Pell GrantPell Grantandand

Campus Based Campus Based ProgramsPrograms

Erin PorterAssistant Director

Scholarships & Financial AidTexas A&M University

Agenda

Federal Pell Grant

Federal Supplemental Educational Opportunity Grant (FSEOG)

Federal College Work-Study (FWS)

Federal Perkins Loan

Pell Grant

General Pell Eligibility

Undergraduate, prior to earning first Bachelors/Professional degree (includes foreign degrees)

Postbaccalaureate program the program does not lead to a graduate degree; the school offering the program does not also offer a

bachelor’s degree in education; the student is pursuing an initial teacher certification or

licensing credential within a state; and consists of the courses required by a state to receive a

professional certification or licensing credential necessary for employment as a teacher in an elementary or secondary school in that state

Amount of Pell is linked to EFC, enrollment, and school’s COA See chart

Student may be eligible for payment at any enrollment status

Initial Calculation

An initial calculation is the first calculation of a student’s Federal Pell Grant award.

The institution must use the current, documented enrollment status (may be a projected status).

If no date documented, the date of initial calculation is the later of:

Processed date of the initial SAR or ISIR, or

Date the student enrolls

Date of Initial Calculation

Earliest possible date is date of receipt of an EFC from an ED product (assuming Pell Payment Schedule has been issued), such as:

SAR or ISIR with an official EFC (processing date)

FAA Access EFC

FAFSA on the Web EFC

School may choose a later date such as completion of verification

Required Recalculation

Enrollment status changes between terms

Student never begins attendance in one or more classes

Lump sum payment according to work completed in prior payment periods

Must use final enrollment status of prior terms with no disbursements

If final enrollment status for the term is different from initial calculation, must recalculate

Include in enrollment status only courses completed (includes earned F’s and incompletes)

Cannot include drops or withdrawals in enrollment status

Institutional Options

Recalculations for changes in enrollment status

Recalculates for all changes in enrollment status during the term

Does not recalculate for changes in enrollment status at any time in a term after initial calculation (assumes student has begun all classes)

Does not recalculate after a Pell recalculation date

Institutional Options

May have a Pell recalculation date

For term

By course

A student’s ultimate Pell recalculation date for the term is the Pell recalculation date of the last course the student attends or is expected to attend

If a student drops, withdraws from, or adds a class before Pell recalculation date, must recalculate based on any change in enrollment status through that Pell recalculation date

Valid SAR/ISIR and New EFC

Receipt of a valid SAR or valid ISIR after an initial calculation with a new EFC requires recalculating a student’s award

Enrollment status used after an initial calculation depends on whether

SAR/ISIR is received in the term, and

A disbursement has been made for a prior term

Valid SAR/ISIR and New EFC

No disbursement for a term has been made

If receive a valid SAR or valid ISIR in a term:

must use the effective enrollment status for that term under the institution’s policies for recalculations

If receive a valid SAR or valid ISIR in a subsequent term:

disbursement for a prior term is based on the enrollment for the work completed in the prior term

Valid SAR/ISIR and New EFC

Disbursements have been made

If receive a valid SAR or valid ISIR in a term:

must use the effective enrollment status for that term under the institution’s policies for recalculations

If receive a valid SAR or valid ISIR in a subsequent term:

must use the effective enrollment status under the institution’s policies for recalculations for a prior term with a disbursement

Zero EFC treatment or Iraq & Afghanistan Service Grant

Zero EFC Treatment

Otherwise Pell eligible

Parent/guardian dies in military service in Iraq or Afghanistan after September 11, 2001

Use zero EFC for packaging Federal Student Aid

Iraq and Afghanistan Service Grant

Non Pell eligible EFC

Award amount equal to maximum Pell award

Not considered estimated financial assistance for packaging

Cannot exceed COA

Concurrent Enrollment

Student may not receive a Pell Grant at two or more schools concurrently

If concurrent enrollment appears to exist (reported enrollment dates within 30 days of each other), COD sends the school that submitted the disbursement a Warning Edit 069

Concurrent enrollment must be resolved

One school must back out its payment (if actual concurrent enrollment)

Potential Overaward Process (POP)

Student may receive only one Scheduled Award in the award year –100% maximum

Two Pells in an Award Year eliminated in 11/12

POP based upon student receiving no more than one Scheduled Pell Grant award in an award year (100%)

A student may receive disbursements from more than one Attended School in one award year (but not concurrently)

When more than one Attended school reports disbursements for a student, COD checks that more than 100% eligibility has not been used

No single school may pay more than 100%

If the COD system receives disbursement information that student has received more than 100% of Scheduled Award, student is in a POP situation

Two Pells in an Award Year

Eliminated for 2011-2012 award year forward

Allowed student to receive 200% of scheduled award in a single award year

AEI should be set to True in COD if receiving second Pell award in previous award year.

Resolving POP

COD response to a POP situation is to allow it to exist for 30 days from date MRR is created

Notifies all schools involved that POP situation must be resolved within 30 calendar days

Continues to accept disbursement information

Student will be removed from POP status if:

Downward adjustments bring TEU to 100% or less

School submits maintenance record with AEI set to “true”

Unresolved POP Unresolved POP –more than 30 days

COD reduces all accepted and posted disbursements to $0.00 at all schools

Each school that correctly paid Pell funds must re-report disbursement information to COD

COD does not prevent another POP for same student

During POP, COD School Relations Center is involved

Escalates issue if same schools create another POP

Crossover Payment Periods

Payment period that includes June 30 and July 1 --crosses over two award years

May be a term or a nonterm payment period

Pell must be assigned to one award year

Must have valid SAR/ISIR for assigned year

Pell may be awarded with EFC from different award year than other Title IV aid

Must use same EFC, COA, and need for all Title IV programs except Pell

For Pell must use EFC from award year from which student will be paid

2011 Crossover Payment

Comparison of 10/11 and 11/12 award years is not required Requirement removed by Department of Defense and Full-Year

Continuing Appropriations Act 2011 (DCL P-11-02)

Grants flexibility for you to decide from which award year crossover Pell is paid

Decide on individual student basis Assign crossover period to same award year for all students

Schools cannot disburse both 10/11 and 11/12 Pell to same student in same payment period

Crossover period must be assigned to one award year

Schools cannot establish policy whereby Title IV aid is not paid in crossover payment period

Campus Based Programs

Campus-Based Programs

Funds managed by the institution

Matching requirements (75/25): waived for Title III/V schools

25% transfer option from FWS or Perkins to FSEOG

3-5% Administrative allowance to offset costs

The e-Campus-Based System

Required FISAP reporting

Report previous year’s expenditures

Request funds for the next year

Due no later than October 1st each year

Requirements

Enrollment

Campus based aid does not require the student to be at half-time

Does not apply to teacher certification or professional credential program

Need

All three programs require student to reflect need

Federal Supplemental Educational Opportunity Grant

Eligibility

Undergraduate students only

First time bachelor’s degree

Reasonable portions to non-traditional students

Exceptional need

Award in EFC order (start with $0)

PELL recipients given priority

FSEOG

FSEOG Awards

$100 annual minimum (can be prorated)

$4000 annual maximum

$4400 annual maximum for approved study abroad programs

Federal Work-Study

Eligibility

Financial need

Eligibility for other federal programs

Undergraduate or Graduate

No minimum or maximum award, but school may set

Cannot exceed financial need

Consider hours of employment and wage earned

Periods of non-attendance

Summer

Must enroll for next regular session

Earnings must be counted in next term’s aid package

Federal Work-Study

Eligible Employers

On Campus – 75% federal share

Request 100% federal share for Title III/V Schools, Reading and Math Tutors, Civic Education

Government/Non-profit agency – politics and lobbying prohibited – 75% federal share

Private, for-profit agency

Max of 25% of FWS allocation per year

Must be related to major

50% federal share

Federal Work-Study

Eligible Employers – cont

Community Service

7% of FWS allocation

Health care, child care, education, literacy training, or social services

75% federal share

No Child Left Behind

Reading tutors of pre-school aged children

100% federal share

Federal Work-Study

Non School Employers

Contract must be drafted, approved and signed before student begins work

Contract should clarify:

Employer

Who will pay student

Who will pay benefits (unemployment, workers comp, etc.)

Federal Work-Study

Conditions

Must be paid at least minimum wage

Current- $7.50

Cannot displace regular employees

Must be paid all hours worked

Cannot be paid for receiving classroom instruction

Must be paid at least once a month

Wages paid to student or can be paid toward student account

Federal Work-Study

In the event of a major disaster, an eligible school located in any area affected by such major disaster

Continue to make FWS payments to disaster-affected students, for the period of time (not to exceed one academic year)

Federal Work-Study

FWS Overawards

$300 overaward tolerance for all

campus-based programs

Tolerance is allowed only if overaward occurred after campus-based aid has been packaged.

Report FWS earnings on the FAFSA

Excludes FWS earnings from wages earned in EFC formula

Perkins

Perkins Eligibility

Undergraduate or Graduate students

Limited allocation managed by the school

Exceptional financial need (as defined by school)

Entrance and Exit interviews required

Perkins

Perkins Loan Limits

Undergraduate

$5500 annual limit

$27,500 lifetime aggregate

Graduate students

$8000 annual limit

$60,000 lifetime aggregate

$11,000 limit for first 2 years of academic work for any student

Aggregate limits only include unpaid principal

Study Abroad - may exceed the annual and/or aggregate loan limits by up to 20% If the reasonable costs of the foreign study program exceed the cost of attending the home school

Perkins

Interest Rate

0% in school

Fixed, simple 5% out of school

9-month grace period

10 year repayment

Deferments, forbearance, and cancellations available

Perkins

Perkins Deferments (no interest)

In school

Attending graduate fellowship program

Graduate or post-graduate study outside US (Fulbright scholar)

Rehabilitation training programs for disabled persons

Seeking but unable to find employment (up to 3 years)

Economic hardship (up to 3 years)

Perkins

Perkins Forbearance (interest accrues)

Temporary postponement of payments, extension of time for making payments, OR acceptance of smaller payment amounts

Economic hardship or lengthy illness

Request in writing with supporting documentation

Not to exceed 3 years

Perkins Perkins Cancellation

Teaching

Low income school or high need subject matter (math, science, foreign language, special education)

Head Start programs/early intervention child care

Up to 100%

Health care services – up to 100%

Law enforcement – up to 100%

Armed Forces/Peace Corps service

50% for armed service in hostile area

70% for Peace Corps service

Know your Resources

IFAP- Student Aid Handbook

Vol. 3 Chapter 3 Calculating Pell Grant Awards

Vol. 3 Chapter 7 Awarding Campus-Based Aid

Vol. 6 Managing Campus – Based Programs

Dear Colleague Letters

GEN-11-02

The eCampus-Based System

https://cbfisap.ed.gov/ecb/CBSWebApp/

Questions?