human resource info sys
DESCRIPTION
human resource info sysTRANSCRIPT
IntroductionIntroduction
Management Information systems are primarily meant for providing information from the data processing. The data are generated, recorded, stored, processed and retrieved after it has been generated by business operations in an organization. Management Information Systems (MIS), sometimes referred to as Information Management and Systems, is the discipline covering the application of people, technologies, and procedures collectively called information systems to solving business problems. Management Information Systems are distinct from regular information systems in that, they are used to analyze other information systems applied in operational activities in the organization. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision making, e.g. Decision Support Systems, Expert systems, and Human Resource Information Systems, etc.
In our project we have developed software that would evaluate the aptitude of the teacher. Evaluating the performance, would facilitate the company to provide remuneration as well as training facility if required by the teachers. Thus the system is advantageous to both the company and the employees.
Introduction of Human Resource Information System
Information system can simply be defined as set of interrelated components which is used to collect (retrieve), process, and disseminate the right information to the right departments of organization. Management Information System (MIS) is a subset of the overall internal controls of a business covering the application of people, documents, technologies, and procedures by management accountants for solving business problems such as costing a product, service or a business-wide strategy. 'MIS' is a planned system of the collecting, processing, storing and disseminating data in the form of information needed to carry out the functions of management. Management Information Systems are distinct from regular information systems in that they are used to analyze other information systems applied in operational activities in the organization. It helps the management to formulate plans, policies, take crucial decisions, analyze problems and operate business activities by providing up-to-date information at right time. E.g.: Decision support system, Executive Information System, Expert System etc.
HRM refers to set of programmes, functions and activities designed and carried out in order to maximize both the employees as well as organizational effectiveness. The focus of HR Management is to support organizational efforts focusing on productivity, service and quality. Human Resource Information System is composed of two words i.e. first, the human resource management function which is full-fledged management system with defined objectives and is composed of subsystems which are interdependent and continuously interact with each other. Second, information forms the core of HR strategy in conjunction with the overall corporate strategy. Thus HRIS is vital to the success of HR function.
The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. Typically, the better Human Resource Information Systems (HRIS) provide overall:
Management of all employee information.
Reporting and analysis of employee information.
Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.
Benefits administration including enrollment, status changes, and personal information updating.
Complete integration with payroll and other company financial software and accounting systems.
Applicant and resume management.
The HRIS that most effectively serves companies tracks:
attendance and PTO use,
pay raises and history,
pay grades and positions held,
performance development plans,
training received,
disciplinary action received,
personal employee information, and occasionally,
management and key employee succession plans,
high potential employee identification, and
Applicant tracking, interviewing, and selection.
An effective HRIS provides information on just about anything the company needs to track and analyze about employees, former employees, and applicants. Your company will need to select a Human Resources Information System and customize it to meet your needs.
Introduction of Prime college:
Prime college is Nepals first IT-enabled college. We consider IT as a key enabler for the seamless integration of teaching, learning, research, service and administrative roles to provide a cohesive and effective learning, research experience for student and as a contribute to delivering a quality learning and research experience for students and as a competitive advantage for them on graduation. The technology will integrate learning and research at the college and enable research to complete effectively.
Prime college takes pride in its consistently outstanding academic results which is a reflection of the support, trust, and co-operation between the college, its students and their parents, its well-wishers and the society. The college continues its relentless efforts to further strengthen its facilities, faculties and environment. Likewise the management will continue to smoothly orchestrate the collective effort of everyone in the college and its relevant stakeholder so as to achieve its goal and mission. Prime college is making all possible efforts as well as deploying necessary resources to ensure that education delivery is greatly productive and in tune with the changing times so that its graduates are greatly competitive and highly saleable. Hence, the college has adopted a philosophy with superior facilities, faculties for the overall development of all students and everyone concerned with the college.
VISION:
Prime college will be a high standard institute for learning which provides student with an interface to world class educational methods and facilities.
MISSION:
Prime college believes that success of the graduate in real life situation is of utmost importance. The college will produce total quality graduates who are saleable in the job markets of Nepal and abroad. The college is committed to provide affordable quality education and avail free education to a selected number of need students having great potential. Students will receive higher education programs in a dynamic learning environment coupled with personalized services.
Administration DepartmentSystem Department
Principal
Finance DepartmentAcademic Department
Executive Board
Board of Director
+2Mgmt/ BBS Program Director
BIM/BBA Program
Director
+2/ Science Program
Director
CoordinatorBIM CoordinatorBBA CoordinatorCoordinators
Organization structure
Human Resource Information System
Human Resource Information System
File
Report
Input Forms
Teacher Personal Info
Teacher Qualification Info
Organization Structure of Prime College.
Organization Chart of Prime College consists of four levels of hierarchy. In this hierchy highest entity is Board of Directors (BOD). Under the BOD, Executive members are at top level and next level consists of Principal of the college. The principal has four departments under Administrative Department, Academic Department, Finance Department and System Department. There are three departments under academic departments.
In the organizational chart of Prime College BOD, Executive members and Principal are in strategic level. Administrative Department, Program Director of Academic Department and Finance Department are tactical in level. Coordinators are in operational level.
Problem Analysis
Problems are any obstacle that creates hindrances in achieving the goal. Before our system had been introduced the companies were facing numerous problems which are as follows.
1. Difficulties in recording information: The Organization had been facing difficulties in recording the information of teachers. There used to be errors while entering the data.
2. Complex in rating performance: It was complex to rate the performance of the teachers based on certain criteria as there were no proper system. Since there were problems in recording and retrieving information PRIME could not get information in complete form. This lead to unfair performance rating.
3. Time consuming: Due to the deficiency in manual system it was time consuming to find the required information. The HR manager would have to search the whole records to find single information. It leads to delay in decision making.
4. Expensive: In the manual system the records have to be kept in separate file which required a lot of space and more human resource which lead to high cost in maintaining the information.
5. Inefficient Functioning: The organization may not be functioning efficiently. There may also be loss of data which brings inefficiency.
Input Form
1. Teacher's Performance Form
Teachers Performance Info
Teachers Performance Info
Teachers ID
Course completion
Attendance
Consistency
Students comment
Remarks
SubmitReset
2. Teachers Personal Information Form
Teachers Personal Info
Teachers Personal Info
Phone No.
SubmitReset
Teachers Info
Address
Full Name
3.Teachers Qualification Information Form
Teachers Qualification Info
Teachers Qualification Info
Teachers ID
Course
Institution
Percentage
Passed Year
Remarks
SubmitReset
3. Teachers Summarized Information Form
Teachers Summarized Info
Teachers Summarized Info
Teacher ID
Success Rate (%)
Remarks
SubmitReset
Output Form
1 Teachers Performance Info
Teacher Performance Info
Teacher Performance Info
Attendance %Course completion durationconsistencyTeacher IdEnter TextRemarks
2.Teachers Summarized Info
Teacher Perform
Teacher Performance Info
Teacher Performance Info
Success rateTeacher IdRemarks
ance Info
Teacher Pe Info
Menu Design
Human Resource Information System
Human Resource Information System
File
Report
Open
New
Save
Save As
Exit
Human Resource Information System
Human Resource Information System
FileReport
Teacher Summarized Info
Teacher Performance Info
Human Resource Information System
Human Resource Information System
File
Report
Input Forms
Teacher Personal Info
Teacher Qualification Info
Table Design
Data Flow Diagram (DFD)
Human Resource Information
System
Administrator
Teacher
BOD
Summarized Teacher info
Evaluate Teacher Info
View teacher Info
View salary Info
View Salary Info
Provide salary Info
Fig: Context Level Diagram
BOD
Administrator
BOD
2. Teacher Info
Module
3. Reporting Module
Teacher Evaluation Info
Teacher Evaluation Response
View Summarized Info
Provide teacher Decision
Provide teacher info
View Reports
Teacher Info
Administrator
Fig: Level 1 Diagram
Plan for System Implementation
A system may be well designed and properly developed but it is very important to implement. Implementation means installation of the project that had been developed. The main purpose of the implementation phase is to put the new system into action. For the new system to be handled wisely trainings should be arranged for the potential staffs who are liable to operate it and make use of it for the betterment of the organization itself. The coordination and scheduling of a number of activities and tasks performed by the implementation team is obligatory.
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PAGE
2
Form Title
Enter Text
Enter Text
?
Remarks
Teacher Performance Info
Human Resource Information System
Administrator
Teacher
BOD
Summarized Teacher info
Evaluate Teacher Info
View teacher Info
View salary Info
Provide salary Info
View Salary Info
Fig: Context Level Diagram
NameTitle
NameTitle
NameTitle
NameTitle
NameTitle
NameTitle
Team Title
NameTitle
Company Name
Company NameDepartment Name
Administration Department
Executive Board
System Department
Principal
Finance Department
Academic Department
Board of Director
+2Mgmt/ BBS Program Director
BIM/BBA Program Director
+2/ Science Program Director
Coordinator
BIM Coordinator
BBA Coordinator
Coordinators
Form Title
Menu Name
Menu Item
?
Human Resource Information System
Form Title
Text
Enter Text
Teachers Performance Info
Form Title
Text
Enter Text
Teachers Summarized Info
Form Title
Menu Name
Menu Item
?
Human Resource Information System
Form Title
Enter Text
Enter TextEnter More Text
Text
Phone No.
Submit
Reset
Address
Teachers Personal Info
Form Title
Text
Enter Text
Teachers Qualification Info
Form Title
Menu Name
Menu Item
?
Human Resource Information System