purpose of the presentation vision and mission key strategic objectives and their performance...

• Purpose of the Presentation• Vision and Mission• Key Strategic Objectives and their Performance Overview• Overview of Council Activities and Responsibilities • Artistic Programmes (Highlights for the Year)• Infrastructure / Capital Projects• Actual vs. Budget & Budget vs. Actual• Report of the Auditor General• Emphasis of Matters by the Auditor General • Report On Other Legal & Regulatory Requirements• Institutional Challenges • Conclusion

PACOFS PRESENTATION TO THE PORTFOLIO COMMITTE ON ARTS AND CULTURE – WEDNESDAY, 23 OCTOBER 2013

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• To brief the Portfolio Committee on Arts and Culture on the overall performance of PACOFS during the 2012/2013 financial period.

• To provide an overview of the activities in response to the constitutional and legislative mandate, policies, programmes and corporate plans.

• To solicit the Portfolio Committee’s inputs on the strategic interventions that may be required to fulfill the constitutional and legislative mandate in order to achieve the vision and mission of the PACOFS.


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Vision

To be an ultimate professional performing arts destination.

Mission

Presentation of quality transformed performing arts.


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PACOFS Councils

Council Activities & Responsibilities:Strategic Plan, Annual Performance Plan and Infrastructure Master Plan for 2012/13, were done and tabled by 31 Jan 2013.Signing of Share Holder’s Compact 2012/13 with the Minister of DAC - Mr. Paul Mashatile on 02 April 2013 at Castle in Cape Town.Annual Report 2012/13 was submitted and tabled to DAC on the 28 August 2013.Council and Management Strategic Workshop was held on 17 & 18 October 2013.


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KEY STRATEGIC OBJECTIVES Programme 1 - To provide and maintain high quality financial managementProgramme 2 - To develop, educate, promote and present the arts in a functional Theatre environmentProgramme 3 - To ensure effective and efficient electro-technical, stage and maintenance services

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PACOFS - KEY STRATEGIC OBJECTIVES

Programme 1 - To provide and maintain high quality financial managementProgramme 2 - To develop, educate, promote and present the arts in a functional Theatre environmentProgramme 3 - To ensure effective and efficient electro-technical, stage and maintenance services

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INTERNATIONAL EXCHANGE PRODUCTION

Tsoho Dance group – Zimbabwe (21 – 27 October 2013)

PARTNERSHIPS / CO-PRODUCTIONS (Sand du Plessis Theatre)

We have hosted 14 partnerships/co-productions, such as; Moscow Ballet – International (Jun 2013) Miss Free State (Apr 2013) My vrou se man se lyk se tas (May 2013)

IN-HOUSE / OWN PRODUCTIONS SHOWS (Andre Huguenet theatre)

We presented 6 in-house productions; such as Tselani and the Giant, Fame the Musical and Mandela Concert. (Apr to Oct 2013)

DAC TOURING VENTURE PROJECTS – PACOFS OWN PRODUCTIONS Pacofs toured local productions such as:

Dark Voice Rings – Windybrow Theatre (Sept 2013) Footsteps – Market Theatre & Stable Theatre (May & Jul 2013) Madonna Excelsior - Grahamstown National Arts Festival (Jun/Jul 2013) We shall sing for the Father Land to other Theatres – Windybrow Theatre(Sept 2013) Mafukuzella Music Production – Arts Cape (May 2013)


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COMPLETED INFRASTRUCTURE PROJECTS

Sand Du Plessis Theatre: New Carpet Office Renovations: Administration Block Occupational Health and Safety: Upgrading of building to accommodate Disabled Persons (Restrooms) Workshop Theatre: New Roof and Insulation

CURRENT INFRASTRUCTURE PROJECTS

Fire and Smoke Detection System (in progress)

FUTURE INFRASTRUCTURE PROJECTS

Upgrade of the Security Entrance Workshop Theatre: Relocation of the existing workshop Mechanical Ventilation and Air-conditioning System for the Complex Branding of the Theatre Building as the Public entity for DAC Implementing 3rd phase of the Infrastructure Master Plan

(Depending on availability of Capital Funding from DAC)


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BUDGET vs. EXPENDITURE PER PROGRAMME:

ORIGINAL BUDGET

HALF YEAR BUDGET

HALF YEAR ACTUALS

BUD vs. ACTVARIANCE

HALF YEAR FORECAST

FULL YEAR FORECAST

VARIANCE EXPLANATIO

N 2013/2014 R '000 R '000 R '000 R '000 R '000 R '000 HALF YEAR

Programme 1 / Administration

29 450 14 725 11 194 3 531 14 725 25 919 CEO

Personnel Costs

Programme 2 / Artistic Directorate

13 256 6 628 7 634 (1 006) 6 628 14 262Development

& Productions

Programme 3 / Technical Directorate

9 867 4 933 3 915 1 018 4 933 8 848Open

Vacancies

Total 52 573 26 286 22 743 3 543 26 286 49 029Savings3 544

Description 2013 Actual (R’000)

2013 Budget (R’000)

2013 Variance (R’000)

Variance Explanation

Total Revenue 47 802 58 658 (10 856)

Shows with low revenue and under

recovery on Programme 1

Total Expenditure (58 149) (58 658) 507 We have 0.88%

underspending on Expenditure

Surplus / (Deficit) for the year

(10 349) -(10 349)

Shows with low revenue and under

recovery on Programme 1

Opinion by the Auditor General Unqualified Audit Opinion, refer (Point 32) on the AG Report.

Emphasis of Matter Restatement of corresponding figures Irregular Expenditure Going concern Predetermined objectives

Action Plan Appointment of the CEO and Artistic Director (Interview date is the 14 – 15 Nov 2013) Financial and Supply Chain Manager positions have been filled. Strengthen internal control.


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EMPHASIS OF MATTERS

ACTUAL FINDINGS

CORRECTION PLAN

ESTIMATED DUE DATE

1. Irregular ExpenditureLack of skills and risk assessment in SCM resulted in (R23m) irregular expenditure

Currently under investigation by internal audit and have appointed SCM Manager

Nov 2013

2. Fruitless and Wasteful Expenditure

Salary paid to employee on suspension of CEO (R2.4m). This is the issue that was not attended by previous management and council

Currently under investigation by internal audit

Nov 2013

3. Predetermined ObjectivesLack of useful information resulted in 43% major variance could not be supported by corroborating evidence.

Monthly management accounts and GL reconciliations have been implemented

Implemented Since Sep 2013

4. Internal AuditConcerned about the burden on Acting CEO, while holding CFO

Interview date for CEO position has been set on 14 – 15 Nov 2013

Nov 2013

Predetermined Objectives Material misstatements in annual financial statements were identified and

corrected by management.

Expenditure Management Monthly management account has been developed and implemented to

monitor actual expenditure against budget to avoid the overspending.


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Challenges Possible SolutionsAlready made Interventions

Leadership (Appointment of CEO & Artistic Director)

Expedition of CEO and Artistic Director

Interview date already setup (14 & 15 Nov 2013)

Personnel / Staff Costs (70%) Training on key skillsSkills development assessment

Production Funding/Grants (In-House Shows)

Apply for funding from external Funders

Yes, already applied

Building & Maintenance Budget (Ownership)

Meeting with DAC; NATIONAL & PROVINCIAL DPW

Meeting with DAC

Theatre / Stage Truck (Outreach Programmes)

Source new/other sponsorship

Request was done to DAC & NT, with no prevail.

Thank You All !!!


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purpose of the presentation vision and mission key strategic objectives and their performance...

Documents

overall performance

strategic plan

portfolio committees

strategic interventions

management strategic

annual performance plan

budget budget

annual report