public housing family self-sufficiency

Public Housing Public Housing Family Self-SufficiencyFamily Self-Sufficiency

Public Housing Public Housing Family Self-SufficiencyFamily Self-Sufficiency

For Fiscal Year 2009For Fiscal Year 2009

CFDA # 14.877CFDA # 14.877

For Fiscal Year 2009For Fiscal Year 2009

CFDA # 14.877CFDA # 14.877

REQUESTREQUEST

PLEASE READ THE ENTIRE NOFA PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE SEVERAL TIMES AND READ THE GENERAL SECTION.GENERAL SECTION.

WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

PH FSSPH FSSPROGRAM PURPOSEPROGRAM PURPOSE

Funding for PHAs to hire a program Funding for PHAs to hire a program coordinator to link participating coordinator to link participating families to the supportive services they families to the supportive services they need to achieve self-sufficiency. need to achieve self-sufficiency.

FUNDS AVAILABLEFUNDS AVAILABLE

$12 million$12 million– no rolloverno rollover

PH FSS Eligible ActivityPH FSS Eligible Activity

Pay salaries and fringe benefits to PH Pay salaries and fringe benefits to PH FSS coordinator for one year.FSS coordinator for one year.

INELIGIBLE ACTIVITIESINELIGIBLE ACTIVITIES

Salary for an FSS Coordinator for the HCV Salary for an FSS Coordinator for the HCV FSS programFSS program

ServicesServices for program participants for program participants

Administrative ActivitiesAdministrative Activities

May not pay a contract administrator or grant May not pay a contract administrator or grant writerwriter

May not be used for administrative costsMay not be used for administrative costs

PH FSSPH FSSMAXIMUM FUNDINGMAXIMUM FUNDING

NewNew Applicants: $68,000 max for ONE Applicants: $68,000 max for ONE full-time position, (TOTAL salary AND full-time position, (TOTAL salary AND fringe benefits) (up from $65,500)fringe benefits) (up from $65,500)

RenewalRenewal PHAs: $68,000 max per PHAs: $68,000 max per eacheach full-time program coordinator position full-time program coordinator position awarded under the last two years of awarded under the last two years of ROSS PH FSS NOFAs.ROSS PH FSS NOFAs.

PH FSS Maximum FundingPH FSS Maximum Funding

Salaries may increase by up to 3% over Salaries may increase by up to 3% over your last funding, up to capyour last funding, up to cap

For more than 3%, approval must be For more than 3%, approval must be granted by the Field Office.granted by the Field Office.Even with a part-time program coordinator, Even with a part-time program coordinator, the 25 slot minimum must be maintainedthe 25 slot minimum must be maintained

APPLICATION DEADLINEAPPLICATION DEADLINE

August 11, 2008August 11, 2008

Paper SubmissionsPaper Submissions

5:00 pm Eastern5:00 pm Eastern

No exceptionsNo exceptions

PAPER APPLICATIONSPAPER APPLICATIONSPAPER APPLICATIONSPAPER APPLICATIONS

2009 ONLY2009 ONLYAll applicants must have DUNS and CCRAll applicants must have DUNS and CCRAll materials available through the Funds Available All materials available through the Funds Available page of HUD.gov (not Grants.gov)page of HUD.gov (not Grants.gov)ROSS-SC will be electronic through grant.sgovROSS-SC will be electronic through grant.sgov

2009 ONLY2009 ONLYAll applicants must have DUNS and CCRAll applicants must have DUNS and CCRAll materials available through the Funds Available All materials available through the Funds Available page of HUD.gov (not Grants.gov)page of HUD.gov (not Grants.gov)ROSS-SC will be electronic through grant.sgovROSS-SC will be electronic through grant.sgov

Changes from 2008Changes from 2008

Programs funded in 2006, 2007 and/or Programs funded in 2006, 2007 and/or 2008 qualify as renewals (used to be only 2008 qualify as renewals (used to be only the last two years)the last two years)

No match certification requiredNo match certification required

Past Performance narrative optionalPast Performance narrative optional

ELIGIBLE APPLICANTSELIGIBLE APPLICANTS

PHAs and Tribes/TDHEsPHAs and Tribes/TDHEs

Applicants must administer a low-rent Applicants must administer a low-rent public housing programpublic housing program

Applicants must have an approved PH Applicants must have an approved PH FSS Action Plan on file with their local FSS Action Plan on file with their local HUD Field Office/Area ONAP office prior to HUD Field Office/Area ONAP office prior to this NOFA application deadline.this NOFA application deadline.

ELIGIBLE APPLICANTSELIGIBLE APPLICANTS

In general - Applicants may submit up to one In general - Applicants may submit up to one application for each ROSS funding category (ROSS-application for each ROSS funding category (ROSS-Service Coordinators, PH FSS)Service Coordinators, PH FSS)Only one application per PHA/Tribe/TDHEOnly one application per PHA/Tribe/TDHEJoint applications are eligible with a joint Joint applications are eligible with a joint minimum of 25 slots.minimum of 25 slots.You may not submit both a sole and joint You may not submit both a sole and joint applicationapplicationYou may have both HCV and PH FSS program You may have both HCV and PH FSS program coordinators as long as you have two approved coordinators as long as you have two approved plans and meet the requirements of both plans and meet the requirements of both programs.programs.

ELIGIBLE DEVELOPMENTS & ELIGIBLE DEVELOPMENTS & PARTICIPANTS PARTICIPANTS

Only conventional Public and Indian Only conventional Public and Indian housing developments may be housing developments may be served by ROSS grant funds. served by ROSS grant funds. All participants must be residents All participants must be residents of conventional public housing or of conventional public housing or NAHASDA-assisted housing.NAHASDA-assisted housing.HCV residents are not eligibleHCV residents are not eligible..

GRANT TERMGRANT TERM

All grants are for one year from the All grants are for one year from the date of Grant Agreementdate of Grant Agreement

Grant begins when the HUD-1044 is Grant begins when the HUD-1044 is signed by both grantee and HUDsigned by both grantee and HUD

Anywhere in the application that asks Anywhere in the application that asks for dates, estimate. for dates, estimate.

FUNDING RESTRICTIONSFUNDING RESTRICTIONS

Salaries only; up to $68,000 for salary Salaries only; up to $68,000 for salary and fringe benefitsand fringe benefits– Must have documentation on file that the Must have documentation on file that the

salary is comparable to similar salary is comparable to similar professions in local areaprofessions in local area

PH FSSPH FSS

New 2008 grantees have until the due date New 2008 grantees have until the due date to enroll participants in order to be to enroll participants in order to be considered renewals.considered renewals.

You must indicate more than 1 on the HUD-You must indicate more than 1 on the HUD-52767 question 9b – “total number of PH 52767 question 9b – “total number of PH FSS Participants”FSS Participants”

JOINT APPLICANTSJOINT APPLICANTS

Joint Applicants – must designate a lead Joint Applicants – must designate a lead applicant. applicant.

All applicants must have a DUNS All applicants must have a DUNS number and CCRnumber and CCR

Lead applicants are subject to all Lead applicants are subject to all threshold requirementsthreshold requirements

Joint ApplicantsJoint Applicants

Non-lead applicants are subject to Non-lead applicants are subject to Threshold Requirements outlined in Threshold Requirements outlined in Section III.C. of the General Section Section III.C. of the General Section

AllAll parties parties to the joint application must be to the joint application must be eligible applicantseligible applicants

Threshold RequirementsThreshold Requirements

FSS Action PlanFSS Action Plan– PHAs must have an approved FSS Action Plan PHAs must have an approved FSS Action Plan

(specific for PUBLIC AND INDIAN HOUSING(specific for PUBLIC AND INDIAN HOUSING…… HCV FSS Action Plans will need to be amended)HCV FSS Action Plans will need to be amended)

If this is a new or amended Plan, it will need to If this is a new or amended Plan, it will need to be submitted to the Field Office with enough be submitted to the Field Office with enough time for review and approval before the time for review and approval before the deadline for this NOFAdeadline for this NOFA

– FSS Action plans must comply with 24 CFR FSS Action plans must comply with 24 CFR 984.201984.201

FSS Action PlanFSS Action Plan

– If applying for funding, must have at least 25 slotsIf applying for funding, must have at least 25 slots– You may run a program with an approved Action You may run a program with an approved Action

Plan even without fundingPlan even without funding

Threshold RequirementsThreshold Requirements

The Field Office/Area ONAP will do a Past The Field Office/Area ONAP will do a Past Performance review – check in with them Performance review – check in with them that they will give you a “Pass” on that. If that they will give you a “Pass” on that. If you check now, you may have time to you check now, you may have time to correct any problemscorrect any problems

Also check that your FSS Action Plan is Also check that your FSS Action Plan is approved and on file.approved and on file.

THRESHOLD REQUIREMENTSTHRESHOLD REQUIREMENTS

For Troubled PHAs, Contract For Troubled PHAs, Contract Administrator Partnership Agreement (you Administrator Partnership Agreement (you may not pay for a Contract Administrator)may not pay for a Contract Administrator)

All General Section requirementsAll General Section requirements

Code of ConductCode of Conduct

Statement on Affirmatively Furthering Fair Statement on Affirmatively Furthering Fair Housing is a requirement at Grant Housing is a requirement at Grant Execution, not in the applicationExecution, not in the application

Program CoordinatorProgram Coordinator

Responsible for:Responsible for:

Linking FSS program participants to Linking FSS program participants to supportive servicessupportive services

Ensuring services included in participantsEnsuring services included in participants’’ contracts of participation are being providedcontracts of participation are being provided

Ensuring participants are fulfilling their Ensuring participants are fulfilling their responsibilitiesresponsibilities

Ensuring escrow accounts are established Ensuring escrow accounts are established and properly maintainedand properly maintained


– Work with Program Coordinating Work with Program Coordinating Committee and local service providersCommittee and local service providers

– Case managementCase management– Job developmentJob development– Outreach to residents with disabilities Outreach to residents with disabilities

– Monitor the progress and evaluate Monitor the progress and evaluate overall successoverall success


– Under normal circumstances, a full-time Under normal circumstances, a full-time FSS coordinator should be able to serve FSS coordinator should be able to serve approximately 50 FSS program approximately 50 FSS program participants.participants.

A full-time position should manage at least A full-time position should manage at least 25 slots25 slots

A part-time position is eligible, but must still A part-time position is eligible, but must still have at least 25 slots.have at least 25 slots.

Application RequirementApplication Requirement

Evidence of salary comparability to Evidence of salary comparability to similar positions in the local similar positions in the local jurisdiction must be kept on file in the jurisdiction must be kept on file in the local office.local office.

There is a box to check on HUD-52767 There is a box to check on HUD-52767 to attest to this. (7f for renewals and to attest to this. (7f for renewals and 10b for new)10b for new)

PROGRAM REQUIREMENTPROGRAM REQUIREMENT

PHA must use a Program PHA must use a Program Coordinating Committee to secure Coordinating Committee to secure the necessary resources to the necessary resources to implement the FSS program. implement the FSS program. – See 24 CFR 984.202 for more See 24 CFR 984.202 for more

informationinformationYou may share PCC between PH and HCV You may share PCC between PH and HCV programsprograms

PROGRAM REQUIREMENTPROGRAM REQUIREMENT

Participating families must enter into a contract Participating families must enter into a contract of participation. The contracts shall be for FIVE of participation. The contracts shall be for FIVE years.years.– THEREFORE, even though the grant term for this THEREFORE, even though the grant term for this

grant is ONE year, the PHA must be able to sustain grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years.its FSS program for FIVE years.

– Think seriously before establishing a new Think seriously before establishing a new Program. Not getting funded by HUD is NOT an Program. Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of acceptable reason to invalidate Contracts of Participation.Participation.

– Funding was not requested for the 2010 budget.Funding was not requested for the 2010 budget.

Program RequirementProgram Requirement

Escrow Accounts Escrow Accounts – Shall be computed using the guidelines Shall be computed using the guidelines

set forth in 24 CFR 984.305.set forth in 24 CFR 984.305.

ReviewReview

NO BUDGETNO BUDGET

NO RATING FACTORS/NARRATIVES NO RATING FACTORS/NARRATIVES REQUIREDREQUIRED

Past Performance narrative OPTIONALPast Performance narrative OPTIONAL

Funding PriorityFunding Priority

11stst –– renewals for applicants that have renewals for applicants that have achieved High Performer status on achieved High Performer status on most recent PHAS reviewmost recent PHAS review22ndnd –– standard performer renewals standard performer renewals33rdrd –– Troubled performer renewals Troubled performer renewals44thth –– New applicants New applicantsThere will be no There will be no ““expansionexpansion”” funding funding this yearthis year

Order of FundingOrder of Funding

First all eligible applicants in Category First all eligible applicants in Category 1, then, Category 2, etc.1, then, Category 2, etc.

If not enough funds for all of a If not enough funds for all of a category, highest Graduation category, highest Graduation Percentage firstPercentage first

If a tie, highest Positive Escrow If a tie, highest Positive Escrow PercentagePercentage

Then, largest program sizeThen, largest program size


Graduation PercentageGraduation Percentage– Percent of PH FSS families that have Percent of PH FSS families that have

successfully graduated from the programsuccessfully graduated from the program– See question 9g on HUD-52767See question 9g on HUD-52767


Positive Escrow PercentagePositive Escrow Percentage– Number of PH FSS families with positive Number of PH FSS families with positive

escrow balances as a percentage of total escrow balances as a percentage of total PH FSS enrolled families PH FSS enrolled families

– See question 9d on HUD-52767See question 9d on HUD-52767

ReminderReminder

Although the NOFA says that PIC can be Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for HUD-52767 that are the primary source for documentation of eligibility.documentation of eligibility.

However, PIC may be used for future However, PIC may be used for future funding calculations, so please work with funding calculations, so please work with your PIC coach to ensure that it is correct.your PIC coach to ensure that it is correct.

Section 3Section 3

PH FSS and ROSS are subject to Section 3 PH FSS and ROSS are subject to Section 3 requirements.requirements.

There are separate reporting requirements that There are separate reporting requirements that have been required in the past which include an have been required in the past which include an annual HUD-60002 paper or online submissionannual HUD-60002 paper or online submission

Section 3 is getting serious about this and may Section 3 is getting serious about this and may in the future impose penalties for non-reporting in the future impose penalties for non-reporting that may include in-eligibility for future funding. that may include in-eligibility for future funding.

Application SubmissionApplication SubmissionApplication SubmissionApplication Submission

Paper submission for 2009 ONLYPaper submission for 2009 ONLY– Original to GMC, Copy to Field OficeOriginal to GMC, Copy to Field Ofice

All forms available in the zip file on hud.gov – All forms available in the zip file on hud.gov – funds availablefunds availableAll forms that require a signature will need All forms that require a signature will need ORIGINAL signatures in the package sent to GMCORIGINAL signatures in the package sent to GMCThe logic model will be requested electronically The logic model will be requested electronically at time of grant agreement, so KEEP YOUR FILE!at time of grant agreement, so KEEP YOUR FILE!

Paper submission for 2009 ONLYPaper submission for 2009 ONLY– Original to GMC, Copy to Field OficeOriginal to GMC, Copy to Field Ofice

All forms available in the zip file on hud.gov – All forms available in the zip file on hud.gov – funds availablefunds availableAll forms that require a signature will need All forms that require a signature will need ORIGINAL signatures in the package sent to GMCORIGINAL signatures in the package sent to GMCThe logic model will be requested electronically The logic model will be requested electronically at time of grant agreement, so KEEP YOUR FILE!at time of grant agreement, so KEEP YOUR FILE!

Application SubmissionApplication Submission

Please see the NOFA for a checklist of Please see the NOFA for a checklist of required application contentrequired application content

You do not have to submit this You do not have to submit this checklistchecklist

Application Requirements - Application Requirements - FormsForms

SF-424 SF-424 – Federal Identifier 5a = PHA codeFederal Identifier 5a = PHA code– Federal Award Identifier is for renewals Federal Award Identifier is for renewals

ONLY ONLY –– last year last year’’s grant numbers grant number– Renewals ONLY Renewals ONLY –– select select ““continuationcontinuation”” for for

#2 #2 –– Type of application. All others Type of application. All others ““newnew””


SF-LLL SF-LLL –– Disclosure of Lobbying Activities (if Disclosure of Lobbying Activities (if applicable)applicable)

HUD-2880 HUD-2880 –– Applicant/Recipient Applicant/Recipient Disclosure/Update ReportDisclosure/Update Report– The answer to Part 1 Thresholds Determination Question The answer to Part 1 Thresholds Determination Question

1 is “YES”. The answer to Part 1 Thresholds 1 is “YES”. The answer to Part 1 Thresholds Determination Question 2 is “NO” Determination Question 2 is “NO” unlessunless you are you are applying for applying for more than $200,000more than $200,000 in THIS APPLICATION. in THIS APPLICATION.

– If you answered “NO” to EITHER QUESTION, you do not If you answered “NO” to EITHER QUESTION, you do not need to fill out the rest of the form, but you still must send need to fill out the rest of the form, but you still must send it in, signed. it in, signed.


HUD-2991 HUD-2991 –– Certification of Certification of Consistency with Consolidated Plan (if Consistency with Consolidated Plan (if applicable)applicable)

HUD-52752 HUD-52752 –– Certification of Certification of Consistency with Indian Housing Consistency with Indian Housing Plan (if applicable)Plan (if applicable)

Everyone needs either HUD-2991or Everyone needs either HUD-2991or HUD-52752HUD-52752

Application Requirements - FormsApplication Requirements - Forms

Contract Administrator Partnership Contract Administrator Partnership Agreement (if applicable)Agreement (if applicable)– Required for All Troubled applicantsRequired for All Troubled applicants– ““HUD-52755 Administrator Partnership HUD-52755 Administrator Partnership

AgreementAgreement””


HUD-2993 – Acknowledgement of HUD-2993 – Acknowledgement of receiptreceipt– Fill in the topFill in the top

Application RequirementsApplication Requirements

HUD-52767 – Family Self-Sufficiency HUD-52767 – Family Self-Sufficiency Funding Request FormFunding Request Form– Question 6 Question 6 –– Funding Category for this Funding Category for this

Application Application –– choose 1,2,3, or 4 based on choose 1,2,3, or 4 based on Funding Priority List Funding Priority List

– Question 7d Question 7d –– please list the salary/fringe please list the salary/fringe of EACH position for which you are of EACH position for which you are requesting funding. The total goes in 7erequesting funding. The total goes in 7e


HUD-2994-A HUD-2994-A ““You are Our Client You are Our Client Applicant SurveyApplicant Survey”” (optional) (optional)– Found in Instruction Download called Found in Instruction Download called ““HUD-2994HUD-2994””

– This is where you tell us about your This is where you tell us about your application experience. PLEASE take the application experience. PLEASE take the time to fill this out and include comments. time to fill this out and include comments.

Application Requirements Application Requirements –– Logic ModelLogic Model

Logic Model Logic Model –– HUD 96010 HUD 96010– Excel File (donExcel File (don’’t make into a PDF)t make into a PDF)– Please watch the archived webcast from Please watch the archived webcast from

on the Logic Model on the Logic Model –– it it’’s a little different s a little different this year.this year.

Application Requirements Application Requirements –– Logic ModelLogic Model

– Enable macros; read directions re: Enable macros; read directions re: security settingssecurity settings

– Drop down menusDrop down menus– Year 1 ONLY required (but donYear 1 ONLY required (but don’’t delete t delete

anything)anything)– May add up to 3 May add up to 3 ““othersothers”” right on form right on form– REVIEW OPTIONS before you add “other”REVIEW OPTIONS before you add “other”– The activities and outcomes don’t need to The activities and outcomes don’t need to

be a one-to-one correlationbe a one-to-one correlation

Paper SubmissionPaper Submission

Use United States Postal Service Express Use United States Postal Service Express Mail Overnight Delivery, Federal Express Mail Overnight Delivery, Federal Express (FedEx), or United Parcel Service (UPS). (FedEx), or United Parcel Service (UPS).

Packages may NOT be mailed using the Packages may NOT be mailed using the United States Postal Service – standard United States Postal Service – standard mail servicemail service

Paper SubmissionPaper Submission

Address for GMC found in NOFAAddress for GMC found in NOFA

Link for field office/Area ONAP addresses Link for field office/Area ONAP addresses found in NOFAfound in NOFA

Proof of timely submission – delivery to Proof of timely submission – delivery to delivery service at least 48 hours before delivery service at least 48 hours before deadlinedeadline

ReminderReminder

All applicants must submit a Code of Conduct All applicants must submit a Code of Conduct that has been approved by their Field Officethat has been approved by their Field OfficeUNLESS – your organization is listed on the UNLESS – your organization is listed on the Code of Conduct page Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofcohttp://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm and none of the following nduct/cconduct.cfm and none of the following have changed:have changed:– Executive directorExecutive director– AddressAddress– Organization nameOrganization name

Important ResourcesImportant Resources

Funds Available Page – lots of good stuff Funds Available Page – lots of good stuff herehere

http://www.hud.gov/offices/adm/grants/fundsavail.cfmhttp://www.hud.gov/offices/adm/grants/fundsavail.cfmOr - Go to www.hud.gov - grants – funds availableOr - Go to www.hud.gov - grants – funds available

On this page, scroll down to find links to program NOFAs. On this page, scroll down to find links to program NOFAs. (check back here for FAQ’s)(check back here for FAQ’s)Code of ConductCode of ConductFAQFAQ

Renewal/Update Registration Renewal/Update Registration Process for CCR POCsProcess for CCR POCs

You must renew your CCR Registration annuallyYou must renew your CCR Registration annuallyAt www.ccr.gov click on Update or Renew At www.ccr.gov click on Update or Renew Registrations Using TPINRegistrations Using TPINEnter your DUNS Number and TPIN and click Enter your DUNS Number and TPIN and click submitsubmitIf there are any changes, make the changes and If there are any changes, make the changes and click submit.click submit.If you don’t know the TPIN, you can ask for the If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to CCR POCTPIN number. It will be emailed to CCR POC

HintHint

Make sure that someone will be Make sure that someone will be available to cure deficiencies, both at available to cure deficiencies, both at time of application submission and time of application submission and during the competition processing during the competition processing time! time!

This could be several months after This could be several months after submissionsubmission…… if the point of contact for if the point of contact for the application goes on vacation, the application goes on vacation, designate someone to cover for them.designate someone to cover for them.

Application InfoApplication Info

Check Check http://www.hud.gov/offices/adm/grants/http://www.hud.gov/offices/adm/grants/fundsavail.cfm for updates, FAQs, Tips, fundsavail.cfm for updates, FAQs, Tips, Guidance, etc.Guidance, etc.– This is the This is the ““Funds AvailableFunds Available”” page page

HUD.gov HUD.gov –– Grants Grants –– Funds Available Funds Available –– then go then go to your program pageto your program page

REQUESTREQUEST

PLEASE READ THE ENTIRE NOFA PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE SEVERAL TIMES AND READ THE GENERAL SECTION.GENERAL SECTION.

WATCH THE LOGIC MODEL WEBCASTWATCH THE LOGIC MODEL WEBCAST

How to Find MeHow to Find Me

Anice SchervishAnice [email protected] OR [email protected] OR [email protected]@hud.gov202-402-2341202-402-2341– leave a message with your questionleave a message with your question

I work lateI work lateYou can call Ron Ashford (my boss) You can call Ron Ashford (my boss) 202-402-4258 but he will forward your 202-402-4258 but he will forward your call to me!call to me!

public housing family self-sufficiency

Documents

ph fss coordinator

ph fss program coordinators

years of ross ph fss

hcv fss programservices

ross grant funds

approved ph fss action

fss maximum fundingsalaries

parttime program coordinator