productivity
Post on 23-Sep-2014
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A talk I did at Entrepreneurs Roundtable Accelerator on June 19, 2012TRANSCRIPT
ProductivityEntrepreneurs Roundtable Accelerator
Mattan Griffel
Tuesday, June 19, 12
This talk was inspired by three books
Tuesday, June 19, 12
Work no longer has clear boundaries
Tuesday, June 19, 12
Our jobs keep changing
Tuesday, June 19, 12
Old models and habits
Tuesday, June 19, 12
“Big Picture” thinking
Tuesday, June 19, 12
The three requirements for managing commitments
Tuesday, June 19, 12
Anything unfinished must be captured in a system
outside your mind
#1
Tuesday, June 19, 12
You must clarify exactly what “it” is and the next action you have to take
#2
Tuesday, June 19, 12
Keep reminders of all the actions you have to take
and review them regularly
#3
Tuesday, June 19, 12
Let’s try a quick,two-minute exercise
Tuesday, June 19, 12
Pen & Paper
Tuesday, June 19, 12
Write down the problem or situation that’s most on your mind right now
Tuesday, June 19, 12
In a single written sentence, describe your intended successful outcome
Tuesday, June 19, 12
Write the next physical action required to move the problem forward
Tuesday, June 19, 12
Was there any value in those two minutes for you?
Tuesday, June 19, 12
Getting it all out of your head
Tuesday, June 19, 12
The five stages of workflow
•Collect
•Process
•Organize
•Review
•Do
Tuesday, June 19, 12
CollectTuesday, June 19, 12
Collection buckets
•Physical in basket
•Paper-based note-taking devices
•Electronic-based note-taking devices
Tuesday, June 19, 12
Every open loop must be in the collection system and out of
your head
Tuesday, June 19, 12
Minimize the number of collection buckets
Tuesday, June 19, 12
Empty the buckets regularly
Tuesday, June 19, 12
ProcessTuesday, June 19, 12
“Stuff”
In-basket
What is it?
Is it actionable? No
What’s thenext action?
Yes
Trash
Someday/maybe
Reference
Will it take less than two minutes?
NoYes
Do it Delegate it Defer it
Waiting Calendar Next Actions
Projects
Project Plans
Multistep projects
Tuesday, June 19, 12
OrganizeTuesday, June 19, 12
“Stuff”
In-basket
What is it?
Is it actionable? No
What’s thenext action?
Yes
Trash
Someday/maybe
Reference
Will it take less than two minutes?
NoYes
Do it Delegate it Defer it
Waiting Calendar Next Actions
Projects
Project Plans
Multistep projects
Tuesday, June 19, 12
Organize “Next Actions” lists by context
•At Home
•At Computer
•At Phone
•In Meeting with X
Tuesday, June 19, 12
ReviewTuesday, June 19, 12
You’ll probably review your calendar most frequently
Tuesday, June 19, 12
Then you’ll look at Next Actions lists
Tuesday, June 19, 12
The critical success factor: The Weekly Review
Tuesday, June 19, 12
The Weekly Review is the time to:
•Gather and process all your “stuff”
•Review your system
•Update your lists
•Get clean, clear, current and complete
Tuesday, June 19, 12
DoTuesday, June 19, 12
The four-criteria model for actions in the moment
1. Context
2. Time Available
3. Energy Available
4. Priority
Tuesday, June 19, 12
Resources
Tuesday, June 19, 12
Things
Tuesday, June 19, 12
Evernote
Tuesday, June 19, 12
Fancy Hands
Tuesday, June 19, 12
Elance
Tuesday, June 19, 12
Tuesday, June 19, 12
