pos software for retail book stores

2Copyright 2007, Polaris Retail Infotech

Limited

Talent PoolTalent Pool Team of 100+ professionals 1,000+ Person Years of Domain

Experience

One-stop ShopOne-stop Shop End-to-end Retail Solutions Expertise across Retail verticals &

categories Focused on long term Customer

Relationship

World Class CapabilitiesWorld Class Capabilities Part of World’s first SEI CMMi level 5

company Group certification of ISO 9001:2000

A Global company with extensive experience and proven credentialsGlobal PresenceGlobal Presence

Partner network in MEA and SEA, expanding globally

2 offshore development centers in India 3 near shore development centers in MEA

and SEA

Product StrengthProduct Strength Retail excel: A complete solution for

midsized retail chains. Leaders in deploying Integrated

solution for Tier 1 & Tier 2 retail chains

Proven Track RecordProven Track Record 9 years in Retail domain

1000+ installations in India, SEA & MEA

Projects for Retail chains – world-wide

Developer of Retail Excel Group Company of Polaris Software Lab Ltd

Polaris Retail Infotech LimitedPolaris Retail Infotech Limited

Polaris Retail – A Snapshot


Limited3

PRIL Offerings

Copyright 2007, Polaris Retail Infotech Limited

3

PRODUCTS

• Retail Excel• Smart Store• SAP IS-Retail

SERVICES

• Implementation• Customization• Integration• Maintenance• Training

CONSULTING

• Resource Augmentation

• Application Development

• Web Development• Outsourcing• Insourcing

Objective:

To establish a capable Retail application that will drive business & be easily scalable in terms of number of stores & business verticals.

Unique Requirements – Book Shops

Centralized Title Creation with multiple item classification.

Author based search for Title’s Maintain Different type of category (like Books,

Stationery, Music & Movie, Toys etc) Category Pricing Specific price pattern to specific location Promotion’s and Schemes based on Author or

Publisher Consolidation of Daily Sales, Stock, Cash Collection. Maintaining multiple Re order level at multiple

locations.

Unique Requirements – Book Shops

Combine the Two Categories of product in to one Single SKU (e.g. Book + CD Rom) Support 13 digit ISBN & EAN / UPC Barcode Barcode scanning & Barcode generation

Retail Excel to manage End-to-End Retail Operations

Manage your Merchandise Vendor Management Procure the Best Replenish the Stocks what you Sell and also What you don’t Sell Invoicing and Franchisee Operation Customer Loyalty Programs and Promotions Manage Accounting functions of a Retailer Margin Profitability Analysis Tightly controlled Point of Sale (POS) Control your Counters Handle day operations efficiently Improve your Operational Efficiency

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Retail Excel Modules

Retail Excel MerchandiseMultiple set ups for different merchandise types

Retail Excel InventoryInventory visibility across locations

Retail Excel ReplenishmentRequisition and Allocation processes

Retail Excel Procurement

Retail Excel Club & CampaignCustomer Loyalty programs & promotions

Retail Excel Warranty

Retail Excel SalesSales Order Processing

Retail Excel POSPowerful POS Solution

Retail Excel Re-packingRe-packing

Retail Excel AccountingComprehensive accounting



Limited


Limited

• Multi Division Support

• Multiple merchandise types to enable multiple lines of business

• Division specific attributes

• Supports 20 attributes for an Item Code in each logical division

• Eliminate dummy attributes and intelligent MIS for each line of business

• Flexible Item Code Pattern definition for each division

• Intelligent item codification enabling attribute codes to be part of item code/

• Variant Length Item Code

• Multiple UOM for an item

• Purchase, stock and sale UOM can be different

Retail Excel – Merchandising

• Fixing vendor specific cost price

• Compare purchase price for the same item from different vendors

• Item wise movement method

• First In First Out/ Last In First Out/ Lot Based movement

• Multiple Selling Price & Methods for an item

• Enables differential pricing policy depending on customer type or location or multiple sales UOM

• Allows you to flexibly define your SP based on CP or Landed CP or MRP or Fixed SP for each item

• Item Code Link

• Map old item codes – retagging of old items eliminated


Limited

• Trade Discount Schemes

• Capture vendor discounts with impact on costing

• Different types of Purchase Order/ Centralized or Decentralized purchase

• Standard Purchase Order

• Consignment Purchase Order

• Multiple Delivery Schedule/ Multiple Location Delivery

• Time your deliveries according to requirements

• Single PO with Direct- to- Store Delivery enable unnecessary stocking of goods at

warehouse.

Retail Excel – Procurement


• Purchase Order Amendment /Purchase Order Cancellation

• Goods Receipts/Carton Receipts-GRN/CRN

• Purchase Return to Vendor

• Levels of authorization for Purchase Order

• Purchase Invoice booking for accounting entry

• Tolerance Control

• On excess delivery: Control excessive

• dumping by vendor

• On late delivery: Control and reject late deliveries

• Supports multiple payment terms

• Credits days


Limited

• Stock Movement Methods supported

• FIFO

• LIFO

• Lot Based

• Stock Transfers

• Transfer In

• Transfer Out

• Transfers based on Requisitions

• Transfer Cost Accounting

• Keep track of costs incurred in transferring goods inter branch.

• Physical Stock Verification

• Reconciliation of system stock with physical stock

– For an item

– For a group of items based on attribute selection

– For items from a vendor

Retail Excel – Inventory


Limited

• Indent Generation

• Auto Generation based on Re-order level

• Manual Generation

• Consolidation of Indent Requisitions from multiple location

• Transfer Documents

• Transfer Cost Definition for the transfers between the Organization

• Follow-on Purchase Orders

• New Product Allocation

• Allocation of stocks against requisitions

• Advance Shipment Notice

• Note for stock transfers out, purchase returns, sales orders etc

Retail Excel – Replenishment


Limited

• Comprehensive barcode label generation

• Enables easy bar label printing with an external bar code printer.

Retail Excel – Barcode Printing


Limited

Retail Excel – Campaign

Maintain comprehensive customer database with

comprehensive purchase history enabling specific and

targeted promotions

Location specific promotion definition

Supports item level promotion (e.g. Buy 2 and get 1 free)

Supports bill level promotion (e.g. Buy worth of $100 get 5%

discount)

Supports date and / or time based promotions (e.g. Shop

between 12 pm to 2 pm and get 5% free on total purchase

value)

Discount promotion based on slabs for quantity / value of

item


Limited

Loyalty Card Type Excel

General/Special offer Reward points formula

Loyalty Card Registration

Loyalty Card Maintenance

Card Closure

Card Re Instatement

Card Renewal/Re Issuance

Card Up gradation

Transfer Points

Customer Loyalty Features


Limited

User and permissions

User groups definition

Access permissions for user groups

Users assignment to groups

Access to application is controlled by login name and password

Password validity days maintained

Levels of Authorizations

Up to four levels of authorization for each transaction

A user assignment for authorization rights

Date, time and User ID stamp maintained for all transactions

Retail Excel – Security

Retail Excel Point of Sale (POS) Billing Screen

Retail Excel POS Features include special functionality like printing of bills categorywise and again category of choice.

The Preference setting in Retail Excel POS gives a higher degree of flexibility to theretailer to improve the operation efficiency.

Retail Excel POS is capable of integrating with different Point of Sale machine brands that

comes with various features like Cash drawer, Pole Display & Card Reader.

Retailers face lot of challenges in today’s competitive world, towards that setting up ofspecific tills for fast check out, multiple department slip entries finally made as single billsetup counter specific tenders etc

User defined tender types

POS Features

Handle the day operations efficiently

Retail Excel POS helps the retailer to manage the day-to-day counter operationsvery effectively with trouble free and accountability.

Control your store’s day open and day close functions

Close session after proper accounting by cashiers

Counter View for the supervisors to see the liability of the counter.

Blind counter handover.

Payment in and Payment out to manage cash in the counter.

Footfall Analysis; which allows you to analyze your sales against footfallsentering the store. This can also be integrated with any hardware.

Can be operated on a single machine or as part of a LAN.

Power-off recovery – For abnormal closure of the program, the system

gets back to the last point before the failure in billing

Access to programs is controlled through security definition.

Sales Audit function helps to identify discrepancies quickly and take

necessary actions to regularize them.

Promotions are automatically applied.

Price updates are automatically triggered on the given date.

Customer category price is automatically applied if a customer code is

chosen else default it to Retail Price.

Facility of defining Counter specific business rules

Flexibility of setting up Tender Preferences at each counter – i.e.

defining tenders for each counter, e.g. some counters can be cash only,

others with cash as well as credit card

Credit Note Business Rule Definitions

Point of Sales

Customer category price is automatically applied if a customer code is chosen

else default it to Retail Price.

Facility of defining Counter specific business rules

Flexibility of setting up Tender Preferences at each counter – i.e. defining

tenders for each counter, e.g. some counters can be cash only, others with

cash as well as credit card

Credit Note Business Rule Definitions

Point of Sales

Sales Type Normal merchandise sales Gift voucher sales Layaway Sales

Capture Item details through Bar code scan Keyboard entry Lookup Search

Item billing possible even if system shows zero inventory (customer gets the product from the shop floor)

Payment Mode: Multiple Tenders – define your own tenders Cash Foreign currencies Travelers Cheques (TCs) Credit Cards Debit Cards Credit Notes Bank Cheques

Point of Sales

Supports split payment in Multiple Tenders during invoice settlement

Supports rounding off of tender

Support Credit Sales: Selling to a named account on credit. The system checks for available credit limit before completing a credit sale

Sales Return and exchanges Exchanges in POS Billing Transaction Screen Negative Final Bill Value for exchanges if enabled Bill refund with or without reference (Bill numbers) Refund by cash or credit notes Capture reason code for refunds and exchanges Price change allowed in returns, if enabled

Bill Cancellation Facility Tracking of cancelled bills for fraud detection Authorization required for ongoing bill cancellation, if enabled

Point of Sales

Interfaced with POS External Hardware. Supports all standard POS machines and POS accessories. O-PoS Standard supported

Cash Drawer Pole Display Support 40 column DMP / Thermal Printer Support Weighing Scales

Power off Recovery Eliminates re-entry/re-scanning of bill completed halfway.

Lookup Search Facility On Customer On Item

Bill Hold & Refresh Feature Allows for suspension / Holding and retrieval of bill at a later stage. Multiple bills can be held simultaneously – no limit to number of bills

Point of Sales

Sessions management for Single and Multi Till environment Staggered counter opening or closing Round-the-clock, 24-hour counter operations Shift operations Float Declarations on counter open Instant Counter views available to the supervisor Facility of tracking Payment In / Payment out

Day Management Day management enables you to define business start time and close time for a

business day. Multiple session management in a single day available for single or multi till

organization. Multiple promotions supported

Supports line level discounts Supports bill level discounts

Ability to change Price of an item in the billing screen Facility of doing authorized Price Changes All price changes tracked

Point of Sales

Linking sale to Salesman (both item-wise as well as bill-wise)

Additional charges in Billing Supports up to 10 additional charges. e.g. Gift wrapping, home delivery etc

Bill Printing Standard 40 column format Invoice printing on 40/80 column printers Customizable Header and Footer messages (5 lines each) Multiple copies of bill printing, if enabled

Duplicate Bill Printing Bill clearly marked as Duplicate Bill Log files maintained for duplicate bills printed

Footfall Counter Enables you to define periods to capture footfall, and enter no. of footfall in those periods to

help you evaluate footfall sale ratio.

Packing Slip Enables you to generate multiple packing slip at time of sale and then merge multiple slip to a

single sale bill without rescanning the products.

Point of Sales


Limited

• Report Viewer: • MIS reports on all the functions.• Pre defined 80+ reports• All reports has the facility to filter with any of the classification• Reports can be exported to PDF, Excel, CSV etc..

Retail Excel – Reporting


Limited

• Manual as well as Automated data extraction supported.

• Manual (through floppy or mail) or Automated Mail transfer of data (scheduled mail transfers)

• Data extraction and transferred modes set individually for every branch.

• Encryption algorithms to prevent unauthorized data manipulation and ensure high security of data.

Retail Excel – Data Transfer


• Compression algorithms for compacting data to ASCII flat files for excellent space utilization.

• Each data is audited (identified by unique tag numbers) and the transferred data is logged separately

• The logged data is maintained till the source branch receives the acknowledgement from destination branch.

• Any unsuccessful data can be re sent to the destination branch using the same tag.

Any Questions ?

• What are you looking for ?

• Contact our Retail Specialist

Get into NO PAIN ONLY Get into NO PAIN ONLY GAIN GAIN

Thank YouThank You

pos software for retail book stores

Documents

retail domain

endtoend retail operations

retail verticals categories

midsized retail chains

capable retail application

retail chains talent

multiple locations

multiple lines of business