2018

Captain AK Ullah

Harbour Master

Port Of Sunderland

VERSION 2.0 May, 2018

Port of Sunderland P.E.C Information

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PORT OF SUNDERLAND

PILOT EXEMPTION CERTIFICATE (PEC) INFORMATION

RECORD OF AMENDMENT

Page No DATE AMENDMENT DETAILS BY WHOM

Various 01/05/18 Text changes / additions throughout document C Thompson

Pg 2 01/05/18 Insert Record of Amendment Sheet C Thompson

Pg 11 01/05/18 Fees Updated C Thompson

Pg 15 01/05/18 Port of Sunderland Plan inserted C Thompson

Pg 17 01/05/18 Aids to Navigation Updated C Thompson

Pg 20 01/05/18 Port Passage Plan C Thompson

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Contents

Legal background

Port of Sunderland marine policy statement

Pilotage Exemption Certificate (PEC) Syllabus, Examinations,

Purpose, Scope, etc.

Section 1: PEC System

Section 2: Application for PEC

Section 3 : Fee’s and Application Form

Annex 1 to 7

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The Legal Background

The Port of Sunderland is a municipally-owned undertaking, owned by Sunderland City

Council (as successor to Sunderland County Borough and Sunderland Borough Councils)

and is an independent statutory body.

It was established as a Statutory Harbour Authority (SHA) under the Sunderland Corporation

Act, 1972, Section 14 of which provides that “The Corporation are hereby constituted the

harbour undertakers and they and the harbour master shall exercise jurisdiction within the

port.”

The Port of Sunderland is a competent harbour authority (CHA) under the provisions of the

Pilotage Act, 1987. The Act confers powers upon a harbour authority to provide pilotage

services, where that authority has statutory powers in relation to the regulation of shipping

and the safety of navigation within its harbour and whose harbour falls wholly or partly within

a former pilotage district. Under Section 7 of this Act, the Port of Sunderland as CHA, has

made pilotage compulsory for certain vessels.

i) All vessels except those under 50m in length

ii) Vessels under Tow or using a Tug

iii) A defect to Hull / Machinery / Equipment which may affect the safety of navigation

iv) Vessels carrying more than 12 passengers

v) Vessels that are carrying Dangerous Substances.

Four statutory instruments available to harbour authorities, which they may use in regulating

harbour areas, namely:

a) Byelaws

b) Special Directions

c) General Directions

d) Pilotage Directions

The Port of Sunderland has the statutory instruments (a), (b) and (d) available. Instrument

(c), which is not available at present may be adopted following application for a Harbour

Revision Order.

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Port of Sunderland Marine Policy Statement

In the Port of Sunderland, we conduct our activities to take the foremost account of the

safety of marine and land-based personnel, contractors, neighbours, visiting vessels, fishing

community, leisure and other users of the River Wear and to give proper regard to the

conservation of the natural environment. In implementing this policy, we will not only comply

with all relevant national and international legislation but will also promote initiatives, which

benefit health and safety, and the environment of all who may be affected by our activities

and which safeguard the natural environment.

We adopt a systematic approach to health, safety and environmental management and

strive for continuous improvement by setting targets against which we measure, appraise

and report performance. Safety and environmental performance is included in the appraisal

of all our personnel and is awarded accordingly. All our long-term contractors and service

providers who participate in marine operations have adopted this policy and they operate

fully within our management system. We require other contractors and service providers to

manage health, safety and the environment in line with this policy.

Safety

▪ We believe that a high percentage of injuries can be prevented; ▪ High standards of safety consciousness and discipline will be maintained; ▪ We have designed and will maintain our activities to minimise risk to employees,

contractors and third parties. Environment

▪ We are committed to protecting the natural environment;

▪ We will promote environmental awareness and performance throughout the River

Wear waterways;

▪ We will strive to minimise hazards to the environment and maintain effective

protection and recovery measures within the River Wear and the Docks system.

Excellence in safety and environment management are key objectives at the Port of

Sunderland. Improving safety and minimising damage to our environment will undoubtedly

lead to enhanced efficiency and business success.

The Port of Sunderland’s Marine Policy aims to demonstrate its commitment to protecting

the Environment and ensuring safe and responsible operations within the port and harbour

by detailing areas of primary concern (which are based on the requirements of the Port

Marine Safety Code). The Marine Policy can be found on the Port of Sunderland website.

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Pilotage Exemption Certificate (PEC) Syllabus & Examinations

Preparation for Examination

Candidates will be expected to be familiar the current issue of:

1 British Admiralty Chart No’s 152,1627,1935 – River Tyne to River Wear, Harbours of

the East Coast of England, Approaches to Blyth, the River Tyne and Sunderland.

2 Pilotage Act ,1987

3 Latest Port of Sunderland (POS) Survey Charts

4 Appropriate section of Admiralty Sailing Directions North Sea (West) NP 54

5 Port of Sunderland Byelaws

6 Port of Sunderland Pilotage Directions

7 Local Notices to Mariners

8 Port of Sunderland Emergency & Oil Spill Contingency Plans

9 Pilot Hand Book

Syllabus for Examination

Local knowledge and experience will be determined by the candidate’s knowledge of the

following:

Relevant knowledge of the Port Marine Safety Code, including the standards for marine

pilots

Ability to communicate in English to a satisfactory level for the purpose of safety.

Limits of the Port of Sunderland’s Pilotage District.

Port Procedures - Reporting points.

Lights – characteristics, range and arc of visibility (see annex)

Fog signals

Channel courses and distances within port limits, and turning areas.

Coastal and port topographical features.

Depths of water, tidal flows, location of shoals, wrecks and other obstructions and dangers.

Conspicuous radar targets.

Navigational marks.

Light signals and their meanings.

Anchorage areas.

Knowledge of Port Control as a Local Information Service (LPS).

Tidal Steams and Currents.

Names, Direction, Length, Bollard Numbering, position and available depths at each berth.

Sill heights.

Lock gate restrictions regarding under-keel clearance and vessel dimensions.

Datum points used for depths in the dock system.

Lock in/out procedures.

Radio communication channels used at the port.

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Knowledge of the Port of Sunderland Waste Management System.

Knowledge of local traffic patterns

Restricted visibility procedures

Knowledge of squat & interaction.

A blank outline of the port will be given to the candidate, who will be expected to show all

depths, approximate courses, light positions, fog signal positions, manoeuvring areas, etc

and create an in-port passage plan from pilotage point to the berth. (examples of which are

annexed).

Pilotage Exemption Certificates

Purpose and Scope

The purpose of this procedure is to ensure that Pilotage Exemption Certificates are issued to

bona-fide Masters and Mates with regard to any statutory requirements

References

The most up-to date versions of the following should be consulted:

• National Occupational Standards for Marine Pilots

• Syllabus for Marine Pilot Training

• Pilotage Act, 1987

• Sunderland Corporation Act 1972

• Harbours, Docks and Piers Clauses Act 1847

• Port of Sunderland Byelaws

• International Collision Regulations (COLREGS)

• IMO Resolution on Pilot training and certification

• The Dangerous Substances in Harbours Areas Regulations

Records and Forms

• Pilot Exemption Certificate (PEC)

• Pilot Training Manual

• PEC Information Booklet

• Pilot Hand Book

• Pilot Assessment Form

• PEC Application Form

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SECTION 1: PEC SYSTEM

1.1 Bona-fide masters and first mates may apply for a PEC, as follows:

• There are four types of PEC for the port of Sunderland

o Area 1: All areas of the Docks and River up to Pallion

o Area 2: Dock System and River up to the west end of Corporation

Quay

o Area 3: River Only up to Pallion

o Area 4: River up to the West end of Corporation Quay

• PEC Area 4: Vessels 50m or more, but less than 80m - 3 trips in and 3 trips

out, one of which must be at night. The final trip will be part of pilot assessment

• PEC Area 4: Vessels 80m, but less than 100m - 6 trips in and 6 trips out, 1

of which must be at night. The final trip will be part of pilot assessment.

• PEC Area 4: Vessels 100m and over - 10 trips in and 10 trips out, 2 of which

will be part of pilot assessment.

• PEC Area 3: Vessels 50 m, but not more than 90m - 20 trips in and 20 trips

out, 5 of which must be at night. The last trip will form part of the pilot assessment.

• PEC Area 2: All Vessels (Less than 50m at the discretion of the Harbour

Master or his Deputy) - 20 trips in and 20 trips out, 5 of which are at night. The final

trip will form part of the pilot assessment.

• PEC Area 1: Must hold both Area 2 & 3

1.2 Receipt of Application

All applications should be submitted as required to the Harbour Master’s office (Capstan

House) for scrutiny. Confirmation of registration will be sent to the applicant.

1.3 Examination of Candidate

• An assessment is carried out during the last voyage in by the Pilot/Deputy Harbour

Master.

• Following the assessment, a written exam will follow.

• Areas 1, 2, and 3 will also be subject to an oral examination. Area 4 will be performed

during the assessment

1.4 Following successful completion of assessments:

• PEC Number and certificate will be issued and details recorded.

Assessments will only be carried out by the Harbour Master or Deputy Harbour

Masters.

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1.5 Renewal of existing Certificates

• Candidates should complete the relevant form and submit this to the Harbour

Master’s Office for scrutiny.

• The Candidate’s trips will be verified. As a minimum, 2 unaccompanied Acts for Area

2 and 5 for Areas 1,2 and 3

• Certificate & computer should be updated.

• Finance department will also be informed for billing purposes.

1.6 Renewal of Expired Certificates

Any renewal of an expired certificate is at the discretion of the Harbour Master, who will carry

out an assessment of the application. This assessment will include, but not be limited to:

• The time since the certificate expired

• The amount of times it was used whilst valid

• The type of vessel and trade

Following this assessment, a decision will be made as to whether the applicant’s

certificate is:

• Renewed as per a new application.

• Renewed without further action

• Renewed after reduced qualifying trips, onboard assessment by Pilot or other course

of action as deemed appropriate by the Harbour Master.

1.7 Adding of Vessels to an Existing PEC

A new vessel can be added to an existing PEC certificate at the discretion of the Harbour

Master after an assessment. This assessment will include, but not be limited to:

• The vessel is of similar type and size to the existing vessels on the certificate.

1.8 Suspension or Revocation of a PEC

The Harbour Master may suspend or revoke a PEC granted under section 8 of the Pilotage

Act, 1987 if it appears that the holder has been guilty of any incompetence or misconduct

affecting the ship specified on the PEC. The suspension will be advised in writing and will

remain in force until after the outcome of a formal investigation. In accordance with Section 8

(7) of the Act, anyone given written notice of impending suspension will be given a

reasonable opportunity of making representation. Such agreement is implicit in granting and

use of a PEC.

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SECTION 2: APPLICATION FOR PEC

An assessment is mandatory for all new applicants seeking a Pilotage Exemption Certificate

(PEC) to pilot vessels more than 50m in the Port of Sunderland.

Applications will be considered from mariners holding Certificates of Competency recognised

by the Authority and holding a valid medical certificate.

A photocopy of the certificate and two passport-sized photographs must be attached to the

application form.

New applicants must have completed the number of required movements for the class of

PEC which they are applying for:

• There are four types of PEC for the port of Sunderland

o Area 1: All areas of the Docks and River up to Pallion

o Area 2: Dock System and River up to the west end of Corporation

Quay

o Area 3: River Only up to Pallion

o Area 4: River up to the West end of Corporation Quay

(See section 1:1)

The candidate must be able to confirm their presence on the bridge during a qualifying act.

Renewals must have completed at least 2 unaccompanied acts of pilotage for Area 4 and 5

acts for Area 1,2, and 3 In the preceding 12 months.

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SECTION 3: Pilotage Exemption Certificate Fees (2018/19)

Pilot Hand Book and PEC Primer £130.39

PEC Examination Fees £404.24 (payable for each examination and

re-sit)

PEC Issue Fee £326 (payable on first issue or if

certificate has lapsed)

Annual Renewal Fee £162.98

Vessels shall be charged 15% of the total charges when using the Port with an

Exemption.

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PILOT EXEMPTION CERTIFICATE

APPLICATION FORM

This form should be used for new applications and renewals of Pilot Exemption Certificates. An examination is mandatory for all new applicants seeking PEC to pilot ships. Further details, including a syllabus are in the Port of Sunderland PEC Primer document and also the Pilotage Direction. All applicants should ensure that they meet the criteria set out in the guidance documents and understand and accept the "Conditions of Use.” Applications will be considered from Mariners holding a Certificate of Competency recognised by the Authority and have a valid medical certificate. Completed applications should be sent to the Harbour Master's office and include 2 signed passport sized photographs, a copy of the medical certificate and a copy of the Certificate of Competency.

LAST NAME

FIRST NAMES

DATE AND PLACE OF BIRTH

AREA APPLIED FOR (1, 2, 3 OR 4)

Name of Ship Owner Name and Address Port of Registry

Gross Tonnage Maximum Loaded Draft Length Overall

Please check and tick box to confirm all required documents attached:

2 x PHOTOGRAPHS

COPY OF VALID MEDICAL CERTIFICATE

COPY OF CERTIFICATE OF COMPETENCY

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RECORD OF EXPERIENCE

Ship LOA Master / First Mate Date AREA Confirmation

Inward Outward 1 2 3 4 PEC / Pilot

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Annex 1 PILOTAGE DIRECTIONS

In accordance with Section 2 of the Pilotage Act 1987, the Port of Sunderland, as the

Competent Harbour Authority, makes the following Pilotage Direction pursuant to Section 7

of the Pilotage Act, 1987.

The Pilotage District is “the Port,” as defined by Sections 3 and 13 of the Sunderland

Corporation Act, 1972 and as marked on BA Chart 1627.

The new Direction will commence on 1st April, 2011.

Compulsory Pilotage:

1. Pilotage shall be compulsory for all vessels within the Port of Sunderland Pilotage District, with the exception of vessels less than 50 metres in length.

2. Pilotage shall be compulsory for all vessels entering, leaving or transiting within the

Port of Sunderland with the assistance of tugs or while under tow.

3. Pilotage shall be compulsory for any vessel with a defect in its hull, machinery or equipment, which might materially affect the navigation of the vessel.

4. Pilotage shall be compulsory for passenger vessels, licensed to carry more than 12

passengers.

5. Pilotage shall be compulsory for all vessels carrying dangerous substances (as defined by the Dangerous Substances in Harbour Areas Regulations, 1987).

Exemptions:

A Pilotage Exemption Certificate (PEC) may be granted to the master and first mate of

vessels, excluding those referred to in paragraphs 2 and 3 above, subject to meeting the

prescribed qualifying criteria.

Non-compulsory Pilotage:

1. At the discretion of the authority for named vessels and masters engaged in dredging

operations or the transport of dredged materials.

2. For vessels anchoring within port limits

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Annex 2

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Annex 3 Rough passage plan - insert course, position of lights, depths, etc…

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Annex 4

AIDS TO NAVIGATION

Navigation Light Characteristic Fog Signal

Roker Pier White, flash 1 every 5 seconds 1 x 2 sec blast every 20s

Red Can buoy Red, quick flash

New South Pier White, flash 1 every 10 seconds

Old North Pier Green, quick flash

Old South Pier Red, flash 1 every 5 seconds

Wave Basin Battery Red Flash 2.5 seconds

Greenwells Quay Red, 2 fixed vertical

North Side Traffic Light 3 fixed Red vertical (S. Docks open to river for outbound vessels)

3 fixed Green vertical (S. Docks open to river for inbound vessels

River closed: 3 Red flashing

North Dock Outer Basin (marina entrance)

Green, flash 1 every 5 seconds

North Dock Entrance 1 (opening moorings)

Green, group flash 2 every 10 seconds

North Dock Entrance 2 (marina entrance)

Unlit Green conical beacon

North Dock Slipway End (marina entrance)

Unlit beacon Yellow Special Mark

Potato Garth Buoy Green Quick Flashing

Sand Point Buoy Green Flash every 2.5 seconds

North Sand Slipway End (glass centre)

Unlit beacon (pole: Green cone)

Gladstone House Bridge closed: 3 Vertical Fixed Red

Gladstone House Bridge Open: 3 Vertical Fixed Green

Young’s Quay Lt Red, flash 5 seconds

Hendon Junction Lt Green Flash 2.5 seconds

QE2 Berth Green Flash 5 seconds

Deptford Sewers Outfalls Unlit beacon-notice board

Pallion Dock 2 vertical fixed Red-Red pole & can

Northern Spire Awaiting Information

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Annex 5: Port of Sunderland Reporting Points

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Annex 6: Sunderland Pilot –Distance Table

Port Limits

B’water

South Docks

Corp Quay

Strand Quay

Manor Quay

Scotia Quay

Wylam Wharf

Wear Dock

A&P East

A&P West

Pallion Quays

Port Limits

0.5 1.2 1.2 1.4 1.5 1.6 1.45 1.65 2.9 3 3.1

B’water 0.5 0.7 0.7 0.9 1.0 1.0 0.95 1.15 2.4 2.5 2.65

South Docks

1.2 0.7 0.6 0.75 0.8 0.9 0.85 1.0 2.3 2.4 2.5

Corp Quay

1.2 0.7 0.6 0.2 0.3 0.3 0.25 0.4 1.7 1.8 1.9

Strand Quay

1.4 0.9 0.75 0.2 0.15 0.10 0.1 0.25 1.5 1.6 1.7

Manor Quay

1.5 1.0 0.8 0.3 0.15 0.05 0.1 0.15 1.4 1.5 1.6

Scotia Quay

1.6 1.0 0.9 0.3 0.15 0.05 0.05 0.15 1.4 1.5 1.6

Wylam Wharf

1.45 0.95 0.85 0.25 0.1 0.1 0.05 0.2 1.45 1.55 1.65

Wear Dock

1.65 1.15 1.0 0.4 0.25 0.15 0.15 0.2 1.25 1.35 1.45

A&P East

2.9 2.4 2.3 1.7 1.5 1.4 1.4 1.45 0.2 0.1 0.2

A&P West

3.0 2.5 2.4 1.8 1.6 1.5 1.5 1.55 1.35 0.1 0.1

Pallion Quays

3.1 2.65 2.5 1.9 1.7 1.6 1.6 1.65 1.45 0.1 0.1

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Annex 7: Example of In-Port Passage Plan

Sandy Bottom

064°/244° T

Port Limits

Souter Point

500m

Ryhope Dene

1100m

Tidal Direction on Flood Tide

4 hrs before HW

2 hrs after HW

Tidal Direction on

Ebb Tide

Port of Sunderland Pilot Information

(not to scale)

Rocky bottom

Roker Pier

Tidal information:

The tidal stream off the entrance to the harbour generally sets to the south (flood) and north

(ebb), respectively. However, following a period when the wind has been from a NW’ly direction a

stronger set to the south (possibly as much as 3 knots) may well be experienced.

After a prolonged period of rainfall, there may be significant amount fresh water in the river and

harbour area which may increase the run of the tide to as much as 6 knots, or greater.

New South Pier