Public Housing Family Self-SufficiencyPublic Housing Family Self-Sufficiency

For Fiscal Year 2011

CFDA # 14.877

For Fiscal Year 2011

CFDA # 14.877

A note on existing grants

Resources for Supportive Services

http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/hope6/css/resources

To click through - www.hud.gov – Program Offices – Public Housing – HOPE VI – Community and Supportive Services – Resources Page

note on existing grants

Please cooperate with your field offices in our Portfolio Clean-Up

Almost 900 grants that are 100% expended but need to be formally closed.Includes needing final reports and/or audits

in most cases.

Almost $4m in funds in expired grants that need to be extended or recaptured.

REQUEST

PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.

WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS

Note on Instructions Download Download and save instructions. Find and download the free trial version

of the program "Winzip". Install Winzip. Unzip the instructions.

The requirement to use WinZip has been in the General Section for several years.

PH FSSPROGRAM PURPOSE

Funding for PHAs to hire a program coordinator to link participating families to the supportive services they need to achieve self-sufficiency.

• THIS IS ONLY FOR PUBLIC & INDIAN HOUSING.

• There’s a different NOFA for HCV

FUNDS AVAILABLE $15 million

no rollover from previous years anticipated

Deadline Date

June 29, 2011

11:59:59pm Eastern

No exceptions

Received AND validated (which may take 24-48 hours)

ALL ELECTRONIC

What’s Happening? We haven’t even gotten award announcements

from FY10, why is the NOFA out for FY11? HUD hopes to announce FY10 PH FSS awards in

May and FY10 ROSS-SC awards in June. You were going to apply again anyway, weren’t

you? Grantees will not be penalized for extensions

resulting from overlaps in funding due to HUD grant-making cycles. – (it’s in writing – that’s language from the NOFA!) (p.7)

What’s Happening?

Grantees for the first time in FY10 will not be held to the enrollment requirements in order to apply as renewals for FY11 (p.10)

There will be at least 30 days between FY10 awards and the FY11 due date. (p.16)

PH FSS Activities

Eligible Pay salaries and fringe benefits to PH FSS

coordinator for one year.

Ineligible Salary for an FSS Coordinator for the HCV FSS

program Services for program participants Administrative Activities May not pay a contract administrator or grant

writer May not be used for administrative costs

PH FSS Maximum Funding New Applicants: $69,000 max for ONE full-time

position, (TOTAL salary AND fringe benefits) Renewal PHAs: $69,000 max per each full-time

program coordinator position awarded under the last three years of ROSS PH FSS NOFAs.

Even with a part-time program coordinator, the 25 slot minimum must be maintained

HUD will provide at least 30 days from the FY10 award announcement before the FY11 applications are due. (so you know how much you were awarded in FY10).

NO SALARY INCREASES in FY11

NOTE for the FUTURE We are looking at combining PH and

HCV FSS. We will use the formula that’s currently

in use for HCV FSS 25 participants (HCV or PH) = 1 coordinator75 participants (HCV or PH) = 2

coordinators150 participants (HCV or PH) = 3

coordinatorsEtc.

Note for the Future

Update PIC Consider your current FSS programs’

size FILL your SLOTS!!

There’s no reason you shouldn’t have at least the minimum of 25 slots FILLED by the end of your first year.

Application Deadline Date/WaiversApplication Deadline Date/Waivers

See NOFA for requirements for waiver request.

May email request, but must be received at least 15 days before due date.

No deadline extension will be granted for paper application

DUNS number and CCR are still required

I have never approved a waiver for the PH FSS program

See NOFA for requirements for waiver request.

May email request, but must be received at least 15 days before due date.

No deadline extension will be granted for paper application

DUNS number and CCR are still required

I have never approved a waiver for the PH FSS program

Changes from past years

We put the definitions in alphabetical order

No salary increases No past performance narrative

Changes from 2010

HUD-2991 can be replaced with signed PHA Certification of Compliance for the current Annual PHA Plan (p.14)

HUD-52752 can be the same one from last year if you are under the same Indian Housing Plan (p.15)

Renewal Applicants – change for 2011USUALLY - • New 2010 grantees have until the due date to enroll

participants in order to be considered renewals.• You must indicate more than 1 on the HUD-52767

question 9b – “total number of PH FSS Participants”

FOR FY11 -

For renewal applicants that were funded for the FIRST TIME in FY10, the requirement to have executed a Contract of Participation is waived for this FY11 NOFA due to the proximity of FY10 award announcements and grant executions to the publication of the FY11 NOFA. (p.10)

Same as 2009

Affirmatively Furthering Fair Housing statement

No Affirmatively Furthering Fair Housing certification. Instead the NOFA identifies actions that must be taken by the FSS program coordinator. (p.10)

Be sure to document compliance in program records

ELIGIBLE APPLICANTS

In general - Applicants may submit up to one application for each ROSS funding category (ROSS-Service Coordinators, PH FSS)

Only one application per PHA/Tribe/TDHE Joint applications are eligible with a joint minimum of

25 slots. You may not submit both a sole and joint application You may have both HCV and PH FSS program

coordinators as long as you have two approved plans (or a joint plan) and meet the requirements of both programs.

ELIGIBLE DEVELOPMENTS & PARTICIPANTS

Only conventional Public and Indian housing developments may be served by ROSS grant funds.

All participants must be residents of conventional public housing or NAHASDA-assisted housing.

HCV residents are not eligible.

GRANT TERM

All grants are for one year from the date of Grant Agreement

Grant begins when the HUD-1044 is signed by both grantee and HUD

Anywhere in the application that asks for dates, estimate or use the ending date of your FY10 grant as the beginning date of your FY11.

GRANT TERM

The FY10 Grant Agreement states “Renewal Grantees may use funds under this grant agreement to cover costs associated with maintaining the employment of a Program Coordinator(s) covered by this grant for the period between the expiration of the FY09 grant and the execution of the FY10 grant agreement.”

FUNDING RESTRICTIONS

Salaries only; up to $69,000 for salary and fringe benefitsMust have documentation on file that the

salary is comparable to similar professions in local area

NO SALARY INCREASES

Joint Applicants Joint Applicants – must designate a lead

applicant. All applicants must have a DUNS number

and CCR Lead applicants are subject to all

threshold requirements Non-lead applicants are subject to

Threshold Requirements outlined in Section III.C. of the General Section

All parties to the joint application must be eligible applicants

Coordination HUD expects that service coordination will be

provided among grants, so that ROSS-SC grants do not serve the same residents as PH FSS, HOPE VI, Choice Neighborhoods, etc.This means that if you have both ROSS-SC and

PH FSS, they should be serving different populations, different developments, etc. The PCC and services coordinated can (and should) go across programs.

Coordination A note on “fairs” – if you have a health fair

or a job fair, you can invite everyone you work with, across housing programs – even non-assisted! The only restrictions are on the people you actually count as being “service coordinated” for any particular grant.

The same is true for classes you coordinate that may have extra spaces… as long as the grant is not paying a per-person cost, anyone can benefit

Threshold Requirement- FSS Action Plan

PHAs must have an approved FSS Action Plan (specific for PUBLIC AND INDIAN HOUSING… HCV FSS Action Plans will need to be amended)

○ If this is a new or amended Plan, it will need to be submitted to the Field Office with enough time for review and approval before the deadline for this NOFA

FSS Action plans must comply with 24 CFR 984.201

If applying for funding, must have at least 25 slots You may run a program with an approved Action

Plan even without funding

Threshold Requirements The Field Office/Area ONAP will do a Past

Performance review – check in with them that they will give you a “Pass.”

You should have received notification if the FO had concerns with your performance on the FY09 grant (reporting, financial, outcomes)

Also check that your FSS Action Plan is approved and on file and that you and the FO/Area ONAP agree on how many slots you have.

THRESHOLD REQUIREMENTS For Troubled PHAs, Contract Administrator

Partnership Agreement (CAPA) you may not pay for a Contract Administrator IF YOU ARE PHAS TROUBLED AT THE

TIME OF THE GRANT DUE DATE, YOU MUST HAVE A CAPA.You can void it later, if you need to.

IF THE GMC SENDS A DEFICIENCY REGARDING THE CAPA – DO ONE!

THRESHOLD REQUIREMENTS

All General Section requirements Code of Conduct Statement on Affirmatively Furthering

Fair Housing is no longer required. See the NOFA for more information on requirements.

Program CoordinatorResponsible for:Linking FSS program participants to supportive

servicesEnsuring services included in participants’ contracts

of participation are being providedEnsuring participants are fulfilling their

responsibilitiesEnsuring escrow accounts are established and

properly maintainedWork with Program Coordinating Committee and

local service providersAffirmatively Furthering Fair HousingJob developmentOutreach to residents with disabilities Monitor the progress and evaluate overall success

Program Coordinator

Under normal circumstances, a full-time FSS coordinator should be able to serve approximately 50 FSS program participants.○ A full-time position must manage at least 25

slots.○ A part-time position is eligible, but must still have

at least 25 slots.

Application Requirement

Evidence of salary comparability to similar positions in the local jurisdiction must be kept on file in the local office.

There is a box to check on HUD-52767 to attest to this. (7f for renewals and 10b for new)

PROGRAM REQUIREMENT

PHA must use a Program Coordinating Committee to secure the necessary resources to implement the FSS program. See 24 CFR 984.202 for more information

You may share PCC between PH FSS, HCV FSS and ROSS-SC programs, if it meets all of their needs.

PROGRAM REQUIREMENT

Participating families must enter into a contract of participation. The contracts shall be for FIVE years.THEREFORE, even though the grant term for this

grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years.

Think seriously before establishing a new Program. Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of Participation.

Funding was not requested by the Administration for the 2012 budget.

Program Requirement

Escrow Accounts Shall be computed using the guidelines

set forth in 24 CFR 984.305.Are REQUIRED for all FSS programs.

What’s NOT Required?

NO BUDGET NO RATING FACTORS/NARRATIVES

REQUIRED

Funding Priority 1st – renewals for applicants that

demonstrate Policy Priority Status 2nd – Renewals that do not

demonstrate Policy Priority Status 3rd – New applicants that demonstrate

policy priority status 4th – New applicants that do not

demonstrate policy priority status There will be no “expansion” funding

this year

What’s the deal with Policy Priority Status?To receive priority funding status under

this NOFA, the applicant’s logic model must include at least two of the three categories of Policy Priority activities/outputs and related required outcomes/indicators that are identified in the NOFA. (p.17)

They are the same as in FY10.

Meeting Policy Priority StatusPick two of these and meet the criteria

– POLICY PRIORITY 1 – Job

Creation/Employment POLICY PRIORITY 4 – Knowledge

Sharing and Capacity Building POLICY PRIORITY 5 – Using Housing

as a Platform for Improving Other Outcomes.

Policy Priority Status Option 1

POLICY PRIORITY 1 – Job Creation/EmploymentSTEP ONE Activity/output of “Policy Priority- Job Creation/Employment- Partnership with Workforce

Investment Board (WIB) to establish apprenticeship programs and/or job opportunities”AND/OR Activity/output of “Policy Priority-Job Creation/Employment- Partnerships with local unions to

establish apprenticeship programs and/or job opportunities”STEP TWO “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships

with the Workforce Investment Board”AND/OR “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships

with local unions”AND/OR “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established

as a result of partnership(s) with Workforce Investment Board”AND/OR “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established

as a result of partnership(s) with local unions.”

Policy Priority Status Option 2POLICY PRIORITY 4 – Knowledge Sharing and Capacity

BuildingSTEP ONE Activity/Output of “Policy Priority- Capacity Building and Knowledge Sharing:

meet with local PCC and develop a gap analysis” showing a goal of a minimum of four meetings each year.

STEP TWOOutcome one or more of the following : “Policy Priority- Capacity Building and Knowledge Sharing- Number of

education/training partnerships added as a result of the gap analysis”AND/OR “Policy Priority- Capacity Building and Knowledge Sharing- Number of

employment/placement opportunities added as a result of the gap analysis,”AND/OR “Policy Priority-Capacity Building and Knowledge Sharing- Number of

health/mental health partners added as a result of the gap analysis,”AND/OR “Policy Priority-Capacity Building and Knowledge - Number of New Supportive

Services partners providing services as a result of the gap analysis

Policy Priority Option 3Policy Priority 5 - Using Housing as a Platform for Improving

Other Outcomes STEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships

established with high performing Early Childhood Education Programs”. AND STEP TWO Outcome of “Policy Priority-Housing as a Platform- Number of children

enrolled in high performing early childhood education programs with an identification of young children enrolled in high performing early childhood programs;

ORSTEP ONE Activity/Output of “Policy Priority-Housing as a Platform-Partnerships

established with local community health clinics” AND STEP TWO Outcome of “Policy Priority-Housing as a Platform-Number of

Households that have a medical home”

Order of Funding First all eligible applicants in

Category 1, then, Category 2, etc. If not enough funds for all of a

category, highest Graduation Percentage first

If a tie, highest Positive Escrow Percentage

Then, largest program sizeFor new applicants, program size is what

determines the order

Order of Funding

Graduation PercentagePercent of PH FSS families that have

successfully graduated from the programSee question 9g on HUD-52767

Positive Escrow PercentageNumber of PH FSS families with positive

escrow balances as a percentage of total PH FSS enrolled families

See question 9d on HUD-52767

Reminder

Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for documentation of eligibility.

However, PIC may be used for future funding calculations, so please work with your PIC coach to ensure that it is correct.

Application SubmissionApplication Submission

Some forms are electronic, some are available in the instructions download zip file… there are TWO things that must be downloaded from Grants.gov

Please see the NOFA for a checklist of required application content

You do not have to submit this checklist

Some forms are electronic, some are available in the instructions download zip file… there are TWO things that must be downloaded from Grants.gov

Please see the NOFA for a checklist of required application content

You do not have to submit this checklist

To open a form, move it from the left box to the right box. It will open below the main application in the PDF file – SCROLL DOWN.

If you have moved a form to the right, the system will assume you want to submit it and will not let you until you fill in all of the mandatory (yellow) fields. If you do not want to submit it, move it back to the left.

If a form is optional in the NOFA and does not apply to you (e.g. SF LLL) DO NOT SUBMIT IT.

Application SubmissionApplication Submission In the Grants.gov application package only the Adobe

forms, such as the SF-424, are identified as “mandatory documents.”

HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “optional documents” section or in the Instructions Download.

For some reason, there were a large number of applicants that didn’t submit the 52767 in FY10.

In FY11, if the HUD-52767 – Application for Funding - is not submitted, the application is disqualified.

In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “mandatory documents.”

HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “optional documents” section or in the Instructions Download.

For some reason, there were a large number of applicants that didn’t submit the 52767 in FY10.

In FY11, if the HUD-52767 – Application for Funding - is not submitted, the application is disqualified.

Application Requirements - Forms SF-424 – DO THIS FIRST – it will fill in

sections of other forms automaticallyFound in mandatory formsOnly yellow boxes are required#2 – “Type of Application” – may be new or renewal. Federal Identifier 5a = PHA code5b “Federal Award Identifier” is your last Grant

number if you are a renewal. If you are new, leave it blank. If you don’t have it, look for your grant agreement or call your field office. Last resort, call Anice.

Application Requirements - Forms

8 – you must use your zip + 4 or you will get an error message

9 – “Applicant Type” is most likely ○ L – Public/Indian Housing Authority.

10, 11, 12 and 13 are pre-populated. Don’t change them!

Application Requirements – Forms – SF-424 (cont) 15 - “Descriptive Title of Applicant’s Project”

can be “Anytown PHA PH FSS” 16 – Congressional District of Applicant… only

fill in 16b if the project where you plan to implement the program is in a different congressional district from the main office. This is used to notify Congress so they can brag.

17 – Project proposed start and end date – Make it up – one year or use your current grant end date through a year from that date.

Application Requirements – Forms – SF-424 (cont) 18 – Estimated Funding –

18a is THE AMOUNT YOU ARE REQUESTING○ All others can be left blank

19 - State review is not required by HUD

Application Requirements - Forms SF-LLL – Disclosure of Lobbying

Activities (if applicable)Found in “Optional Documents” called “Disclosure of Lobbying Activities”

IF IT IS NOT APPLICABLE, DO NOT MOVE IT OVER, DO NOT SEND IT IN

Application Requirements - FormsHUD-2880 – Applicant/Recipient

Disclosure/Update ReportFound in “Mandatory Documents” called “HUD Applicant-Recipient

Disclosure Report”Signature “signs” upon submission

Application Requirements – Forms – 2880 (cont.) Question 2 in Threshold Determinations applies only to

THIS grant application. Answer to question 1 “Are you applying for assistance for a

specific project or activity?” is YES Answer to question 2 “Have you received or do you expect

to receive assistance within the jurisdiction of the Department (HUD) , involving the project or activity in this application, in excess of $200,000 during this fiscal year (Oct. 1 -Sep. 30)?” should only be YES if you are requesting more than $200,000 for THIS grant. MOST OF YOU WILL BE “NO.”

IF YOU ANSWER YES TO BOTH YOU MUST FILL OUT PARTS II OR III.

Most of you that need to enter ANYTHING in parts II or III will enter N/A.

There was a 60% Deficiency on this in FY10

Application Requirements - Forms HUD-2991 – Certification of Consistency with

Consolidated Plan (if applicable)Found in Instructions Download called “HUD-2991”

One is required for each PHA to be served The name of the program is “Public Housing FSS” It is NOT signed by the PHA, so GET STARTED on

this process… Signed by whoever develops the Con Plan for CDBG – usually a city/county planning office

FY11 - Instead of the HUD2991, an applicant may submit a copy of the signed PHA Certification of Compliance for the current Annual PHA Plan for the PHA that they are serving.

Application Requirements - Forms HUD-52752 – Certification of Consistency with Indian

Housing Plan (for Tribes/TDHEs)Found in Instructions Download called “HUD-52752”

Everyone needs either this one or the HUD-2991 The name of the program is “Public/Indian Housing

FSS” One is required for each Tribe/TDHE to be served. Signed by the office that manages the I-CDBG funding For FY11 - If you are under the same Indian Housing

Plan that you were when you submitted your 2010 PH FSS application, you may send in the signed, dated HUD52752 with a handwritten or typed annotation to that effect.

Application Requirements - Forms HUD-96011 Facsimile Transmittal

Required of all applicants even if not transmitting any faxes (indicate “no faxes with this submission” and “1” for number of pages)

Found in Mandatory Documents called “HUD Facsimile Transmittal”

FAX NUMBERS (same as 2010)○ 1-800-HUD-1010 – toll free○ 215-852-8798 - non-toll free

Side note on FaxesUse HUD-96011 as the cover sheet if you

submit any fax attachments or they will NOT be read.

Entire applications submitted by fax will NOT be accepted

Use a separate HUD-96011 cover sheet for each document and fax separately

If you downloaded the application more than once, make sure that you use the fax cover sheet that came with the version of the application that you ultimately submit

If you re-submit electronically, you must wait for validation, then re-fax all faxes!

Application Requirements - Forms Contract Administrator Partnership

Agreement (if applicable)Required for All Troubled applicants“HUD-52755 Administrator Partnership

Agreement” Must indicate that the contract will span the

entire length of the grant. If you are PHAS troubled in any area at the

deadline date for this NOFA, you MUST have a CAPA… even if you will be not troubled soon!!

Application Requirements HUD-52767 – Family Self-Sufficiency Funding

Request Form FAILURE TO INCLUDE THIS FORM WILL RESULT IN

AN INELIGIBLE APPLICATIONQuestion 5 – PHAS score – no longer applicable.

You may enter it or leave it blank.Question 6 – Funding Category for this Application –

choose 1,2,3, or 4 based on Funding Priority List … the LM will still be reviewed for confirmation

Question 7d – please list the salary/fringe of EACH position for which you are requesting funding. The total goes in 7e

Application Requirements – Logic Model Logic Model – HUD 96010

Found in Instructions DownloadExcel File (don’t make into a PDF)Please watch the webcast from on the

Logic Model – the cover page is a little different this year. ○ Archived webcast from July 26, 2010○ NO, REALLY - WATCH IT!

Application Requirements – Logic Model

Enable macros; read directions re: security settings

Drop down menusYear 1 ONLY required (but don’t delete

anything)May add up to 3 “others” right on formREVIEW OPTIONS before you add

“other”The priorities/needs/activities/outcomes

don’t need to be a one-to-one correlation

Reporting Change from 2009 Logic Model reporting will now be

ANNUAL instead of semi-annual.Reports will be due 30 days after the

anniversary of your Grant Execution.

Section 3 PH FSS and ROSS are subject to Section 3

requirements. There are separate reporting requirements

that have been required in the past which include an annual HUD-60002 paper or online submission

Section 3 is getting serious about this and may in the future impose penalties for non-reporting that may include in-eligibility for future funding.

Do not send reporting with application.

Reminder All applicants must submit a Code of

Conduct that has been approved by their Field Office

UNLESS – your organization is listed on the Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm and none of the following have changed:Executive directorAddressOrganization name

Submission through Grants.gov HUD is using Adobe Forms in the Grants.gov

application packages. They are compatible with Microsoft Windows Vista operating system, Apple Macintosh computers and Microsoft Office 2007.

See General Section for information on downloading the latest version of Adobe Reader.

These forms are still only fillable and not saveable unless you have Adobe Professional.

If you have Adobe Professional, you may need to re-set your DEFAULT – please see the General Section for more information

Application SubmissionApplication Submission Application forms in the Instruction Download

should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov.

DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive.

If more than one person is working on the application package, all must be using the same software version.

Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov.

DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your hard-drive.

If more than one person is working on the application package, all must be using the same software version.

Grants.gov Register EARLY

If you haven’t already registered with Grants.gov, do it now.

Registration checklist and other information at www.grants.gov/GetStarted

View webcast on electronic registration and application submission on HUD website.

Application hints General Section publication also has LOTS of

information on registering Hint – when you are at the grants.gov

“Download Application Package” page, enter only the CFDA number. Do not put anything in the other boxes.

Register for updates with grants.gov you will be given the option when you go to

download the application/instructions. Watch the Federal Register or “funds

available” page for Technical Corrections or FAQ’s

Submitting your application Most PDF forms are only “saveable” if you

have Adobe Acrobat Professional. If you do not have Acrobat Professional, fill

out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEET

Fax number can be found in the General Section of the NOFA. DO NOT fax to program office!

I recommend faxing everything that you attach, just in case.

Submitting your application If you choose to attach saved PDF files,

please, after you save them, open them back up again to see if what you entered is really saved.

If you have just the free version of Acrobat READER, you WILL NOT BE ABLE TO SAVE… you will probably just be saving a blank form.

Submitting your application When attaching documents use ONLY

the formats indicated in the general section

Use Internet Explorer or Netscape (apparently Firefox doesn’t work well)

If you zip your attachments, use only WINZIP

Zip in only “normal” or “maximum” options

Application Requirements - Attachments Please label your attachments clearly – see

General Section for more information – please name it EXACTLY what it is and who you are if you can.

Please use the Logic model Naming conventions in the Logic Model instructions in the form

File Names with more than 50 characters, special characters or spaces may result in a rejection for a “VirusDetect” error

Failure to follow attachment naming requirements may result in un-processible applications.

Webcasts www.hud.gov click on Resources Click on Webcasts

Search or scroll to find webcastLogic model webcast – July 26, 2010No general section webcast for 2011

First Time Registration ProcessFirst Time Registration Process1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration (CCR)3. Register with the Credential Provider4. Authorized Organization Representative (AOR) must

register with Grants.gov5. E-Business Point of Contact authorizes the AOR to submit

grant application.

If you aren’t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!

If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered and authorized to submit the application.

Incomplete registration was the most common error and resulted in applicants not receiving funding.

1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration (CCR)3. Register with the Credential Provider4. Authorized Organization Representative (AOR) must

register with Grants.gov5. E-Business Point of Contact authorizes the AOR to submit

grant application.

If you aren’t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!

If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered and authorized to submit the application.

Incomplete registration was the most common error and resulted in applicants not receiving funding.

Renewal/Update Registration Process for CCR POCs You must renew your CCR Registration

annually At www.ccr.gov click on Update or Renew

Registrations Using TPIN Enter your DUNS Number and TPIN and

click submit If there are any changes, make the

changes and click submit. If you don’t know the TPIN, you can ask for

the TPIN number. It will be emailed to CCR POC

Registration Process

If you changed your eBusiness Point of Contact, in the CCR Registration, make sure that the new eBusiness Point of Contact has also granted permission to the person submitting the application to be the Authorized Organizational Representative (AOR)

Electronic Application SubmissionElectronic Application Submission

Upon successful submission, applicants will receive an e-mail notification confirming receipt and indicating that the application is being validated.

The validation process will be completed in approximately 24 to 48 hours.

You will then get a validation email. It is only at this point that you can breathe.

You may re-submit as many times as you want. The last validated submission will be reviewed. If you re-submit electronically, you must re-submit your faxes.

Upon successful submission, applicants will receive an e-mail notification confirming receipt and indicating that the application is being validated.

The validation process will be completed in approximately 24 to 48 hours.

You will then get a validation email. It is only at this point that you can breathe.

You may re-submit as many times as you want. The last validated submission will be reviewed. If you re-submit electronically, you must re-submit your faxes.

Electronic Application SubmissionElectronic Application Submission

If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application.

DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice.

If a rejection notice is received, you must correct the error and resubmit.

If you are rejected and you receive the rejection after the deadline, you will have a 24 hour “grace period” from your rejection notice to re-submit

If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application.

DO NOT ASSUME that the application has been successfully submitted until you receive the validation notice.

If a rejection notice is received, you must correct the error and resubmit.

If you are rejected and you receive the rejection after the deadline, you will have a 24 hour “grace period” from your rejection notice to re-submit

Grant Status You can check on grants.gov to see

the status of your application – HUD has gotten the application you submitted when it says “Your application has been reviewed by the Grantor agency and assigned an Agency Tracking Number” That means it’s been received and validated. There’s nothing else that Grants.gov can tell you after this. Now, you wait.

Application Hint If there is a problem with your

application submission, an email will be sent to the person designated in your REGISTRATION, not in your APPLICATION because we will not have been able to read your application yet.

Make sure that the person designated in your REGISTRATION is checking his/her email in anticipation of a validation email.

Hint Make sure that someone will be available to cure

deficiencies, both at time of application submission and during the competition processing time!

This could be a while after submission… if the point of contact for the application goes on vacation, designate someone to cover for them.

In FY10, the GMC sent faxes, but also alerted applicants that the fax was coming by email.

If the fax didn’t go through, they sent snail mail. Don’t assume anything about the processing

schedule based on whether you hear about deficiency requests or not. The processing schedule may be changing this year.

Electronic Application Submission SAVE every email correspondence,

email validation, the log number/call number every time you call the help desk, etc. These may become crucial if there is a problem.

SAVE all fax transmission sheets that your fax machine produces.

Electronic Application Help Help with Grants.gov process, please

call

1-800-518-GRANTS or send an email to support@grants.gov

Check grants-gov.blogspot.com Please do not call the Program office

with Grants.gov questions

Reminders from the GMC – Common Deficiencies This is a data collection form as well as a

funding request form ALL applicants must complete 1,2,3,4 and

6 Renewal applicants must also complete

7,8,9 New applicants must also complete 10 Total funding requested on 52767 (7e or

10a) must be the same as on SF-424 (18a)

Reminders from the GMC – Common DeficienciesLogic Model Year 1 only is required Complete all columns, including column 7

(evaluation tools) Sections A-E2880 Part I – if you answer “YES” to both Question

1 and Question 2, you MUST complete Part II and Part III.

If you indicated YES to both questions in Part I and have no information to report in Part II and Part III, you must indicate N/A.

Reminders from the GMCCommon DeficienciesCertification of Consistency with the Con

Plan (2991) or Indian Housing Plan (52752)

ALL applicants are required to have one or the other – or other acceptable alternative

Indicate PH FSS program for the name of the Federal Program to which you are applying

MUST have signature and date

How to Find Me Anice Schervish Chenault Anice.s.chenault@hud.gov OR

anice@hud.gov 202-402-2341

leave a message with your question I work late I will be out of the country April 28-May 12 Ron Ashford is my back-up during this time

202-402-4258 Ronald.T.Ashford@hud.gov