R-APDRP Status note as on 31.03.2011.

Background:

Ministry of Power, Govt. of India, has launched the Restructured Accelerated Power Development and Reforms Program (R-APDRP) in the XI Five year Plan. Power Finance Corporation Limited (PFCL) has been designated by GoI as the Nodal agency for the program. The program spans from data acquisition at distribution level till monitoring of results of steps taken to provide an IT backbone and strengthening of the electricity Distribution system across the country under the program. The objective of the program is reduction of AT&C losses to 15% in project areas.

DPR for Part-A of the Restructured-APDRP Scheme relating to base line data for Consumer Indexing, Geographical Information System (GIS) Mapping, Metering of Distribution Transformers (DTR’s) and Feeders, and Automatic Data Logging for all Distribution Transformers and Feeders. It would also include adoption of IT applications for Meter Reading, Billing and Collection, Energy Accounting/Auditing., management Information System (MIS), redressal of consumer service centers and IT base consumer centers etc.

DPR’s for Part-B of the Restructured-APDRP Scheme relating to renovation, modernization & strengthening of 11kV level Sub-stations, Transformers/Transformer centers, Re-Conductoring of lines at 11kV and below, load bifurcation, feeder separation, load balancing, HVDS(11kV), Ariel Bunched Conductoring in the dense areas, replacement of electromagnetic energy meters with tamperproof electronic meters, installation of capacitor banks and mobile service centers etc. In exceptional cases, where sub-transmission system is weak, strengthening at 33 kV or 66 kV system is to be considered.

Restructured Accelerated Power Development Reform Program Part-A

Scope of Contract under HP

Under Part-A of R-APDRP launched by MoP, 14 towns namely (Shimla, Solan, Nahan, Paonta, Baddi, Bilaspur, Mandi, Sundernagar, Chamba, Dharamshala, Hamirpur, Kullu, Una & Yol) are eligible for funding. Only following works have been covered under R-APDRP Part-A.

a) Meter Data Acquisition System (MDAS)b) Energy Audit(EA)c) Identity & Access Management System is proposed at data centre level

d) Management Information System (MIS) containing DW & BI tools is proposed at data centre level

e) Enterprise Management System (EMS) and Network Management System (NMS) which is part of hardware, is proposed at data center level

In order to putting place the system envisaged under Part-A of RAPDRP IT Consultant has been appointed with from the panel of IT Consultants finalized by MoP/PFC with following roles and responsibilities assigned to IT Consultant:

a) Assist HPSEBL in preparation of the DPRs under Restructured APDRP, Part-A.b) Assist HPSEBL in deciding the scope of work for ITIA and Assessment, in discussion

with the HPSEBL, of the areas in which experts would be required from the ITIA and estimation of the minimum number of experts in each area.

c) Assist HPSEBL in customizing the model bid document to fulfill HPSEBL’s specific requirements as per R-APDRP

d) Handhold the HPSEBL for implementation from concept to commissioning of the project under Part-A of the scheme

e) Assist HPSEBL in responding to queries raised by Nodal Agency/MoPf) Conduct the end to end process in selecting the IT implementation agency (NIT-

>Pre-bid conference-> Technical Evaluation of the Bids>Vendor Approval->Contractual assistance)

g) Program management, including participation in testing and commissioning of the project till complete go-live

The scope of ITIA for RAPDRP PART–A scheme comprises following project activities to be completed by ITIA:

1. Establishment of Data center at Shimla - This involves following activities: Delivery, Installation and commissioning of all the IT Hardware systems at the

DC site. Data Cabling

Computing Setup with DR Solution

Assessing the bandwidth requirements at Locations

2. Establishment of Disaster Site at Paonta Sahib – This involves following activities: Delivery, Installation and commissioning of all the IT Hardware systems at the

DR site.

Testing and commissioning of Dedicated Bandwidth Link between DC and DR site.

The last full copy back-up of the DC site to be transported to the DR site in suitable tape cartridges

Restore the entire data at the DR site using the full copy back in the Tape cartridges to the SAN storage system.

The Final step in this process is to do the incremental synchronization of the data sets by doing incremental replication of the data from Primary to DR site.

3. LAN, WAN and Connectivity – Setting up LAN, WAN & connecting all division, sub division & other offices to Data Centre & Disaster Recovery Centre.

4. Data digitization

5. Software Applicationsa. Integrated Core Business Applications

i. Meter Data Acquisition - The Meter Data Acquisition System (MDAS) acquires data from the Substation Meters, DT meters and HT & Select LT consumer Meters. The data will be transmitted to the Data Center through GPRS. The Scope includes: The Supply, Installation, testing & commissioning of Hardware includes

Data Concentrator Unit (DCU) with Digital Input/ Output, Analog Inputs and GPRS modem at substation.

Supply and installation of Software Application at Substation to view real time Parameters and Historical Reports & trends of Local substation.

Supply and installation of software Application (MDAS) at server for Data Acquisition from all DCU and Data analysis and MIS reporting.

ii. Meter Data Management - Meter Data Management System has been designed to be a highly scalable meter data repository. It helps to generate highly accurate forecasts of future energy demand, outage management, distribution planning and reliability, revenue assurance etc. At a high level, the MDAM/R shall: Receive and load Meter Readings Receive and load other data from AMR VEE (Validate, edit and estimate) Meter Readings Store, manage and maintain data Provide scalability to support the utilities smart metering targets Provide auditing of all changes to data Provide end to end traceability of data use within the MDAM Provide security to manage access to functions and data

Provide rate-ready data for customers on different rate structures including, hourly, hourly with demand charges, critical peak pricing (CPP) (all entities shall be configurable)

Provide data on request at scheduled or ad-hoc intervals. Receive and manage information to support relationships between

meters and Interested Parties.

iii. Energy Audit - The system for Energy Accounting and auditing which is able to segregate technical losses & commercial losses on all the administrative hierarchies as well as electrical hierarchies of the utilities. This system will have following features: Collection of energy flow data from metering module Provision of graphical network diagram and network reconfiguration Calculation of Bus bar and transformation losses in the sub station Calculation of HT losses Calculation of DT losses Provision of Network reconfiguration in case of change in power flow

logic Calculation of allowable technical losses in the system Calculation of estimated technical and commercial losses in the system Generation of report of energy accounting and graphical analysis Features of intelligent data analysis Preparation of Energy Audit Reports at following levels:

EHV level audit: Verification of input energy and determination of sub-transmission losses b/w Transmission Company input & 11 KV (DISCOM input) feeders

HT level audit: HV sub transmission & distribution system losses from feeder to DT

LT level audit: Distribution System from DT onwards including LT feeders & service lines

iv. Integration of the Legacy Applications with new proposed applications - The integration among applications needs to be looked into from two broad needs: Integration of legacy with applications being proposed Integration of applications with any future application

Some common internal systems can be as follows: Metering / Billing / Collections Energy Trading Systems (ETS) HPSEBL Information Systems (CIS) Supervisory Control and Data Acquisition Systems (SCADA) Outage Management Systems (OMS)

Mobile Workforce Management Systems Geospatial Information Systems (GIS) Enterprise Resource Planning Systems (ERP) Call center

v. Document Management System – The key features of this system are: Manages business content in native file formats Automates conversion to Web formats for easy viewing Controls the entire content lifecycle Makes content easier to find, access, and reuse Quickly builds and manages multiple Web sites

vi. Management Information System (MIS) – Including Data Warehousing (DW)/Business Intelligence (BI) – This has three broad components: Data Integration Performance Management System incorporating Business Intelligence

and Reporting Analytics Framework

b. Identity and Access Management system – This system is an enterprise level Identity and Access Management System which has features of Adapter/Connector Support, Access Rights Capabilities and Access Control and other key features like Mechanism to essentially allow or deny specified user IDs to access.

c. Security ModulesI. Antivirus

Installing the Antivirus server Configuring the Antivirus policies Deployment of anti-virus clients on all the servers and desktops Installing and validating gateway anti-virus for SMTP Installing and validating gateway anti-virus for HTTP

II. Network and Security Creating the LAN at DC, DR, CCC and other utility offices Creating the WAN for the DC, DR, CCC and other utility offices without

bandwidth provisioning Creation of VLAN Creation of firewall policies Creation of IPS policies Configuring the load balancer Validating the functionality

d. Backup and Management Modules Configuration of Storage and the SAN switches

Creation of storage group/LUNs for the servers Configuring the storage replication Installing the backup software Deploying the backup clients Configuring the tape library Configuring the backup policy Validating the backup and restore process

6. Operation & Support Maintenance for 5 Year’s (Planed Start Date 4th Sept 2011 – 3rd

Sept, 2016)

RESPONSIBILITIES OF HPSEB Ltd.

1. Formation of core IT team, which is well conversant with IT as well as has good functional and Business process knowledge of HPSEBL, key contact from different source systems including but not restricted to

GIS Asset / Maintenance Management ERP Legacy MBC applications

2. The appointment of Steering IT Committee that should be authorized to take decisions and provide sign off’s at respective levels.

3. Facilitate workshop with key users for SRS, AS-IS and to-be understanding.

4. Installation & Commissioning of Ring fencing meters at identified locations.

5. To provide access to ITIA to legacy systems and new systems such as ERP, SCADA for data during go-live.

6. To provide data for interfacing for go-live.

7. Felicitating in providing sample test data.

8. Identifying core team for training at multiple levels. Ensuring presence of trainees and training environment.

9. Identifying the testing team for UAT and ensuring due and rigorous UAT.

10. Ensure the full presence of team identified for various awareness sessions to be conducted in various site offices / locations.

11. To provide signoff / Feedbacks for any document submitted by ITIA.

12. Final civil diagram of Data Centre and Disaster Recovery Centre.

13. Civil ready Data Centre site handover to ITIA

14. Civil ready Disaster Recovery site handover to ITIA

15. Bandwidth provisioning at DC, DR, CCC and other sites and locations

16. Full address and contact person details of all offices covered under this project.

17. Hardware bifurcation details for each office.

18. Electrical points to be provided for the IT Hardware.

19. Proper earthing should be provided at all office premises

20. To provide following for necessary equipments for testing of MDAS & MDM.

a. Sample meter of all makes of 3 Phase HT meter (One from Each Make)

b. Sample meter of all makes of 3 Phase LT meter (One from Each Make)

c. Application Programming Interfaces (APIs) of all make of HT and LT meters

d. Common Meter Reading Instrument (CMRI) Software of all makes of HT and LT meters.

e. Base Computer Software (BCS) of all makes of HT, LT and all DLMS compliant meters.

f. Encryption KEY– If there is any encryption implemented for DLMS meters.

g. Communication Mode DLMS – HDLC mode 3 Enabled.

h. Register Map.

i. Setup of interim data collection system from Modem till DC go-live.

j. Town wise sealing Team for consumer modem and DCU installation whenever required.

k. Town wise list & address of DT meter installed, HT and LT consumers, and substations for Data Concentrator Unit (DCU) installation.

l. Assign one Nodal officer for complete MDAS work execution.

m. Provide compatible meters at DT/HT/LT/feeder meters.

n. Support in SIM procurement and Maintenance.

21. Identification of Core trainee team.

22. Attendance for training / awareness sessions will have to be ensured by HPSEBL.

RESPONSIBILITIES OF ITIA

1. Development & finalization of Project Plan.

2. Identification of AS-IS processes after interaction with identified key users.

3. Preparation & submission of TO-BE document.

4. Preparation & submission of design documents for Data Centre & Disaster Recovery Centre.

5. Site Survey & BoM verification from IT infrastructure point of view for Data Centre, DR Centre, Sub Division Offices, Customer Care Centres & other offices.

6. Delivery, installation, commissioning & testing of all IT hardware & software for Data Centre, DR Centre, Sub Division Offices, Customer Care Centres & other offices.

7. Site Survey & BoM verification from MDAS point of view for metering points of Sub-station, feeders, DTs, HT Consumers & select LT consumers.

8. Delivery, installation, commissioning, configuration & testing of all hardware such as Data Concentrator Unit (DCU), modems, etc. at Sub-station, feeders, DTs, HT Consumers & select LT consumers & MDAS/MDM software at Data Centre.

9. Preparation & submission of SRS & Technical design document for software integration, Data warehousing & Business Intelligence.

10. Customization, configuration & testing of integration software for integration of legacy systems, new systems (ERP, MDAS) & MIS.

11. Design, development & testing of reports under MIS module through Data Warehousing & Business Intelligence.

12. Preparation of data migration strategy & perform data migration.

13. To conduct end user training of the system for users from project areas.

14. To perform User Acceptance Test.

15. To conduct application software awareness sessions for users from project areas.

16. To make project areas Go-Live.

17. To provide post Go-Live support.

18. To perform quality check & ensure quality delivery.

Latest Status

Implementation of Part-‘A’ R-APDRP Program:-

Under Part-A of R-APDRP launched by Ministry of Power, 14 towns namely (Shimla, Solan, Nahan, Paonta, Baddi, Bilaspur, Mandi, Sundernagar, Chamba, Dharamshala, Hamirpur, Kullu, Una and Yol) have been found eligible (as per Census 2001 for special category state) for funding as per DPRs submitted to PFC.

Ministry of Power (MoP) has sanctioned `81.07 Cr. against DPRs of 14 eligible towns under Part-A of R-APDRP Project for Himachal during September, 2009 which was further revised to `96.40 Cr. in August, 2010 as per the details given below. The total project cost for Part-A under R-APDRP is `128.27 Cr.

Sr. No.

Name of town/project area Sanctioned amount

Rs. Crs.1 Baddi 1.822 Bilaspur 1.703 Chamba 1.514 Dharmsala 2.745 Hamirpur 1.92

6 Kullu 1.647 Mandi 2.138 Nahan 1.639 Paonta Sahib 22.5910 Shimla 48.7411 Solan 3.7812 Sundernagar 1.7513 Una 2.8614 Yol 1.59

TOTAL 96.40

The LOI was issued on 20th August, 2010 and further followed by LOA issued on

dated 30th August, 2010 in favour M/s HCL Infosytems Ltd. The target date for

completion of all works under the scope of ITIA has been fixed on 03.09.2011 as per

the directions of MoP, GoI.

Civil construction work of Data Centre at Shimla is under progress and likely to be

completed by the end of April, 2011 and the work of Disaster Recovery Centre at

Paonta Sahib is likely to be completed by the end of May, 2011.

The work of the ring fencing of the project areas under various towns has already

been completed by 09-03- 2011.(13 towns completed by Feb., 2011 end and

remaining one town completed on 09/03/2011.)

An independent inspection of the various activities/tasks completed/in progress

under R-APDRP Part-A is to be carried out by the third party on behalf of Power

Finance Corporation. Accordingly, M/s Pranat Engineers Pvt. Ltd. (TPIEA appointed

by PFC) has already done the inspection of ring fencing work in Shimla town on 23rd

and 24th Feb., 2011 and further intimated the schedule of inspection of following four

divisions as given below:-

1. Electrical Division, Nahan 14th to 15th March, 2011.

2. Electrical Division, Paonta Sahib 16th to 17th March, 2011.

3. Electrical Division, Solan 18th to 19th March, 2011.

4. Electrical Division, Baddi 24th to 25th March, 2011.

The Data Centre building work is under progress. And infrastructure tender for non-

IT items have been awarded in favour of M/s Wipro, Chandigarh on 22-03-2011.

For DR (Disaster recovery) centre, the Tenders for civil work has been awarded on

22nd March, 2011. NIT for Infrastructure items to be issued by 2nd Week of April,

2011.

Latest Status-Re-Structured Accelerated Power Development & Reforms Programme (R-ADDRP ) - Part-B

- DPR’s for Part-B of the Restructured-APDRP Schemes relating to renovation,

modernization & strengthening of 11kV level S/Stns, Transformers/ Transformer

centers, Re-conductoring of lines at 11kV and below, load bifurcation, feeder

separation, Load Balancing, HVDS (11kV), Ariel Bunched Conductoring in the dense

areas, replacement of electromagnetic energy meters with tamperproof electronic

meters, installation of capacitor banks and mobile service centers etc. In exceptional

cases, where sub-transmission system is weak strengthening at 33 kV or 66 kV

system may also be considered.

The Schemes under Part-B R-APDRP of 4 nos. towns namely Shimla, Solan, Nahan

& Paonta Sahib have been sanctioned for Rs. 165.53 Crores (Rs. 148.98 Crores

GOI Loan & Rs. 16.55 Crores Own Funding) by M/s Power Finance Corporation Ltd.

(Nodal Agency) / Govt. of India, Ministry of Power on dated 20.08.2010 and Rs.

49.65 Crores have been released against the first installment on 28.09.2010 by M/s

PFC Ltd. The loan wise detail is as under:-

Sr. No

Name of the town /

Project Area

LoanNumber

Approved Project Cost

(Rs. In Crores)

Sanctioned Loan90 % of the

projectCost

(Rs. In Crores)

Amount Released

(30% advance of Project Cost)(Rs. In Crores)

1 Nahan 04134008 6.07 5.46 1.822 Paonta

Sahib04134009 36.63 32.97 10.99

3 Shimla 04134010 100.25 90.23 30.074 Solan 04134011 22.58 20.32 6.77

Total 165.53 148.98 49.65

- The schemes for the remaining 10 towns namely Baddi, Kullu, Bilaspur, Hamirpur,

Mandi, Sundernagar, Dharamshala, Yol, Chamba and Una have been approved on

dated 21.12.2010 for Rs. 156.65 Crores (Rs. 140.99 Crores GOI Loan & Rs. 15.66

Crores Own Funding) by M/s Power Finance Corporation Ltd.(Nodal Agency) / Govt.

of India, Ministry of Power on dated 21.12..2010. The tentative scheme costs of the

10 towns is as under :

-

S. No. Name of the town /Project Area

Approved Project Cost

(Rs. In Crores

Sanctioned Loan90 % of the projectCost (Rs. In Crores)

1 Baddi 87.40 78.662 Bilaspur 2.08 1.873 Chamba 2.93 2.644 Dharamshala 10.31 9.285 Hamirpur 6.46 5.816 Kullu 7.40 6.667 Mandi 19.24 17.328 Sundernagar 6.55 5.909 Una 7.31 6.58

10 Yol 6.97 6.27Total 156.65 140.99

Total sanctioned loan by PFC for R-APDRP Part-A project = Rs. 96.40 Cr

Total amount received out of above for Part-A till Jan., 2011 = Rs. 24.32 Cr

Total sanctioned loan by PFC for R-APDRP Part-B project = Rs. 289.97 Cr

Total amount received out of above for Part-B till Jan., 2011 = Rs. 49.66 Cr

Total amount received on 18-02-2011 for Part-A = Rs. 4.60 Cr

Total amount received on 18-02-2011 for Part-B =46.995 Cr

Grand Total of amount received till 15-03-2011 for Part-A for R-APDRP project = Rs. 24.32 Cr + Rs. 4.6 Cr =Rs. 28.92 Cr

Grand Total of amount received till 15-03-2011 for Part-B for R-APDRP project = Rs. 49.66 Cr + Rs. 46.995 Cr =Rs. 96.655 Cr

As per guidelines the scheme completion period shall be 36 months from the date of

its sanction and the award shall be placed after the start of the verification of the AT&C loss

of the project area by the independent agency appointed by the Ministry of Power through

the Nodal Agency with three billing cycle data.