petrol info sys

INTRODUCTION

SYNOPSIS

This project gives the complete information about the company

products to the customer requirements. It makes the job of the stock in-

charge easy. He encounters for any updates in the information of the

products into the database. All the details starting from placing the indent to

delivery of the products is being maintained.

This project is having five modules

1.Details about MS & HSD

2.Details about Lubricants

3.Details about Customers

4.Details about Fuel used by the company vehicles

5.Details about Reports

First we will collect all the product’s details. Both MS (petrol) and

HSD (diesel) stock information will be collected from underground tanks.

We will maintain this information in tables. After updating the stock details

we will enter the customer’s Indents into the table. At last we search our

stock for the customer’s indents. If stock is available then we will deliver

necessary stock (petrol or diesel). While delivering the stock we will charge

some charges like License fee, sales tax. And we subtract dealer commission

from that amount which is calculated after adding the charges.

While dealing with the Engine oils we have several products. So,

based on that product we have to enter the stock details into the table. Then

we will enter customer’s Indent into the table. We will check whether

particular grade is available are not. If it is available we will deliver.

At last we will maintain a table to store the consuming of our own

products for the employee’s vehicles.

SYSTEM ENVIRONMENT

HARDWARE SPECIFICATION

PROCESSOR : INTEL’S PENTIUMIII 550MHZ

RAM : 64 MB

HARD DISK : 10.2GB

FLOPPY DRIVE : 1.44 MB

SOFTWARE SPECIFICATION

ENVIRONMENT : MICROSOFT WINDOWS 98

BACKEND : MS ACCESS(7.0)

FRONTEND : VISUAL BASIC 5

REPORT : CRYSTAL REPORTS

VISUAL BASIC

VISUAL BASIC AND IT’S FEATURES

Visual Basic is an ideal programming language for developing

sophisticated professional applications for Microsoft Windows. It makes use

of Graphical User Interface for creating powerful applications. The

Graphical User Interface as the name suggests, users illustrations to text,

which enables users to interact with an application. This feature makes it

easier to comprehend thing in a quicker and easier way.

Coding in GUI environment is quite a transition to traditional, linear

programming methods where the user is guided through a liner path of

execution and is limited to a small set of allowing more freedom to the user

and developer. Features such as easier comprehension, user-friendliness,

faster application development and many other aspects such as introduction

to Active X technology and Internet features make Visual Basic an

interesting tool to work with.

Visual Basic was developed from the BASIC programming language.

In 1970s, Microsoft got its start by developing ROM-based interpreted

BASIC for the early microprocessor based computers. In 1982, Microsoft

Quick Basic revolutionized Basic and legitimized as a serious development

language for MS-DOS environment. Later on, Microsoft Corporation

created the enhanced version of BASIC called Visual Basic for Windows.

Visual Basic 5.0 for Windows requires atleast Microsoft Windows 95 or

Windows NT 3.51 or later with a very fast 486 or Pentium and atleast 16

MB of RAM. A complete installation of the most powerful version of

Visual Basic 5, the enterprise edition requires more than 100MB of hard

disk space.

THE USER INTERFACE

The user interface is what someone actually sees when you program is

running. Every program has a use in one form or another. A form is nothing

more than a window that appears on the screen. Every visual basic program

has at least one form although most have several. Objects are items that

appear in the form such as command buttons, scrollbars and option buttons.

An object lets the user give commands to your program.

An object’s properties determine the object’s name, color, size

location and appearance on the screen. Different object’s have different

property values. Each time you create a new object, Visual Basic assigns it

default property values. The whole purpose of Visual Basic code is to tell

objects on a form what to do when the user does something. Any time the

user presses a key, moves the mouse or clicks the mouse button, it is called

an event.

CRYSTAL REPORTS

Crystal Reports is a powerful Windows report writer that can be used

to design nearly endless variety of custom reports. Using Crystal Reports,

we can design the reports that can be called from the application of the user.

MS-ACCESS

DATABASE

A database is a collection of information related to a particular subject

or purpose, such a s tracking customer orders or maintaining a music

collection. If your database isn’t stored to a computer, or only parts of it are

to be stored, you may be tracking information for a variety of sources that

you have to coordinate and organize yourself.

Before you see Microsoft Access to actually build the tables, forms,

and other objects that will make up you database, it is important to take time

to design your database. A good database design is the keystone to creating a

database that does what you want to do effectively, accurately and

efficiently.

The performance Analyzer can analyze your entire database and make

recommendations and suggestions for improving it. The wizard can also

implement these recommendations and suggestions. For information on

using the performance Analyzer, click

SYSTEM ANALYSIS

SYSTEM DEFINITION:

The Basic steps in designing a Database are:

1. Determine the purpose of your database.

2. Determine the tables you need in the database.

3. Determine the fields you need in the tables.

4. Identify fields with unique values.

5. Determine the relationship between tables.

6. Refine your design.

7. Add data and create other database objects.

8. Use Microsoft Access analysis tools.

TABLES

A table is a collection of data about a specific topic. Using a separate

table for each topic means you store that data only once, which makes your

database more efficient and reduces data entry errors. Tables organize data

into columns called fields, and rows called records.

Microsoft Access provides Four Ways to create Blank Tables

1. Use the database Wizard to create one operation all the tables, forms, and

reports for an entire database. The database wizard creates a new

database, it can’t be used to add new tables, forms or reports to an

existing database.

2. Use the table wizard to choose the fields for your table form a variety of

predefined tables such as business contacts, household inventory, or

medical records.

3. Enter data directly into a blank data sheet. When you save the new data

sheet, Microsoft access will analyze you data and automatically assign

the appropriate data type land format for each field.

4. Use design view to specify all of your table details from search.

Regardless of which method you use to create a table, you can table

design view at any time to customize you table further, such as adding new

fields, settings default values or creating masks.

Microsoft Access Provides Two Ways to create a table from Existing Data

1. You can import to link data from another Microsoft Access database or

data in a variety of file formats from other programs.

2. You can perform a marketable query to create a table based on data in

current table. For E.g. You can use make table queries to archive old

records, to make backup copies of your tables to select a group of records

to export to another database, or to use as a basis for report that display

data from specific time.

Tables have two views

To easily view, enter and change data directly in a table create a form.

When you open a form, Microsoft access retrieves the data from one or more

tables and display it on screen using the layout you chose in the form wizard

or using a layout that you created from search.

Data Access Objects (DAO) enables you to use a programming

language to access and manipulate data in local or remote databases and to

manage databases their objects, and their structure. DAO supports two

different database environment or “workspaces”.

Microsoft jet workspaces allow you to access data in Microsoft jet

databases, Microsoft jet-connected ODBC databases, and installable ISAM

data sources in other formats, such as paradox or Lotus 1-2-3.

ODBC Direct workspaces allow you to access database servers through

ODBC. Without loading the Microsoft jet database engine.

SYSTEM IMPLEMENTATION

This project “PETROLEUM PRODUCTS INFORMATION

SYSTEM” gives clear details about stock available at all the filling stations

and it will give all the details of various lubricant products. So for the

management it is very easy to decide whether the stock is available for the

customer requirement or not.

This project is having five modules

1.Details about MS & HSD

2.Details about Lubricants

3.Details about Customers

4.Details about Fuel used by the company vehicles

5.Details about Reports

1 . Details about MS & HSD

This module is used for the following operations

1) Rates list for MS & HSD

2) Stock updating

3) Placing an Indent

4) Delivery

1) Rates list for MS & HSD

In this module we will maintain the entire Rates list like actual price,

Dealer commission, License fee, Sales tax. If the rates are changed then we

can update all the details with new rates.

2) Stock updating

In this module we will maintain clear information about updates in

MS & HSD stocks at filling stations. Whenever we receive new stock from

refinery we will update particular filling station with new stock and filling

date.


This module is used to enter the customer Indent for MS & HSD. We

will maintain details like customer code, order date, delivery date, quantity.

4) Delivery

In this module we will maintain delivery details like customer code,

total price, total commission, total license fee, total sales tax, then net

amount, bank name, Cheque number, vehicle number, delivery date.

2. Details about Lubricants

This module is used for the following operations

1) Rates & stock list

2)Placing an Indent

3) Delivery

1) Rates & Stock list

This module is used to maintain the stock and rates list for

various lubricant products. Whenever we find the rates are changed

then we can update product rates. Like wise we can update stock also.

This will give clear information like how many packets are available

for a case and how much quantity is available for a case.


This module is used to store the customer requirements. The

customer can order more than one product at time. So, we will

maintain all that information clearly.

3) Delivery of Lubricants

This module is used to store all the delivery details like

customer code, No. of cases, price , sales tax, total amount, bank

name, Cheque no., vehicle no., delivery date.

3. Details about Customer

This module is used to maintain all customers personal details

like customer code, customer name, address, phone no.,

4. Details of fuel used by the company vehicles

This module is used to maintain details about fuel used by the

company vehicles. Vehicle no., product name, quantity, filling date

can be maintained.

5. Reports

We can get reports like

Available stock at filling stations

Available stock for various lubricant products

MS & HSD Indents at a particular date

Lubricant Indents at a particular date

Delivery details at a particular date for MS & HSD

Delivery details at a particular date for Lubricants

All customer details

Customer personal details

Own usage by the company vehicles

SYSTEM DESIGN

DATAFLOW DIAGRAM:

PROCESS TO CHOOSE ANY ONE OF THE DETAILS

MS & HSD DETAILS

LUBRICANTS DETAILS

CUSTOMER DETAILS

OWN USAGE BY COMPANY

DFD FOR SELECTION

RATES TABLE

DFD FOR RATES

PRODUCT NAME

PROCESS FOR UPDATING RATES

GETTING RATES

MHSTOCK TABLE

DFD FOR STOCK UPDATES

PRODUCT NAME

GETTING STOCK

PROCESS FOR UPDATING THE STOCK

CUSTOMER TABLE MHINDENT TABLE

DFD FOR CUSTOMER DETAILS

CUTOMER DETAILS CHECKING

CUSTOMER

ENTERING INDENT DETAILS

INDENT TABLE

DELIVERYRATES TABLE TABLE

PROCESSTO GET DATA FROM INDENTS

PROCESS TO CHECK AVAILABLE STOCK

PROCESS TO CALCULATE THE TOTAL AMOUNT

CUSTOMER

PROCESS TO DELIVER THE STOCK

STOCK TABLE

DFD FOR DELIVERING STOCK

SOURCE CODE

FRMLOGIN

Option ExplicitPublic LoginSucceeded As Boolean

Private Sub cmdCancel_Click() 'set the global var to false 'to denote a failed login LoginSucceeded = False Me.HideEnd Sub

Private Sub cmdOK_Click() 'check for correct password If txtPassword = "sampathkumarmv" Then 'place code to here to pass the 'success to the calling sub 'setting a global var is the easiest LoginSucceeded = True

Me.Hide Form1.Show Else MsgBox "Invalid Password, try again!", , "Login" txtPassword.SetFocus SendKeys "{Home}+{End}" End IfEnd Sub

FORM-1 (Title Form)

Dim d As DateDim d1 As StringDim n As Integer

Private Sub Command1_Click()Form2.ShowEnd Sub

Private Sub Command2_Click()EndEnd Sub



Private Sub Command5_Click()

Form5.ShowEnd Sub

Private Sub all_Click()CrystalReport1.RetrieveDataFilesCrystalReport1.Action = 1End Sub

Private Sub customerdetails_Click()Form7.ShowEnd Sub

Private Sub DELIVERY_Click()Form5.ShowEnd Sub

Private Sub dlub_Click()CrystalReport10.RetrieveDataFilesd = Format(InputBox("Please Enter delivery date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport10.SelectionFormula = "{ludelivery.ddate}= " & "date(" & d1 & ")"CrystalReport10.Action = 1End Sub

Private Sub dms_Click()CrystalReport9.RetrieveDataFilesd = Format(InputBox("Please Enter delivery date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport9.SelectionFormula = "{delivery.deldate}= " & "date(" & d1 & ")"CrystalReport9.Action = 1End Sub

Private Sub exit_Click()EndEnd Sub

Private Sub ilub_Click()CrystalReport8.RetrieveDataFilesd = Format(InputBox("Please Enter order date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport8.SelectionFormula = "{luindent.ordate}= " & "date(" & d1 & ")"CrystalReport8.Action = 1End Sub

Private Sub ims_Click()CrystalReport7.RetrieveDataFilesd = Format(InputBox("Please Enter order date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport7.SelectionFormula = "{mhindent.orddate}= " & "date(" & d1 & ")"CrystalReport7.Action = 1End Sub

Private Sub INDENTS_Click()Form4.ShowEnd Sub

Private Sub individual_Click()Form13.ShowEnd Sub

Private Sub LDELIVERY_Click()Form11.ShowEnd Sub

Private Sub LINDENTS_Click()Form9.ShowEnd Sub

Private Sub lrates_Click()CrystalReport3.RetrieveDataFilesCrystalReport3.Action = 1End Sub

Private Sub luindentdelivery_Click()n = InputBox("Enter Indent NO.")CrystalReport12.RetrieveDataFilesd = Format(InputBox("Please Enter order date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport12.SelectionFormula = "{ludelivery.ddate}= " & "date(" & d1 & ")" & " and {ludelivery.ino} = " & nCrystalReport12.Action = 1End Sub

Private Sub mshsddelivery_Click()n = InputBox("Enter Indent NO.")CrystalReport11.RetrieveDataFilesd = Format(InputBox("Please Enter order date(mm/dd/yyyy)"), "mm/dd/yyyy")d1 = Format(d, "yyyy,mm,dd")CrystalReport11.SelectionFormula = "{delivery.deldate}= " & "date(" & d1 & ")" & " and {delivery.ino} = " & nCrystalReport11.Action = 1End Sub

Private Sub own_Click()Form10.ShowEnd Sub

Private Sub ownusages_Click()CrystalReport6.RetrieveDataFilesCrystalReport6.Action = 1End Sub

Private Sub RLIST_Click()Form2.ShowEnd Sub

Private Sub rms_Click()CrystalReport2.RetrieveDataFilesCrystalReport2.Action = 1End Sub

Private Sub RSRATES_Click()Form8.ShowEnd Sub

Private Sub RSTOCK_Click()Form3.ShowEnd Sub

Private Sub slub_Click()CrystalReport5.RetrieveDataFilesCrystalReport5.Action = 1End SubPrivate Sub sms_Click()CrystalReport4.RetrieveDataFilesCrystalReport4.Action = 1End SubFORM-2 (MS&HSD Rates Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As Recordset

Private Sub Combo1_Click()Set rs1 = db.OpenRecordset("select * from mhrates where prodname = '" & Combo1.Text & "'")Text2.Text = rs1(1)Text3.Text = rs1(2)Text4.Text = rs1(3)Text5.Text = rs1(4)End Sub

Private Sub Command1_Click()If (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Then MsgBox "Please Enter all the details" Exit SubElse rs1.Edit rs1(1) = Text2.Text

rs1(2) = Text3.Text rs1(3) = Text4.Text rs1(4) = Text5.Text rs1.Update MsgBox "Rates Modified"End IfEnd SubPrivate Sub Command2_Click()Unload MeEnd Sub

Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("mhrates")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd IfEnd Sub

FORM-3 (Filling Station details Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim opt, rpointer As IntegerDim t1 As DoubleDim t2 As DoubleDim tt1 As DoubleDim tt2 As DoubleDim ch

Private Sub Combo1_Click()Set rs1 = db.OpenRecordset("select * from mhstock where fsno =" & Combo1.Text)Text1.Text = rs1(1)t1 = rs1(1)Text2.Text = rs1(2)Text3.Text = rs1(3)t2 = rs1(3)Text4.Text = rs1(4) ch = MsgBox("Do You Want to Update the stock ?", vbYesNo)If ch = vbYes Then

Text1.Text = "" Text3.Text = "" MsgBox "Please Enter addtional Stock"Else MsgBox "Ok Thank You"End IfEnd Sub

Private Sub Command1_Click()If opt = 1 Then If (Text1.Text = "") Or (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs(0) = Combo1.Text rs(1) = Text1.Text rs(2) = Text2.Text rs(3) = Text3.Text rs(4) = Text4.Text If (Text1.Text > 100000) Or (Text3.Text > 100000) Then MsgBox "Please maintain 100000 lt only" Exit Sub End If rs.Update MsgBox "New Fill Station added(Record saved)" Command1.Caption = "Update" Combo1.AddItem Combo1.Text opt = 0Else If (Text1.Text = "") Or (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Please Enter all the details" Exit Sub Else rs1.Edit tt1 = t1 + Val(Text1.Text) tt2 = t2 + Val(Text3.Text) rs1(2) = Text2.Text rs1(4) = Text4.Text

If (tt1 > 100000) Then Text1.Text = tt1 MsgBox "Stock Over flow please maintain 100000 kl of MS" Text1.Text = t1 rs1(1) = t1 'Exit sub Else rs1(1) = tt1 Text1.Text = tt1 End If If (tt2 > 100000) Then Text3.Text = tt2 MsgBox "Stock Over flow please maintain 100000 kl of HSD" Text3.Text = t2 rs1(3) = t2 'Exit Sub Else rs1(3) = tt2 Text3.Text = tt2 End If rs1.Update MsgBox "Stock Updated" End IfEnd IfEnd Sub

Private Sub Command2_Click()Call clear'Automatic incrementing for Fill station numberIf (rs.BOF And rs.EOF) Then rpointer = 0Else rs.MoveLast rpointer = rs(0)End IfCombo1.Text = rpointer + 1opt = 1rs.AddNewCommand1.Caption = "Save"

End Sub

Private Sub Command3_Click()db.Execute ("delete * from mhstock where fsno =" & Combo1.Text)For opt = 0 To (Combo1.ListCount - 1) If (Combo1.List(opt) = Combo1.Text) Then Combo1.RemoveItem opt End IfNextCall clearMsgBox "Fill Station Removed"opt = 0End Sub

Private Sub Command4_Click()Unload MeEnd Sub

Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("mhstock")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd IfEnd SubPrivate Sub clear()Combo1.Text = ""Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""End Sub

Private Sub Text1_lostfocus()If (Text1.Text > 100000) Then MsgBox "Please maintain 100000 lt only"

End IfEnd Sub

Private Sub Text3_lostfocus()If (Text3.Text > 100000) Then MsgBox "Please maintain 100000 lt only"End IfEnd Sub

FORM-4 (MS&HSD Indents Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim rs2 As RecordsetDim rs3 As RecordsetDim opt As Integer

Private Sub Combo1_Click()Set rs3 = db.OpenRecordset("select * from tcust where cname = '" & Combo1.Text & "'")Text2.Text = rs3(1)End Sub

Private Sub Command1_Click()Call clear'Automatic incrementing for indent numberIf (rs.BOF And rs.EOF) Then rpointer = 0Else rs.MoveLast rpointer = rs(0)End IfText1.Text = rpointer + 1

rs.AddNewLabel7.Visible = TrueCombo1.Visible = Trueopt = 1End Sub

Private Sub Command2_Click()If opt = 1 Then If (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs(0) = Text1.Text rs(1) = Text2.Text rs(2) = Text3.Text rs(3) = Text4.Text rs(4) = Text5.Text rs(5) = Text6.Text rs(6) = "NO" rs.Update MsgBox "Record Saved" Command2.Caption = "Update" Call clear opt = 0Else If (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs1.Edit rs1(2) = Text3.Text rs1(3) = Text4.Text rs1(4) = Text5.Text rs1(5) = Text6.Text rs1.Update MsgBox "Record Modified" Call clear

End IfEnd Sub

Private Sub Command3_Click()If (Text1.Text = "") Then MsgBox "Please Enter Indent no. to delete"Else db.Execute ("delete * from mhindent where ino = " & Text1.Text) Call clear MsgBox "Record deleted"End IfEnd Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("mhindent")Set rs2 = db.OpenRecordset("tcust")'To fill customer name list in combo1If Not (rs2.BOF And rs2.EOF) Then rs2.MoveFirst While Not rs2.EOF Combo1.AddItem rs2(0) rs2.MoveNext WendEnd IfEnd Sub

Private Sub clear()Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""Combo1.Text = ""

End SubPrivate Sub Text1_lostfocus()Set rs1 = db.OpenRecordset("select * from mhindent where ino = " & Text1.Text)If Not (rs1.BOF And rs1.EOF) Then Text2.Text = rs1(1) Text3.Text = rs1(2) Text4.Text = rs1(3) Text5.Text = rs1(4) Text6.Text = rs1(5) Label7.Visible = False Combo1.Visible = FalseElse Call clear MsgBox "Record not found"End IfEnd Sub

Private Sub Text3_lostfocus()If Val(Text3.Text) > 12000 Then MsgBox "MS Quantity should not be greater than 12000 lt" Exit SubEnd IfEnd Sub

Private Sub Text4_lostfocus()If Val(Text4.Text) > 12000 Then MsgBox "HSD Quantity should not be greater than 12000 lt" Exit SubEnd IfIf (Val(Text3.Text) + Val(Text4.Text)) > 12000 Then MsgBox "Total quantity (MS+HSD) should not be greater than 12000 lt" Exit SubEnd IfEnd Sub

FORM-5 (MS&HSD delivery Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim rs2 As RecordsetDim rs3 As RecordsetDim rs4 As RecordsetDim rs5 As RecordsetDim rs6 As RecordsetDim rs7 As RecordsetDim todaydate As DateDim opt As Integer

Private Sub asdate_Click()If (Combo1.ListCount > 0) Then Combo1.clearEnd IfCall cleartodaydate = DateSet db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("mhindent")Set rs2 = db.OpenRecordset("mhrates")Set rs5 = db.OpenRecordset("delivery")If Not (rs.BOF And rs.EOF) Then

rs.MoveFirst While Not rs.EOF If (rs(5) = todaydate) And (rs(6) = "NO") Then Combo1.AddItem rs(0) End If rs.MoveNext WendEnd IfEnd Sub

Private Sub asindent_Click()If (Combo1.ListCount > 0) Then Combo1.clearEnd IfCall clearSet db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("mhindent")Set rs2 = db.OpenRecordset("mhrates")Set rs5 = db.OpenRecordset("delivery")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF If (rs(6) = "NO") Then Combo1.AddItem rs(0) End If rs.MoveNext WendEnd IfEnd Sub

Private Sub availability_Click()CrystalReport1.RetrieveDataFilesCrystalReport1.SelectionFormula = "{mhstock.msqty} > " & Text2.Text & " And {mhstock.hsdqty} > " & Text9.TextCrystalReport1.Action = 1End Sub

Private Sub Combo1_Click()Set rs1 = db.OpenRecordset("select * from mhindent where ino =" & Combo1.Text)Text3.Text = rs1(1)Text2.Text = rs1(2)Text9.Text = rs1(3)Text19.Text = rs1(5)End SubPrivate Sub exit_Click()Unload MeEnd Sub

Private Sub modifications_Click()Form6.ShowEnd Sub

Private Sub stockdelivery_Click()If (Text15.Text = "") Or (Text16.Text = "") Or (Text17.Text = "") Or (Text18.Text = "") Or (Text19.Text = "") Then MsgBox "This Product can not Deliver Please Check again" Exit SubElse rs5.AddNew rs5(0) = Combo1.Text rs5(1) = Text3.Text rs5(2) = Text1.Text rs5(3) = Text4.Text rs5(4) = Text5.Text rs5(5) = Text6.Text rs5(6) = Text7.Text rs5(7) = Text8.Text rs5(8) = Text10.Text rs5(9) = Text11.Text rs5(10) = Text12.Text rs5(11) = Text13.Text rs5(12) = Text14.Text rs5(13) = Text15.Text rs5(14) = Text16.Text

rs5(15) = Text17.Text rs5(16) = Text18.Text rs5(17) = Text19.Text rs5.Update Set rs7 = db.OpenRecordset("select * from mhindent where ino = " & Combo1.Text) rs7.Edit rs7(6) = "YES" rs7.Update 'db.Execute ("delete * from mhindent where ino =" & Combo1.Text) MsgBox "Stock delivered" For opt = 0 To (Combo1.ListCount - 1) If (Combo1.List(opt) = Combo1.Text) Then Combo1.RemoveItem opt Exit For End If Next Call clearEnd IfEnd Sub

Private Sub Text1_lostfocus()Set rs6 = db.OpenRecordset("select * from mhstock where fsno = " & Text1.Text)If (Val(Text2.Text) > rs6(1)) Or (Val(Text9.Text) > rs6(3)) Then MsgBox "There is no sufficent Quantity in this Fill Station" Exit SubElseSet rs3 = db.OpenRecordset("select * from mhrates where prodname = '" & "ms" & "'")Set rs4 = db.OpenRecordset("select * from mhrates where prodname = '" & "hsd" & "'")'calculation for msText4.Text = Format$((rs3(1) * Val(Text2.Text) / 1000), "#0.00")Text5.Text = Format$((rs3(2) * Val(Text2.Text) / 1000), "#0.00")Text6.Text = Format$((rs3(3) * Val(Text2.Text) / 1000), "#0.00")Text7.Text = Format$((((Val(Text4.Text) - Val(Text5.Text) + Val(Text6.Text)) * (rs3(4) / 100))), "#0.00")Text8.Text = Format$(((Val(Text4.Text) + Val(Text6.Text) + Val(Text7.Text))), "#0.00")

'calculation for hsdText10.Text = Format$((rs4(1) * Val(Text9.Text) / 1000), "#0.00")Text11.Text = Format$((rs4(2) * Val(Text9.Text) / 1000), "#0.00")Text12.Text = Format$((rs4(3) * Val(Text9.Text) / 1000), "#0.00")Text13.Text = Format$((((Val(Text10.Text) - Val(Text11.Text) + Val(Text12.Text)) * (rs4(4) / 100))), "#0.00")Text14.Text = Format$(((Val(Text10.Text) + Val(Text12.Text) + Val(Text13.Text))), "#0.00")Text15.Text = Format$(((Val(Text8.Text) + Val(Text14.Text))), "#0")End If

'Reducing the stock from mhstock Tablers6.Editrs6(1) = rs6(1) - (Val(Text2.Text) / 1000)rs6(3) = rs6(3) - (Val(Text9.Text) / 1000)rs6.UpdateEnd Sub

Private Sub clear()Combo1.Text = ""Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""Text7.Text = ""Text8.Text = ""Text9.Text = ""Text10.Text = ""Text11.Text = ""Text12.Text = ""Text13.Text = ""Text14.Text = ""Text15.Text = ""Text16.Text = ""

Text17.Text = ""Text18.Text = ""Text19.Text = ""End Sub

FORM-6 (Modifications Form for MS & HSD delivery)


Private Sub Command1_Click()If (Text1.Text = "") Or (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Please Enter all the details" Exit SubEnd Ifrs1.Editrs1(14) = Text2.Textrs1(15) = Text3.Textrs1(16) = Text4.Textrs1.UpdateMsgBox "Record Modified"Call clearEnd Sub


Private Sub Form_Load()

Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("delivery")End Sub

Private Sub Text1_lostfocus()Set rs1 = db.OpenRecordset("select * from delivery where ino = " & Text1.Text)If Not (rs1.BOF And rs1.EOF) Then Text2.Text = rs1(14) Text3.Text = rs1(15) Text4.Text = rs1(16)

Else Call clear MsgBox "Record Not found"End IfEnd Sub

Private Sub clear()Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""End Sub

FORM-7 (Customer Details Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim opt As IntegerDim rpointer As Integer

Private Sub Combo1_Click()Set rs1 = db.OpenRecordset("select * from tcust where cname = '" & Combo1.Text & "'")If Not (rs1.BOF And rs1.EOF) Then Text2.Text = rs1(1) Text3.Text = rs1(2) Text4.Text = rs1(3) Text5.Text = rs1(4) Text6.Text = rs1(5) Text7.Text = rs1(6) Text8.Text = rs1(7)Else MsgBox "Record not found"End IfEnd Sub

Private Sub Command1_Click()Call clear'Automatic incrementing for Customer number

If (rs.BOF And rs.EOF) Then rpointer = 0Else rs.MoveLast rpointer = rs(1)End IfText2.Text = rpointer + 1opt = 1rs.AddNewCommand2.Caption = "Save"End Sub

Private Sub Command2_Click()If opt = 1 Then If (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Or (Text7.Text = "") Or (Text8.Text = "") Or (Combo1.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs(0) = Combo1.Text rs(1) = Text2.Text rs(2) = Text3.Text rs(3) = Text4.Text rs(4) = Text5.Text rs(5) = Text6.Text rs(6) = Text7.Text rs(7) = Text8.Text rs.Update opt = 0 Combo1.AddItem Combo1.Text MsgBox "New customer added (Record Saved)" Command2.Caption = "Update"Else If (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Or (Text7.Text = "") Or (Text8.Text = "") Or (Combo1.Text = "") Then MsgBox "Please Enter all the details" Exit Sub

End If rs1.Edit rs1(0) = Combo1.Text rs1(1) = Text2.Text rs1(2) = Text3.Text rs1(3) = Text4.Text rs1(4) = Text5.Text rs1(5) = Text6.Text rs1(6) = Text7.Text rs1(7) = Text8.Text rs1.Update MsgBox "Record Modified"End IfEnd Sub

Private Sub Command3_Click()db.Execute ("delete * from tcust where cname = '" & Combo1.Text & "'")For opt = 0 To (Combo1.ListCount - 1) If (Combo1.Text = Combo1.List(opt)) Then Combo1.RemoveItem opt End IfNextCall clearMsgBox "Customer deleted"End Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("tcust")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd If

End Sub

Private Sub clear()Combo1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""Text7.Text = ""Text8.Text = ""End SubFORM-8 (Lubricants stock maintenance Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim opt As IntegerDim i As IntegerDim t1 As Double

Private Sub Combo1_Click()For i = 0 To (List1.ListCount - 1) If (List1.List(i) = Combo1.Text) Then List1.RemoveItem i End IfNextdb.Execute ("delete * from lurates where pname = '" & Combo1.Text & "'")Combo1.Visible = FalseText1.Visible = TrueCall clearMsgBox "Product deleted"End Sub

Private Sub Command1_Click()Call clearopt = 1rs.AddNewCommand2.Caption = "Save"End Sub

Private Sub Command2_Click()If opt = 1 Then If (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If

rs(0) = Text1.Text rs(1) = Text2.Text rs(2) = Text3.Text rs(3) = Text4.Text rs(4) = Text5.Text rs(5) = Text6.Text List1.AddItem Text1.Text rs.Update opt = 0 Combo1.AddItem Combo1.Text MsgBox "New Product added (Record Saved)" Command2.Caption = "Update" Call clearElse If (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs1.Edit 'There is no chance to change Product name 'If u want to change delete that name and add with new name rs1(1) = Text2.Text t1 = t1 + Val(Text3.Text) rs1(2) = t1 rs1(3) = Text4.Text rs1(4) = Text5.Text

rs1(5) = Text6.Text rs1.Update MsgBox "Record Modified" Text3.Text = t1End IfEnd Sub

Private Sub Command3_Click()Text1.Visible = FalseCombo1.Visible = TrueCombo1.clearIf Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd IfMsgBox "Please Select The Product Name to delete"End Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("lurates")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF List1.AddItem rs(0) rs.MoveNext WendEnd If

End Sub

Private Sub List1_Click()Call clearText1.Text = List1.TextEnd Sub

Private Sub Text1_lostfocus()Set rs1 = db.OpenRecordset("select * from lurates where pname = '" & Text1.Text & "'")If Not (rs1.BOF And rs1.EOF) Then Text2.Text = rs1(1) Text3.Text = rs1(2) t1 = rs1(2) Text4.Text = rs1(3) Text5.Text = rs1(4) Text6.Text = rs1(5)Else MsgBox "You are entering New Product details" Text2.Text = "" Text3.Text = "" Text4.Text = "" Text5.Text = "" Text6.Text = ""End IfEnd Sub

Private Sub clear()Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""End Sub

FORM-9 (Indents From for Lubricants)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim rs2 As RecordsetDim rs3 As RecordsetDim rs4 As RecordsetDim rs5 As RecordsetDim rs6 As RecordsetDim rs7 As RecordsetDim rpointer As IntegerDim opt As IntegerDim temp As Double

Private Sub Combo1_Click()Combo2.clearSet rs5 = db.OpenRecordset("select * from luindent where ino = " & Combo1.Text)If Not (rs5.BOF And rs5.EOF) Then rs5.MoveFirst While Not rs5.EOF Combo2.AddItem rs5(2) rs5.MoveNext WendEnd If'Text2.Text = rs5(0)'Text4.Text = rs5(5)

'Text5.Text = rs5(3)'Text6.Text = rs5(4)End SubPrivate Sub combo2_click()db.Execute ("delete * from luindent where ino = " & Combo1.Text & " And pname = '" & Combo2.Text & "'")Combo1.Visible = FalseCombo2.Visible = FalseText1.Visible = TrueText3.Visible = TrueMsgBox "Record Deleted"End Sub

Private Sub Combo3_click()Set rs7 = db.OpenRecordset("select *from tcust where cname = '" & Combo3.Text & "'")temp = rs7(1)Combo3.Visible = FalseLabel6.Caption = "CUSTOMER CODE"Text2.Visible = TrueText2.Text = tempEnd Sub

Private Sub Command1_Click()Call clearCommand3.Caption = "Save"'Automatic incrementing for indent numberSet rs1 = db.OpenRecordset("select distinct(ino) from luindent ")If (rs1.BOF And rs1.EOF) Then rpointer = 0Else rs1.MoveLast rpointer = rs1(0)End IfText1.Text = rpointer + 1rs2.AddNewopt = 1Set rs6 = db.OpenRecordset("tcust")If Not (rs6.BOF And rs6.EOF) Then rs6.MoveFirst

Label6.Caption = "CUSTOMER NAME" Text2.Visible = False Combo3.Visible = True While Not rs6.EOF Combo3.AddItem rs6(0) rs6.MoveNext WendEnd IfEnd Sub

Private Sub Command2_Click()rs2.AddNewText3.Text = ""Text4.Text = ""opt = 1End Sub

Private Sub Command3_Click()If opt = 1 Then If (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs2(0) = Text2.Text rs2(1) = Text1.Text rs2(2) = Text3.Text rs2(3) = Text5.Text rs2(4) = Text6.Text rs2(5) = Text4.Text rs2(6) = "NO" rs2.Update MsgBox "Record Saved" Command3.Caption = "Update" opt = 0Else If (Text4.Text = "") Or (Text5.Text = "") Or (Text6.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If rs3.Edit

rs3(0) = Text2.Text rs3(2) = Text3.Text rs3(3) = Text5.Text rs3(4) = Text6.Text rs3(5) = Text4.Text rs3.Update MsgBox "Record Modified"End IfEnd SubPrivate Sub Command4_Click()Unload MeEnd Sub

Private Sub Command5_Click()Call clearText1.Visible = FalseText3.Visible = FalseCombo1.Visible = TrueCombo2.Visible = TrueCombo1.clearCombo2.clearSet rs4 = db.OpenRecordset("select distinct(ino) from luindent")If Not (rs4.BOF And rs4.EOF) Then rs4.MoveFirst While Not rs4.EOF Combo1.AddItem rs4(0) rs4.MoveNext WendEnd IfMsgBox "Please Select The Indent no. to Delete"End Sub

Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("lurates")Set rs2 = db.OpenRecordset("luindent")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF List1.AddItem rs(0)

rs.MoveNext WendEnd IfEnd SubPrivate Sub clear()Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""End Sub

Private Sub List1_Click()Text3.Text = List1.TextEnd Sub

Private Sub Text3_lostfocus()Set rs3 = db.OpenRecordset("select * from luindent where ino = " & Text1.Text & "And pname = '" & Text3.Text & "'")If Not (rs3.BOF And rs3.EOF) Then Text2.Text = rs3(0) Text4.Text = rs3(5) Text5.Text = rs3(3) Text6.Text = rs3(4)End IfEnd Sub

FORM-10 (Own usage Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim opt As IntegerDim ch As IntegerDim rpointer As Integer

Private Sub Combo1_Click()If ch = 1 Thendb.Execute ("delete * from ownusage where tno = " & Combo1.Text)For opt = 0 To (Combo1.ListCount - 1) If (Combo1.Text = Combo1.List(opt)) Then Combo1.RemoveItem opt End IfNextCall clearMsgBox "Transaction deleted"ch = 0Command1.SetFocusEnd IfEnd Sub

Private Sub Combo1_LostFocus()If (Combo1.Text <> "") ThenSet rs1 = db.OpenRecordset("select * from ownusage where tno = " & Combo1.Text) If Not (rs1.BOF And rs1.EOF) Then

Text1.Text = rs1(1) Text2.Text = rs1(2) Text3.Text = rs1(3) Text4.Text = rs1(4) End IfEnd IfEnd Sub

Private Sub Command1_Click()Call clearCommand2.Caption = "Save"'Automatic incrementing for Transaction numberIf (rs.BOF And rs.EOF) Then rpointer = 0Else rs.MoveLast rpointer = rs(0)End IfCombo1.Text = rpointer + 1rs.AddNewopt = 1End Sub

Private Sub Command2_Click()If opt = 1 ThenIf (Text1.Text = "") Or (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Please Enter all the details" Exit SubEnd If rs(0) = Combo1.Text rs(1) = Text1.Text rs(2) = Text2.Text rs(3) = Text3.Text rs(4) = Text4.Text rs.Update opt = 0 'Combo1.AddItem Combo1.Text

MsgBox "Transaction completed" Command2.Caption = "Update" Call clearElse If (Text1.Text = "") Or (Text2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Please Enter all the details" Exit Sub End If

rs1.Edit rs1(0) = Combo1.Text rs1(1) = Text1.Text rs1(2) = Text2.Text rs1(3) = Text3.Text rs1(4) = Text4.Text rs1.Update MsgBox "Record Modified"End IfEnd Sub

Private Sub Command3_Click()Combo1.clearCall clearIf Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd Ifch = 1MsgBox "Please select Transaction no. to delete"End Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("ownusage")End SubPrivate Sub clear()Combo1.Text = ""Text1.Text = ""Text2.Text = ""Text3.Text = ""Text4.Text = ""End SubFORM-11 (Lubricants delivery details Form)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim rs2 As RecordsetDim rs3 As RecordsetDim rs4 As RecordsetDim rs5 As RecordsetDim rs6 As RecordsetDim rs7 As RecordsetDim rs8 As RecordsetDim rs9 As RecordsetDim rs10 As RecordsetDim rs11 As RecordsetDim todaydate As DateDim opt As IntegerDim i As IntegerDim st As Integer

Private Sub billing_Click()Set rs8 = db.OpenRecordset("select * from lurates where pname = '" & Combo1.Text & "'")If (Combo1.Text = "") Then MsgBox "Please select an item" Exit SubEnd IfIf (rs8(2) >= rs6(5)) Then Text4.Text = (Val(Text3.Text) * rs8(3))

Text5.Text = (Val(Text3.Text) * rs8(4)) Text6.Text = (Val(Text3.Text) * rs8(1)) Text7.Text = (Val(Text6.Text) * (rs8(5) / 100)) Text8.Text = (Val(Text6.Text) + Val(Text7.Text))Else MsgBox "There is no sufficient Quantity for this Product" Exit SubEnd IfEnd Sub

Private Sub Combo1_Click()Set rs6 = db.OpenRecordset("select * from luindent where ino = " & Combo2.Text & "And pname = '" & Combo1.Text & "'")Text3.Text = rs6(5)Text12.Text = rs6(4)'Checking for stock(cases)Set rs10 = db.OpenRecordset("select * from lurates where pname = '" & Combo1.Text & "'")If (Val(Text3.Text) > rs10(2)) Then MsgBox "There is no sufficient Stock for this Product" st = 1Else st = 0 rs10.Edit rs10(2) = rs10(2) - Val(Text3.Text) rs10.UpdateEnd IfEnd Sub

Private Sub combo2_click()If (Combo1.ListCount > 0) Then Combo1.clear Call clearEnd IfSet rs2 = db.OpenRecordset("select * from luindent where ino = " & Combo2.Text)Text1.Text = rs2(0)If Not (rs2.BOF And rs2.EOF) Then rs2.MoveFirst

While Not rs2.EOF Combo1.AddItem rs2(2) rs2.MoveNext WendEnd IfEnd Sub

Private Sub Command2_Click()If (st = 1) Then MsgBox "This Product can not Deliver Please Check again"ElseIf (Text8.Text = "") Or (Text9.Text = "") Then MsgBox "This Product can not Deliver Please Check again"Else Text2.Text = Format$((Val(Text2.Text) + Val(Text8.Text)), "#0") Set rs5 = db.OpenRecordset("ludelivery") rs5.AddNew rs5(0) = Text1.Text rs5(1) = Combo2.Text rs5(2) = Combo1.Text rs5(3) = Text3.Text rs5(4) = Text4.Text rs5(5) = Text5.Text rs5(6) = Text6.Text rs5(7) = Text7.Text rs5(8) = Text8.Text rs5(9) = Text9.Text rs5(10) = Text10.Text rs5(11) = Text11.Text rs5(12) = Text12.Text rs5.Update Set rs11 = db.OpenRecordset("select * from luindent where ino = " & Combo2.Text & "And pname = '" & Combo1.Text & "'") rs11.Edit rs11(6) = "YES"

rs11.Update 'db.Execute ("delete * from luindent where ino = " & Combo2.Text & "And pname = '" & Combo1.Text & "'") 'MsgBox "DEL COMBO1 = " & Combo1.Text If (Combo1.ListCount = 1) Then For i = 0 To (Combo2.ListCount - 1) If (Combo2.List(i) = Combo2.Text) Then Combo2.RemoveItem i Exit For End If Next Combo2.Text = "" Text1.Text = "" Text9.Text = "" Text10.Text = "" Text11.Text = "" Text12.Text = "" Command3.SetFocus End If For i = 0 To (Combo1.ListCount - 1) 'MsgBox " FOR COMBO1 = " & Combo1.Text If (Combo1.List(i) = Combo1.Text) Then 'MsgBox "IF COMBO1 = " & Combo1.Text Combo1.RemoveItem i Exit For End If Next Combo1.Text = "" Text3.Text = "" Text4.Text = "" Text5.Text = "" Text6.Text = "" Text7.Text = "" Text8.Text = ""End IfEnd IfEnd Sub

Private Sub Command3_Click()Label9.Visible = False

Text2.Visible = FalseCommand2.Visible = FalseCommand3.Visible = FalseEnd SubPrivate Sub exit_Click()Unload MeEnd Sub

Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs7 = db.OpenRecordset("lurates")End Sub

Private Sub group_Click()Label9.Visible = TrueText2.Visible = TrueText2.Text = Val(0)Command2.Visible = TrueCommand3.Visible = TrueMsgBox "Please follow with group items"End Sub

Private Sub indentno_Click()If (Combo2.ListCount > 0) Then Combo2.clear Combo1.clearEnd IfCall clear'Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("luindent")'The rs1 record set is used to avoid the duplicate records while adding'indentno. into the comboboxSet rs1 = db.OpenRecordset("select distinct(ino),delivery from luindent")'Set rs5 = db.OpenRecordset("ludelivery")If Not (rs1.BOF And rs1.EOF) Then rs1.MoveFirst While Not rs1.EOF

If (rs1(1) = "NO") Then Combo2.AddItem rs1(0) End If rs1.MoveNext WendEnd IfEnd Sub

Private Sub individual_Click()If (st = 1) Then MsgBox "This Product can not Deliver Please Check again"ElseIf (Text8.Text = "") Or (Text9.Text = "") Then MsgBox "This Product can not Deliver Please Check again"Else Set rs5 = db.OpenRecordset("ludelivery") rs5.AddNew rs5(0) = Text1.Text rs5(1) = Combo2.Text rs5(2) = Combo1.Text rs5(3) = Text3.Text rs5(4) = Text4.Text rs5(5) = Text5.Text rs5(6) = Text6.Text rs5(7) = Text7.Text rs5(8) = Text8.Text rs5(9) = Text9.Text rs5(10) = Text10.Text rs5(11) = Text11.Text rs5(12) = Text12.Text rs5.Update Set rs11 = db.OpenRecordset("select * from luindent where ino = " & Combo2.Text & "And pname = '" & Combo1.Text & "'") rs11.Edit rs11(6) = "YES" rs11.Update

'db.Execute ("delete * from luindent where ino = " & Combo2.Text & "And pname = '" & Combo1.Text & "'") MsgBox "Stock Delivered" If (Combo1.ListCount = 1) Then For i = 0 To (Combo2.ListCount - 1) If (Combo2.List(i) = Combo2.Text) Then Combo2.RemoveItem i End If Next End If

Combo2.Text = "" Call clearEnd IfEnd IfEnd Sub

Private Sub modifications_Click()Form12.ShowEnd Sub

Private Sub today_Click()If (Combo2.ListCount > 0) Then Combo2.clear Combo1.clearEnd IfCall cleartodaydate = Date'Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("luindent")'The rs1 record set is used to avoid the duplicate records while adding'indentno. into the comboboxSet rs1 = db.OpenRecordset("select distinct(ino),dedate,delivery from luindent")'Set rs5 = db.OpenRecordset("ludelivery")If Not (rs1.BOF And rs1.EOF) Then rs1.MoveFirst While Not rs1.EOF

If (rs1(1) = todaydate) And (rs1(2) = "NO") Then Combo2.AddItem rs1(0) End If rs1.MoveNext WendEnd IfEnd Sub

Private Sub clear()Combo1.Text = ""Text1.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""Text6.Text = ""Text7.Text = ""Text8.Text = ""Text9.Text = ""Text10.Text = ""Text11.Text = ""Text12.Text = ""End Sub

FORM-12 (Modification Form for Lubricants delivery)

Dim db As DatabaseDim rs As RecordsetDim rs1 As RecordsetDim rs2 As Recordset

Private Sub Command1_Click()If (Text1.Text = "") Or (Combo2.Text = "") Or (Text3.Text = "") Or (Text4.Text = "") Then MsgBox "Plese Enter all the details" Exit SubEnd Ifrs1.Editrs1(9) = Text3.Textrs1(10) = Text4.Textrs1(11) = Text5.Textrs1.UpdateMsgBox "Record Modified"Call clearEnd Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("ludelivery")

End Sub

Private Sub combo2_click()Set rs1 = db.OpenRecordset("select * from ludelivery where ino = " & Text1.Text & "And pname = '" & Combo2.Text & "'")If Not (rs1.BOF And rs1.EOF) Then Text3.Text = rs1(9) Text4.Text = rs1(10) Text5.Text = rs1(11)

Else Call clear MsgBox "Record Not found"End IfEnd Sub

Private Sub clear()Text1.Text = ""Combo2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""End Sub

Private Sub Text1_lostfocus()Set rs2 = db.OpenRecordset("select * from ludelivery where ino = " & Text1.Text)Combo2.clearCombo2.Text = ""Text3.Text = ""Text4.Text = ""Text5.Text = ""If Not (rs2.BOF And rs2.EOF) Then rs2.MoveFirst While Not rs2.EOF Combo2.AddItem rs2(2) rs2.MoveNext WendEnd IfEnd Sub

FORM-13 (Report Form)


Private Sub Command1_Click()CrystalReport1.RetrieveDataFilesCrystalReport1.SelectionFormula = "{tcust.cname} = '" & Combo1.Text & "'"CrystalReport1.Action = 1End Sub


Private Sub Form_Load()Set db = DBEngine.OpenDatabase(App.Path & "\ppis.mdb")Set rs = db.OpenRecordset("tcust")If Not (rs.BOF And rs.EOF) Then rs.MoveFirst While Not rs.EOF Combo1.AddItem rs(0) rs.MoveNext WendEnd IfEnd Sub

DATABASE DESIGN:

MHRATES

MHSTOCK

MHINDENT

DELIVERY

LURATES

LUINDENT

LUDELIVERY

TCUST

OWNUSAGE

Table name: MHRATESDescription: This table is used to store Rate details of MS & HSD.

Field Name Data type Size Constraint

Prodname Text 10 primary key

Price Double 8 not null

Dcomm Double 8 not null

Lfee Double 8 not null

Stax Double 8 not null

Table name: MHSTOCKDescription: This table is used to maintain the stock for MS & HSD.


Fsno Integer 2 primary key

msqty Double 8 not null

mfdate Date/Time 8 not null

hsdqty Double 8 not null

hfdate Date/Time 8 not null

Table name: MHINDENTDescription: This table is used to store the Indents of MS & HSD.


ino Double 8 primary key

ccode Double 8 not null

msqty Double 8 not null

hsdqty Double 8 not null

orddate Date/Time 8 not null

deldate Date/Time 8 not null

delivery Text 10 not null

Table name: DELIVERYDescription: This table is used to store delivery details of MS & HSD.


Ino Double 8 foreign key


mstankno Integer 2 not null

mprice Double 8 not null

mdcomm Double 8 not null

mlfee Double 8 not null

mstax Double 8 not null

mstotal Double 8 not null

hsdprice Double 8 not null

hsdcomm Double 8 not null

hsdlfee Double 8 not null

hsdstax Double 8 not null

hsdtotal Double 8 not null

tamount Double 8 not null

bank Text 50 not null

cheqno Double 8 not null

truckno Text 15 not null

deldate Date/Time 8 not nullTable name: LURATESDescription: This table is used to store Lubricants Rates & Stock.


pname Text 50 primary key

price Double 8 not null

cases Integer 2 not null

packperc Integer 2 not null

volperc Double 8 not null

stax Double 8 not null

Table name: LUINDENTDescription: This table is used to store Lubricants Indents.


Ino Double 8 primary key

Ccode Double 8 not null

pname Text 50 not null

ordate Date/Time 8 not null

dedate Date/Time 8 not null

ncases Double 8 not null

delivery Text 10 not null

Table name: LUDELIVERYDescription: This table is used to store Lubricants delivery details.


Ino Double 8 foreign key



cases Double 8 not null

totpack Double 8 not null

totvol Double 8 not null

rate Double 8 not null

stax Double 8 not null

amount Double 8 not null

bname Text 50 not null

cheqno Double 8 not null

vno Text 15 not null

ddate Date/Time 8 not null

Table name: OWNUSAGEDescription: This table is used to store the details of fuel used by the

company vehicles.


Tno Double 8 primary key

vno Text 15 not null


qty Double 8 not null

ddate Date/Time 8 not null

Table name: TCUSTDescription: This table is used to store Customer details


Ccode Double 8 primary key

Cname Text 50 not null

cphone Double 8 not null

doorno Text 20 not null

street Text 50 not null

area Text 20 not null

city Text 20 not null

SCREEN & REPORTS

SCREENS:

REPORTS:

CONCLUSION

In a petroleum company stock in-charge job is very tedious because it

is very difficult to know the available stock in filling stations and lubricant

products. Because the filling stations will be updated from refinery stations.

So it is difficult to the stock in-charge to remember available stock at all

filling stations. Company will produce various lubricant products like 2-

stroke engine oils, 4-stroke engine oils, chassis greases, bearing greases. So

it is not easy to remember all the product details.

This project helps to the stock in-charge and supervisors to know the

available stock in the company. So that they can deliver the stock to the

required customers without delay.

This project is completely menu driven and user friendly, because it is

developed in an efficient front-end tool Visual Basic. Error messages are

also provided to guide the user in a proper manner.

BIBLIOGRAPHY

1. VISUAL BASIC 5 IN 21 DAYS

- Nathan Gurewich- Ori Gurewich

2. VISUAL BASIC HAND BOOK

- SSI Press

3. DATABASE PROGRAMMING WITH VB 5

- Curtis L. Smith

- Michael C. Amundsen

FUTURE ENHANCEMENTS

The system may be further updated or modified at will owing to its simple structure. If the company is willing the administrator might add a new module that would allow the customer to login to the petroleum ordering system. Moreover the developed system does not provide any kind of facility for online purchase of petroleum products. If the customer is allowed to access our site then online purchase of petroleum products may be included. Also payments can be made online for the purchase of petroleum products

petrol info sys

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