Proctoring the Spring 2014 HSPE and WAAS-DAPE

Type school name and date here

This material should be augmented with special consideration appropriate for your local district.

February 19, 2014

Slide 2

Washington Access Supports and Accommodation Guidelines for Statewide Assessments

Frequent Irregularities

What’s New

Slide 3

Preparing Students

Curriculum & Assessment Home page has links to Parent and Teacher Resources

Resources and Tools (sample passages, questions, anchor sets, and test and item specifications)

Reading - www.k12.wa.us/Reading/Assessment Writing - www.k12.wa.us/Writing/Assessment Mathematics - www.k12.wa.us/Mathematics/Assessment Science - www.k12.wa.us/Science/Assessments.aspx

Administrators Item and Point Totals charts and Scale Score Ranges:

www.k12.wa.us/assessments/StateTesting/ Graduation Requirements and Resources:

www.k12.wa.us/Resources

Web site links to Classroom Demos for: Read-Aloud Reading and Math/Science Translated CDs; Released Items, PLDs, and other resources listed on pages 6 & 7 in the DFA manual.

Policies and Test Security

State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments.

Follow your school’s Test Security and Building Plan Tests must be locked up when not in use Verify ID if you don’t know the student Only trained staff members carry test booklets Account for all secure materials

Ensure confidentiality of test booklets under your control Ensure students have access to what they need – not an advantage Provide appropriate allowable accommodations

for all students What is your role and what are your responsibilities?

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HSPE/ DAPE DFA

9-11

Slide 5

Policies and Test Security

Follow the Code of Professional Conduct, Chapter 181-87 WAC. Public school employees are expected to know and comply with procedures, established by the Office of Superintendent of Public Instruction.

Securing Testing Environment Media should not be on campus Post Testing – Do Not Disturb signs Electronic devices are turned off and out of reach

(students should not use electronics during testing and/or breaks)

Backpacks, bags, and purses out of reach

Staff are to follow district policy on use of cell phones during testing and breaks. HSPE/

DAPE DFA

9-11

Slide 6

Responsibilities of Teachers

Teach students test-taking strategiesFamiliarize students with question formats

Multiple-Choice Short-Answer Completion Essay Stand-Alone

Familiarize students with how to accurately fill in an answer circleEncourage students to try questions and tasks even if they are uncertainHelp students to relax and be confidentAvoid excessive testing and coaching

Important: Use test results appropriately, including maintaining confidentiality of individual student results.

DAPE DFA

12

HSPE DFA

11-12

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Responsibilities of Test Proctors

Before: Read the DFA, including the directions to each subject area (become

familiar with the text and Return Instructions) Familiarize yourself with school’s Test Security and Building Plan, testing

schedule, and access supports and accommodations needed in your classroom

Provide a positive environment Prepare your room

During: Read directions verbatim and follow the directions in the DFA Monitor students (at least one proctor in the testing location at all times) Report irregularities to the SAC

After: Inventory and return all test booklets to the SAC Inventory and return all other ancillary materials, i.e. yellow lined paper,

Glossaries, or Formulas Sheets, if distributed Complete and sign a test security assurance form Provide feedback to OSPI via the Proctor Survey

HSPE/ DAPE DFA

12-13

We can re-read test directions (NOT test questions) aloud for any test as many times as students need.

If a student asks for help on a question, we can suggest: • Read the question

quietly, out loud to yourself.

• Use your pencil to underline key words in the test question.

• Think about what the question is asking you to do.

At the beginning of the test we can remind students to complete all questions.

When they begin to turn in their booklets, we can reread the direction to the class, “…Make sure there are no unanswered questions on any page.”

For the Writing test:• We can define single words in the

writing prompt (task) in a way that ensures students understand.

• We can define any words or phrases on the Writing checklist, as long as we don’t hint or imply how students should write their response.

• We read the prompt from a student test book, only at the beginning of each test session.

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What is allowed during test administration?

Smile and make eye contact

whenever possible!

Directions and Proctoring

Actively monitor. Ensure that students are: Using #2 pencils (the scanner may not be able to read responses

with other lead types, which could affect the student's score) Using only an approved calculator Not sharing their work Not using unauthorized tools or electronic devices Not writing on the ½ inch outer edge of the booklet

Notice if students: Are in need of an extra break Need help navigating the assessment

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Slide 10

Assessment Options

Retake Opportunities: HSPE in August, DAPE in November, EOC Math/Science in

January Also available to students who want to improve scores

Special Education Alternate Options: Basic - meet standard at level 2 is available to all grades WAAS-Portfolio–available to all grades WAAS-DAPE–meet standard on ES or MS level - grades 11-12

only Locally-Determined Assessment (LDA)–grade 12 only

English Language Learners (ELL) - Students who qualify for English Language Development (ELD) services:

Students may be tested with access supports and/or accommodations, when documentation is included in the student record. HSPE/DAPE

DFA

15-16

Participation and Room Scheduling

Extended-time location• [Add your notes here]

Extended testing time: If students are moving to a different testing location, a

trained staff member must transport the test booklets and any ancillary papers, calculators, and/or manipulatives.

Who will test where?

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Attendance Procedures

[Add your notes here]

Students arriving late can test if: There is enough time to finish the assessment, they have not had access or knowledge about testing materials, and reading directions will not disturb others.

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Break Procedures

Close test booklets Instruct students not to discuss the test Students are monitored by staff Bathroom break – one student at a time Ensure students do not have access to cell phones

• [Add your staff break information here]• [Add the emergency contact number/plan should

a proctor need help during the assessment]

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HSPE/ DAPE DFA

17

Slide 14

Testing Schedules

Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student:

Allow an additional 15 to 20 minutes for test proctor activities. Breaks are not included in the timeframes below, follow breaks as outlined in the

DFA. Assessments are untimed but must be finished in the day in which it was started,

unless specified in IEP or 504 plan for more than one day for a test session.

Subject Estimated Student Working Time per session

HSPE/DAPE – Writing

90-120 minutes per session

HSPE – Reading 100-120 minutes

DAPE– Reading, Math, Science 90-120 minutes HSPE/

DAPE DFA

17-18

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Tools and Manipulatives

In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments.

Manipulatives that are used during state assessments should

not provide answers but should be: Used in the classroom – this should not be the first time

students see them. Available where students can get them if they elect to use them

Manipulatives or tools not included in the chart from the DFA should be considered not permitted. (Requests for Exceptional Situations [i.e., to request the use of a non-standard accommodation not listed in the Guidelines] should be submitted through your SAC)

You must read and understand the tools and manipulatives section in the DFA, and the Calculator and Electronic Device Policy for each state assessment. HSPE

DFA

19-20

DAPE DFA

19-22

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Test Materials

Before: Receive and sign out all test booklets and CDs Verify appropriate ancillary materials for the content area

During: Reporting a perceived error on the test (do not transmit test questions

electronically) Notify the SAC in person or over the phone of the perceived error, including

subject, grade, test booklet form, test question number and page number. SAC completes the Test Ambiguity Form.

Instruct students to do their best; the state will provide a remedy if necessary.

Defective Booklets Request a new booklet from the SAC. Student continues in the new test booklet (verify student ID information is on the

booklet).

Before students leave the room Collect, inventory, and ensure that each booklet is signed.

After: Return and sign-in all materials including scratch

paper, or sign out to Extended Time Room proctor.

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HSPE DFA

19-23

DAPE DFA

19-26

Document Irregularities

Do what you can to correct the situation, i.e. move the students or take away the cell phone. Continue testing whenever possible.

Report to your SAC immediately regarding any irregularity.

When instructed by the SAC, document the irregularity on the front cover of test booklets in the “Notes: Proctor/Coordinator” box.

Record the events and provide the SAC with specific details of what transpired.

The SAC is responsible for: Completing an irregularity report and mark the booklet “Y” when required. Annotating the irregularity on the iin “Comments” section.

Never invalidate a test booklet.

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Final Checklist… Before Testing

Pick-up booklets at _______ (Return booklets each day) DFA in the classroom (Reminder: Writing prompt is not in the

DFA - read from a student booklet, only at the beginning of each test session)

Tools clearly identified for the subject area and available for students

Room is ready, walls have only appropriate materials Place Testing-Do Not Disturb sign on door Clear calculators, if applicable Collect backpacks, bags, and non-approved electronics

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Account for all test booklets Account for all secured materials distributed (yellow,

lined paper; Glossaries; Formulas Sheets; Trigonometric Table)

Verify all test booklets are signed Process for returning ancillary paper is ________ Return booklets and secured materials at _______

(Return test booklets each day) Sign and return the Test Security Assurance form

Review your procedure when students finish before the rest of the class.

Final Checklist… After Testing

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Proctor Training Materials in SAC NotebookUPDATE WITH THE YOUR TRAINING MATERIALS

• Proctor Training PowerPoint • Resources and Tools-Links (buff) • Checklist for Proctors• Materials Available for Student Access (lavender)• Manipulatives and Tools (front-yellow)• Ancillary Materials (back-yellow)• Calculator and Electronic Device Policy (green)• What is allowed (blue)• Proctor Quiz (pink)

Review of Proctor Handouts

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Questions?