payables overview · cash flow insightsm support guide payables 8 pay mouse over the vendor name...

Payables OverviewInvoices | Bills | Sync

Cash Flow InsightSM Support Guide Payables

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Cash Flow InsightSM Support Guide Version 5

Table of Contents

Vendors

Vendor Details

Bills

New Bill

Pay

Approvals

Approval Policy

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5

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Summary

VendorsManage your list of service providers.

Vendor DetailsEdit the contact information, and payment methods for an individual vendor. View a summary of all active transactions for each vendor.

BillsSee a detailed list of past, current and future bills.

New BillEnter details for a new bill and attach a document or image file of your bill for reference and record keeping.

PayPay the full amount or partial amount of a bill. Schedule your bills to be paid electronically or via check. Mark bills as paid if you send a payment offline.

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Select a vendor to edit details and view a summary of transactions.

Consolidate multiple records of the same vendor.

Manually enter a new vendor.

See vendors that you have deleted.

Invite your vendors to join the payment network so you can pay them electronically.

Vendors


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Enter the Payment Network ID of a Cash Flow Insight or Bill.com customer to pay them electronically.

Select the default payment terms for this vendor to automatically set the due date for bills.

Add internal notes about this vendor. You and other Cash Flow Insight users you create will be able to review and share notes on each vendor.

[Change]

Set your preferred payment method for this vendor.

620 Liberty Ave.Pittsburgh, PA 15222

111111111

Vendor Details


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Bills

Add new billing information by uploading a bill from your inbox or entering all information manually.

See the status of a bill. A status will appear as Unpaid, Scheduled, Partially Paid, or Paid.

Switch between these views to gain a full understanding of your open bills, including approval status, and credits that can be applied.

See the approval status of a bill. An approval status will appear as Unassigned, Assigned, Approving, Approved, or Denied.

Show bills that you have deleted.

01/29/20

01/30/20

07/01/20 Assigned


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New Bill

Reference your uploaded bill as you are entering bill details.

Select the payment terms for this bill. The due date will be set automatically based on the invoice date.

Select Split to record funding for this bill across multiple accounts from your Chart of Accounts.

Select from your Chart of Accounts to record the funding account for this bill.

John Smith Handyman

Jane Doe1234 Main St.

PaintPaint

John Smith Handyman

02/27/20

02/27/20

02/27/20

01/26/20

02/10/20


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Pay

Mouse over the vendor name for ven-dor details.

Pay the full amount or partial amount of your bill.

Mark bills as “paid” if you have paid the bill offline or the bill has a zero balance due to applied vendor credits.

Select the account you would like to use to pay the bill.

Mark the boxes of the bills you want to pay using a selected payment method below.

Review the “Arrives by” date to ensure your bill will arrive before the due date.

Select the day on which you would like the funds to be drawn from your account. Payments with the same process date will be withdrawn in aggregate.

07/30/20

07/01/20 01/26/20

01/26/20

01/26/20

01/31/20

02/01/20

06/03/21


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Approvals

Switch between these views to gain a full understanding of your pending bills, including approval status, denied approvals, and scheduled approvals See the invoice amount awaiting approval

03/11/20


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Bill Approval Workflow

Select if changes are allowed to bills after approval

Choose whether bills need approval before paying a bill or if all bills can be paid without approval

Select default approvers from list of existing Sub Users


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Approval Policy

Enter Bill Approval amount limit for Sub Users with approval entitlements

Select approvers from list of existing Sub Users

Enter number of approvers needed before bill payment John Smith Handyman

ABC Consulting

payables overview · cash flow insightsm support guide payables 8 pay mouse over the vendor name...

Documents