parent-teacher organization 2009-2010 “kick-off meeting” september 15 th, 2009

Parent-Teacher OrganizationParent-Teacher Organization 2009-2010 2009-2010“Kick-Off Meeting” “Kick-Off Meeting”

September 15September 15thth, 2009, 2009

PTO Meeting 09-15-09PTO Meeting 09-15-09

Welcome Back to 2009-2010 Welcome Back to 2009-2010 School Year!School Year!


• Introduction of PTO Leadership Team, Project Team Leaders and new parent participants.Introduction of PTO Leadership Team, Project Team Leaders and new parent participants.• New BusinessNew Business

– 2009-2010 Continuing Programs2009-2010 Continuing Programs– Classroom Parent Representatives – Karen NeuhausClassroom Parent Representatives – Karen Neuhaus– Back To School Night – Monica MatlisBack To School Night – Monica Matlis

• Selling of food items – Group – need volunteers to coordinate and setupSelling of food items – Group – need volunteers to coordinate and setup• Sign up sheet for classroom parents – Karen NeuhausSign up sheet for classroom parents – Karen Neuhaus• Sell pencils – GroupSell pencils – Group• Kids Coupon Book? – Liz WeinbergKids Coupon Book? – Liz Weinberg• EITC and PTO PresentationEITC and PTO Presentation

– How parents can help – be involvedHow parents can help – be involved– Class room parents, Scholastics book sales, Purim Baskets, Class room parents, Scholastics book sales, Purim Baskets,

– AHA School/Family Directory – Monica Matlis/Nancy WigginsAHA School/Family Directory – Monica Matlis/Nancy Wiggins– Sukkot Acdtivity-Family Fundraiser – Jessica Strom Sukkot Acdtivity-Family Fundraiser – Jessica Strom – 2009-2010 Budget Approval – Monica Matlis2009-2010 Budget Approval – Monica Matlis– Anything else that we may do this year?Anything else that we may do this year?– Social eventsSocial events

• Color Me Mine, Parent’s Morning Coffee to catch up?Color Me Mine, Parent’s Morning Coffee to catch up?

• Old BusinessOld Business• New ActivitiesNew Activities• Questions?Questions?

PTO 2008-2009PTO 2008-2009Meeting Agenda ItemsMeeting Agenda Items

Jessica

spelling


PTO – 2008-2009 Programs – Thanks!PTO – 2008-2009 Programs – Thanks!

• Recruting Classroom Parents – Karen Neuhaus• Scholastsics Book Fairs - Meryl Widensky• Parent Teacher Conferences – Refreshments & Dinner for Teachers – Dalit

Berlin• Purim Mishloah Manot Baskets – Liz Weinberg• Ladies Nights, Nursery Events, Color me Mine Event – Sheri Goldstein• Box Tops – Donna Paul• Challah Program – Michelle Schachter• Art Raffle Gift Basket – Tova Meles• Chanukah Store – Dalit Berlin/Monica Matlis• Awareness Programs – Misc• AHA School Directory – Nancy Wiggins, Rachel Blumenthal, Meryl

Widensky, Jessica Strom, Monica Matlis• DD Person – Rachel Blumenthal• Back To School Picnic – Monica Matlis, Rachel Blumenthal, Sheri

Goldstein


PTO Committee Based Leadership PTO Committee Based Leadership Team & Goals – Slide from our Team & Goals – Slide from our “Kick-Off” Meeting 10/28/09“Kick-Off” Meeting 10/28/09

• Goals of the new PTO leadershipGoals of the new PTO leadership– Partnership with Teachers, Parents and school

Administration to ensure a successful learning experience

– Raise the school AHA School Spirit

ONE Abrams Hebrew Academy ONE Abrams Hebrew Academy Family!Family!

Jessica

I think this is redundant


• The 2009-2010 goal for the PTO is to increase parent participation in school activities during the year.

• It is the best interest of the parents to participate in school activities because:– Networking opportunity – meet other parents– See what happens in the school during the day– Help the teacher’s with their classroom activities – You can help the administration in making decisions that affect the

school’s environment– Bring ideas, comments, concerns to the AHA Board– Ensure the best education possible for your childrenEnsure the best education possible for your children

• For the PTO to be successful, we need parent participation, new ideas and enthusiasm!

PTO Leadership Team & Goals – PTO Leadership Team & Goals – 2009-20102009-2010


Parent Teacher Organization (PTO)Leadership Team:

• Mónica V. Matlis, PTO Chairperson & Board Representative• Karen Neuhaus, Secretary• Sheri Goldstein, Nursery Chairperson• Rachel Blumenthal, Middle School Chairperson• Jessica Strom, AHA Administration Liaison & Director,

• Open Positions:– Elementary Chairperson– Treasurer

• The role of the leadership team is to assess the needs of the parent, teachers and administration and develop activities that will address these. These include: social, holyday , fundraising and networking activities. Additionally, the PTO leadership team strives to maintain a strong partnership with the teachers, administration and board members.

• We are all volunteers and parents of AHA students!

September 21-22, 2009September 21-22, 2009

Jessica

of Community Relations

New BusinessNew Business


New Business – Continuing 2009-2010 New Business – Continuing 2009-2010 ProgramsPrograms

• Classroom Parents – Karen NeuhausClassroom Parents – Karen Neuhaus• Teacher/PTO Meeting – Karen Neuhaus/Monica MatlisTeacher/PTO Meeting – Karen Neuhaus/Monica Matlis• Scholastics Book Fairs - Meryl WidenskyScholastics Book Fairs - Meryl Widensky• Parent Teacher Conferences – Refreshments & Dinner for Teachers – Dalit BerlinParent Teacher Conferences – Refreshments & Dinner for Teachers – Dalit Berlin• Purim Mishloah Manot Baskets – Liz WeinbergPurim Mishloah Manot Baskets – Liz Weinberg• Nursery Events, Color me Mine Event – Sheri GoldsteinNursery Events, Color me Mine Event – Sheri Goldstein• Box Tops – Karen NeuhausBox Tops – Karen Neuhaus• Challah Program – Michelle SchachterChallah Program – Michelle Schachter• Art Raffle Gift Basket – Tova MelesArt Raffle Gift Basket – Tova Meles• Awareness Programs – MiscAwareness Programs – Misc• AHA School Directory – Nancy Wiggins, Monica MatlisAHA School Directory – Nancy Wiggins, Monica Matlis• Participation at school events – Picture Day, School shows, etc.Participation at school events – Picture Day, School shows, etc.• School Administration & Teacher’s Holiday and Year-End Gift ProgramSchool Administration & Teacher’s Holiday and Year-End Gift Program• New Program – Bar/Bat Mitzvah Breakfast – Sheri Shevlin & Iris GoldNew Program – Bar/Bat Mitzvah Breakfast – Sheri Shevlin & Iris Gold******

• More Social events – TBD*** New Program – fundraiser!


• We need to identify parents ASAP.

• We have a document stating the roles and responsibilities (may need some modification based on the lessons learned from last year).

• Have a sign-up sheet at both back-to-school nights

• Send out an email to ask parents to be “Classroom Parents”

• Notify teacher’s immediately and post results on the website – also an email to parents to let them know.

New Business – Classroom Parent New Business – Classroom Parent RepresentativesRepresentatives


• The PTO will be presenting at the Meeting (Monica)– Talking about how the parents may help the PTO

– Why they should be involved

– How they can help the school (EITC)

• Need to have a table with all of the brochures, sign up sheets, sell pencils and food– Sign-up Sheet for: Classroom parents, book fair, parent-teacher conferences

– Sing up sheet for: Challah Program

– Sell: Pencils and Kids-Coupon book

– Sell food: need to order, purchase soda/water – need coordinator for both nights

– Need help setting up the table and working it!

New Business – Back-To-School New Business – Back-To-School Night (s) – Sept. 21& 22ndNight (s) – Sept. 21& 22nd


New Business - AHA School Directory

5770

•Nancy Wiggins is Nancy Wiggins is already working on it.already working on it.

•Need help labeling Need help labeling and sorting them by and sorting them by grades.grades.


• October 6 from 4 – 7 p.m.

• Food, crafts, games, raffles – fun for the whole family!

• $12 per adult/$8 per child (in advance) or $15 per adult/$10 per child (at the door)

• Open to the public; invite your friends, relatives and neighbors!

• This is a “fun”draiser for Abrams – all proceeds benefit the school.

• Sponsorships are available from $36 and up; contact Jessica Strom for details on sponsorships or for advance tickets.

New Business – Sukkah Festival -New Business – Sukkah Festival -Family FundraiserFamily Fundraiser


New Business – Social EventsNew Business – Social Events

• We want to increase the participation of parents in school activities

• Need to develop easy social events that will attract parents

• We need to assure that the events are:– Not held on Thursdays and away from the Holydays

• Some ideas may be: – Color Me Mine – ladies

– BINGO?

– Anything else?

Jessica

When I was a kid, BINGO day (on a Sunday, I believe) was a HUGE hit with the school community.


New Business – Budget Review and New Business – Budget Review and ApprovalApproval

Sources of Funds Proposed 09/10 Budget

Fundraising ProgramsDues 6,264$ Purim, Mishloach Manot Baskets 2,000 Spring Vendor Craft Fair 500 Social Events (including Preschool)Challah 750 Box Top Refunds 380 Raffles (Tova) 350 Kids Stuff Books 250 Total Fundraising Programs 10,494$

Gift ProgramsChanukah & Year End Teachers/Staff Gifts* 6,525 Book Fair Revenues 4,000 Total Gift Programs 10,525$

Total Sources of Funds 21,019$

*(75% of 174 families at $50/family)

Uses of Funds Proposed 09/10 Budget

Recurring Programs (School Initiated)Chanukah Teachers/Staff Gifts 6,250 Book Fair Purchases (1/2 books, 1/2 supplies) 4,000 Year End Teacher's Gifts 3,200 Welcome Picnic/Back To School 200 Israel Trip (sundry expenses) 1,200 Parent Teachers Conference Dinner 1,000 Directory 350 DARE 100 Total Recurring Programs 16,300$

Annual ProgramsPTO Meetings 250 Internet Safety 250 Cyber Bullying 250 Eating Disorders 250 Respecting Individuals/Bullying 250 Nursery Programming 250 Box Tops Rewards - Classroom 200 Social Events (including Preschool) 1,000 Technology Support/Upgrades 1,500 Adminstrative Support 1,000

Total Annual Programs 5,200$

Total Uses of Funds 21,500$

School donations08/09 & Prior Surplus Funds 8,170$

Teacher Directed Nursery Renovation 2,900 Teacher's Lounge Makeover 1,000 School Store Inventory 500 Total prior year funds - allocated per vote 4,400$

Net prior year surplus - unallocated 3,770$

Net Excess Funds, subject to vote 3,289$

Abrams Hebrew AcademyPTO Statement of Sources and Uses of FundsProposed Budget for 2009/2010 Academic Year

(Jewish Year 5770)

Mishloach Manot program enables families to perform mitzvah & benefit PTO.

$ 36 per family 174 families

Fundraising Programs Consist of dues received during registration and activities performed by parents for the purpose of raising funds for the PTO.New fundraisers:Spring RaffleSchool Store

PTO makes 50% profit on Kids Stuff Books.Gift Programs

Consist of "pass-through" programs where funds raised are contributed entirely for purpose stated.

Book Fair company provides school with items of like value chosen from a catalog.

Recurring ProgramsConsist of those activities that historically have been school initiated and funded by the PTO for more than 2-5 years. Amounts vary from year to year.

Surplus funds are determined at the close of the prior academic year.

Past donations have been cafeteria chairs, a baby grand piano, preschool furniture, SMARTBOARD, preschool toys.

School DonationsThe PTO has a history of providing funds for much needed items that enhance the school.

Annual ProgramsConsist of those activities that are parent initiated and change from year to year.




Gift ProgramsConsist of "pass-through" programs where funds raised are contributed entirely for purpose stated.



PTO makes 50% profit on Kids Stuff Books.








(Jewish Year 5770)


















(Jewish Year 5770)




PTO makes 50% profit on Kids Stuff Books.Gift Programs

Consist of "pass-through" programs where funds raised are contributed entirely for purpose stated.








• Old BusinessOld Business– Summer ProjectsSummer Projects

• Teacher’s Lounge “Make-Over”- Liz WeinbergTeacher’s Lounge “Make-Over”- Liz Weinberg• Kashrut Policy - Meryl WidenskyKashrut Policy - Meryl Widensky• Lunch Program – Dalit BerlinLunch Program – Dalit Berlin• PTO Leadership Team Reorganization – Monica PTO Leadership Team Reorganization – Monica

MatlisMatlis

Old Business – Summer Old Business – Summer ProjectProject


• Teacher’s Lounge “Make-Over” – Liz Teacher’s Lounge “Make-Over” – Liz Weinberg/Karen NeuhausWeinberg/Karen Neuhaus– This is not a renovation… it is a “make over”This is not a renovation… it is a “make over”– Budget has been allocatedBudget has been allocated

• UPDATEUPDATE:Put on hold due to renovation in the :Put on hold due to renovation in the building building – We need parents help to complete the projectWe need parents help to complete the project

New Business – Summer New Business – Summer ProgramsPrograms


• AHA Kashrut Policy - Meryl WidenskyAHA Kashrut Policy - Meryl Widensky• Deploy a new process for the AHA 2009-2010 School year that Deploy a new process for the AHA 2009-2010 School year that

will assure that all food brought on to the school premises (school will assure that all food brought on to the school premises (school activities, birthday parties, etc.) meets the highest standard activities, birthday parties, etc.) meets the highest standard possiblepossible

• This assures that children from all observance levels are This assures that children from all observance levels are comfortable participating at all school eventscomfortable participating at all school events

• Work with Rabbi “O” and Rabbi “T”Work with Rabbi “O” and Rabbi “T”• How do we enforce it so that parents are aware that the How do we enforce it so that parents are aware that the

standards have to be met?standards have to be met?– Train Teacher’s and Parents on how the process worksTrain Teacher’s and Parents on how the process works

• UPDATEUPDATE: We will be sending a kashrut update to : We will be sending a kashrut update to parents at home.parents at home.



• Lunch Program - Dalit Berlin Lunch Program - Dalit Berlin • Program needs to be improved to “Break-even” Program needs to be improved to “Break-even” • Three options: Upgrade the program, outsource the program, Three options: Upgrade the program, outsource the program,

eliminate the programeliminate the program• Team approach – will make a recommendation to the boardTeam approach – will make a recommendation to the board• We need 75-100 families to use the lunch program – commit to We need 75-100 families to use the lunch program – commit to

consistencyconsistency• Provide healthy lunches Provide healthy lunches • The lunch program is a Marketing tool for new studentsThe lunch program is a Marketing tool for new students

• UPDATE:UPDATE: The administration was updated on recommendations. The administration was updated on recommendations. The administration decided to modify the recommendation and The administration decided to modify the recommendation and implement a slightly different program.implement a slightly different program.



• PTO Leadership Team PTO Leadership Team Reorganization – Monica MatlisReorganization – Monica Matlis• Have additional members on the teamHave additional members on the team

• Succession programSuccession program

• Program LeadersProgram Leaders

• UPDATE – UPDATE – We are trying to recruit co-chairs to We are trying to recruit co-chairs to assist the leadership team with the workload.assist the leadership team with the workload.



• Money was allocated from the 2009-Money was allocated from the 2009-2010 PTO budget for the purchase 2010 PTO budget for the purchase of teacher directed items.of teacher directed items.• UPDATE – UPDATE – Teacher’s are still purchasing toys. Teacher’s are still purchasing toys.

They have started with $500 each and will They have started with $500 each and will purchase additional items when they are needed. purchase additional items when they are needed. They want to assure they spend the money They want to assure they spend the money accordingly and on what they need. They are accordingly and on what they need. They are also going to purchase items for the media room.also going to purchase items for the media room.

New Business – NurseryNew Business – Nursery


Questions, Comments, Questions, Comments, Suggestions, Ideas?Suggestions, Ideas?


Thank You!!!Thank You!!!

Next PTO meeting will be held on:Next PTO meeting will be held on:

Wednesday, November 18Wednesday, November 18thth, 2009, 2009


Happy Fall!Happy Fall!

parent-teacher organization 2009-2010 “kick-off meeting” september 15 th, 2009

Documents

pto committee

pto presentationhow

kickoff meeting

redundantpto meeting

pto leadership team

new pto leadershippartnership

school administration

school activities