RetroFit Technologies

City of Newburyport

Comprehensive Business Solutions

Agenda

Welcome/Overview of RetroFit – Gary Whear, Vice President

Solutions Presentation– Walter Gallagher, Sr. Account Executive

Green Technology – Gary Whear, Vice President

Clearway Discussion- Colm Whelan, Sr. Project Manager

Voice Systems- Karen Schneider, Executive Vice President

Larry Murphy , Senior Account Executive

Q&A – All

2

GARY WHEAR, RetroFit Technologies

OVERVIEW OF RETROFIT

3

Overview of RetroFit Technologies

28+ year history of demonstrated IT expertise

Centralized logistics depot in Milford, MA and Meriden, CT

35 professional technicians and engineers covering New England

7 x 24-hour Call Management Center

State-of-the-Art Network Operations Center (NOC)

Over 1,200 client locations in New England (Government, Educational, Commercial, and Non-Profit markets)

Well-established partnerships with industry-leading service providers

Active vendor on Massachusetts statewide technology contracts: ITC16, ITC16A, OFF16, OFF27, and ITS33

Experienced in-house logistics specialists

4

RetroFit’s Core Competencies

Managed IT Services

Backup & Disaster

Recovery

Onsite Support &

Maintenance

Professional Services

Block TimeHardware

Procurement

5

RetroFit and Clearway

Clearway Technologies has been a strategic business

partner with RetroFit since 2008 providing

management consulting and business solutions to our

client base.

RetroFit has found Clearway to be an invaluable

partner because of their reputation for delivering

major new strategic technologies to our clients to

drive top and bottom line growth, improve customer

satisfaction and accelerate time to market.

Clearway was selected by Microsoft as the first

SharePoint partner in New England in 2000.

Clearway is a Microsoft Gold Certified and Managed

Partner.

6

Why RetroFit?

Solutions – Partnered with industry leading OEMs

Critical Support Needs – Various response times

Efficiency & Productivity – Technology options

Quality – Product selection & service delivery

Service Options – Complete range of services

Cost Savings – Low overhead/cost structure

Relationships – We know our customers

Ease of doing business – Flat organization

7

WALTER GALLAGHER, RetroFit Technologies

SOLUTION OVERVIEW

8

Technical Agenda

Key upgrades to the environment include:

– Server

– Domain/AD structure

– Security Enhancements

– Communication Enhancements

– Reduction of bottlenecks for Network Operation

System (NOS)

– Microsoft SharePoint

9

Technical Solutions Breakdown

Change internal IP addressing scheme to a private

range

Replace the NT 4.0 Domain with Windows 2008 R2

Active Directory Domain

Replace Exchange Server 5.5 with Exchange Server

2010

Replace current servers running Windows 2000 Server

Virtualize current server environment

Replace select PCs

Replace current backup system

10

Hardware Upgrade Requirements

Replace and virtualize current server environment

Replace select/antiquated PCs

Maximize carbon footprint with current “green”

strategies

Integrate voice and data documents and communication

silo’s

Replace/enhance backup system methodologies

Position operating environment for immediate disaster

recovery.

11

GARY WHEAR, RetroFit Technologies

GREEN TECHNOLOGY

12

Server Consolidation – Go Green!

Through consolidation and virtualization of servers

using VMware, City of Newburyport will drastically

reduce their carbon footprint:

Reduce energy costs by 80%

Power down servers without affecting applications or

users

Green your datacenter while decreasing costs and

improving service levels

13

Reduce Energy Costs

Consolidate Servers - Consolidation of servers

eliminates server sprawl and cuts maintenance costs

Reduce Energy Consumption - Every server

virtualized saves 7000kWh of electricity annually or

about $700 in energy costs

Increase IT Capacity - Improve server utilization rates

from 5-15% to 60-80%. Running fewer, highly utilized

servers frees up space and power.

Reduce CO2 Emissions – 4 tons of CO2 are

eliminated for every server virtualized; the equivalent to

taking 1.5 cars off the highway!

14

GREEN CALCULATORReduce Energy Cost & Environmental Impact with Virtualization

Number of servers* to virtualize*Calculations are based on the power consumption of a standard 2 CPU server

18

Physical Virtualized Savings

Energy Savings:

Annual Server & Cooling Energy Usage (kWh) 145,263 26,121 119,142

Cost Reduction:

Physical Hardware1

Annual Energy Cost2

$117,000.00

$14,526.27

$22,500.00

$2,612.09

$94,500.00

$11,914.18

Environmental Impact: Planting TreesCars off the Highway3

Annual CO2 Emission (lbs/kg)4

These savings are equivalent to: 360 13 159,769 lbs.

72,470 kg1Assumes $6,500 per 2 CPU server2Assumes $0.10/kWh and 550 Watts per 2 CPU server3Assumes 12,000 miles per year and 20 mpg

4Assumes 1.341 lbs CO2 emission per kWh

15

COLM WHELAN, Clearway Technologies

SHAREPOINT SOLUTION

16

Clearway’s SharePoint Solution

Solution Definition

Business/Technical Requirements

SharePoint Education

Architecture for SharePoint Solution

Server Hardware Specifications

Software Requirements

Roadmap

Design of City of Newburyport’s intranet portal site:

Includes user interface, basic branding, site hierarchy, taxonomy,

navigation, site templates, and security

Basic Department Sub Sites – 3 Departments

Basic Document Management Functionality

Document migration Proof of Concept from current network file shares.

Detailed project plan

17

Clearway’s SharePoint Solution (Cont.)

Implementation

SharePoint Server Farm Installation and Configuration

Implementation of City of Newburyport’s portal site

Navigation

Basic Department Sub Sites (3 departments)

Basic Document Management

Document migration Proof of Concept

Basic Branding (based on City of Newburyport’s provided

graphic design)

Knowledge Transfer

End User Training

Administrator Training

18

Clearway’s SharePoint Solution (Cont.)

Governance

Review governance objectives with City of Newburyport staff

Provide draft governance document that can evolve along with

the use of SharePoint

Support

19

Why Clearway?

Clearway is a leading provider of management consulting and

business solutions:– Unified Communication and Collaboration

– Enterprise Content Management

– Business Intelligence

– Business Process Management

– Office and .NET Application Development

Clearway delivers the following Microsoft applications and

technologies:– Exchange Server 2010

– Lync Server

– Office SharePoint Server 2010

– SQL Server

– Microsoft Online Services

– Active Directory

– Office and .NET Application Development

20

QUESTIONS?

21

Thank you for your time!

Complete Business Solution!