project kick-off your project name here see notes for project kickoff guidelines
TRANSCRIPT
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PROJECT KICK-OFF
Your project name here
See Notes for Project Kickoff Guidelines
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KICKOFF MEETING AGENDA
• Introductions• Message from Project Sponsor• Round table discussion – Lessons learned
from other projects• Review of Project Charter• Next Steps• Questions & Discussion
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INTRODUCTIONS
• Team members
• Other Stakeholders (E.g. Vendor)
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INTRODUCTIONS
• Project Management Office services that are available for this project:
Maintain library of tools, processes, templates, and best practices for project and systems development life cycle methodologies
Assignment of an experienced, senior Project Manager to large, high risk or strategically aligned IT projects
Coordinate training and provide consultation on project management concepts and best practices
Improve communication and information sharing for projects
Provide project facilities and equipment
Conduct project health checks
• Contact: Pam Fluttert• https://uwaterloo.ca/it-portfolio-management/
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INTRODUCTIONS
• Project management methodology:Inputs and deliverables vary depending upon project size, complexity, timeline, and project management approach (e.g. agile, interactive, waterfall)
4 life cycle phases• Initiation: define the project objectives, scope, roles &
responsibilities, and obtains authorization to begin• Planning: establish work break down, how it will be achieved,
when, and by who. • Execution: manage time, scope, procurement, risk,
communications, resources, costs/budget, changes, and quality. Track and report on project status.
• Closure: finalize all activities, complete deliverable(s), measure success, and formally closes the project
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SPONSOR MESSAGE
• What is the history for this project?
• Current situation?
• How project success will be measured?
1. University of Waterloo Information Security Architecture Review, Deloitte
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ROUND TABLE DISCUSSION
• Lessons learned from other projects:
Do’s:
Don’ts:
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PROJECT CHARTER OVERVIEW
• The objectives of (enter project name) are as follows:1. Xxx
2. Yyy
3. Etc.
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PROJECT SCOPE
• In Scope:
• Out of Scope
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PROJECT TEAM
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
Project Role, Name
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GOVERNANCE
Steering Committee:
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ROLES & RESPONSIBILITIES
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STRATEGY & PROJECT MILESTONES
Phase Milestones Target Date
I MMM YYYY
MMM YYYY
MMM YYYY
MMM YYYY
MMM YYYY
II MMM YYYY
MMM YYYY
MMM YYYY
MMM YYYY
MMM YYYY
III MMM YYYY
Note: The high level scope, milestones and target dates may change when the project team begins the planning phase of the project.
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CONSTRAINTS
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STAKEHOLDERS
• Stakeholder Analysis
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STAKEHOLDERS
• Stakeholder Management Strategy
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NEXT STEPS
• Further planning• Location and access to project information
repository• Scheduling project meetings• Etc.
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QUESTIONS & DISCUSSION
• Questions / Comments?