new river cdd- agenda 12.18.17 package · new river community development district agenda december...

NEW RIVER

COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS

REGULAR MEETING

DECEMBER 18, 2017

NEW RIVER

COMMUNITY DEVELOPMENT DISTRICT AGENDA

DECEMBER 18, 2017 11:00 AM

5227 Autumn Ridge Drive, Wesley Chapel, FL 33545

District Board of Supervisors Chairman Ross Halle

Vice Chairman Eric Marks Supervisor Stephanie Lerret

Supervisor Erik Domenech Supervisor Vacant

District Manager Leland Management, Inc. Vivian Carvalho

Mary Fritzler

District Attorney Straley & Robin, PA Vivek Babbar

District Engineer Stantec Tonja Stewart

All cellular phones and pagers must be turned off while in the meeting room

Following the (1) Call to Order, the public has the opportunity to comment on posted agenda items during the second

section called (2) Audience Comments on Agenda Items. Each individual is limited to three (3) minutes for such

comment. The Board is not required to take action at this time, but will consider the comments presented as the agenda

progresses. Following public comment, the meeting will proceed with the third section called (3) Business

Administration. This section contains items that require the review and approval of the District Board of Supervisors as

a normal course of business. The forth section is called (4) Business Items. This section contains items for approval by

the District Board of Supervisors that may require discussion, motions, and votes on an item-by-item basis. Occasionally,

certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. In the event

of a Public Hearing, each member of the public will be permitted to provide one comment on the issue, prior to the Board

of Supervisors’ discussion, motion, and vote. The fifth section is called (5) Staff Reports. This section will allow District

Staff to update Board on work and to present proposals.

The sixth section is called (6) Supervisor Requests. This is the section in which the Supervisors may request Staff to

prepare certain items in an effort to meet the District’s needs. The final section is called (7) Audience Questions,

Comments and Discussion Forum. This portion of the agenda is where individuals may comment on matters that

concern the District. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for

research or action is warranted.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate

in this meeting is asked to advise the District Office at 321-549-0721, at least 48 hours before the meeting. If you are

hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting

the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting

is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure

that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be

based.

Agendas can be reviewed by contacting the Manager’s office at 321-549-0721 at least seven days in advance of the

scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District

Manager at least fourteen (14) days prior to the date of the meeting.

NEW RIVER COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE

12630 Race Track Road, Tampa, FL 33626

December 13, 2017

Board of Supervisors

New River Community Development District

Dear Board Members:

The Regular Meeting of the Board of Supervisors of the New River Community Development District will

be held on December 18, 2017 at 11:00AM at the New River Amenity Center, 5227 Autumn Ridge Drive,

Wesley Chapel, FL 33545. The agenda is included below.

1. CALL TO ORDER/ROLL CALL

2. AUDIENCE COMMENTS ON AGENDA ITEMS

3. BUSINESS ADMINISTRATION

A. Consideration of the Board of Supervisors Meeting Minutes Section 1

B. Consideration of the Audit Committee Meeting Minutes Section 2 C. Consideration of Operation and Maintenance Expenditures September 2017 Section 3

D. Review of Financial Statements Month Ending September 2017 (under separate cover)

4. BUSINESS ITEMS A. Review of Auditing Services Proposals Section 5

i. Approval to Proceed with entering into Engagement Letter for Auditing Services for New River CDD

B. Ratification of Operation & Maintenance Promissory Note Section 6

5. STAFF REPORTS

A. District Counsel B. District Engineer

i. Stormwater Management MEMO from Stantec Section 7 C. District Manager

i. Letter from Withlacoochee River Electric pertaining lighting in the community Section 8

D. Field Operation Manager i. Update on the RFP for Landscape Maintenance Services

6. SUPERVISOR REQUESTS

7. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM

8. ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us

at 321-549-0721.

Sincerely,

Vivian Carvalho

District Manager

Cc: Vivek Babbar, Straley & Robin, PA and Tonja Stewart, Stantec

SECTION 1


October 16, 2017 Minutes of Regular Meeting12

Minutes of the Regular Meeting34

The Regular Meeting of the Board of Supervisors of the New River Community Development District was5held on Monday, October 16, 2017 at 6:00 PM at the New River Amenity Center, 5227 Autumn Ridge6Drive, Wesley Chapel, FL 33545. The agenda is included below:7

8Board Members Present and Constituting a Quorum at the onset of the meeting:9

1011

Board of Supervisors12Ross Halle Chairman13Stephanie Lerret Supervisor14Erik Domenech Supervisor15

1617

District Staff18Vivian Carvalho District Manager- Leland Management, Inc.19Mary Fritzler Field Operation Manager- Leland Management, Inc.20Vivek Babbar District Counsel- Straley & Robin, P.A. (via speakerphone)21Phyllis Cragin District Management Team- Leland Management, Inc. (via speakerphone)22

2324

Various Audience Members Present25262728

1. CALL TO ORDER/ROLL CALL293031

Vivian Carvalho called the Regular Meeting of the Board of Supervisors of the New River Community32Development District to order on Monday, October 16, 2017 at 6:11 PM.33

343536

2. AUDIENCE COMMENTS ON AGENDA ITEMS373839

i. Question on process for notifying homeowners’ of CDD meetings and it was noted that per40statue, meetings have to be posted in the newspaper. Additional notification options via41email bulletin and or newsletter will be considered. Additionally, audience was provided42with and encouraged to visit the community website www.newrivercdd.com to obtain FY432017-2018 meeting schedule and meeting books with the agenda items.44

4546474849

50ii. BUSINESS ADMINISTRATION51

5253

A. Consideration of the Board of Supervisors Meeting Minutes August 21, 2017- Section 15455

A motion was made by Ross Halle to approve the Board of Supervisors Meeting56Minutes from August 21, 2017. The motion was seconded by Stephanie Lerret.57

No further discussion58

All those in favor, the motion was carried unanimously.59

6061

B. Consideration of the Operation and Maintenance Expenditures July & August, 2017 -Section 26263

A motion was made by Ross Halle to ratify the Operation and Maintenance64Expenditures for July & August 2017. The motion was seconded by Stephanie65Lerret.66



6970

C. Review of Financial Statements Month Ending July & August 2017- Section 37172

A motion was made by Stephanie Lerret to approve the Financial Statements73Month Ending July & August 2017. The motion was seconded by Ross Halle.74



7778

4. BUSINESS ITEMS7980

A. Review & Consideration of Auditing Services RFP Evaluation Criteria Section 481Approval to Proceed with Advertising the RFP for Auditing Services82

83The Audit RFP Committee met prior to the Board of Supervisor Meeting to review the84evaluation criteria to include within the RFP for Auditing Services.85

A motion was made by Stephanie Lerret to approve the recommendation of the86Auditing Committee as it pertains to the evaluation criteria and proceed with87advertising the RFP for Auditing Services. The motion was seconded by Erik88Domenech.89



The Board will have the RFP Auditing Services proposal(s) to review at the next Board Meeting92Scheduled for December 18, 2017.93

94B. Review & Consideration of Amended Budget FY 2016-2017 Section 595

96Vivian Carvalho reviewed the Amended Budget for FY 2016-2017 with the Board. This is a97requirement that within 60 days of the new FY the District needs to review the Budget and Amend98the Budget if there are overage in any of the categories within the District’s Budget. The main99

reasons for the District to Amend the Budget was due to the Landscape Budget item versus the100actual contract and the District road repair completed.101

A motion was made by Ross Halle to approve the Amended Budget FY 2016-2017102as presented. The motion was seconded by Erik Domenech.103



106107

C. Review & Consideration of Pool Maintenance Contractor Section 6108109110

A motion was made by Stephanie Lerret to ratify the approval of a new Pool111Maintenance Contractor called Pool Shark for the maintenance of the New River112CDD Pool. The motion was seconded by Ross Halle.113



116117

5. STAFF REPORTS118119

A. District Counsel120121

No report122123

B. District Engineer124125

Not Present126127

C. District Manager128129

None at this time to report.130131

D. Field Operations Manager – Mary Fritzler provided an update on the following items132pertaining to the District Operation Services:133

134i. Pet stations have been added to the pocket parks throughout the community.135

136ii. Fence door by pet/doggie area has been scheduled to be repaired.137

138iii. There is a proposal that has been executed by the District to replace Oak Tree and139

Palm Tree within the community. In addition, there is a new tree on the River140Glen Blvd. that will be replaced under warranty along with another tree in the141park. The oak tree will be replaced with a magnolia type of tree. Lastly there are142some plants in the islands that still need to be addressed by Yellowstone.143

144iv. Mary Fritzler met with an electric company and waiting on quote for an additional145

street light post in the parking lot. The cost is approximately $2,000 for the146additional street light post. Lengthy discussion ensued on this topic.147

148149

150v. There is safety led lights throughout the common area that has been installed.151

152vi. The splash pool sprayer part is missing and needing to be replaced. Mary is153

working on these repairs with the new pool contractor.154155

vii. Mary reviewed with the Board the issues with the landscape contractor for the156District. The Board was in agreement to proceed with submitting an RFP for157Landscape services to various contractor per the revised RFP for the District.158

159160

6. SUPERVISORS REQUESTS161162

None163164

7. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM165166

i. Homeowner commented on fishing in the ponds which is allowed, however concern is167on unauthorized individuals onsite and request is for trespassing signs to be put up.168Management will proceed in getting signs made.169

170ii. Homeowner commented on the builder debris left on properly and not being secured in171

preparation of Hurricane Irma and concerns that debris would cause damage to their172property during the storm. Homeowner requested for future instances to enforce and173secure construction material and debris better.174

175iii. Homeowner commented on street parking and being ticketed. The proper channel is176

calling the Pasco County Police Department and they have means to enforce.177178

iv. Homeowner commented on including Community Board/Sign in the front entrance to179inform residents of events, etc. Mary Fritzler will follow-up on the various options.180

1818. ADJOURNMENT182

183A motion was made by Erik Domenech to adjourn the meeting. The motion was seconded184by Stephanie Lerret.185


All those in favor, the motion was carried unanimously and the meeting was adjourned at1877:11PM.188

189*These minutes were done in a summary format.190

191*Each person who decides to appeal any decision made by the Board with respect to any matter considered192at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made,193including the testimony and evidence upon which such appeal is to be based.194

195

Meeting minutes were approved at a meeting by vote of the Board of Supervisors at a publicly noticed196meeting held on ___ ___.197

198199

Official District Seal

Signature Signature200201202

Printed Name Printed Name203204

Title: Title:205□ Chair □ Secretary 206□ Vice Chair □ Assistant Secretary 207

208Recorded by Records Administrator209

210211

Signature212213214

Date215216

SECTION 2


October 16, 2017 Minutes of Audit Committee Meeting12

Minutes of the Audit Committee Meeting34

The Audit Committee Meeting of the Board of Supervisors of the New River Community Development5District were held on Monday, October 16, 2017 at 6:00PM. at 5227 Autumn Ridge Drive, Wesley Chapel,6FL 33545.7

8Committee Members Present and Constituting a Quorum at the onset of the meeting:9

10Board of Supervisors11Ross Halle Chairman12Eric Marks Vice Chairman (absent)13Stephanie Lerret Supervisor14Erik Domenech Supervisor15

16District Staff17Vivian Carvalho District Manager- Leland Management, Inc.18Mary Fritzler Field Operation Manager- Leland Management, Inc.19Vivek Babbar District Counsel- Straley & Robin, PA (via speakerphone)20Phyllis Cragin Account Manager- Leland Management, Inc. (via speakerphone)21

22Audience Members Present23

241. CALL TO ORDER/ROLL CALL25

26Vivian Carvalho called the Audit Committee Meeting of the New River Community Development27District to order on Monday, October 16, 2017 at 6:10PM.28

292. AUDIENCE COMMENTS ON AGENDA ITEMS30No Audience Members present31

323. BUSINESS ITEMS33

A. Review & Consideration of the Audit Committee Package that includes the evaluation34criteria and RFP notices to advertise in the newspaper for Auditing Services.35

36A motion was made by Erik Domenech to approve the Audit Committee Package37that includes the evaluation criteria and RFP notices to advertise in the newspaper38for Auditing Services. The motion was seconded by Stephanie Lerret.39



4243

5. SUPERVISORS REQUESTS- no further items to come before the Audit Committee.4445

6. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM- no comments from46the Audience pertaining to the Auditing Services RFP.47

48

Official District Seal

7. ADJOURNMENT49A motion was made by Erik Domenech to adjourn the meeting at 6:11PM. The motion50was seconded by Stephanie Lerret.51



5455

*These minutes were done in a summary format.5657

*Each person who decides to appeal any decision made by the Board with respect to any matter considered58at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made,59including the testimony and evidence upon which such appeal is to be based.60

61

Meeting minutes were approved at a meeting by vote of the Board of Supervisors at a publicly noticed62meeting held on ___ ___.63

6465

Signature Signature666768

Printed Name Printed Name6970

Title: Title:71□ Chair □ Secretary 72□ Vice Chair □ Assistant Secretary 73

7475

Recorded by Records Administrator767778

Signature798081

Date82838485

SECTION 3

Check Date Vendor or Payee

Account

#Check # Invoice Line Item Check Amt

Expense Account Invoice Paid

10103 210108 9/1/2017 Tampa Bay Times Publishing Company $107.20

505297 Budget Hearing 4801 Legal Advertising $107.20 $107.20

10103 210110 9/27/2017 Frontier Communications $166.98

086 1017 ACH Internet: 09/13 - 10/12

4101 Postage, Phone, Faxes,Copies $166.98 $166.98

10103 210111 9/27/2017 Pasco County Utilities $367.68 086 0817 ACH 5227 Autumn Ridge: 07/13 - 08/14 4302 Water Utility Services $359.85 $359.85086 0817 ACH 0 Autumn Ridge: 07/13 - 08/14 4302 Water Utility Services $7.83 $7.83

10103 210112 9/27/2017 Withlacoochee River Electric $1,888.15 086 0917 ACH 5001 River Glen Blvd #1Well: 08/04 - 09/06 4301 Electric Utlity Services $31.73 $31.73086 0917 ACH 5001 River Glen Blvd E/Sign: 08/04 - 09/06 4301 Electric Utlity Services $63.45 $63.45086 0917 ACH Public Lighting PL: 08/04 - 09/06 4301 Electric Utlity Services $728.56 $728.56086 0917 ACH Public Lighting PL: 08/04 - 09/06 4301 Electric Utlity Services $439.45 $439.45086 0917 ACH 4534 River Glen Blvd #2Well: 08/04 - 09/06 4301 Electric Utlity Services $40.57 $40.57086 0917 ACH 5227 Autumn Ridge Dr CLBHSE: 08/04 - 09/06 4301 Electric Utlity Services $584.39 $584.39

10103 210113 9/27/2017 Best Property Services $245.00

7200 Secure Two Bathroom Sinks

4619 Recreation Operations andMaintenance $245.00 $245.00

10103 210114 9/27/2017 Carr Riggs & Ingram $750.00 16331252 FY16 Final Billing 3202 Auditing Services $750.00 $750.00

10103 210115 9/27/2017

Home Team Pest Defense, Inc Tampa North

Branch $99.50

53044288 Sep Pest Control 4605 Miscellaneous Landscape $33.50 $33.5053044288 Oct Pest Control 15500 Prepaid Items $33.00 $33.0053044288 Nov Pest Control 15500 Prepaid Items $33.00 $33.00

10103 210116 9/27/2017 Leland Management - T $2,680.96 086 0917 P Payroll w/e 09/10 57270 On Site Staff $1,180.96 $1,180.96086 0917 M Sep Management Fees 3101 District Manager $1,500.00 $1,500.00

10103 210117 9/27/2017 Leland Management - T $349.76

086 0817 O Aug Office Expenses

4101 Postage, Phone, Faxes,Copies $349.76 $349.76

10103 210118 9/27/2017 Straley Robin Vericker $520.00 14712 General Legal Services Thru 08/15/17 3107 District Counsel $520.00 $520.00

10103 210119 9/27/2017 Yellowstone Landscape $156.28 INV-0000176564 Irrigation Repairs 4605 Miscellaneous Landscape $156.28 $156.28

10103 210121 9/30/2017 Pasco County Utilities $1,120.29 086 0917 ACH 0 Autumn Ridge: 08/14 - 09/15 4302 Water Utility Services $7.83 $7.83086 0917 ACH 0 Autumn Ridge: 07/19 - 08/18 4302 Water Utility Services $691.50 $691.50086 0917 ACH 5227 Autumn Ridge: 08/14 - 09/15 4302 Water Utility Services $420.96 $420.96

$8,451.80

New River Community Development DistrictCheck Register

9/1/2017 - 9/30/2017

Total:

vcarvalho

Approved

Invoice

Date

8/21/2017

Invoice #

7200

Bill To

New River CDD12630 Race Track RoadTampa, FL 33626

Property Address

New River CDDWesley Chapel, FL 33545

Work Order # Terms

Net 30

Please remit to above address.

Total

Balance Due

Payments/Credits

Date Completed Description Amount

GENERAL PLUMBING REPAIRS:SCOPE OF WORK: Both restrooms sinks need to be securedRe-secured the two bathroom sinks to the wall with shims, adhesive and new fasteners.Re-caulk sinks and painted walls to match the existing as closely as possible.

8/15/2017 GENERAL PLUMBING REPAIRS MATERIALS AND LABOR TOTAL COST: 245.00

$245.00

$245.00

$0.00

mfritzler

Approved

vcarvalho

Approved

mfritzler

Approved

vcarvalho

Approved

mfritzler

Approved

SECTION 4

SECTION 5

SECTION 6

SECTION 7

SECTION 8

new river cdd- agenda 12.18.17 package · new river community development district agenda december...

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