presentation pmo fighter
DESCRIPTION
How to win in the ring of large corporationsTRANSCRIPT
A guide to
be
successful
in large
projects
Topics
• What is PMO?
• Pushing and controlling skills
• PMO´s Kit
• “TBD” dilemma suffered by PMO
• Removing rugs
• The PMO Fighter secrets
• The successful formula
What is PMO ?
Definition
Objective: support and administrate Project Management efforts inorganizations.
A Project Management Office (PMO) is a management structure that standardizesthe Project-related governance processes and facilitates the sharing of resources,methodologies, tools and techniques. The responsabilities of a PMO can range fromproviding project management support functions to actually being responsible for thedirect management of one or more projects.(PMBOK, 2013)
References:
Project Management Office
Program Management Office, Project Support Office
Excelence Center in Project Management
Project Control Office
PMO is an organizational entity responsible for integrate projects and provide products/services in the Supportive, Controlling and Directive
levels.
Pushing and controlling skills
Becoming familiar with the project
"If you are not crazy pushing and controlling, you can be anything but a PMO“
learn how to manage
through an unfamiliar
project
identify actionitems,
conflict of interest, main delays
identifymilestones, top issues and risks
find out how to ask information
and advice
PMO´s
Duty
map stakeholders
understand the project
at the highest level
PMO´s Kit
Kit
3 WBS
2 Contacts List
have meeting minutes, status
report, organizational structure,
action items control
1 Templates
from main managers and directors
understand fastly the work to be
done in the project
7 Follow-up process
6 Action Items Control
avoid problems between PMOs
and PMs
5 Roles and responsibilities matrix
have only 1 owner with due date
make sure that checking out the
pending activities is part of your
routine, whether daily or weekly
4 Risk Managementcreate a probability and impact
matrix of project´s risks
8 Critical Pathkeep close tabs to make sure the
activities will be done by the
deadline
"The PMO´s biggest mission is to keep an eye on the upcoming “tsunamis” that might ruin the project"
Kit
11 Schedule
10 Meeting Minutes
report achievements, top issues &
risks, action plan
9 Status Report
register decisions, risks and action
items
have a real vision of the project´s
progress
15 Visible Management
14 Dashboard
create “project stages vs. working
fronts” through a timeline
13 Macro planning
easily shows the team
project/working fronts status
making visible and easily
understood the working
front/project status
12 S Curvehelping to predict/foresee a
direction change
16 Working Toolsautomate content and project
management
“TBD” dilemma suffered by PMO
Leading with famous “TBD”
"Accepting and reporting TBDs might be a PMO’s risky behavior, because it might become a “lifestyle”. Suddenly all deadlines are missed …”
Request TBD date Establish the date
Do not accept TBD
…Remove
“TBD”
Removing rugs
Removing rugs
"Try helping removing the “rugs” to show the truth and help the manager with the critical points and delays"
True
SimpleHigh
level
Critical
• Making complex
charts simple,
consolidating them
with number charts
• Complex schedules
into a few lines and
some important
milestones
• Showing pending
matters
• To be impartial
and
communicate
the true
The PMO Fighter secrets
The secrets
Scope Time Costs
Stakeholders Integration Quality
Risks Communication Procurement PMO´sFocus
The secretsScope
• know the scope of the project PMO is in charge of
• control CRs
• consider assumptions and restrictions to define project´s scope
Time
• define reach and deph (macro
planning)
• detail work fronts
Costs
• have budget skills
• separate technical approvals
from commercial approvals
• avoid commercial and technical
solutions cost discussions
Risks
• map risks
• create probability and impact matrix
• Define mitigation actions with PM
Communication
• listen more and talk less
• confirm understanding
• define what and how to communicate
Procurement
• know about negotiation
process
• plan the steps
Stakeholders• map stakeholders
• Identify level of influence
• manage conflicts
Integration• Identify the integrator
• push hard about positioning and sidelines control
Quality
• ensure best practices,
standards and procedures
The successful formula
Results
"They know that the best PMO is not the one that hit stronger, but the one who receives the strongest hit and keep motivate to work"
Success
Push and Control Remove rugs
Remove “TBD” Prioritize
Support to the PM Time to market
Status interpretation Escalation
Get your ebook:www.amazon.com
linkedin.com/in/luizdelcol