productivity, productivity, productivity

Productivity, Productivity, ProductivityBY FABIAN ALCANTARA@FABULOSO

Tuesday, October 2, 12

Are you feeling productive lately?

Facebook Overwhelmed with work Not motivated

Not enough sleep Not eating right

Determined to watch all of

Game of Thrones before new season starts


Its all about setting actionable and maintainable goals so that you can feel confident that you

can tackle anything.


Where to start?Projects & Tasks


Pareto’s Principle - 80/20 Rule

80% of your work will come from 20% of your effort.

20% of the functionality and features in any one environment will be responsible for 80% of the results.

Pick 2 tasks for each project that will give 80% of the work completed or close to it.


More Tips

Handling New Tasks.

Rephrase all your tasks as actions (one action at a time).

Set your to do lists all in one list (Work Projects & Life Projects).

Make time to review your to do list at end of the day & end of week.

Monthly Review of tasks


Software to keep you organized


THINGS 2

A Task Management Tool

It sort-of follows the Getting Things Done (GTD) Strategy

Great User Interface

Feels natural how to separate things your tasks and projects


Demo


OmniFocus

God’s Gift to Getting Things Done Software.

Transparent with the MacOS.

A steep learning curve to use the software.

User Interface can be better.


Demo


TEUXDEUX

A browser based to do app.

Dead simple to use.

It can be use on a mobile device.

Not the best tool for doing GTD but its doable.


Demo


Other Tools to try

Paper version of Getting Things Done

Planner with Sticky Notes - controlled chaos for me.


E-mail


Inbox ZeroGoal is clean out your inbox.

Follow a push system approach.

Goal is to use your inbox as staging area.

Create folder for projects.

Create Action Labels

Empty your spam folder


More E-mail Tips

Unsubscribe to mailing lists, or newsletters.

Use RSS feed.

Software to help you:

http://www.activeinboxhq.com

http://www.clearcontext.com/gtd






Decluttering your desk


Tips

Buy a cabinet

Go wireless

Use floating shelves for additional storage.

Clamp the light


Staying focused on your task


Things to consider

Decide what tasks from each project to do each day.

Time Killers

Facebook

Photo taking, organizing, uploading, & posting

Momento gathering


Pomodoro Technique

“Time management philosophy that aims to provide the user with maximum focus and creative freshness, thereby allowing them to complete projects faster with less mental fatigue.”

Helps you get shit done.

Helps you be less tired mentally since you take breaks.

Helps you control your obsession on your social life online.


How it Works

Start to to work for 25 minutes.

Each 25 minute work is called a pomodoro.

Then take a 5 minute break.

After four sessions (‘pomodoros’) have passed, take a 15-20 minute break.

About 100 minutes of work time with 15 minutes of break time.

Keep track on the number of times you had an impulse to do something else on each session.


Interruptions

Walking & Talking Interruptions

Let your team know you are working and NOT TO F**K WITH YOUR TOMATO TIME!

Get some headphones

If you get interrupted and is urgent, take care of the task immediately. Restart the pomodoro, and note interruption.

If you get interrupted and it’s not urgent, add it to your to do list for later, continue pomodoro, and note interruption.


Why it works

Frequent breaks keep your mind fresh & focused.

Watching the time helps you wrap up your task quicker.

Spreading a task over two or three pomodoros can keep you from getting frustrated.

Constant timing of your activities makes you more accountable for your tasks.

Keep in mind how long you may want to work on a project’s task for the day.


Other things to help

Check your emails three times a day.

Close Twitter, Facebook, Reader, ...

Put your phone on vibrate, and hide the screen.

Set treats for completing an important task.

Tell everyone you are working on something

Tweet it!


References http://www.slideshare.net/dneighbors/gtd-101-getting-things-done

http://www.webdesignerdepot.com/2011/02/the-8020-rule-applied-to-web-design/

http://lifehacker.com/5321180/turn-gmail-into-your-ultimate-gtd-inbox

http://assets.lifehack.org/wp-content/files/2012/09/LH-CppBa.png?61fe91

http://inboxzero.com/video/

http://www.activeinboxhq.com/

http://www.clearcontext.com/gtd/

http://www.hawkwings.net/2005/11/18/got-some-things-done-with-apple-mail-pt-i/

http://www.apartmenttherapy.com/how-to-declutter-your-desk-in-121984

http://www.lifehack.org/articles/productivity/top-20-time-wasters-and-top-5-worthwhile-activities.html

http://www.lifehack.org/articles/productivity/can-an-ios-6-device-be-your-entire-personal-productivity-system.html

http://www.pomodorotechnique.com/

http://cherry-tomato.googlecode.com/files/pomodoro-technique-illustrated-in-flowchart.png

http://farm7.static.flickr.com/6065/6103473185_db67d652d9_b.jpg

http://www.lifehack.org/articles/productivity/the-pomodoro-technique-is-it-right-for-you.html


http://www.slideshare.net/dneighbors/gtd-101-getting-things-done
























































Thank You

Fabian Alcantara - @fabuloso
