Copyright 2009 Dana Safford All Rights Reserved

INITIATION PLANNING EXECUTION CLOSING

4. INTEGRATION 1) Develop Project Charter 2) Develop Project Management Plan 3) Direct and Manage Project Execution 4) Monitor and Control Project Work 6) Close Project or Phase5) Preform Intergrated Change Control

1) Collect Requirements 4) Verify Scope5. SCOPE 2) Define Scope 5) Control Scope

3) Create WBS

1) Define Activities 6) Control Schedule2) Sequence Activities

6. TIME 3) Estimate Activity Resources4) Estimate Activity Durations5) Develop Schedule

7. COST 1) Estimate Costs 3) Control Costs2) Determine Budget

8. QUALITY 1) Plan Quality 2) Perform Quality Assurance 3) Perform Quality Control

9. HUMAN RESOURCE 1) Develop Human Resource Plan 2) Aquire Project Team3) Develop Project Team4) Manage Project Team

10. COMMUNICATIONS 1) Identify Stakeholders 2) Plan Communications 3) Distribute Information 5) Report Performance4) Manage Stakeholder Expectations

11. RISK 1) Plan Risk Management 6) Monitor and Control Risks 2) Identify Risks3) Perform Qualitative Risk Analysis4) Perform Quantitative Risk Analysis5) Plan Risk Responses

12. PROCUREMENT 1) Plan Procurements 2) Conduct Procurements 3) Administer Procurements 4) Close Procurements

Process Groups Knowledge Areas

MONITORING &CONTROL

INTEGRATION4.1 Develop Project Charter INPUT TT OUTPUT

Project statement of Work Expert Judgement Project CharterBusiness CaseContractEnterprise Environmental FactorsOrganizational Process Assets

4.2 INPUT TT OUTPUTProject Charter Expert Judgement Project Management PlanOutputs fom planning processEnterpprise Environmental FactorsOrganizational Process Assets

4.3 INPUT TT OUTPUTProject Management Plan Expert Judgement DeliverablesApproved change requests PMIS Work performance informationEnterpprise Environmental Factors Change requestsOrganizational Process Assets Project Management Plan updates

Project document updates4.4 Monitor & Control Work INPUT TT OUTPUT

Project Management Plan Expert Judgement Change requestsPreformance reports Project Management Plan updatesEnterpprise Environmental Factors Project document updatesOrganizational Process Assets

4.5 INPUT TT OUTPUTProject Management Plan Expert Judgement Change request status updatesWork Performance Information Change control meetings Project management plan updatesChange Requests Project document updatesEnterpprise Environmental FactorsOrganizational Process Assets

4.6 Close Project Or Phase INPUT TT OUTPUTProject Management Plan Expert Judgement Final product, service or result transitionAccepted Deliverables Organizational Process Assest updatesEnterpprise Environmental Factors - project filesOrganizational Process Assets - Formal acceptance doc

- Project closure doc - Historical information

Develop Project Managent Plan

Direct & Manage Project Execution

Perform Integrated Change Control

SCOPE5.1 Collect Requirements INPUT TT OUTPUT

Project Charter Interviews Requirements documentationStakeholder Register Focus groups Requirements management plan

Facilitated workshops Requirements traceability matrixGroup creativity techniquesGroup decision making techniquesQuestionaires and surveysObservationsPrototypes

5.2 Define Scope INPUT TT OUTPUTProject Charter Expert Judgement Project scope statementRequirements documentation Project Analysis Project document updatesOrganizational Process Assets Alternatives Identification

Facilitated workshops5.3 Create WBS INPUT TT OUTPUT

Project Scope Statement Decomposition WBSScope Management Plan WBS DictionaryApproved Change Requests Scope baselineOrganizational Process Assets Project document updates

5.4 Verify Scope INPUT TT OUTPUTProject management plan Inspections Accepted deliverablesRequirements documentation Change requestsRequirement traceability matrix Project document updatesValidated deliverables

5.5 Control Scope INPUT TT OUTPUTProject management plan Variance Analysis Work performance measurementsWork performance information Organizational Process Assest updatesRequirements documentation Change requestsRequirement traceability matrix Project Mgmt plan updatesOrganizational Process Assets Project document updates

TIME6.1 Define Activities INPUT TT OUTPUT

Scope baseline Decompostion Activity ListEnterprise environmental factors Rolling Wave Planning Activity AttributesOrganizational process assets Templates Milestone List

Expert Judgement6.2 Sequence Activities INPUT TT OUTPUT

Activity List Precedence Diagramming Method (PDM) Project schedule network diagramsActivity Attributes Dependency determination Project document updatesMilestone List Applying leads and lagsProject scope statement Schedule network templatesOrganizational process assets

6.3 INPUT TT OUTPUTActivity List Expert judgement Activity resource requirementsActivity Attributes Alternatives identification Resource breakdown structureResource calendars Published estimating data Project document updatesProject Management Plan Bottom-up estimatingEnterprise environmental factors Project management softwareOrganizational process assets

6.4 INPUT TT OUTPUTActivity list Expert Judgement Activity duration estimatesActivity attributes Analogous estimating Project document updatesActivity resource requirements Parametric estimatingResource calendar Three-point estimatesProject scope statement Reserve analysisProject Management PlanEnterprise environmental factorsOrganizational process assets

6.5 Develop Schedule INPUT TT OUTPUTActivity list Schedule network analysis Project scheduleActivity attributes Critical path method Schedule baselineProject schedule network diagram Critical chain method Schedule dataActivity resource requirements Resource levelling Project document updatesResource calendars What-if scenario analysisActivity duration estimates Applying leads and lagsProject scope statement Schedule CompressionEnterprise environmental factors Scheduling toolOrganizational process assets

6.6 Control Schedule INPUT TT OUTPUTProject management plan Performance reviews Work performance measurementsProject schedule Variance analysis Organizational process assets updatesWork performance information Project management software Change requestsOrganizational process assets Resource leveling Project management plan updates

What-if scenario analysis Project document updatesApplying leads and lagsSchedule CompressionScheduling tool

Estimate Activity Resources

Estimate Activity Durations

COST7.1 Estimate Costs INPUT TT OUTPUT

Scope baseline Expert judgement Activity cost estimatesProject schedule Analogous estimating Basis of estimatesHuman resource plan Parametric estimating Project document updatesRisk register Bottom-up estimatingEnterprise environmental factors Three-point estimatesOrganizational process assets Reserve analysis

Cost of qualityProject management estimating softwareVendor bid analysis

7.2 Determine Budget INPUT TT OUTPUTActivity cost estimates Cost aggregation Cost performance baselineBasis of estimates Reserve analysis Project funding requirementsScope baseline Expert judgement Project document updatesProject Schedule Historical relationshipsResource Calendar Funding limit reconcilationContractOrganizational process assets

7.3 Control Costs INPUT TT OUTPUTProject Management Plan Earned value management (EVM) Work performance measurementsProject funding requirements Forecasting Budget forecastsWork performance Information To-complete performance index (TCPI) Organizational process assets updatesOrganizational process assets Performance reviews Change requests

Variance analysis Project management plan updatesProject management software Project document updates

QUALITY8.1 Plan Quality INPUT TT OUTPUT

Scope baseline Cost-benefit analysis Quality management planStakeholder register Cost of quality Quality metricsCost performance baseline Control charts Quality checklistsSchedule baseline Benchmarking Process improvement planRisk register Design of Experiments Project document updatesEnterprise environmental factors Statistical samplingOrganizational process assets Flowcharting

Additional quality planning tools - Brainstorming - Affinity diagrams - Force field analysis - Nominal group techniques - Matrix diagrams - Prioritization matrices

8.2 Perform Quality Assurance INPUT TT OUTPUT

Project management plan Organizational process assets updatesQuality metrics Quality Audits Change requestsWork performance information Process Analysis Project management plan updatesQuality control measurements Project document updates

8.3 Perform Quality Control INPUT TT OUTPUTProject management plan Cause and effect diagram Quality control measurementsQuality metrics Control charts Validated changesQuality checklists Flowcharting Validated deliverablesWork performance measurements Histogram Organizational process assets updatesApproved change requests Pareto Chart Change requestsDeliverables Run Chart Project management plan updatesOrganizational process assets Scatter diagram Project document updates

Statistical samplingInspectionApproved change requests review

Proprietary quality management methodologies

Plan quality and Perform Quality Control tools and techniques

HUMAN RESOURCE

9.1 Develop Human Resource Plan INPUT TT OUTPUT

Activity resource requirements Human resource planEnterprise environmental factors NetworkingOrganizational process assets Organizational theory

9.2 Aquire Project Team INPUT TT OUTPUTProject management plan Pre-assignment Project staff assignmentsEnterprise environmental factors Negotiation Resource calendarsOrganizational process assets Aquistion Project management plan updates

Virtual teams9.3 Develop Project Team INPUT TT OUTPUT

Project staff assignments Interpersonal skills Team performance assessmentProject management plan Training Organizational process assets updatesResource calendars Team-building Activities

Ground rulesCo-locationRecognition and rewards

9.4 Manage Project Team INPUT TT OUTPUTProject staff assignments Observation and conversation Enterprise environmental factor updatesProject management plan Project performance appraisals Organizational process asset updatesTeam performance assessment Conflict management Change requestsPerformance reports Issue log Project management plan updatesOrganizational process assets Interpersonal skills

Organizational charts and positions descriptions

COMMUNICATIONS10.1 Identify Stakeholders INPUT TT OUTPUT

Project charter Stakeholder analysis Stakeholder registerProcurement documents Expert judgement Stakeholder management strategyEnterprise environmental factorsOrganizational process assets

10.2 Plan Communications INPUT TT OUTPUT

Stakeholder register Communications Management PlanStakeholder management strategy - project org structure Project document updatesEnterprise environmental factors - departmentsOrganizational process assets - no of communication channels

- external/internalCommunications technology - urgency of need of information - availability of technology - expected project staffing - duration of project - project environmentCommunication modelsCommunication methods - interactive communication - push communication - pull communication

10.3 Distribute Information INPUT TT OUTPUTProject management plan Communication methods Organizational process assets updatesPerformance reports Information distribution toolsOrganizational process assets

10.4 Manage Stakeholder Expectations INPUT TT OUTPUTStakeholder register Communications Methods Organizational process assets updatesStakeholder management strategy Interpersonal skills Change RequestsProject management plan Management skills Project management plan updatesIssue log Project document updatesChange logOrganizational process assets

10.5 Report Performance INPUT TT OUTPUTProject management plan Variance analysis Performance reportsWork performance information Forecasting methods Organizational process assets updatesWork performance measurements Communication methods Change requestsBudget forecasts Reporting systemsOrganizational process assets

Communications requirement analysis

RISK11.1 Plan Risk Management INPUT TT OUTPUT

Project scope statement Planning meetings and analysis Risk management planCost management planSchedule management planCommunications management planProject Management PlanEnterprise environmental factorsOrganizational process assets

11.2 Identify Risks INPUT TT OUTPUTRisk management plan Documentation reviews Risk registerActivity cost estimates Information gathering techniques - list of identified risksActivity duration estimates - Brainstorming - list of potential responsesScope baseline - Delphi TechniqueStakeholder register - InterviewingCost management plan - Root cause analysisSchedule management plan Checklist analysisQuality management plan Assumption analysisProject documents Diagramming techniquesEnterprise environmental factors - cause and effect diagramsOrganizational process assets - system or process flowcharts

- influence diagramsSWOT analysisExpert judgement

11.3 Perform Qualitative Risk Analysis INPUT TT OUTPUT

Risk register Risk Register updatesRisk management plan Probability and impact matix - relative ranking or priority list of project risksProject scope statement Risk data quality assessment - risks grouped by catagories

Organizational process assets Risk categorizationRisk urgency assessment - risks requiring response in the near termExpert judgement - list of risk for additional analysis and respone

- watchlist of low priority risks - trends in qualitative risk analysis

11.4 Perform Quantitative Risk Analysis INPUT TT OUTPUT

Risk register Risk register updatesRisk management plan - interviewing - probabilistic analysis of the project

Cost management plan - probability ditributions - probability of achieving cost and time objectives

Schedule management plan - prioritized list of quantified risksOrganizational process assets - Sensitivity analysis (tornado diagram) - trends in quantitative risk analysis results

- Expected monetary value analysis - Modeling and simulation - Expert judgement

11.5 Plan Risk Responses INPUT TT OUTPUTRisk register Strategies for negative risks/threats Risk register updatesRisk management plan - Avoid, Transfer, Mitigate, Accept Risk-related contract decisions

Strategies for positive risks/opportunities Project management plan updates - Exploit, Share, Enhance, Accept Project document updatesContingent response strategyExpert judgement

11.6 Monitor and Control Risks INPUT TT OUTPUTRisk register Risk reassessment Risk Register updates

Project management plan Risk audits - outcomes of risk reassessment and risk auditsWork performance information Variance and trend analysis - actual outcomesPerformance reports Technical performance measurement Organizational process assets updates

Reserve analysis Change requestsStatus meetings Project management plan updates

Project document updates

Risk probability and impact assesment

- causes of risk or project area requiring particular attention

Data Gathering and RepresentationTechniques

Quantitative Risk Analysis and Modeling Techniques

PROCUREMENT12.1 Plan Procurements INPUT TT OUTPUT

Scope baseline Make or buy analysis Procurement management planRequirements documentation Expert judgement Procurement statement of workTeaming agreements Contract types Make or buy decisionsRisk register Procurement documentsRisk-related contract decisions Source selection criteriaActivity resource requirements Change requestsProject scheduleActivity cost estimatesCost performance baselineEnterprise environmental factorsOrganizational process assets

12.2 Conduct Procurements INPUT TT OUTPUTProject management plan Bidder conferences Selected sellersProcurement documents Proposal evaluation tecjniques Procurement contract awardSource selection criteria Independent estimates Resource calendarsQualified seller list Expert judgement Change requestsSeller proposals Advertising Project management plan updatesProject Documents Internet search Project document updatesMake or buy decisions Procurement negotiationsTeaming agreementsOrganizational process assets

12.3 Administer Procurements INPUT TT OUTPUTProcurement Documents Contract change control system Procurement Documentation

Project Management Plan Organizational Process Assets UpdatesContract Inspections and audits Change RequestsPerformance Reports Performance reporting Project Management Plan UpdatesApproved Change Requests Payment systemsWork Performance Information Claims administration

Records management system12.4 Closure Procurements INPUT TT OUTPUT

Project management plan Procurement audits Closed procurementsProcurement documentation Negotiated settlements Organizational process assets updates

Records Management System

Procurement performance reviews

Knowledge Areas and Processes4) INTEGRATION 5) SCOPE

1 Develop Project Charter 1 Collect Requirements2 Develop Project Management Plan 2 Define Scope3 Direct and Manage Project Execution 3 Create WBS4 Monitor and Control Project Work 4 Verify Scope5 Preform Intergrated Change Control 5 Control Scope6 Close Project or Phase

6) TIME 7) COST1 Define Activities 1 Estimate Costs2 Sequence Activities 2 Determine Budget3 Estimate Activity Resources 3 Control Costs4 Estimate Activity Durations5 Develop Schedule6 Control Schedule

8) QUALITY 9) HUMAN RESOURCE1 Plan Quality 1 Develop Human Resource Plan2 Perform Quality Assurance 2 Aquire Project Team3 Perform Quality Control 3 Develop Project Team

4 Manage Project Team

10) COMMUNICATIONS 11) RISK1 Identify Stakeholders 1 Plan Risk Management2 Plan Communications 2 Identify Risks3 Distribute Information 3 Perform Qualitative Risk Analysis4 Manage Stakeholder Expectations 4 Perform Quantitative Risk Analysis5 Report Performance 5 Plan Risk Responses

6 Monitor and Control Risks

12) PROCUREMENT1 Plan Procurements2 Conduct Procurements3 Administer Procurements4 Close Procurements