESTA INC., OBA: EL LORO MEXICAN GRILL

Presented as part of the Consent Agenda, Councilmember ___ _ _ introduced Resolution No., being seconded by Councilmember , that:

BE IT RESOLVED, by the City Council, to accept the Public Safety/Liquor Committee recommendation to approve the On-Sale Intoxicating Liquor License to La Fiesta Inc., DBA: El Loro Mexican Grill


Introduced by: __________ _


Roll Call (if required): Holmer Howe Sollom Lorenson Brown Prudhomme Aarestad

_ Narverud

Notes: ------------------------~

35

City of Thief River falls 1"/arissa Adam, Interim Chief of Police Thief River Falls Police Department 102 P ' St W • PO Box 413 Thief River l'alls MN 56701-0528

Req nest for Council Action

DATE: September 151\ 2020

SUBJECT: New vehicle for the Pine to Prairie Task Force Officer

PHONE: 218-681-6161 fAX: 218-683-7006

#7 .11


RECOMMENDATION: It is respectfully requested that the Council consider the following Public Safety/Liquor Committee recommendation:

MOTION TO: To approve the purchase of a new task force vehicle for the Pine to Prairie Task Force Officer

BACKGROUND: The City of Thief River Falls Police Department works in conjunction with the Pennington County Sheriffs Office to share a Task Force Officer with the Pine to Prairie Task Force. The first officer on the Task Force was a Sheriffs Deputy who remained in that position for 3 years, then a Thief River Falls Police Officer was the new Task Force Officer for 3 years and now starting in January Pt, 2021 a Sheriff's Deputy will be in the position for 3 years. The contract stated that the Pennington County Sheriff's Office and the Thief River Falls Police Department will share cost fo r the Task Force Officer's wages and equipment. The Task Force officer works narcotics investigations, serious offenses and assists both the Sheriff's office and the Police Department in their investigations.

Please note: An RCA was completed and agreed upon at the City Council Meeting on August 181h, 2020 for a Task Force Vehicle, RESOLUTION NO. 8-171-20: APPROVAL TO PURCHASE VEHICLE FOR THE PINE TO PRAIRE TASK FORCE OFFICER. This agreement with the dealership has fallen through, requiring a second RCA on this subject. See below, that we received a new estimate from a local dealer and a vehicle is currently being held for the Task Force Officer.

KEY ISSUES: The current Task Force Officer vehicle has since been taken out of service and is no longer able to be used due to mechanical problems.

FINANCIAL CONSIDERATION: The Pennington County Sheriff and the Thief River Falls Police Department shares the cost for the vehicle. An estimate was received from a local dealer and a vehicle is currently being held pending agreement for its payment. The estimate is for $23,110.50. The responsibility of the city would be $11,555.25.

DEPARTMENT/RESPONSIBLE PERSON: Police Chief, Marissa Adam

36


I #1.11

RESOLUTION NO. : APPROVAL TO PURCHASE VEHICLE FOR THE PINE TO PRAIRIE TASK FORCE OFFICER

Presented as part of the Consent Agenda, Councilmember _____ introduced Resolution No., being seconded by Councilmember that:

WHEREAS, An RCA and Resolution No. 8-171-20, was completed and agreed upon at the City Council Meeting on August 181h, 2020 for a Task Force Vehicle. This agreement with the dealership has fallen through, requiring a second RCA on this subject. See below, that we received a new estimate from a local dealer and a vehicle is currently being held for the Task Force Officer; and

WHEREAS, the Pennington County Sheriff and the Thief River Falls Police Department shares the cost for the vehicle. An estimate was received from a local dealer and a vehicle is currently being held pending agreement for its payment. The estimate is for $23, 110.50. The responsibility of the city would be $11,555.25.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Safety/Liquor Committee recommendation to approve the pw·chase of a task force vehicle for the Pine to Prairie Task Force Officer.



Seconded by: ___ _______ _


Notes: ----------- ---- -----------

37

City of Thief River falls

405 TI1ird Street East • PO Box 528 Thief River Falls MN 56701-0528



SUBJECT: Fill Water Systems Operator Position in Water Systems Department


I #a.01

MOTION TO: To ac~ept the Public Utilities Committee recommendation to fill the position of Water Systems Operator and open the position to Teamster No. 320 Union employees as part of the internal transfer process. If the position is not filled through the Teamster internal transfer process, the position will be opened to the public.

BACKGROUND: As a result of submittal of a letter of intent to resign from Patrick Marinello, Water Systems Operator, on October 30, 2020, the position of Water Systems Operator will be vacated. The position has been determined to be necessary in the continued efficiency and success in the operations of the Water Systems Department.

KEY ISSUES: This position will be open to all Union employees who qualify. If in the event no Union Employee applies or is chosen for the position, the position will be opened to the public.

FINANCIAL CONSIDERATIONS: The position of Water Systems Operator is a budgeted position.

DEPARTMENT/RESPONSIBLE PERSON: Wayne Johnson, Water Systems Superintendent

38


I #s.01

RESOLUTION NO. : APPROVAL TO FILL WATER SYSTEMS OPERATOR POSITION IN THE WATER SYSTEMS DEPARTMENT

A request for council action was reviewed. Following discussion, Councilmember _ _ introduced Resolution No. , being seconded by Councilmember __ , that:

WHEREAS, as a result of submittal of a letter of intent to resign from Patrick Marinello, Water Systems Operator, on October 30, 2020, the position of Water Systems Operator will be vacated. The position has been determined to be necessary in the continued efficiency and success in the operations of the Water Systems Department.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Utilities Committee recommendation to fill the position of Water Systems Operator and open the position to Teamster No. 320 Union employees as part of the internal transfer process. If the position is not filled through the Teamster internal transfer process, the position will be opened to the public.


Introduced by: _ ___ ____ __ _


Roll Call (if required): Holmer Howe Sollom _ Lorenson Brown Prudhomme Aarestad Narverud

Notes: ~-----~-------------------

39

City of Thief River falls DIRECTOR OF PUBLIC WORKS

405 Third Street East • PO Box 528 ThiefRiver Falls MN 56701-0528


SUBJECT: Vacation of Alley


#8.02

PHONE: 218-681-8506 FAX: 2l8-681·8507


RECOMMENDATION: It is respectfully requested that the Council consider the following Public Works Committee recommendation:

Motion to: Call for hearing at the October 20, 2020 council meeting at 5:30 to consider the vacation of the alley adjacent to Lots 11, 12,37 and the south~ of Lot 38, Block 21 Red Lake Rapids Addition. A utility easement will be retained over the entire vacated 14 feet of alley right-of-way.

BACKGROUND: This alley was platted as a part of Red Lake Rapids Addition in 1888.The alley has been vacated north of this property as lots on both sides of the alley have been joined as one parcel and have river frontage without adequate depth or utilities for a separate home.

KEY ISSUES: Spring Thias, 227 Markley Avenue North, has requested the alley be vacated adjacent to her property. She owns property on both sides of the alley, and it is joined as one parcel. Like the adjacent properties to the north of her there are no utilities available to facilitate separating the parcel west of the alley to build another home. A utility easement would be retained over the full vacated right-of-way. Vacating this alley would take away existing access from the south to the adjacent property to the north.

FINANCIAL CONSIDERATIONS: None.

LEGAL CONSIDERATIONS: The city council may call for a public hearing and approve a vacation. This is petitioned alley vacation.

DEPARTl\'IENT/RESPONSIBLE PERSON: Mark Borseth- Public Works Director

Encl: (3)

40

NOTICE OF HEARING CITY COUNCIL

CITY OF THIEF RIVER FALLS

Notice is hereby given, pursuant to Minnesota Statute 412.851, that adjacent property owner has submitted a request to vacate the alley adjacent to Lots 11 ,12,37 and the south Y2 of Lot 38, Block 21 Red Lake Rapids Addition. Said request will be submitted for review and approval by the City of Thief River Falls.

Notice is further given that the City Council will conduct a Hearing on the alley vacation at 5:30 P.M. on Tuesday, October 20, 2020, in the City Council Chambers, City Hall, 405 Third Street East, Thief River Falls, MN 56701. All persons wishing to comment on the Alley Vacation will have the option to be heard at this time. Persons who wish to submit written comments prior to the Hearing or who have questions should address them to the office of the Public Works Director, City Hall, P.O. Box 528, Thief River Falls, MN 56701, or telephone 218-681-8506.

If you have a disability and need an accommodation in order to attend this Hearing, please contact the undersigned as soon as possible or at least 3 working days in advance of the Hearing at the above telephone number.

Dated this 18th day of September 2020.

CITY OF THIEF RJVER FALLS

Isl Mark Borseth Mark Borseth Public Works Director & Zoning Administrator

Published in the Wednesday, September 29 & October 6, 2020, edition of The Times.

41

Petition for Alley Vacation

I am requesting the City of Thief River Falls vacate the alley adjacent to Lots 11, 12, 37 and the south~

of Lot 38, Block 21 Red lake Rapids Addition.

25.006.244.10 Spring Thias

227 Markley Avenue North

Thief River Falls, MN 56701

Signature Date

42

(TH

43


I #a.02 1

RESOLUTION NO.: CALL FOR HEARING TO CONSIDER THE VACATION OF THE ALLEY ADJACENT TO LOTS 11,12,37 AND THE SOUTH Yi OF LOT 38, BLOCK 21 RED LAKE RAPIDS ADDITION

A request for council action was reviewed. Following discussion, Councilmember __ introduced Resolution No., being seconded by Councilmember _ _ , that:

WHEREAS, this alley was platted as a part of Red Lake Rapids Addition in 1888.The alley has been vacated north of this property as lots on both sides of the alley have been joined as one parcel and have river frontage without adequate depth or utilities for a separate home; and

WHEREAS, Spring Thias, 227 Markley Avenue North, has requested the alley be vacated adjacent to her property. She owns property on both sides of the alley, and it is joined as one parcel. Like the adjacent properties to the north of her there are no utilities available to facilitate separating the parcel west of the alley to build another home. A utility easement would be retained over the full vacated right-of-way. Vacating this alley would take away existing access from the south to the adjacent property to the north.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to call for hearing at the October 20, 2020 council meeting at 5:30 to consider the vacation of the alley adjacent to Lots 11,12,37 and the south~ of Lot 3 8, Block 21 Red Lake Rapids Addition. A utility easement will be retained over the entire vacated 14 feet of alley right-of-way.


Introduced by: ___ _ ______ _

Seconded by: ____ ______ _

Roll Call (if required): _Holmer_Howe Sollom Lorenson _ Brown Prudhomme Aarestad

Narverud

Notes: --------------------------

44

City of Thief River falls l#afill ~

DIRECTOR OF PUBLIC WORKS

405 Third Street East • PO Box 52!1 ThiefRiver Falls MN 56701-0528

PHON E: 218-681-8506 FAX: 218-681-8507


Reg uest for Council Action


SUBJECT: 2020 Street and Utilities Improvements

RECOMMENDATION: It is respectfully requested that the Council consider the Following Public Works Committee recommendations:

Motion to: Declare the cost to be assessed for the 2020 Street & Utilities Improvements Project and order the preparation of the assessment roll. The estimated amount to be assessed is approximately $297,125.20.

Motion to: Call for the assessment hearing to be held at 7:00 P.M. on October 20, 2020 in the City Council Chambers.

BACKGROUND: This project was bid, as a result of meetings with department heads, council committees, and according to items in the City's Capital Improvement Plan, and in conjunction with and by the Minnesota Department of Transportation through a cooperative agreement. It was awarded to RJ Zavoral and Sons in the amount of $7,804,466.45. This project included full reconstruction of Highway Nos. 1 & 59 West from Kinney Avenue to Highway 59, including three roundabouts, frontage road construction, frontage road resurfacing, water main replacement, and a multi-use trail.

KEY ISSUES: The City of Thief River Falls assesses benefitted property owners for these improvements.

FINANCIAL CONSIDERATIONS: The total cost of the city share of the improvements is estimated to be $1,612,439.62. This project will be funded through Federal Aid, Municipal State Aid, and bonding. The amount to be assessed is estimated to be $297, 125.20.

LEGAL CONSI.DERATIONS: Minnesota Statute Chapter 429 requirements apply.

DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth-Public Works Director

Encl: (1)

45

JANUARY FEBRUARY MARC.H APRIL MAY JUNE S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S

1 23 4 1234 587 1234 12 123456

6 6 1 I 9 10 11 2 3 4 5 11 7 8 8 9 10 11 12 13 14 5 II 7 B I 10 11 3 4 5 t; 1 I 9 1 8 9 10 11 12 13

12 13 14 16 16 17 11 9 10 11 12 13 14 15 15 16 17 18 19 20 21 12 13 14 15 18 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20

19 20 21 22 23 24 2.S 16 17 18 19 20 21 22 22 23 24 26 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 %S 21 22 23 24 25 2B 27

28 27 28 29 30 31 23 24 2S 26 27 28 29 29 30 31 26 27 28 29 30 24 25 241 27 28 29 30 28 29 30

31

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER S M T W Th F S SM T WTh F S SM T WTh F S SM T W Th F S SM T W Th F S SM T WTh F S

1 2 3 4 1 2 3 4 s 1 2 3 1234587 1 2 3 4 6

5 6 7 8 9 10 11 2 3 4 5 8 7 • 6 1 11 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12

12 13 14 1.S 16 17 ,. 9 10 11 12 13 14 15 13 14 15 18 17 18 19 11 12 13 14 15 16 17 15 18 17 18 19 20 21 13 14 15 18 17 18 19

19 20 21 22 23 24 2S 16 17 18 19 20 21 22 20 21 22 23 24 25 28 18 19 20 21 22 23 24 22 23 24 25 21 27 28 20 21 22 23 24 25 26

uvnu~~ ~u~~nnH v~a~ ~~nnn~~ n ~ nn~~~

30 31

PROJECT SCHEDULE FOR 2020 STREET AND UTILITIES IMPROVEMENTS (REVISED)

PROJECT NO. 3022020.00

Dec17

Jan 21

Jan 24

Jan 29/Feb 5

Jan 30

Feb 10

Feb 18

March 13

Apr7

Apr 10

A.pr 10

Apr 15/22

Apr15

May7

May19

Aug 28

Aug 30-Sep 4

Sept15

Sept 15

Sept 25

Sept30

Oct2

Oct. 20

Oct. 20

Council Resolution calling for Feasibility Report

Accept Feasibility Report and call for Publication

E-Mail Hearing Notice to The TIMES

Public Hearing Notice published in The TIMES

Mail Hearing Notice to Property Owners

Hold Public Hearing (5 p.m.) City Council Chambers

Order Improvements and call for Plans and Specifications

Mail Plans to State Aid Office

Accept Plans and Specifications and call for Bids

E-mail Advertisement to DULUTH NEWS TRIBUNE

E-mail Advertisement to The TIMES

Advertisement published in The TIMES

Advertisement published in DULUTH NEWS TRIBUNE

Bid Opening (2 p.m.) City Council Chambers

Award Bid

Receive List from Pennington County Auditor

Prepare Assessment Roll

Council Resolution Declaring Cost to be Assessed and Order Preparation of Assessment Roll Council Resolution calling for Assessment Hearing

Assessment Hearing Notice to The TIMES

Hearing Notice published in The TIMES

Mail Assessment Notices to Property Owners

Assessment Hearing (7 p.m.) City Council Chambers

Council Resolution to Adopt Assessment Roll at Hearing or Nov 5"' Council Meeting

46


RESOLUTION NO. : RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERrNG PREPARATION OF ASSESSMENT ROLL FOR THE 2020 STREET AND UTILITIES IMPROVEMENTS PROJECT

The City Council reviewed a Request for Council Action. Councilmember Resolution No. , being seconded by Councilmember __ • that:

introduced

WHEREAS, This project was bid, as a result of meetings with department heads, council committees, and according to items in the City's Capital Improvement Plan, and in conjunction with and by the Minnesota Department of Transportation through a cooperative agreement. It was awarded to RJ Zavoral and Sons in the amount of $7,804,466.45. This project included full reconstruction of Highway Nos. I & 59 West from Kinney Avenue to Highway 59, including three roundabouts, frontage road construction, frontage road resurfacing, water main replacement, and a multi-use trail.

THEREFORE, BE IT RESOLVED, by the City Council, that:

I) The total cost of the improvements is estimated to be $1,612,439.62. This project will be funded through Federal Aid, Municipal State Aid, and bonding. The amount to be assessed is estimated to be $297,125.20; and 2) Assessments shall be payable in equal annual installments extending over a period of 12 years, the first of the installments to be payable on or before the first Monday in January, 2021, and shall bear an interest rate of_% per annum from the date of the adoption of the assessment roll; and 3) The City Administrator, with the assistance of the Community Services Director, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, p iece, or parcel of land within the area affected, without regard to cash valuation as provided by law, and the City Administrator shall file a copy of such proposed assessment in the Office of the City Administrator for public inspection; and 4) The City Administrator shall , upon the completion of such proposed assessments, notify the City Council of its completion.


Introduced by: ~~~~~~~~~~~


47


#8.04

RESOLUTION NO. : RESOLUTION ESTABLISHING A PUBLIC HEARING WITH REGARD TO PROPOSED ASSESSMENTS ON THE 2020 STREET AND UTILITfES IMPROVEMENTS PROJECT

The City Council reviewed a Request for Council Action. Councilmember introduced Resolution No., being seconded by Cotmcilmember _ _ _ ,that:

WHEREAS, pursuant to Resolution No. _ _ ,the City Administrator and Community Services Director were directed to prepare the proposed assessments of the 2020 Street and Utilities Improvements Project; and

WHEREAS, the City Administrator has notified the City Cotmcil that such proposed assessment has been completed and filed in the Office of the City Administrator for public inspection.

THEREFORE, BE IT RESOLVED, by the City CoWlcil of Thief River Falls, that:

1) A hearing shall be held on the 201h day of October, 2020 in the Council Chambers of City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment; and 2) The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and the City Administrator shall state in the notice the total cost of the improvement, The City Administrator shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing; and 3) The owner of any property so assessed may, at any time prior to certification of the assessment to the Pennington County Auditor, pay the whole of the assessment on such prope1ty, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The property owner may at any time thereafter, pay to the City the entire amoWlt of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31st of the succeeding year.


Introduced by: ---------- -

Seconded by: _________ _ _ ~


Notes: -------------------------~

48

City of Thief River falls DIRECTOR OF PUBLIC WORKS

405 Third Street East • PO Box. 528 Thief River Falls MN 5670 I -0528



SUBJECT: Snow Removal Policy and Calendar Parking Policy

RECOMMENDATION: It is respectfully requested that the Council consider the following Public Works Committee Recommendation:

Motion to: Approve 2020 Snow Removal Policy and Calendar Parking Policy

PHONE: 218-681-8506 FAX: 218-681-8507

email: [email protected] www .citytrfnct

BACKGROUND: The City of Thief River Falls has a snow removal policy for streets, trails and sidewalks. This policy provides direction for staff on snow removal operations and protects the city from liability relating to the amount of snow on streets and sidewalks and the time and order in which it is removed.

KEY ISSUES: Each year the policy is reviewed, new streets and sidewalks are added, and the updated policy is adopted. The existing policy was incorporated with the League of Minnesota Cities model ordinance and reviewed with the Public Works Committee. This policy merges snow removal efforts between the Street/Sanitation and Park staff of the Public Works Department to better utilize people and equipment. This policy includes a section on snow emergencies that cancels sanitation services, closes the Ralph Engelstad Arena, Huck Olson Arena and outdoor skating rinks to make additional staff available to plow streets and maintain accessible routes for Police, Fire and EMS. Calendar parking is revised in this resolution to include the state highways in the central business district restricting parking between 2:00 AM and 6:00 AM, and adds Sundays as a restricted day being the same as Saturdays.

FINANCIAL CONSIDERATIONS: None.

LEGAL CONSIDERATION: The policy protects the city from liability.

DEPARTMENT/RESPONSIBLE PERSON: Mark Borseth, Public Works Director.

Encl. (1) 49

1. Introduction

City of Thief River Falls, Minnesota Snowplowing Policy

September 2020

The city of Thief River Falls, Minnesota, finds that it is in the best interest of the residents of the city to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control are necessary for routine travel and emergency services. The city will attempt to provide such control in a safe and cost-effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The city will use city employees, equipment, and/or private contractors to provide this service. This policy does not relieve the operator of private vehicles, pedestrians, property owners, residents and all others that may be using public streets, of their responsibility to act in a reasonable, prudent and cautious manner, given the prevailing street conditions.

2. Start Snow ot Ice Control Operations

The Public Works Department is responsible for snow removal and ice control operations for all public streets, s idewalks, parking lots, alleys and trails. This will be accomplished utilizing all Public Works staff regardless of general areas of work to complete these responsibilities in a unified and efficient operation.

The Street/Sanitation Foreman, assisted by the Park Foreman, will decide when to begin snow or ice control operations based on a scheduled starting time of 2:00 A.M. The criteria for that decision are:

A. Snow accumulation of two (2) inches or more; B. Drifting of snow that causes problems for travel; C. Icy conditions which seriously affect travel; and D. Time of snowfall in relationship to heavy use of streets.

Snow and ice control operations are expensive and involve the use oflimited personnel and equipment. Consequently, snowplowing operations on streets will not generally be conducted for snowfall of Jess than two (2) accumulative inches.

Snow or ice control operations for sidewalks and trails, and ice control for critical intersections will be completed without a minimum snow depth, even when snow conditions do not justify street plowing, based on a scheduled starting time of 5 :00 A.M. The criteria for that decision are:

A. Snow accumulation with no minimum depth; B. Drifting of snow; C. Icy conditions on sidewalks, trails and critical intersections; and D. Opening of sidewalks filled in by street and avenue plowing operations.

League of Minnesota Cities Model Policy: 81412017 Page 1 50

Scheduling overtime weekend work is determined by snow amounts, time of snowfall and financial considerations.

3. How Snow will be Plowed

Snow will be plowed in a manner to minimize traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right on two-way streets. On one-way streets or where there is a center boulevard, snow may be pushed in either direction. The discharge shall go onto the boulevard area of the street Snow on cul-de-sacs will normally be plowed to the center to provide the largest turning raclius possible for emergency vehicle ingress and egress. When a plow goes on a bridge, the driver shall slow down, so snow does not go over the bridge, if possible. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow.

4. Priorities and Schedule of Streets to be Plowed

During significant and severe storms, the city must be prepared to move personnel and equipment to maintain priority routes first. ln fulfi lling the need to have all priority streets safe and passable, when resources are limited, plowing of all other streets may be stopped at any time so resources can be shifted to priority routes.

Priority routes are high volume streets that connect major sections of the city and provide access for emergency fire, police, medical services, and schools. These are generally the Central Business Area and Priority 1 streets and avenues.

Unforeseeable circumstances may cause delays in completing assigned plow routes. Such circumstances may include weather conditions that endanger the safety of snowplow operators and/or safe and effective operation of equipment, commuter traffic, disabled vehicles, poor visibility conditions, parked cars along streets, assistance to emergency response vehicles, equipment breakdown, and personnel shortages.

The city has classified city streets based on the street function, traffic volume and importance to the welfare of the community. The first area plowed will be Central Business Area - This area is bordered by Fourth Street on the north, Knight Avenue on the west, First Street on the south, and the Canadian Pacific Railroad on the east (including LaBree A venue east to the former hospital emergency entrance and the alley between Main Avenue and Knight Avenue from Zeh Street to First Street).

The motor graders will plow the Central Business Area roadways first and then proceed to clean streets based on the following priorities (see attached map):

Priority 1 Atlantic Avenue, First Street, Barzen Avenue, Technology Street, Digi-Key Drive, Brooks A venue, Pennington A venue, Evergreen Street to Challenger Elementary School entrance road, Nora Street, Spruce Avenue, Greenwood Street, Arnold Avenue south of Third Street, Sixth Street, Davis Avenue, Edgewood Drive, frontage roads and the parking lot and roadway on the south side of the Ralph Engelstad Arena.

League of Minnesota Cities Model Policy: 6/412017 Page 2 51

While the motor graders are plowing the Central Business Area and main arteries, two loaders will plow snow from the municipal parking lots as per the City's calendar parking ordinance. When the lots are cleaned, one loader with a snowplow will assist the motor graders and the other will plow alleys in the Central Business Area.

Priority 2 At approximately 6:00 a.m., after the Central Business Area and main arteries are cleared, the two motor graders and two plow trucks will separate and clear the streets and avenues on either side of town (the east and the west sides of the river) based on the following schedule:

Monday, Wednesday, and Friday: Avenues, including Red Lake Boulevard Tuesday, Thursday, Saturday, and Sunday: Streets, Courts, Cul-de-sacs, Drives and Lanes

Priority 3 Once the Priority 1 and Priority 2 streets and/or avenues have been plowed of snow, the remainder of all roads in the City will be plowed and all township or county roads where executed agreements are in place.

A tractor with v-plow or a pickup and snowplow will plow residential alleys and assist in the Central Business Area.

After an unusually heavy snowfall, additional equipment will assist the two motor graders, plow trucks and loaders to open all City streets and avenues as soon as possible.

5. Snow Removal

The Street/Sanitation Foreman, assisted by the Park Foreman, will determine if, and when snow will be removed from the area by truck. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumulated piles of snow create a hazardous condition. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel, and budget availability. The snow will be removed and hauled to a snow storage area. The snow storage area will be located to minimize environmental problems.

After completion of snow plowing, typically the second or third day if no additional snow events occur, snow removal will be scheduled in the Central Business Area and the MnDOT highway system using one loader with snow blower, two motor graders and four trucks starting at 2:00 a.m. Additional contract trucking will be utilized as required based on snow amounts.

Removal of snow piles from private and public businesses will be on a time available basis.

6. Work Schedule for Snowplow Operators

League of Minnesota Cities Model Policy: 81412017 Page 3 52

Snowplow operators will be expected to work their assigned shifts. In severe snow emergencies, operators sometimes will be required to work longer shifts, but will be paid overtime in excess of 40 hours per week, or pursuant to any collective bargaining contract language.

7. Traffic Regulations

The city recognizes that snowplow operators are exempt from traffic regulations set forth in Minnesota Statutes, Chapter 169 while actually engaged in work on streets, except for regulations related to driving while impaired and the safety of school children. Pursuant to this authority, snowplow operators engaged in snow removal or ice control on city streets have discretion to disregard traffic laws set forth in Chapter 169, except for laws relating to impaired driving and school children safety, when in their judgment, it is safe to disregard such laws. The privileges granted herein to operators of snow removal and ice control vehicles shall apply only if the vehicle is equipped with one lighted lamp displaying a flashing, oscillating, or rotating amber light placed in such a position on the vehicle as to be visible throughout an arc of 360 degrees.

8. Weather Conditions

Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of snowplow operators and equipment. Factors that may delay snow and ice control operations include severe cold, significant winds, and limited visibility.

9. Use of Sand, Salt, and Other Chemicals

The city will use sand, salt, and other chemicals when there are hazardous ice or slippery conditions. The city is concerned about the effect of such chemicals on the environment and will limit its use for that reason.

Anti-Icing techniques will be used prior to snow and ice events when appropriate with sanding operations in conjunction with snow plowing in the same priority order.

10. Sidewalks

The City will remove most of the snow from the following designated public sidewalks, sidewalks adjacent to city owned property and trails not designated as seasonal within 48 hours of a snowfall. It is the responsibility of the resident and/or property owner to remove all accwnulated snow from all other sidewalks along public streets adjoining their property within 48 hours. The Central Business District bordered by First Street on the south, Fourth Street on the north, Knight A venue on the west and Atlantic A venue on the east, including Highway 59 (Third Street) from Atlantic Avenue to Duluth Avenue and Highway 32 (Main Avenue) from Zeh Street to Fourth Street, require snow to be removed from sidewalks in 24 hours. Reoccurring snow and wind events will extend the 24-hour or 48-hour timelines for the event. This includes any snow plowed from public streets onto the sidewalk. The list of these sidewalks and trails is as follows (see attached map):

League of Minnesota Cities Model Policy: 8/412017 Page4 53

• Falls Liquor, City Hall, former HDR Building, former ITS Building, Fire Department,

Public Library, Carnegie Library (includes parking lots at these facilities)

• Old Arena and fo1mer City Auditorium as per lease with Pennington County

• Municipal Lot #4, Floyd B. Olson Park

• Sidewalks adjacent to Ralph Engelstad Arena and Huck Olson Arena

• The north side of First Street from Main Avenue to Pennington Avenue

• River Walk from First Street to Sioux Street

• The north side of First Street from Pennington A venue to Crocker A venue

• The west side of Crocker A venue from First Street to Mussey Street

• The south side of First Street from Crocker Avenue to Highway 59

• The east side of Spruce Avenue from Gulf Street to Highway 59 • The north side of Highway 59 from First Street to Atlantic A venue

• The south side of Highway 59 from Davis Avenue to Spruce Avenue

• Veterans' Garden

• The north side of Eighth Street from Main A venue to Oak A venue

• The north side of Greenwood Street from Oakland Park Road to Columbia A venue

• The south side of Greenwood Street from Oakland Park Road to Barzen A venue

• The south side of Greenwood Street from Columbia Avenue to Pennington Avenue

• The north side of Greenwood Street from Pennington A venue to Kendall A venue

• Pedestrian Crosswalk Landings at Greenwood Street and Spruce A venue

• The west side of Pennington A venue from Greenwood Street to Evergreen Street

• The south side of Evergreen Street from Pennington A venue to Cherry Road

• Sidewalk from Cherry Road to Apple Tree Court

Residents are obligated to clear the balance of remaining snow from the above sidewalks

adjacent to private properties within 48 hours of the snowfall, according to City ordinance.

Note: Arena sidewalks will be cleared of snow by Venuworks staff or their contractor. Arena

parking lots will be cleared by the City Public Works Department in the following order:

1. South Lot - Priority I plowed w/streets following snow event. All arena parking to use

this lot.

2. East Lot-No parking 2:00 A.M. until noon every day during calendar parking or as

events require .

3. Midway Lot- No restrictions plow Priority 3

4. West Lot- No restrictions plow Priority 3

5. Curling Club Lot - No restrictions plow Priority 3

League of Minnesota Cities Model Policy: 8/4/2017 Page 5 54

11. Mailboxes

Damage to a mailbox is a risk that snowplow operators face during their winter plowing requirements. The city will conduct a review of each mailbox damage claim to determine whether the city has any legal responsibility for the damage and, if so, to replace or provide reimbursement for the mailbox. If the city, in its discretion, determines that reimbursement or replacement is appropriate, the city may:

1) At the mailbox owner's request, replace the mailbox with a standard size, non-decorative metal mailbox and replace the support post as necessary with a swing away metal support post, both which will be installed by the city.

2) Provide reimbursement in a reasonable amount for the mailbox and support posts that meet the city's ordinance standards, as well as state and federal requirements for mailbox size, support, and placement.

12. Complaint Procedure

Complaints will be recorded on telephone logs. Calls requiring service will be transferred to a work request and forwarded to the appropriate foreman for scheduling. Emergency complaints will be handled in an expeditious manner as resources are available.

13. Deviation from Policy

The Street/Sanitation Foreman, assisted by the Park Foreman, may deviate from this policy when in his or her judgment it is in the best interest of the city or is necessary because of budget needs or other circumstances. Changes in priorities (lasting more than 4 hours) will be documented as to what caused such actions, why the change was necessary, and for how long the change is to be in effect. Those city employees and/or contractors affected will be notified immediately by radio or cell phone of such changes with all communications logged. Information logged will include the time and date of the communication, name of employee contacted, and how they were contacted. Any changes of priorities lasting more than 24 hours should be made in a written record and the public should be informed of such changes through normal methods used by the city for emergency notifications.

14. Review and Modification of Policy

The Public Works Director shall keep on file all comments and complaints received regarding this policy. The policy will be reviewed periodically. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation.

15. Deviation from Policy

The Street/Sanitation Foreman and Park Foreman, under the direction of the Public Works Director, shall be responsible for the City's snow removal and shall use their best judgement in directing snow and ice control operations. The decisions shall be based on the best interest

League of Minnesota Cities Model Policy: 81412017 Page6 55

of the City with due regard for safety of the operators, notification from law enforcement, traveling public, capabilities of the equipment, and budget constraints.

16. Snow Emergency

Definition

For purposes of this section, the term "snow emergency" means a condition created on city streets because of the presence of snow, freezing rain, sleet or ice thereon or other natural phenomenon which create or are likely to create undue hazardous road conditions or are likely to unduly impede the free movement of fire, health, police, emergency or other vehicular traffic, when the same has been duly declared.

Declaration of Snow Emergency

Whenever in the opinion of the Public Works Director in consultation with the Public Works Committee Chair or the Mayor, that a snow emergency exists, he or she may declare the same and cause an announcement thereof to be made to local news media and by any other means available to the city.

Beginning and Duration of Snow Emergency

A public announcement will be made a minimum of one hour prior to the implementation of a snow emergency. Once declared, the emergency shall remain in effect until all streets are completely plowed or the declaration is cancelled; provided that, the snow emergency may, in the same manner, be re-declared for subsequent like periods of time.

Execution of Emergency Operations

The emergency declaration would uphold calendar parking for that day and recommend cars be removed from all streets or avenues until after that street or avenue is plowed. As a minimum the center of the street or avenue where cars are allowed to park will be plowed. The city would utilize labor normally assigned to sanitation services, so there would be no garbage pick up the day of the emergency. Other city services or facilities may be unavailable during the snow emergency to utilize staff and prioritize snow removal areas. The Ralph Engelstad Arena, Huck Olson Arena and all outdoor skating rinks will be closed the day or days of the snow emergency. The Electric Department will provide two employees with snow removal equipment to assist as needed.

League of Minnesota Cities Model Policy: 8/4/2017 Page 7 56

Unlawful Acts

a. During a snow emergency, it is unlawful to park or leave standing any vehicle upon any city roadway as per the terms of calendar parking.

b. A person who violates this section is guilty of a petty misdemeanor.

Exceptions

This section shall not apply to:

a. Persons in charge of wreckers or authorized emergency vehicles while actively servicing mechanical, fire, police, or medical emergencies; or

b. Any street when it has been fully and completely (curb-to-curb) cleared, sanded, salted, or cleaned.

Towing

Any police officer may order the removal of a vehicle from a street to a garage or other place of safety when the vehicle is left unattended and constitutes an obstruction to traffic or hinders snow removal, street improvements or maintenance operations. The vehicle shall not be released Wltil the fees for towing and storage are paid in addition to any fine imposed for violation of this policy.

Rules and Regulations

Rules and regulations relating to snow removal shall be in accordance with the policy adopted by the City Council. The regulations shall be posted in the office of the City Administrator and Public Works Department and further notice may otherwise be given as the Council may direct.

"In the event of equipment failure, extreme snowfall, dangerous conditions, or other unanticipated events including labor shortage, the necessity of resting snowplow crews, etc., deviation from these standards may be appropriate"

League of Minnesota Cities Model Polley: 8/4/2017 Page 8 57

CALENDAR PARKING

(A) Streets and Avenues. It is a petty misdemeanor for any person to park or leave standing, between November 15 and March 15 of the following year, any motor vehicle on any street designated as an ''avenue" between 6:00 a.m. and 9:00 a.m. on Mondays, Wednesdays, and Fridays, or on any designated street, road, boulevard, circle, court, cul-de~sac, drive, or lane between the hours of 6:00 a.m. and 9:00 a.m. on Tuesdays, Thursdays, Saturdays, and Sundays.

(B) Parking Lots. It is a petty misdemeanor for any person to park or leave standing, between November 15 and March 15 of the following year, any motor vehicle in City parking lots

identified as the west half of the parking lot east of LaBree A venue and from Second Street to 150 feet south of Second Street (Municipal Lot No. 1), the west half the parking lot west of LaBree A venue and n01th of First Street (Municipal Lot No. 2), the west half of the parking lot

located between Second Street and Third Street west of Knight Avenue (Municipal Lot No. 3) and the west half of the parking lot located between LaBree Avenue and Horace A venue north of Fourth Street (Municipal Lot No. 4) between the hours of midnight and 6:00 a.m. on Mondays, Wednesday, and Fridays, or in City parking lots identified as the east half of the parking lot east

of LaBree A venue and from Second Street to 150 feet south of Second Street (Municipal Lot No. 1), the east half of parking lot west of LaBree Avenue and north of First Street (Municipal Lot No. 2), the east half of parking lot located between Second Street and Third Street west of Knight Avenue (Municipal Lot No. 3) and the east half of the parking lot located between

LaBree Avenue and Horace Avenue north of Fourth Street (Municipal Lot No. 4) between the hours of midnight and 6:00 a.m. on Tuesdays, Thursdays, and Saturdays

(C) Central Business District Streets and Avenues. It is a petty misdemeanor for any person to park or leave standing year around, any motor vehicle on any street or avenue in the Central Business District between 2:00 a.m. and 6:00 a.m. on any day between November 15 and March 15 of the following year. This area is bordered by Fourth Street on the north, Knight A venue on the west, First Street on the south, and the Canadian Pacific Railroad on the east (including LaBree A venue east to the former hospital emergency entrance). This restriction includes Highway 32 (Main Avenue) from Zeh Street to Fourth Street and Highway 59 (Third Street) from Duluth A venue to Atlantic A venue.

(D) Snow Emergency. The Mayor has the ability to declare a snow emergency and start calendar parking city wide before November 15th or after March 15th of the following year.

58

I ~

Municipal Parking Lots Calendar Parking

November 15th to March 15th Midnight to 6:00 A.M.

No Parking Mondays, Wednesdays and Fridays

~ NORTH

ARB Y'S

LOT3

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CITY OF THIEF RIVER FALLS

1·"°"7 "'~ I

STREET SNOW REMOVAL MAP

"

~*'

LEGEND

PRIORITY 1 · CENTRAL BUSINESS DISTRICT & MAIN ARTERIES - 2 00 AM. START - FIRST DAV \-'KIOKITY 2 AVtNUt > h .0 AM SJ .,_RI MONOAY WLDNE.l:iOAY f'f<IOA'I ,:-.

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" PRIORITY 3 • REMAINDER OF CITY

COUNCIL REVIEW· S EPTEMBER 15. 2020

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THIEF RIVER FALLS

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DESIGNATED TRAIL MAP AND

SIDEWALK SNOW REMOVAL MAP

LEGEND

SIDEWALKS, SNOW REMOVAL

DESIGNATED TRAIL. SNOW REMOVAL

OESIGNA TED TRAIL ·SEASONAL

NOTE: SEASONAL STATUS TO BE REVIEWED ANNUALLY \/VITH ADOPTION OF SNOW REMOVAL POLICY

~[

COUNCIL REVIEW· SEPTEMBER 15, 2020


I #a.as I

RESOLUTION NO.: APPROVAL OF SNOW REMOVAL POLICY AND CALENDAR PARKING POLICY

The City Council reviewed a Request for Council Action. Councilmember __ introduced Resolution No. , being seconded by Councilmember ___ , that:

WHEREAS, the City of Thief River Falls has a snow removal policy for streets, trails and sidewalks. This policy provides direction for staff on snow removal operations and protects the city from liability relating to the amount of snow on streets and sidewalks and the time and order in which it is removed.~ and

WHEREAS, each year the policy is reviewed, new streets and sidewalks are added, and the updated policy is adopted. The existing policy was incorporated with the League of Minnesota Cities model ordinance and reviewed with the Public Works Committee. This policy merges snow removal efforts between the Street/Sanitation and Park staff of the Public Works Department to better utilize people and equipment. This policy includes a section on snow emergencies that cancels sanitation services, closes the Ralph Engelstad Arena, Huck Olson Arena and outdoor skating rinks to make additional staff available to plow streets and maintain accessible routes for Police, Fire and EMS. Calendar parking is revised in this resolution to include the state highways in the central business district restricting parking between 2:00 AM and 6:00 AM, and adds Sundays as a restricted day being the same as Saturdays.

THEREFORE, BE IT RESOLVED, by the City Council, to accept the Public Works Committee recommendation to Approve 2020 Snow Removal Policy and Calendar Parking Policy



Seconded by: - --- - - - - ----


Notes: -------------------------~

62


DATE: 9\10\20

ELECTRIC DEPARTMENT

HIS70RJC SOO l!NE R.R. DEPOT 405 Third Street East . P.O. Box 528 Thief River Falls, MN 56701-0528


SUBJECT: EV Charging Station VW Grant

PHONE: 218 681-4145 FAX: 218 683-7343 email: [email protected]

Recommendation: For council review to determine poss ible locations for Charging Stations for electric vehicles

MOTION TO: To proceed with EV( electronic vehicles) Grant and estimated cost for EV Charging Station for the City of Thief River FaJis

BACKGROUND: Working with the Northern Minnesota Power Agency the City of Thief River Falls, has been selected to be part of a Phase II Grant to extend the proposed EV corridors for NW Minnesota. This corridor would extend the distance of travel for EV throughout NW Minnesota. This would welcome EV travelers to stop and shop within the downtown business stores and restaurants

KEY ISSUES: The EV charging station must be installed on a public site within the City of Thief River Falls. Must accommodate two or more EV vehicles in a clearly marked site opened 24\ 7 365 days per year if a second charger is installed on the same site it will need to accommodate four or more vehicles.

Financial Consideration: This grant will provide up to $70,000.00 for the cost of the charging stations with an 80/20 cost to the City of Thief River Falls. Majority of the cost to the City would be the installation of power to the site.

Legal Considerations: None

Department/Responsible Person: Dale Narlock, Electric Superintendent

63

9/2/2020

MN PCA Request for Level 3 EVCS

What do we know:

1) Proposals are due by Nov 25, 2020 by 4:30 PM.

2) Question can be issued up to Nov 12, 2020

3) Total Funding $2.66 Million dollars

4) Funding at each Level 3 - 50 kW site is up to $70,000.00. however, 20% of the total cost

must be paid by site owner.

5) Applicants must only propose one charger per corridor.

6) Each charge station must be installed on a public and available 24/7.

7) Warroad and Thief River Falls are on record to get a charge station,

8) The RFP calls out 18 sites that must be quoted to get a charger. That includes the two

listed above.

9) The MN PCA expects to have a total of 43 new charger sites in rural MN with $2.6 of

Grant money

10) Each Level 3 charger site needs a 4~car parking size footprint (Picture attached)

What we need to do:

1) We need to scour the areas of your 12 members and see if we can find I or 2 more sites

and determine if they can be a winning site for the Grant Money.

2) Bring you team up to speed on our ((Site Check Off Sheet" . (Copy Attached)

3) Develop a site budget price for each chosen site using attached ZEF Energy's sample

budget pricing.

4) Determines who will submit the Grant Request for each site

5) What else?

64

Untitled Map

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m MINNESOTA POLLUTION CONTROL AGENCY

5ZO Lci fa yette Road North )t. Paul. MN 5 5 I 5 5-4 194

Minnesota Diesel Rep lacement Program VW settlement: Phase 2 Electric Vehicle

(EV} fast charging corridor Project Application - FY 2021

Project tit1e; (No more than 10 words, SO charaoter.s or less)

1. Project summary; Applicant:

Contact name:

TiUe:

Volkswagen (VW)

Doc Type. Grant Applicaaon

- - - -- -- - ---- - --- ---·--- ·-Address: ----- -- - - - -- ----

Phone: - --- - -- -Ema it:

lnstallers(s)/Partner(s): (List all installers, partners if applicable.}

Organization: --- - - -- -- -- - - --Contact: --- ---- ------- - - --- - - ---Address : - - ---- - - - - --- -------·- ------ -

Phone: ------- - - - - - - - - ---- - - - -Fax;

Email: - - --·- - - -- ---- - - -

- - - - - --------Oo any of the organizations listed above have previous professional experience installing electric vehicle charging stations in the U.S.?

0Yes 0 No

Project information

Start date: End date: - - ---- --

Grant fund• requested:

(mml<JdlwyYJ

Match - - · _ .. _ - · _ funde:

Organization type: 0 Federal government 0 For-profit 0 Individual 0 Non-profit

2. This proposal ;s for charging corridor (Check one No more than one corridor per proposal.)

OE OF OG OH 01 OJ OK

(mmlddlyyyy)

Total ___ project co•t:

D Local/Regional government 0 Private college/university 0 Public college/university 0 State government 0 Tnbal government

https://www .pca.st.ne.m n. us

fJ-f2 .J2g-fyZ1 • 8/26/ZO

551-296-6300 800·657-3804 Use your preferred relay se1Vice Avaitab!P. in alternative formats

Page 1 'J/.~ 68

3. Site Selection Plan Briefly describe how you would identify and engage with the following stakeholders to research, identify, and secure fast charging host sites along a corridor if awarded this grant (Please limit answers to one page per identified bullet oelow)

A Identi fy key stakeholders (examples: electric uti lities, cities, business districts) . B Describe how your company will engage with the key stakeholders C Describe encouragement plan ror businesses. governmental organizations, and non-profits to be site hosts 0 Descnbe any efforts that will be taken to pub~cize electric vehicie charging stations. make others aware of its installation

and encourage users

4. Sustainable Business Model Plan

Describe plans for how use rates will be developed and/or associated costs ror the operation of fast charging stations will be reduced along the corridor so ltley become economically sustainable within the next 5 to i 0 years or sooner. Please refer to the RFP for required information re lated to host si1e agreement and ongoing services

S. Use of renewable energy

Provide a detailed description of any plans to use renewable energy for powering charging stations along the corridor including how it wi!! be provided.

6. Level 2 back up

What best describes the Level 2 station you intend to install.

0 Non-networked Level 2 charging station

0 Networked Level 2 charging station

D Dual port Level 2 charging station

7. Organizations

Are any organizations involved in this proposal small businesses that are certified as veteran-owned, economically disadvantaged, or targeted group businesses lo Minnesota based on the business's ownership by a woman, a minority, a person with a substantial physical disability?

0Yes 0No

https://www.pca.state.mn us

o·f2 ·Jlg-fy2l • 8/26/ 20

651-296-6300 800-65 7 ·3864 Use vo1.1r preferred rela•1 service Available in alt!'rn;itive forma t~

Paqe l of 3 69

8. Detailed budget (Equipment= Purchase, delivery. warranty, and maintenance of charging stations)

Pansonnel S1ie ~J:!si!:lnlperm1tt1r.ig _. __ s . _ -~ _ __s _ ____ s _ _ . __ s_ ·- ·- _s _ _ _!_ __

lnstallatton labor _ _ _ _§___ _ ~ ___ s _ _ s ___ s __ $_ -- - _s _ _ -EV charging stations,

Equipment SOkW and l2 back u25 _ _ 3_ _ __ $ ___ _L _ _ _ $_ _ _ _S_ _ _ _ L_ s

--- --- Installation materials s Total J:!ro1ect c05ts _ $ _ _ __ _J

Percent reguested - --· .... - % s Requested dollar amount s s Dollar amount of match s $

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m MINNESOTA PO LL UT I O N CONTROL AG Ei-iC Y

Phase 2 (2020-2023) i' , : i;·1 r ; ·~· ~· , ·1 ~ ~.· ~ ' ) ·1 ~1 'l ,· ., . '\11 ';· t •• "' ·\1· :1 :;~··r• ·_·, ... 1. '. ~ 1· :-'.·r' ·1~'.· ·11r ,f1 .... 1.·1cl'.-. " . . t. ·' •· ·· ./ ., t :. r . V I \ . " .. ' < ::>'• . , I , , I , , ·'

The M innesota Pollution Control Agency (MPCA) is using Volkswagen (VW) settlement funds to reduce harmful

air pollution, address climate change. and invest in a cleaner transportation future.

Minnesota will receive $47 million total from the national settlement, and will distribute these funds in three

phases over 10 years. In Phase 2 (2020-2023), MPCA will spend about $23.5 m illion, or half of Minnesota's total.

M PCA can use VW funds in two primary ways: fund vehicle replacements that t ake older, more pollut ing diesel

vehicles off the road and replace them with new, cleaner models, and invest in electric vehicle (EV) infrastructure. To distribute funds, M PCA offers grant opportuni t ies w ith a compet itive application process .

Phase 2 by the numbers • $23.S million in funding

• 4 years (2020-2023 J

6 grant p rograms

.. 300+ new, cleaner vehicles

New and notable in Phase 2 • Increasing our focus on reducing

greenhouse gas (GHG) emissions

• Adding a grant p rogram for all

electric school buses

• 2,500+ miles added to t he statewide EV charging network

Reducing greenhouse gas emissions Greenhouse gases are a leading cause of global cl imate change. Making the switch to zero -emission

EVs is one action we can take to reduce GHG emissions in our state,

In Phase 2, MPCA is substantially increasing our

investment in eligib le EVs and will continue to spend the maximum amount the settlement allows

on EV charging infrastructure.

M PCA has earmarked 65% of Phase 2 funds to support efect r iflcation, including:

• $7+ million for eligib le heavy-duty EVs

• $4. 7 mill ion for electric school buses

• $3.5 million for EV charging stations

Minnesota Pol lutiori Control Agenr.y

Efoclric vehide

ch;i rzinc natio11s, lS'Xi

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bu• repl• cem entJ

p rocram, io%

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re p laceme nt pro i:r am, 10%

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proen1m, 15%

The remaining 35% of Phase 2 funds will help

businesses and organizat ions purchase cleaner

heavy-duty on-road vehicles, heavy-duty off-road

equipment, and school buses with a variety of fuel

types.

Our plan for Phase 2 ensures we will continue to achieve significant reductions of nitrogen oxides

and f ine particle po llution to m eet our goals, while

increasing GHG emissions reduct ions.

With t hese investments, M PCA expects to reduce:

• Nitrogen oxides by 4,110 - 6,975 tons

• Fine particle pollution by 145 - 444 tons

• GHGs by 64,074 - 94,848 tons

651-296-6300 I 800·657-3864 or use vour preferred ref av seivice I [email protected]

Fe br1.1ary 2020 ! aq· mvp2-36

Available in alterna tive Formats

71

Estimated projects fonded in ?hase 2

Grant io'(ogr;im Project examples

_!l eavy-du~'l.l'.l~-rg_C!i!Y~~~C.~~.S.. : Transit buses, class 4-8 trucks Heavy duty off-road equipment Ferries, tugs, port cargo handling eQuipment

Ap!(. nllmber p•..irr.hased"'

80

39

2cho£!._bus ·eplar2mentzogram Diesel, propane, or m1tural gas school buses _ _ _ ___ _ 10_6 ___ _

Electric school bus program All-e lectric school buses - - ------ --- 14

Heav•/·duty electric vehicles 1

Transit buses, trucks, airport equipment, forklifts 64

Fast<harging stations 43

EV charg1~ stations - ----- Level Z charging ports 104 •includes a mix of eligible vehicles for each program to provide ari estimate of how mao~· vehicles couid be funded in Phase 2.

EJectric school buses When Ml'CA asked for public input for our Phase 2 plan, we received many comments encouraging dedicated

funding for electric school buses. In Phase 2, MPCA will introduce a new grant program to help communities and

school districts purchase all-electric school buses to replace older diesel buses. MPCA recognizes the positive long-term, transformational results from funding an emerging dean technology, and witl invest 20% of available

funds in this program.

Statewide EV charging network Minnesota needs a statewide network of charging stations, not just in the Twin Cities

metro area.

In Phase 2, MPCA plans to invest 15% of

available funds (the maximum amount the settlement allows) on EV charging stations, or $3,525,000 total.

• 10% for level 2 charging stations in

public locations, mobility hubs, workplaces, and multi-unit housing

• 90% for fast-charging stations along

highway corridors

This investment in EV fast-charging stations

in Greater Minnesota will expand the

statewide EV charging network bv approximately 2,544 miles, enabling more

Minnesotans to use zero-emission vehicles.

Learn more Find the full Phase 2 plan on our website: http://www.pca.state.mn us/vw

Questions? Email [email protected]

P;Jge 2 of 2

Proposi!d EV corridors

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72

ZEF ENERGY

EV Charging Hub:

Site "Check Off' sheet for determining site favorability

There's good reason to offer electric vehlde drivers a place to park and recharge quickly. 89% of EV drivers typically

make a purchase when charging at a retail locatlon; 83% of respondents prefer to shop more frequently at locations

that offer 81 charging. Hosting a Fa.st Charging charger gives your property DC fast charging and Level 2 charging

capabilitles while bolstering your commitment to the environment and your bottom line.

Not every location is nght for a Fast Charging Station charger. Here are a few of the factors we consider when

choosing a Fast Charging Station sit.e:

Opportunity for rmil engagement.

A Fast Charging Station charger delivers the fastest charge possible for most vehides, but we prefer locations

that provide the opportunity for some form of retail experience while the vehlde is belng recharged.

Proximity to major tttoroughfllres.

A Fast Charging Station sites are intended to extend the range of electric cars and people typically dnve extended

distances on major thoroughfares. They just go hand In hand.

VISJbflily from ltte road.

Fast Charging Station sites can be Identified through wireless digital technology, but easy visual identification is still valuable, ideally eaS1ly seen from the road ..

Easy Ingress and egress.

Have you ever had trouble getting to a location that Is easlly seen from the road but wasn't easy to access?

It's no fun, right?

Access to an e lectrical grid.

To install a station in a cost.effective manner, 3 phase 480 VAC power should be available on the street side of a

building and not behind it.

Matthew Slacklsr. f:a1.1nd1Jr

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ZEF ENERGY

Meter mounted on the outside of the Mini-Sub

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ZEF ENERGY ' I

Example of placement of Mini-Sub and Transformer.

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ZEF EN ERG i'

Mini-Sub containing 3-Phase Servlc.e input feed, Meter, 480v 3-Phase Panel, 240v Panel, 480v-240v Stepdown transformer.

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Item QTY

50kW Charger + 5 year OEM warranty + operational software ( app-enab ed

transactions+ CC s ii:~ RF D NFCj _ ZEFNET Pro 11 5 L2 chargers + 5 year

OEM warranty + operational software : (a pp-enabled transactions

1_

Turn-key mstaflation including mini-sub

3- ear insurance rem1urns

Per Project F Cost

6 $

6 $

I 6 ...

6 $ 6 s 6 $

29 950 I

7.829

26 000 10 000 : 6 516 5 000

Totals , S 85.295

79


I #a.01 I

RESOLUTION NO. : APPROVAL OF PROPOSED 2021 TAX LEVY, COLLECTIBLE IN 2021

The City Council reviewed a request for council action regarding proposed 2021 tax levy. Following discussion, Councilmember introduced Resolution No., being seconded by Councilmember , that:

RESOLVED, by the City Council of Thief River Falls, County of Pennington, Minnesota, that the following sums of money be levied for the current year, collectible in 2021, upon taxable property in the City of Thief River Falls, for a total proposed levy of$ . This represents$ or approximately % increase over last year's levy.

It should be noted that with the proposed tax capacity increase for 2021, a __ % tax levy increase in 2021 results in a __ % tax capacity rate change.

BE IT FURTHER RESOLVED, that the Truth-n-Taxation public meeting will be held on December 1, 2020 at 6:00 p.m. to discuss the 2021 budget & levy. Final budget and levy will be adopted at the December 15, 2020 council meeting.


Introduced by: -------------------------------------------------------

Seconded by: ---------------


Notes: ------------------------------------------------------------------------------------------------------------------------------

80


I #a.as I

RESOLUTION NO. : APPROVAL OF PRELIMINARY 2021 BUDGET SUMMARY

The City Council reviewed a request for council action regarding 2021 Budget. Following discussion, Councilmember __ introduced Resolution No. , being seconded by Councilmember

, that: - --

RESOLVED, by the City Council, to adopt the City of Thief River Falls Preliminary 2021 Budget. A summary of the 2021 revenue and expenditures is as follows:

General Ftmd Liquor Dispensary Electric Utility Fund Storm Water Utility Fund Water Utility Fund Wastewater Utility Fund Police Relief Pension Fund Debt Service Fund TOTALS

2021 REVENUE $ 8,896,207 $ 5,095,903 $16,125,000 $ 262,000 $ 2,793,342 $ 1,122,150 $ 10,610 $ 1,233,617 $35,538,829


Introduced by: _ ______ __ _

Seconded by: ---- --- ----

Roll Call (if required):

2021 EXPENSE $ 8,990,181 $ 5,256,536 $16, 122,365 $ 120,880 $ 2,704,978 $ 980,257 $ 11,953 $ 1,168.498 $35,355,648

FUND BALANCE RESERVES

+OR-$ (93,974) $ (160,633) $ 2,635 $ 141,120 $ 88,364 $ 141,893 $ (1,343) $ 65,1 19 $ 183,181

Holmer Howe Sollom Lorenson Brown Prudhomme Aarestad Narverud

Notes: ----------------------~-

81

BANK/BROKER RBC Ally Bk Midvale Utah/RBC American Express Fed Saving BK

American Express Fed Saving BK

Morgan Stanley BK NA Utah CD

American Express Centurion Bank

Wells Fargo Bk NA

Discover BK CD 1.4

Discover BK CD 1.5

Suntrust Bk Atlanta GA CD CLL Goldman Sachs BK SL T Lake City Texas Echange Bk Croowley Sallie Mae BK Salt lake City Bank Hapoalim BM New Yori< BMO Harris Bank Natl Assn

BMW Bnk North Amer Salt Lake Comenity Cap Bk Utah CD 1.2

Morgan Stanley Pvt Bk State Bk India New York NY

Defiance Ohio City Sch Dist Plattsburg NY Pub lmpt Bnds

Border State Bank

CX> I'.>

CITY OF THIEF RIVER FALLS INVESTMENT SUMMARY

TYPE AND DESCRIPTION MATURITY OF SECURITY PAR DATE

Certificate of Deposit - Brokered $247,000 09-Nov-20 Certificate of Deposit - Brokered $210,000 07-Dec-20 Certificate of Deposit - Brokered $37,000 21-Dec-20 Certificate of Deposit - Brokered $246,000 08-Feb-21

Certificate of Deposit - Brokered $247,000 05-Apr-21

Certificate of Deposit - Brokered $249,000 30-Jun-21

Certificate of Deposit - Brokered $120,000 13-Jul-21

Certificate of Deposit - Brokered $125,000 20-Jul-21 Certificate of Deposit - Brokered $246,000 27-Dec-21 Certificate of Deposit - Brokered $200,000 24-Jan-22 Certificate of Deposit - Brokered $249,000 25-Mar-22 Certificate of Deposit - Brokered $82,000 23-Aug-22

Certificate of Deposit - Brokered $171,000 26-Feb-21 Certificate of Deposit - Brokered $183,000 26-Jun-23

Certificate of Deposit - Brokered $209,000 11·0ct-23 Certificate of Deposit - Brokered $249,000 15-May-24 Certificate of Deposit - Brokered $245,000 27-Feb-25 Certificate of Deposit - Brokered $183,000 10-Jun-25 Certificate of Deposit - Brokered $550,000 01-Dec-28 Bond - Brokered $200,000 01-Nov-22

RSC INVESTMENTS

Certificate of Deposit $100,000 16-Dec-19

YIELD OR INTEREST

RATE

2.00% 2.10% 2.10% 2.50%

2.30%

1.60%

1.45% 1.50% 1.20% 2.95% 1.00% 2.35%

0.25% 0.60% 1.85%

2.75% 1.80% 1.05% 0.00% 2.25%

0.65% BORDER STATE BANK INVESTMENTS

08/31/2020

CURRENT CALL MARKET DATE VALUE

09-Nov-20 $247,931.19 07-Dec-20 $211,161 .30 21-0ec-20 $37,233.84 08-Feb-21 $248,671 .56

05-Apr-21 $250,072.68

30-Jun-21 $252,139.89

13-Jul-21 $121,425.60 20-Jul-21 $126,571 .25

27-Jun-19 $246,482.16 23-Jul-19 $207,928.00 27-Apr-20 $252,371.46 23-Aug-22 $85,577.66 26-Aug-22 $171,333.45 26-Sep-20 $183,065.88 11-Apr-20 $219,550.32

15-May-19 $271 ,723.74 27-Aug-20 $260,839.25 10-Dec-20 $188,819.40 01-0ec-28 $480,980.50 01-Nov-22 $206,220.00

$4,270,099.13

16-Dec-19 $100,000.00

$100,000.00

4M FUND

First Internet Bank of Indiana Certificate of Deposit - Brokered Kansas State Bank of Manhattan Certificate of Deposit - Brokered Citadel FCU Certificate of Deposit - Brokered Sonabank Certificate of Deposit - Brokered Old Plank Trail Community Bank Certificate of Deposit - Brokered Western Alliance Bank Certificate of Deposit - Brokered Servisfirst Bank Certificate of Deposit - Brokered

$241,000 $235,500 $245,900 $238,800 $238,800 $245,300 $248,600

16-Sep-20 20-Nov-20 21-Dec-20 26-Feb-21 18-Jun-21 20-Apr-21 02-Jul-21

4MINVESTMENTS

MONEY MARKET ACCOUNTS Piper Jaffray RBC League of Minnesota Cities League of Minnesota Cities

TOTAL CD INVESTMENTS

First American Gov't Obligations Fund US Govt Money Market Fund 4M Money Market Fund 4M Plus Fund

2.539% 2.883% 1.631% 2.538% 2.247% 1.616% 0.500%

1.43% 0.95% 2.16% 2.20%

TOTAL MONEY MARKET SAVINGS

*Interest paid every 6 months.

(X)

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GRAND TOTAL

$241 ,000.00 $235,500 .00 $245,900.00 $238,800.00 $238,800.00 $245,300.00 $248,600.00

$1,693,900.00

$6,063,999.13

$3, 167,487 .92 $0.06

$5,542,27 4.80 $25,748.55

$8,735,511.33

08/31/2020 $14,799,510.46

thief river falls city council agenda

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