pm6 week08 shipping procedure documentation_2

8/9/2019 PM6 Week08 Shipping Procedure Documentation_2

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Tomislav Skrai, MA

UndergraduateEnglish Course for

MARITIMEMANAERS

!th Semester

Essential reading" T. Skrai,Waypoint English Textbook forMaritime Students,Pomorski fakultet, Split2010, Units 29-33

T. Trappe & G. Tullis, Intelligent Business,on!man 200"


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S#I$$IN $R%CE&URES#I$$IN $R%CE&UREAN& &%CUMENTATI%NAN& &%CUMENTATI%N

'(art )'(art )

UNIT *+


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S#ippin! note, $o%k re%eipt an$S#ippin! note, $o%k re%eipt an$mates re%eiptmates re%eipt

The goods are transported to the docks accompaniedby a shipping note. The note is handed to thesuperintendent of the docks, advising him that the

goods are to be shipped. This note gives details ofmarks, references, number and description ofpackages, weight, and port of destination. Eachpackage making up a shipping consignment must bedistinguished by the so-called leading markwhich is

necessary for identification of the goods. All relevantdocuments must also bear this mark.

Unit 31


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The shipping note is signed by the wharfinger andreturned to the shipper (consignor), confirming that

the goods are stored and awaiting shipment. This is adock receiptor a wharfinger's receipt. The shipperthen lodges bills of lading with the shipowner oragent. argo is loaded aboard ship under thesupervision of the chief officer or cargo officer. !ncethe goods are on board the ship, a mate's receiptmaybe sent, acknowledging that the goods havebeen loaded. The mate"s receipt serves as adocument of title until the bill of ladingis ready.

Unit 31


5/21

'ill of la$in!'ill of la$in!

The bill of lading (#$%) is the most importantdocument in shipping as it is a document of title, i.e.gives ownership of the goods to the person named onit. A shipped bill of lading means that the goods

have been loaded on to the ship. &n c.i.f. and c. ' f.transactions the words "freight prepaid" are used tosignify that the costs of shipment have been paid. &fthe cargo is in good condition and everything is inorder, no endorsement will be made on thedocument, and it can be termed a cleanbill oflading.

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!n the contrary, if the goods are damaged or aportion of the consignment is missing, the documentwill be suitably endorsedby the master or his agent,and the #$% will be considered claused orunclean. This statement protects the shippingcompany from claims that they were responsible forthe damage or bad condition of the consignment.

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A bill of lading names the port of acceptance andport of delivery. &n this case the shipping company

only accepts responsibility for the goods while onboard ship. #ut if a combined transport B/Lisused, the place of acceptance and place of deliverymay be covered, which means the company accepts

door-to-door responsibility, which offers moreetensive cover than the bill of lading.

Unit 31


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S#ips manifest an$ %ustomsS#ips manifest an$ %ustoms%learan%e%learan%e argo has to be stowed according to the cargo

plan, with due regard to the se*uence of dischargein order to avoid demurrage and additional labourcosts. This might happen if the goods intended for

one port were overstowed by those for the netport of call. +urther, cargo should be distributedthroughout the ship to facilitate speed ofdischarge. The *uantity and type of cargo indifferent holds are also considered. hen the shiphas completed loading, specification of all cargoon board is prepared, and this is known as theship's manifest.

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hen loading operations are completed theagent, or master of the vessel, applies for a

clearanceof the ship at the local customs house.This clearance is given provided that evidencehas been produced to testify that the cargo is inorder, necessary permits have been procured,harbour dues have been paid, and emigration andport health regulations have been carried out.

Unit 31


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(#arterin! s#ips(#arterin! s#ips

A vessel can be hired through a shipbroker who will finda ship owner who is prepared to hire his vessel on eithera voyage charter, or time charter basis.

Voyage charter charges, i.e. taking freight from port A to#, are calculated on the tonnage value of the cargo. +or

eample, if an eporter ships tons of coal at /0.1per ton, he will pay /2. for the charter.

Unit 31


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(#arterin! s#ips(#arterin! s#ips

Time charter chargesare calculated on the tonnage ofthe ship (i.e. the weight of the ship) plus running costs ofthe vessel, ecluding wages. 3o the larger the ship, themore the charterer pays, regardless of whether s$heships tons or , tons. There are also mixed

charters combining both time and voyage charters. The contract signed by both parties is known as a

charter party.

Unit 31


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)*er%ises)*er%ises4 Use the following words to complete the text:

basis, charterer, crewing, duplicate, employment,instrument, master, owner, sub-type.

CHARTER!ART"

&n %atin language, charta partitais a legal paper or

555555555555 which is divided, i.e. written in 555555555555so that each party retains half. &n shipping business, a charterparty is a written, or partly written and partly printed, contractbetween the 555555555555 of a vessel and the charterer forthe use of a vessel. There are two main types of charter, a

voyage charter and a time charter. There is a 555555555555of time charter called the demise or bareboat charter. &n avoyage charter, the 555555555555 hires the vessel for asingle voyage, while the vessel"s owner (or disponent owner)provides the 555555555555, crew, bunkers and supplies.

Unit 31


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)*er%ises)*er%ises4 Use the following words to complete the text:

basis, charterer, crewing, duplicate, employment,instrument, master, owner, sub-type.

&n a time charter, the vessel is hired for a specific amount oftime. The owner still manages the vessel but the charterer

gives orders for the 5555555555555 of the vessel, and maysub-charter the vessel on a time charter or voyage charter555555555555 . The demise or bareboat charter is a timecharter in which the charterer takes responsibility for the555555555555 and maintenance of the ship during the time

of the charter, assuming the legal responsibilities of theowner.

Unit 31


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4 Answer the following #uestions:

a) hat does the shipping noteinclude6

b) ho signs the shipping note and what does s$heconfirm by signing it6

c) hat is the signed shipping note called6

d) ho supervises the loading of the cargo6

e) hat kind of document does this officer issue whenthe cargo is loaded6

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4 Answer the following #uestions:

f) hat is a bill of lading6

g) Eplain the difference between a cleanand uncleanbill of lading.

h) hy is the cargo plan important6

i) hat is the ship's manifestand when is it prepared6

7) hat conditions must be fulfilled before the customsclearance is issued to the ship6

k) Eplain the difference between the voyage charterand time charter.

l) hat is the leading mark6

Unit 31


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+at%# t#e maor parti%ipants in t#e+at%# t#e maor parti%ipants in t#es#ippin! pro%e$ure it# t#es#ippin! pro%e$ure it# t#e$enitions$enitions

a$ !ort authority

b$ %tevedores

c$ Consignee

d$ %hipbro&er

e$ Customs

house

f$ Clearing'(orw

arding agents

g$ %hipper

0. A company engaged in loading$discharge and stowage of

cargo on board ship.

1. A company that operates, manages or owns vessels and

undertakes the carriage of goods by sea.

8. A shipping agent or merchant that provides the goods and

books shipping space with the owner.9. A firm or persons authorised to receive the cargo and to

whom it is consigned.

. A governmental or administrative body governing the

safety and arrangement of port operations.

2. The place where imports are entered and clearance

papers are obtained.

:. ;ersons or company taking care of cargo from one place

to another by sea, land or air< also deal with customs

formalities on behalf of the ship.Unit 31


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(#oose some of t#e folloin!(#oose some of t#e folloin!stru%tures an$ make senten%e of /ourstru%tures an$ make senten%e of /ouronono be handed to

o under the supervision of

o be in order

o accept $ take responsibility foro harbour dues

o with due regard to

o apply for

o provided thato regardless of

Unit 31


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Translate into (roatianTranslate into (roatian

a) +ree Alongside 3hip (+A3) means that the seller pays fortransportation of the goods to the port of shipment. Thebuyer pays loading costs, freight, insurance, unloadingcosts and transportation from the port of destination to hisfactory.

b) The master or agent applied for a clearance after the

loading operations had been completed.c) +!# is an abbreviation for +ree !n #oard. This term is

commonly used when shipping goods, to indicate whopays loading and transportation costs, and$or the point atwhich the responsibility of the goods transfers from shipper

to buyer.d) hen a price is *uoted &+ (ost, &nsurance and +reight) it

means that the selling price includes the cost of the goods,the freight or transport costs and also the cost of marine

insurance. Unit 31


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Translate into )n!lis#Translate into )n!lis#

0. +.!.#. =na>i (implies) da 7e du?nost prodava>a (seller)

proi=vesti robu, dovesti 7e do luke i pobrinuti se (see to itthat) da 7e ona ukrcana na brod ko7eg osigurava (provide)kupac.

1. 3toga prodava> snosi sve pristo7be (bears all charges)ko7e prethode ukrcavan7u robe, poput vo=arine (cartage),

osiguran7a, rukovan7a, pri7evo=a teglenicom (lighterage) isl.

8. @akon to 7e predana originalna kopi7a teretnice, sveostale kopi7e teretnice gube svo7u vri7ednost (lose value).

Unit 31


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Translate into )n!lis#Translate into )n!lis#

9. Bupac Ce biti odgovoran =a pristo7be ve=ane u=

otpreman7e robe do svog skladita, ukl7u>u7uCi pri7evo=teglenicom, pristo7be =a ve= (dock dues) i carinskepristo7be.

. @aru>itel7 (charterer) Ce snositi (bear) sve trokoveprekovremenog rada u ve=i s dopremom (tendering) i

preu=iman7em robe.2. Teret treba biti rasporeDen (distributed) po brodu tako da

omoguCi br=i iskrca7 (discharge).

:. pediteri >esto d7elu7u u ime (on behalf of) i=vo=nika.

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Unit 31

pm6 week08 shipping procedure documentation_2

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