Welcome to the Class of 2015Senior Party Planning

Parent Kick-Off Meeting

Introductions

Senior Party Chairs - Kay Larson - Deb Johnson - Jill Smith

Other Officers

• Treasurer – Rachel Wheeler• Publicity – Holli Priebe• Secretary – Still Needed

Why do we have a senior party?

• Long Standing Tradition• Alcohol, drug-free, and safe party• All Night Celebration• Create Memories• It’s FUN!

How can I keep informed?

• Website – www.2015rhsseniors.weebly.com• E-mail – 2015irishseniors@gmail.com• FaceBook – 2015 RHS Senior Party• Twitter – RHS2k15party• Daily Announcements• One or Two direct in-home mailings (Nov/Feb)• School Website

What is sign-up Genius?

What is sign-up Genius?

What is sign-up Genius?

What is sign-up Genius?

What is sign-up Genius?

What is sign-up Genius?

What is sign-up Genius?

So how does this party work?

• Parent volunteer for committees• Committees begin meeting• Monthly All Committee Meetings• Fundraising Begins• We choose a theme (October)• Tickets are sold (November)• Blitz Week• Party!

Fundraising? The Numbers…

• 531 students made up of RHS, SES and PSEO students

• Usually about 75% attend the party 75% at an average of $70.00 is $27,860Usual Cost of party is closer to $120.00 per

student.Additional fundraising of $20,000 is goal

How is the money spent• Food• Entertainment (hypnotist, caricature artists,

massage therapy, music, henna tattoos, etc• Games (sumo wrestling, velcro wall, obstacle

courses, etc.)• Casino• Prizes (200 prizes are drawn throughout the night

from gas cards to a laptop to tv’s and luggage• T-shirt and commemorative gift for each student• Decorations

How do we raise that much money?• Fundraising Team is Critical as is the support from ALL of the

other committees• Butterbraid – Pastry Roll Sale (starting today)• See’s Candy Bars• Craft Fair – March 13/14 (single biggest fundraiser)• Butterbraid Sales in the Spring• Donation Solicitation (Koch Oil Refinery, Wal-Mart, area

merchants and personal contributions of friends and family)• Restaurant Nights (Applebees, BWW’s, DQ)• Pancake Breakfast at Fireside• Gerten’s Fundraiser

What kinds of donations are we looking for?

• Cash/Checks/Visa Gift Cards• Age appropriate gifts and prizes (new, never

used, in package)• Gift Baskets• Gift Cards (Target, gas cards, favorite restaurant)• Items to be used for party (food, paper goods,

decorations, etc) **pick up a donation form. Receipts will be

provided for anyone requiring it for tax purposes

So how can I help?• Each Chairperson has committees that they

directly connect with to help streamline the communication process.

• Serve on a committee OR CHAIR a committee

Decorating• YEA! We have our Chairpeople!!!!

SCOTT AND DEANN BOECKER

• Design and create decorations to go along with the theme

• Work with decorations that we have (in an off-site storage) as well as create new items while staying within a budget

• Coordinate volunteers to transform the hallways of the school the night before the party

Games/Entertainment• Design and create games to go along with the

theme• Arrange for entertainment and paid vendors

who work the party (much of this has already been done in an effort to get the best pricing and to insure that we have them already lined up)

• Coordinate the volunteers the night of the party

Casino• YEA! We have our Chairpeople!!!!

ERIC AND LORI SKARE

• Set up the casino and determine the types of games

• Supply and provide training for the dealers• Decorate the Casino Space

Set-up/Clean-Up (Jill)• Work with all of the committees to determine

equipment needs for the set up of the party• Collect and distribute equipment, work with

the custodial team at RHS, and insure that the school is left in better shape than how we found it!

• Direct Volunteers during set-up and work with educating the Junior Parents on how to do the clean up

Food (Jill)• Determine what food and beverages will be served at

the party (keeping with the theme)• Coordinate volunteers and food for the event• Solicit donations from area grocery stores and

restaurants (using our past donors as a guide)• Maintain good food cleanliness practices• Arrange for food for the volunteers for the night of

the party• Assist with Set-Up Committee with food for workers

and Concessions Committee for the Craft Fair Concessions Stand

First Aid/Nurses (Jill)• Help to maintain a safe environment and

provide basic first aid for injuries• Work with security to create a plan for

handling emergencies• Make a judgment call on anything requiring

further medical attention• Follow up with Center Based students to

insure that their needs are being met

Security (Jill)• Help to maintain a safe environment and insure

that everyone is accounted for at all times• Work with nurses, and Dr. Conboy and RHS Police to

create a plan for handling emergencies• Provide party chaperones• Coordinate check-in for the students and volunteers• Communicate directly with parents any missing

students or student issues• Line up Junior Parents to work as security during

the walk-through and graduation ceremony

Service (Jill)• Organize the class service project (historically

it has been to bring in items for the local food shelf)

• Coordinate with group we are serving• Communicate project with the students

(works with Publicity and Student Connections Person)

Student Connections• Acts as liaison to the Senior Class• Attends Senior Assembly• Helps to coordinate with Mr. Brooks and the

Senior Skit for Blitz Week• Helps with communication and publicity of

events• Available to work a table during lunch at

school, conferences, and other times when we can reach students and their parents

Mementos• Organize Senior Posters• Work with decorations to set up the Wall of Fame and

Flashbacks• Coordinate the Senior Posters (educating parents on

how to create, collecting and returning posters, hanging in the Wall of Fame)

• Coordinating pictures for the Flashbacks wall (freshman year pictures)

• Set up the Senior Class – Class photo and the Graduation DVD’s

• Coordinate commemorative gift for Seniors

Tickets• Ticket Sales for the Party – Designing, Working the Sales

Tables or coordinating a team that works the tables, tracking sales, turning in money to the treasurer

• Works with publicity team to advertise the Blitz Week and subsequent sales dates

• Coordinate the Blitz Week Parents Skit (with the Student Connections Person)

• Coordinate the Student Check in Process (with Security)• Order t-shirts and coordinate the distribution to students• Work with school on identifying students that qualify for

scholarship tickets to insure that everyone can attend the party

Craft Fair• Biggest Fundraiser of the year!• Work with Becky Haage who is our Craft Fair

Coordinator• Coordinate Volunteers• Help to Publicize event

Craft Fair – Concessions• Work with Food Committee to make a food

plan and to coordinate menu for event• Decorate concessions area• Create coupon/voucher for vendors• Maintain food safety practices• Coordinate Volunteers

Craft Fair – Bake Sale• Solicit Bakers• Make sure all items are packaged, labeled and

priced appropriately• Decorate Bake Sale Area• Coordinate Volunteers

Wow that’s a lot of volunteer needs…

• Books will help guide you through the process• Seasoned Party Chairs to help you through the

process• Past Party Chairs will help you through the

process

• SIGN UP TODAY…. Or sleep on it and go to Sign Up Genius via

our website on Wednesday Night!

So what happens next?• Meetings will be held every third Tuesday of

the month. Next meeting is scheduled for October 21.

• Goal… CHOOSE A THEME!!!!

Theme?• Every great party needs a theme• Bring an idea to share• Brainstorming will occur next meeting• We will vote and narrow our theme’s to

3 final choices• Committee Chairs will vote for final theme and

will reveal the theme in NOVEMBER• Pick up the “What’s in a Name?” flier

Don’t Forget• Butterbraid – Pastry Roll Sales• See’s Candy – let me know if you will sell• Sign up for a Committee• Think of a brilliant theme for next time!

Q and A? REMINDER ON HOW TO GET INFORMATION• Website – www.2015rhsseniors.weebly.com• E-mail – 2015irishseniors@gmail.com• FaceBook – 2015 RHS Senior Party• Twitter – RHS2k15party• Daily Announcements• One or Two direct in-home mailings (Nov/Feb)• School Website

NEXT MEETING

OCTOBER 21 IMC at RHS at 7:00 pm