presentation by limpopo provincial manager: nthoriseng motsitsi presentation date: 31 july 2012

Highly Confidential

Presentation ByLIMPOPO PROVINCIAL MANAGER: NTHORISENG MOTSITSI

Presentation Date: 31 July 2012

PRESENTATION TO HOME AFFAIRS PORTFOLIO COMMITTEE ON THE STATUS OF HOME AFFAIRS IN

LIMPOPO PROVINCEFor the period

APRIL – JUNE 2012

Table of Contents

SLIDE NUMBER AND CONTENT SLIDE NUMBER AND CONTENT

• 3 - Introduction and Background• 4 - Strategic Overview - Vision and Mission and

Departmental Values• 5 - Minister’s Performance Agreement in terms

of National Outcomes• 6 - Departmental Strategic Oriented Goals

(Outcomes) • 7 - Limpopo Overview• 8 - Provincial Management & demarcation• 9 – 13 - Foot Print Expansion• 14 – Hospitals: Top 10• 15 – Hospitals On lined: Q-1• 16 - Mobile Offices• 17 - Staff Profile• 18- Provincial Capacity• 19 - Budget – Goods and Services• 20 – 23 - Budget Spending per office• 24-26 –Revenue Collected• 27 - Asset Management• 28 – Fleet Management

• 29– List of Priority Offices• 30 – Leases• 31 – Labour Relations Cases• 32 – Birth Registration• 33 – Schools’ Project - Schools Visited and

Applications Collected• 34 – Identity Document Age Analysis• 35 – Passport Applications• 36 – Duplicate Cases• 37- Late Registration of Birth• 38 – Queries / Complaints• 39 - 40 - Stakeholder Management• 41 – Permanent Residence Permits• 42 – Temporary Residence Permits• 43 – Deportations• 44 – Asylum Seeker Statistics: Q-1• 45 – Staff Development• 46 – Business Plans, Operational Plans

2012/2013 & Performance Assessments for 2011/2012

• 47 – Staff Engagement• 48 - Achievements• 49- 50 – Challenges

INTRODUCTION & BACKGROUNDNTRODUCTION & BACKGROUND• Limpopo Province is South Africa’s northernmost Province and shares the borders with

the countries of Botswana to the west, Zimbabwe to the north and Mozambique to the east. in the RSA, accounting 8% of SA population.

• Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa

• Area = 125 755 square kilometres (10% of RSA land area• The capital city is Polokwane which lies right in the middle of the Province• Population = 5 439 600 (2010) – 97% Black and 2,5% White• Languages spoken: Sepedi = 52,1%, Xitsonga = 22,4%, Tshivenda = 15,9%, Other

languages = 9,6%• The Province has 5 District Municipalities and 25 Local Municipalities-

1. Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang)2. Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and

Maruleng)3. Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse

and Makhuduthamaga)4. Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and

Thabazimbi)5. Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela)

• DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities

• All Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality

STRATEGIC STRATEGIC OVERVIEWOVERVIEW

VISION STATEMENT

A safe, secure South Africa where all of its people are proud of, and value, their identity and

citizenship.

MISSION

The efficient determination and safeguarding of the identity and status of citizens and the

regulation of migration to ensure security, promote development and fulfil our international

obligation.

VALUE STATEMENTThe DHA is committed to be:•People-centred and caring, Patriotic•Professional and having integrity, •Corruption free and ethical,•Efficient and innovative.

MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMESOUTCOMES

The 12 National outcomes are at the heart of the strategic planning process of the The 12 National outcomes are at the heart of the strategic planning process of the

Government and DHA is accounting for three as per the signed Minister`s Government and DHA is accounting for three as per the signed Minister`s

performance agreement. The departmental relevant out comes areperformance agreement. The departmental relevant out comes are

NATIONAL OUTCOME 3NATIONAL OUTCOME 3

All People in South Africa are free and feel safe


Skilled and capable workforce to support an inclusive growth path.


An efficient, effective and development orientated public service and an empowered, fair

and inclusive citizenship

DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES)DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES)

STRATEGIC OUTCOME ORIENTED GOAL 1STRATEGIC OUTCOME ORIENTED GOAL 1

Secure South African citizenship and identity engineered by the Civic Services Unit


Immigration managed effectively and securely in the national interest including economic,

social and cultural development engineered by the Immigration Unit


A service that is efficient, accessible and corruption free to be realised by all the

departmental Units.

LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only)

DO Mokopane

DO Jane Furse

DO Thohoyandou

DO Giyani

DO Polokwane

POE Stockpoort

Gateway IA

POE Giriyondo

POE PafuriPOE Beitbridge

POE Pontdrift

POE Platjan

POE Zanzibar

POE Groblersbridge

PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL

DHA FOOTPRINT

CAPRICORNOffices- Polokwane, Bochum, Molemole, Morebeng (Soekmekaar), Seshego, Mankweng,

Lebowakgomo, Moletji, Eldorado, Mogwadi

Local Municipality Local Population (SSA: 2007) DHA Presence

Polokwane 561772

One DO- PolokwaneThree LO –Seshego & Mankweng Moletji

Aganang 145454 NO OFFICE IN AGANANG (PRIORITY FOR 2013/2014)

Blouberg 194119 Two LO– Bochum Eldorado

Molemole 100408Three LO – Molemole Mogwadi Morebeng

Lepelle-Nkumpi 241414 One LO – Lebowakgomo

1243167 (24%) 10 Offices

DHA FOOTPRINT

MOPANIOffices – Giyani, Tzaneen, Modjadjiskloof, Phalaborwa, Naphuno, Hlaneki,

Senwamokgope, Maruleng.

Local Municipality Local Population (SSA: 2007)

DHA Presence

Greater Giyani 247657 One DO– Giyani DOOne LO- Hlaneki

Greater Letaba 247739 Two LO – Modjadjiskloof Senwamokgopi

Greater Tzaneen 349087 Two LO – Tzaneen Naphuno

Ba-Phalaborwa 127308 One LO– Phalaborwa

Maruleng 95779 One LO– Maruleng LO

1068569 (20%) Eight (8) Offices

DHA FOOTPRINTSEKHUKHUNI

Offices- Jane Furse, Groblersdal, Nebo, Praktiseer, Sekhukhuni, Atok/Fetakgomo


Makhuduthamaga 262726One DO - Jane Furse Two LO- Nebo Sekhukhuni

Fetakgomo 112232 One LO - Atok/Fetakgomo

Ephraim Mogale (Greater Marble Hall) 124510 NO OFFICE (PRIORITY 2013/2014)

Elias Motsoaledi 247488 One LO - Groblersdal

Greater Tubatse 343468 One LO – Praktiseer

1090424 (21%) Six (6) Offices

DHA FOOTPRINTVHEMBE

Thohoyandou, Dzanani, Makhado, Malamulele, Musina, Mutale, Vuwani, Tshikombani, Elim (to close), Masisi; Bungeni, Makuya Local Municipality Local Population (SSA:

2007) DHA Presence

Musina 57195 One LO - Musina

Mutale 108215Three- Mutale Makuya Masisi

Thulamela 602819One DO – Thohoyandou DOTwo LO - Tshikombani Malamulele

Makhado 471805

Five LO - Makhado LO Vuwani LO Dzanani LO Elim Bungeni

124003 (24%) 12 Offices

DHA FOOTPRINTWATERBERG

Offices- Mokopane, Lephalale, Modimolle, Mookgopong, Thabazimbi, Belabela,


Mokgalakwena 330649 One – Mokopane DO

Lephalale 80141 One - Lepahalale LO

Thabazimbi 60039 One – Thabazimbi LO

Modimolle 52602 One – Modimolle LO

Bela-Bela 55844 One - Belabela LO

Mookgophong 16818 One – Mookgophon LO

596093 (11%) Six (6) Offices

No. Hospital Births Registered Hospital Deaths Registered

1 LIMPOPO PRIVATE MEDI CLINIC 1,163 TSHILIDZINI HOSPITAL 380

2 DILOKONG HOSPITAL 530 DONALD FRASER HOSPITAL

209

3 PHILADELPHIA HOSPITAL 497 PHILADELPHIA HOSPITAL

190

4 TSHILIDZINI HOSPITAL 461 ST RITAS HOSPITAL 180

5 MECKLENBURG HOSPITAL 449 ELIM HOSPITAL 152

6 PIETERSBURG (POLOKWANE) HOSPITAL

428 NKHENSANI HOSPITAL 78

7 ST RITAS HOSPITAL 404 LOUIS TRICHARDT HOSPITAL

63

8 ELIM HOSPITAL 399 LETABA HOSPITAL 55

9 MATLALA HOSPITAL 324 MATLALA HOSPITAL 48

10 MANKWENG HOSPITAL 227 TZANEEN MEDI CLINIC 39

TOP 10 HOSPITALS: LP

Target: Hospitals On lined:

Two (2) 1. Jane Furse

2. Dr. CN Phatudi

HOSPITALS ONLINED: Q-1 2012/13

Mobile Offices: LP

OFFICE REG. NO DRIVEABLE YES/NO

FUNCTIONAL YES/NO

CAPACITY

BOCHUM VGM 587 GPYes No One (1) Driver

GIYANI VJK 731 GPYes No One (1) Driver

GROBLERSDAL VGJ 715 GPYes No One (1) Driver

JANE FURSE VGN 184 GPYes Yes One (1) Driver

LEBOWAKGOMO VJC 105 GPYes No One (1) Driver

LEPHALALE VGM 535 GPYes Yes One (1) Driver

MAKHADO VGN 199 GPYes No One (1) Driver (Driver Suspended)

MALAMULELE VGM 544 GPYes No One (1) Driver (POST VACANT– POST ADVERTISED)

MOKOPANE VHH 006 GPYes No One (1) Driver

MOLEMOLE VGM 549 GPYes No One (1) Driver

MUSINA VGN 181 GPYes No One (1) Driver

PHALABORWA VJK 733 GPYes No One (1) Driver

POLOKWANE VGN 215 GPYes Yes One (1) Driver

PRAKTISEER TYS 930 GP Yes No One (1) Driver

THOHOYANDOU VJC 117 GPYes No One (1) Driver

TZANEEN VGN212 GPYes No One (1) Driver

STAFF PROFILELEVEL MALE DISABILITY FEMALE DISABILITY TOTAL

14 0 0 1 0 113 3 0 0 0 3

12 2 0 4 0 6

11 1 0 0 0 1

10 12 1 8 0 21

9 4 1 4 0 9

8 45 0 24 0 69

7 46 1 44 0 91

6 243 5 289 3 540

5 7 0 7 1 15

3 17 0 35 0 52

380 8 416 4 808

Total EstablishmentFilled as at 1

April 2012 Total FilledVacant Funded

1025 808 808 217

Capacity Rate 79% 79% 21%

PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS

1HRMC 25 of 2012 Senior Secretary: PM Driver/Messenger Cleaner

2HRMC 36 of 2012 Deputy Director: PC3HRMC 46 of 2012 Deputy Director: PC (re-advert)

The following posts have been advertised and shortlisting has been done: e.gThe following posts have been advertised and shortlisting has been done: e.g

LIMPOPO SUMMARY OF BUDGET:GOODS AND SERVICES

BUDGET EXPENDITURE AVAILABLE % SPENDPAYMENTS 221,330 40,371 180,959 18.2% COMPENSATION OF EMPLOYEES

201,107 38,061 163,046 18.9%

GOODS AND SERVICES 20,223 2,310 17,913 11.4% PAYMENTS FOR CAPITAL ASSETS

110 – 110 –

MACHINERY & EQUIPMENT 110 – 110 – SOFTWARE AND INTANGIBLE ASSETS

– – – –

TRANSFERS AND SUBSIDIES

136 208 (72) 152.9%

PROVINCIAL AND LOCAL GOVERNMENTS

136 – 136 –

DEPARTMENTAL AGENCIES & ACCOUNTS

– – – –

HOUSEHOLDS (HH) – 208 (208) – 221,576 40,579 180,997 18.3%

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICESLIMPOPO BUDGET APRIL MAY AS AT 29 JUNE COMMITMENT

TOTAL EXPENDITURE

AVAILABLE BUDGET

BP BEITBRIDGE 12 1,901,000.00 1,987,869.51 1,736,500.55 1,503,104.84 38,224.20 5,265,699.10 3,364,699.10- BP GIRIYONDO 12 141,000.00 46,036.53 45,779.40 46,036.53 - 137,852.46 3,147.54 BP GROBLERSBURG 12 174,000.00 200,670.23 154,602.00 215,641.92 5,090.64 576,004.79 402,004.79- BP PAFURI 12 71,000.00 46,053.93 33,817.73 24,990.43 - 104,862.09 33,862.09- BP PLATJAN 12 96,000.00 - 2,162.99 384.63 970.00 3,517.62 92,482.38 BP PONTDRIFT 12 98,000.00 - 18,466.13 - - 18,466.13 79,533.87 BP STOCKPOORT 12 31,560,000.00 77,834.70 43,417.63 75,449.67 - 196,702.00 31,363,298.00 BP ZANZIBAR 12 124,000.00 145,652.48 126,353.87 114,908.93 1,081.00 387,996.28 263,996.28- DMO CAPRICORN 12 311,000.00 84,579.43 88,804.62 193,222.27 2,950.00 369,556.32 58,556.32- DMO MOPANI 12 281,000.00 - 2,021.63 423,808.60 1,256.93 427,087.16 146,087.16- DMO SEKHUKHUNE 12 304,000.00 - 73,869.83 75,750.75 3,237.06 152,857.64 151,142.36 DMO VHEMBE 12 355,000.00 63,231.96 124,001.13 37,572.06 6,678.23 231,483.38 123,516.62 DMO WATERBERG 12 105,000.00 - - 186,289.91 - 186,289.91 81,289.91- GATEWAY AIRPORT 12 19,000.00 34,665.21 29,098.75 91,175.60 3,169.20 158,108.76 139,108.76- HOSP LEBOWAKGOMO 12 26,000.00 - - - - - 26,000.00 HOSP LIMPOPO MEDI CLINIC 12 26,000.00 - - - 3,023.28 3,023.28 22,976.72

LIMPOPO SUMMARY OF BUDGET SPENDING :GOODS AND SERVICES

HOSP MANKWENG 12 25,000.00 - - - - - 25,000.00 HOSP POLOKWANE 12 26,000.00 - - - - - 26,000.00 HOSP SESHEGO 12 26,000.00 - - - - - 26,000.00 HOSP WF KNOBLE 12 22,000.00 - - - - - 22,000.00 LO GIYANE 12 650,000.00 603,266.64 527,641.61 764,935.90 44,305.05 1,940,149.20 1,290,149.20- LO JANE FURSE 12 378,000.00 521,424.49 397,896.26 431,156.44 28,003.43 1,378,480.62 1,000,480.62- LO MOKOPANE 12 560,000.00 622,239.86 463,690.11 379,293.75 20,098.26 1,485,321.98 925,321.98- LO POLOKWANE 12 688,000.00 974,005.91 736,788.12 929,313.71 59,896.78 2,700,004.52 2,012,004.52- LO THOHOYANDOU 12 726,000.00 1,059,167.32 845,938.74 1,061,351.07 30,985.43 2,997,442.56 2,271,442.56- MO APEL 12 - 41,113.54 73,209.08 117,061.58 - 231,384.20 231,384.20- MO BOCHUM 12 254,000.00 169,804.07 139,323.39 247,803.82 6,590.43 563,521.71 309,521.71- MO DZANANI 12 500,000.00 372,576.97 328,371.69 395,831.82 31,541.31 1,128,321.79 628,321.79- MO GROBLERSDAL 12 460,000.00 326,486.49 275,869.95 450,451.83 13,304.03 1,066,112.30 606,112.30- MO IPELENG (THABAZIMBI) 12 85,000.00 28,480.65 37,528.18 6,028.84 42,265.01 114,302.68 29,302.68- MO LEBOWAKGOMO 12 562,000.00 583,552.45 489,000.67 788,187.06 7,615.00 1,868,355.18 1,306,355.18- MO LEPHALALE 12 584,000.00 340,355.69 287,493.61 450,827.26 34,074.66 1,112,751.22 528,751.22- MO MAKHADO 12 451,000.00 841,066.48 444,708.79 750,200.77 40,861.85 2,076,837.89 1,625,837.89- MO MALAMULELE 12 465,000.00 348,260.74 216,642.71 324,211.79 6,438.06 895,553.30 430,553.30-


MO MANKWENG 12 229,000.00 105,619.96 102,006.84 136,940.85 3,442.32 348,009.97 119,009.97- MO MARULENG/SEKORORO 12 302,000.00 83,067.61 61,295.90 121,648.75 5,627.11 271,639.37 30,360.63 MO MODIMOLE (NYLSTROOM) 12 249,000.00 198,385.04 216,234.57 209,760.93 11,872.55 636,253.09 387,253.09- MO MODJADJI 12 122,000.00 127,328.63 66,464.18 147,951.49 25,121.95 366,866.25 244,866.25- MO MOLEMOLE 12 296,000.00 294,950.80 234,408.31 355,540.88 34,696.45 919,596.44 623,596.44- MO MUSINA 12 465,000.00 254,338.55 250,720.42 340,930.40 32,194.45 878,183.82 413,183.82- MO MUTALE 12 254,000.00 217,214.01 192,838.65 428,192.76 23,109.85 861,355.27 607,355.27- MO NEBO 12 304,000.00 201,222.24 118,047.26 127,955.23 8,550.35 455,775.08 151,775.08- MO PHALABORWA 12 590,000.00 444,324.11 349,237.33 322,388.84 19,232.45 1,135,182.73 545,182.73- MO SESHEGO 12 270,000.00 138,265.20 111,233.27 145,416.62 5,690.25 400,605.34 130,605.34- MO TZANEEN 12 716,000.00 751,733.80 576,514.34 605,698.56 17,679.65 1,951,626.35 1,235,626.35- MO VUWANI 12 340,000.00 366,025.72 261,466.50 282,681.66 5,273.00 915,446.88 575,446.88- PSP BELA BELA 12 137,000.00 - - - - - 137,000.00 PSP BUNGENI 12 75,000.00 - - - - - 75,000.00 PSP HLANEKI 12 44,000.00 - - - - - 44,000.00 PSP MAKUYA 12 77,000.00 - - - 10,670.40 10,670.40 66,329.60 PSP MASISI 12 44,000.00 - - - - - 44,000.00 PSP MOGWADI 12 41,000.00 - - - - - 41,000.00


PSP MOKGOPHONG (NABOOM) 12 100,000.00 - - - - - 100,000.00 PSP MOLETJI 12 60,000.00 - - - - - 60,000.00 PSP MOREBENG 12 64,000.00 - - - 1,082.00 1,082.00 62,918.00 PSP NAPHUNO 12 76,000.00 - - - - - 76,000.00 PSP PRAKTISEER 12 177,000.00 - - - - - 177,000.00 PSP SEKHUKHUNE 12 100,000.00 - - - 2,955.40 2,955.40 97,044.60 PSP SENWAMOKGOPE 12 66,000.00 - - 980.00 7,296.00 8,276.00 57,724.00 PSP TSHAKHUMA 12 38,000.00 - - - 720.00 720.00 37,280.00 PSP TSHIKOMBANI 12 38,000.00 - - - - - 38,000.00 RRC MUSINA 12 12,707,000.00 304,407.44 248,147.78 499,559.34 111,732.37 1,163,846.93 11,543,153.07 TH ELDORADO 12 55,000.00 - - - - - 55,000.00 TH ELIM 12 48,000.00 - - - 4,912.00 4,912.00 43,088.00 TH FETAKGOMO 12 197,000.00 - - - - - 197,000.00 LP FINANCE&SUPPORT 12 1,559,000.00 - 138,208.05 178,556.71 191,062.56 507,827.32 1,051,172.68 PROVINCIAL MAN LIMPOPO 12 150,498,000.00 734,778.20 632,530.31 509,653.16 226,000.71 2,102,962.38 148,395,037.62

212,392,000.00 13,740,056.59 11,302,352.88 14,498,847.96 1,180,581.66 40,721,839.09 171,670,160.91

424,784,000.00 27,480,113.18 22,604,705.76 28,997,695.92 2,361,163.32 343,340,321.82 LIMPOPO 12 212,392,000.00 13,740,056.59 11,302,352.88 14,498,847.96 1,180,581.66 171,670,160.91

REVENUE COLLECTED

Apr-12 May-12 Jun-12REGION: OFFICE:Capricorn:

Polokwane RO 407,453.50 470,355.00 399,350.00 Machaka Do 33,320.00 23,830.00 24,805.00 Bochum Do 46,580.00 58,665.00 47,540.00 Mankweng Do 36,685.00 38,030.00 33,810.00 Seshego Do 32,250.00 34,880.00 36,725.00 Dendron PSP 18,495.00 17,550.00 19,345.00 Lebowakgomo Do 109,970.00 122,585.00 103,665.00

684,753.50 765,895.00 665,240.00 Sekororo DO 22,640.00 20,950.00 19,105.00

Mopani: Modjadjiskloof DO 32,975.00 29,685.00 36,980.00 Tzaneen Do 206,310.00 234,480.00 222,815.00 Phalaborwa Do 118,970.00 107,700.00 117,920.00 Giyani Ro 93,320.00 107,380.00 132,760.00 Giriyondo BP

474,215.00 500,195.00 529,580.00

REVENUE COLLECTEDSekhukhune: Sekhukhune PSP 36,285.00 30,370.00 20,005.00

Jane Furse Ro 90,550.00 99,285.00 74,060.00 Pratiseer PSP 50,530.00 44,805.00 57,505.00 Atok PSP 8,080.00 10,170.00 6,290.00 Nebo Do 22,480.00 42,390.00 36,645.00 Groblersdal Do 154,055.00 127,260.00 113,060.00

361,980.00 354,280.00 307,565.00

Vhembe:Thohoyandou Ro 722,995.00 272,110.00 217,980.00 Musina Do 72,165.00 65,630.00 101,435.00 Vuwani Do 31,955.00 37,810.00 37,810.00 Elim PSP 6,925.00 Mutale Do 18,570.00 25,975.00 22,045.00 Malamulele Do 52,315.00 68,915.00 73,395.00 Dzanani Do 35,610.00 38,070.00 109,945.00 Makhado Do 134,400.00 124,265.00 141,780.00 Thulamela PSP 16,120.00 Masisi PSP 2,905.00 2,330.00 3,340.00 Pafuri BP 4,500.00 6,000.00 7,500.00 Poindrift BPBeitbridge BP 1,144,500.00 865,000.00 92,500.00

2,226,840.00 1,522,225.00 807,730.00

REVENUE COLLECTEDWaterberg:

Mokopane Ro 170,895.00 182,295.00 171,905.00 Modimolle Do 49,885.00 47,020.00 137,990.00 Lephalale Do 164,805.00 176,240.00 164,340.00 Thabazimbi Do 31,290.00 61,685.00 42,270.00 Bela-Bela PSP 22,560.00 26,990.00 38,960.00 Mookgopong PSP 17,075.00 21,070.00 53,815.00 Platjan BP - - - Zanzibar BP 1,000.00 Groblersbridge BPStockport BP 18,000.00

475,510.00 515,300.00 609,280.00

4,223,298.50 3,657,895.00 2,919,395.00

Quarterly Total: LP Q-1 of 2012/13 10,800,588.50

Exception Total: LP 1,363,915.00

13%

MONTHLY GRAND TOTAL LIMPOPO

ASSET MANAGEMENT ASSET MANAGEMENT IN LIMPOPOTOTAL NUMBER OF ASSETS 14,656 RANDSOPENING BALANCE 1 APRIL 2011 53,878,149.43 ADJUSTMENTS CURRENT YEAR ADDITIONS 1,509,426.36 LEASE ASSETS RENTWORKS 4,538,333.73 ADJUSTED OPENING BALANCE 56,935,047.08 ADDITIONS IN 2011/12 1,509,426.36 ACCRUALS 538,597

CLOSING BALANCE 31 MARCH 2012 60,464,507.30

FLEET MANAGEMENTKEY AREA NUMBER PERCENTATAGE

Vehicles

Number of vehicles in the Province 86 100%

New vehicles received 6 7%

Number of Functional vehicles 55 64%

Number of vehicles not in good conditions

20 23%

Number of vehicles involved in accidents

5 6%

Mobile offices

Number of mobile offices 16 100%

Number of dysfunctional mobile 13 81%

Number of Functional mobiles 3 19%

LIST OF PRIORITY OFFICESType of DHA offices

OFFICE TYPE AreaNumber required(offices)

DHA requirements

District Office Medium Polokwane Additional Space Required 1 1874 m2

Local Office Medium Bochum Relocation 1 1021 m2

Nebo Relocation 1 1021 m2

Fetakgomo Relocation 1 1021 m2

Mankweng Relocation 1 1021 m2

Modimolle Relocation 1 1021 m2

Mutale Relocation 1 1021 m2

Seshego Relocation 1 1021 m2

Musina Relocation 1 1021 m2

Local Office Small Bela- Bela Relocation 1 155 m2

Mookgopong Relocation 1 155 m2

Elim Relocation 1 155 m2

Total 11

LEASES

OFFICEBUILDING/LAND DESCRIPTION

RENTAL PER MONTH

LEASE START

LEASE END

MONTH TO MONTH

PROVINCIAL OFFICE - CAPRICORN MELLINIUM 78,049.57 01/12/2006 30/11/2011 YES

DISTRICT OFFICE - CAPRICORN LIBRARY GARDENS 200,974.73 01/08/2009 31/07/2011 YESTHOHOYANDOU OFFICE- VHEMBE

GOVERNMENT COMPLEX MAKWARELA 13,954.80 01/04/2010 31/03/2012 YES

JANE FURSE OFFICE - SEKHUKHUNE

DORLEE HOUSE VERGELEGEN 51,338.14 01/07/2008 30/06/2013 NO

WATERBERGRIVERPORT OFFICE SQUARE 29,264.51 01/09/2005 31/08/2011 YES

LEBOWAKGOMO OFFICE - SEKHUKHUNE

LEBOWAKGOMO GOVERNMENT COMPLEX 4,729.60 01/04/2010 31/03/2013 NO

GROBLERSDAL OFFICE- SEKHUKHUNE GROBLERSDAL 9,067.81 30/04/2011 YES

MOKOPANE - WATERBERG DISTRICT OFFICES 22,293.18 01/12/2008

30/11/2011 YES

TZANEEN OFFICE - MOPANI TZANEEN MALL 79,687.97 01/07/2007 30/06/2012 NO

DZANANI OFFICE - VHEMBE NDITWANI BUILDING 80,724.27 01/10/2008 30/09/2013 NO

MUSINA OFFICE - VHEMBE LIMPOPO RIVER LODGE 75,400.31 01/09/2008 31/08/2011 YES

ELIM OFFICE - VHEMBEOLD POST OFFICE BUILDING 15,550.60 01/03/2010 31/08/2011 TERMINATED

PRAKTISEER OFFICE - SEKHUKHUNE

NO 51 TUBATSE TOWNSHIP 7,651.34

01/12/200730/11/2012 NO

MUSINA REFUGEE CENTRE - VHEMBE

BUILDING AT ERF 292,REFUGEE 195,506.17 01/10/2009 30/09/2014 NO

TOTAL 864,193.00

LABOUR RELATIONS CASES

KEY AREA

NUMBER OF CASES OUTCOMES

Fraud & Corruption 29 10 Finalised

19 Outstanding

Improper Conduct 2 Dismissed under Appeal

SANCTIONS

Dismissals 6 Six (6) Finalised

Birth Registration: 0 – 30 Days

ANNUAL TARGET

QUARTER 1 TARGET ACTUAL

% ACHIEVED

58437 14 159 16 507 +14%

Schools Visited and Applications Collected 1st Quarter 2012

Annual Target = 1178, Quarterly Target = 556 (47%) Actual performance 423 schools (76%)

Number of Schools Visited:

Capricorn 160

Mopani 84

Sekhukhune 95

Vhembe 22

Waterberg 62

LP: 423

№ of applications collected: 7,676 № of ID applications collected (F/i-Grade 12s): 1,922 № of ID applications collected (R/i-Grade 12s): 878 № of ID books received (F/i-Grade 12s): 2,154 № of ID books received (R/i-Grade 12s): 304 № of ID books handed to applicants (Grade 12s): 3,095 № of LRB applications received from Grade 12 learners: 53 № of LRB applications for Grade 12s finalised: -

IDENTITY DOCUMENT AGE ANALYSIS – UNCLAIMED ID’S: APRIL – JUNE 2012

PROVINCEOPENING BALANCE

RECEIVED ISSUED 0-3 MONTHS

3 - 6 MONTHS

OLDER THAN SIX MONTHS

CLOSING BALANCE

Limpopo 27516 53913 55604 16744 9269 NIL 25806

PASSPORT TYPE TOTAL

Tourist Passports (NORMAL) 4497

Child Passports 836

Official Passports 132

Maxi Passports 68

Temporary Passports 2299

Emergency Travel Certificates 359

TOTAL 8191

PASSPORT APPLICATIONS - STATISTICS

DUPLICATES CASES - STATISTICS

ITEMS NUMBER OF APPLICATIONS

Cases on hand as at 1 April 2012 139

Cases received during Quarter 905

Cases referred to HO for issuance of Identity document 409

Cases on Hand as at 30 June 2012 496

LATE REGISTRATION OF BIRTHS (LRB): Not Interviewed

April 2012 May 2012 June 2012 Percentage:

Limpopo: 183 214 193 +5%

ITEMS NUMBER OF APPLICATIONS

Number of queries not finalized (carry over from previous quarter) 206

Number of new queries received 439

Number of finalized queries 439

Number of queries not finalized NIL

QUERIES - STATISTICS

STAKEHOLDER MANAGEMENT

Province Districts: Office Apr-12 May-12 J un-12

Limpopo Vhembe District 0% 20% 20%

Vhembe DSFThulamela XMutale Musina Makhado X

- 1 1

Mopani District 40% 80% 20%

Mopani DSF XGreater Giyani XGreater TzaneenBa-Phalaborwa X XMaruleng X XGreater Letaba X

2 4 1

Capricorn District 60% 60% 60%

Capricorn DSF XPolokwane X X XMolemole XBloubergAganang XLepelle-Nkumpi X X X

3 3 3

3%

10%

13%

STAKEHOLDER MANAGEMENT

Waterberg District 20% 40% 20%

Waterberg DSF XMogalakwena X XLephalale ModimolleBela-BelaMookgphongThabazimbi X

1 2 1

Sekhukhune District 60% 40% 60%

Sekhukhune DSF XElias Motsoaledi X XEphraim Mogale XFetakgomo X XMakhukhuthamaga X XGreater Tubatse

3 2 3

Total for the PROVINCE 9 12 9

Total LSFs for the PROVINCE 7 10 9

Total DSFs for the PROVINCE - 2 -

5%

11%

CONTENT STATISTICS

Quarter Opened: 87Applications received for the quarter 74

Applications sent to Head Office 87

PR Approved during the quarter 6

PR Refused during the quarter 0

PERMANENT RESIDENCE PERMITS

APPLICATIONS RECEIVED - Q-1

APPLICATIONS APPROVED - Q-1

APPLICATIONS REFUSED: Q-1

982 707 141

TEMPORARY RESIDENCE PERMITS

DEPORTATIONS

PROVINCEDirectly Deported

Deported via DDHF(Lindela)

LP 1396 111

ASYLUM SEEKER STATISTICSProvince Newco-

mers received

Number interviewed

Number Adjudicated

Rejected Manifestly Unfounded

Rejected Unfounded

Approval Sec 24 issued

Final rejections handed over to Inspectorate

Nr of transfers to Lindela

Nr of extensions received

Nr of extensions done

LP 3,500 2110 1767 929 831 2 75 8 10311

10311

MONTH TRAINING

CONDUCTED EQUITY RACE TOTAL

APRIL 2012 BAS Principle

4 Females – 4 Males Black 8

Sundry Payments3 Females – 3 Males Blacks 6

New Managers Programme

2 Females – 1 Male Black 3

Public Service Induction 1 Female – 1 Male Black 2

TOTAL 3 Trainings10 Females and 9 Males (19) 19 19

STAFF DEVELOPMENT

BUSINESS PLAN AND PERFORMANCE AGREEMENT

Business Plan: Operational Plans: Performance Assessments:

Limpopo:Business Plans finalised and submitted: 26 April

2012

Operational Plans finalised and submitted: 25 May 2012

Performance Assessments for

2011/2012 financial year finalised: 28-30 May

2012

STAFF ENGAGEMENTS Limpopo Province

Quarterly Review: Quarterly Department Management Committee Meetings – Finance & Support

Directors, CDs, DDGs and DG interaction - Monthly Branch Meetings – DDG & Branch CDs and Directors - Monthly Limpopo Executive Committee - Bi-Weekly District Management Meeting (District Manager & Local Office

Managers & Support): Monthly Staff Meetings: Monthly Youth Forum meetings: Monthly

Achievements

• Decentralization of Logis, Procurement, Sundry payments, Petty cash, Government vehicles and accommodation.

• Created a database for all Learners with or without enabling documents from Grade 10 -12.

• Secured land to build home Affairs Offices at Bochum and Modimolle• Modimolle land donation approved by Treasury• Youth Forum was established• Complaints database fully functional• Mobile Office support established in the Provincial Office• Immigration Desk established in the Provincial Office• Special Project Team - established in the Provincial Office• Trend Analysis Team – established in the Provincial Office• Counter Corruption alliance – strengthened with SAPS, Counter Intelligence,

Organised Crime, State Security Agency• Engagement and Liaison – strengthened with the Premier’s Office, Public

Protector Office

Challenges

• All the offices in the Province have no holding cells for illegal foreigners• There is severe shortage of branded IMS vehicles especially for Inspectorate

for detection, arrest and deportation• Severe shortage of transportation for offices in the Thusong Centres and the

offices that were formerly called Permanent Service Points• Absence of inspectorate officers at Ports of entry• Severe shortage of IMS staff in the offices and at the Ports• Lack of office accommodation for newly identified Small Offices in rural

areas – budget was allocated to the Province in 2011/2012 but DPW has been unable to find offices for DHA in Limpopo

• Closure of Elim Office as from 1 August 2012 due to impropriety and failure to adhere to proper processes in acquisition of office space

• Inadequate bandwidth and poor network in the offices and at health facilities

ASM Challenges

Establishment Challenges: ASM

•RRC Musina not allocated with Cleaning Staff•Structure to be adjusted to accommodate Cleaning Staff•Third party cleaning services (contractors) very costly

Ablution Facilities: ASM

•Municipal ablution infrastructure inadequate

• RE A LEBOGA

• BAIE DANKIE

• THANK YOU

presentation by limpopo provincial manager: nthoriseng motsitsi presentation date: 31 july 2012

Documents