Download - Productivity
ProductivityEntrepreneurs Roundtable Accelerator
Mattan Griffel
Tuesday, June 19, 12
This talk was inspired by three books
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Work no longer has clear boundaries
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Our jobs keep changing
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Old models and habits
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“Big Picture” thinking
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The three requirements for managing commitments
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Anything unfinished must be captured in a system
outside your mind
#1
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You must clarify exactly what “it” is and the next action you have to take
#2
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Keep reminders of all the actions you have to take
and review them regularly
#3
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Let’s try a quick,two-minute exercise
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Pen & Paper
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Write down the problem or situation that’s most on your mind right now
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In a single written sentence, describe your intended successful outcome
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Write the next physical action required to move the problem forward
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Was there any value in those two minutes for you?
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Getting it all out of your head
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The five stages of workflow
•Collect
•Process
•Organize
•Review
•Do
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CollectTuesday, June 19, 12
Collection buckets
•Physical in basket
•Paper-based note-taking devices
•Electronic-based note-taking devices
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Every open loop must be in the collection system and out of
your head
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Minimize the number of collection buckets
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Empty the buckets regularly
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ProcessTuesday, June 19, 12
“Stuff”
In-basket
What is it?
Is it actionable? No
What’s thenext action?
Yes
Trash
Someday/maybe
Reference
Will it take less than two minutes?
NoYes
Do it Delegate it Defer it
Waiting Calendar Next Actions
Projects
Project Plans
Multistep projects
Tuesday, June 19, 12
OrganizeTuesday, June 19, 12
“Stuff”
In-basket
What is it?
Is it actionable? No
What’s thenext action?
Yes
Trash
Someday/maybe
Reference
Will it take less than two minutes?
NoYes
Do it Delegate it Defer it
Waiting Calendar Next Actions
Projects
Project Plans
Multistep projects
Tuesday, June 19, 12
Organize “Next Actions” lists by context
•At Home
•At Computer
•At Phone
•In Meeting with X
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ReviewTuesday, June 19, 12
You’ll probably review your calendar most frequently
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Then you’ll look at Next Actions lists
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The critical success factor: The Weekly Review
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The Weekly Review is the time to:
•Gather and process all your “stuff”
•Review your system
•Update your lists
•Get clean, clear, current and complete
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DoTuesday, June 19, 12
The four-criteria model for actions in the moment
1. Context
2. Time Available
3. Energy Available
4. Priority
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Resources
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Things
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Evernote
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Fancy Hands
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Elance
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