PacMtn Workforce Development Council Executive Finance Committee Agenda Friday, January 12 ▪ 8:30 – 10:00 am WorkSource Thurston ▪ Percival Creek Roomhttps://pacmtn.adobeconnect.com/efc/1-888-537-7715 ▪ Passcode: 60526531#

I. Welcome & Meeting Check-In (Duane Evans) A. Review of EFC Committee Agenda B. Motion to Approve November 2017 EFC Minutes (Attachment #1) C. Board Chair Comments

II. Task Force Updates (Task Force Leads)• One Stop Committee – Cheryl Heywood

• Youth & Specialized Populations – Kairie Pierce

III. Fiscal Items (Bridget Lockling)A. Action Item: Quarterly Financial Statements (Attachment #2)B. Action Item: Opening of new CD Account (Handout at Meeting)C. Action Item: Community Outreach Funding Proposal (Attachment #3)

• Olympic Region Skills USA Carpentry Competition, Shelton High SchoolD. Tracking and Reporting of Reserve Fund (Handout at Meeting)

IV. Executive & Administrative Items (Staff Leads)A. Status Update: Camo2Commerce ProjectB. WDC Retreat Agenda and Logistics (Attachment #4)C. Memorandum of Understanding & Infrastructure Funding Agreement Update

(Handout at Meeting) D. Consortium By-law ActionE. Action Item: WIOA Participant Follow Up Policy (Attachment #5)F. Proposed WDC 2018 Meeting Schedule (See Page 2)

V. Good of the Order & Announcements

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Upcoming Executive Finance Meetings Date Location

Friday, February 9, 2018 WS Thurston, John Loyle Room Friday, March 9, 2018 WS Thurston, John Loyle Room

Friday, April 13, 2018 WS Thurston, John Loyle Room

Friday, May 11, 2018 WS Thurston, John Loyle Room

Friday, June 8, 2018 WS Thurston, John Loyle Room

Friday, August 10, 2018 WS Thurston, John Loyle Room

Friday, September 14, 2018 WS Thurston, John Loyle Room

Friday, October 12, 2018 WS Thurston, John Loyle Room

Friday, November 9, 2018 WS Thurston, John Loyle Room

Friday, December 14, 2018 WS Thurston, John Loyle Room

Proposed 2018 Board Meeting Schedule Date Location

WDC Board Retreat Thursday, January 25, 2018

Hotel RL 2300 Evergreen Park Dr. SW

Olympia, WA 98502 Regular WDC Meeting

Thursday, March 22, 2018* St. Martin’s University 5000 Abbey Way SE

Lacey, WA 98503 WDC Board Budget Workshop

Thursday, May 24, 2018* PacMtn WDC

1570 Irving St SW Tumwater, WA 98512

Regular WDC Meeting Thursday, June 28, 2018*

TBD

Regular WDC Meeting Thursday, September 28, 2018*

TBD

Regular WDC Meeting Thursday, November 29, 2018*

TBD

WDC Year End Celebration Thursday, December 27, 2018*

TBD

The WDC Board takes action at Regular Meetings. Other gatherings are topic specific and informal. *Dates are tentative.

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Executive Finance Committee Members Name Business County Position

1. Duane Evans Port Blakely US Forestry Lewis Chair

2. Vacant Chair Elect

3. Jim Larson Morningside Regional Vice Chair

4. Peter Lahmann NW Laborers – Employers Training Trust, Retired

Regional Treasurer

5. Dr. Jim Minkler Grays Harbor College Grays Harbor Member at Large

6. Cheryl Heywood Timberland Regional Library Regional One Stop Committee Lead

7. David Schaffert Thurston County Chamber Thurston Targeted Populations Committee Lead

8. Kairie Pierce WA State Labor Council Regional Target Populations Committee Co-Lead

9. Terri Drexler Mason County Commissioner Mason Consortium Chair, Ex-Officio

10. Derek Epps Seattle Shellfish Mason Industry Representative

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PacMtn Workforce Development Council Executive Finance Committee Minutes Friday, November 17, 2017 ▪ 8:30 am – 10:00 am PacMtn Offices, Online and by Phone

Member List

Name Business County Position

1. Duane Evans Port Blakely US Forestry Lewis Chair

2. Vacant Chair Elect

3. Jim Larson Morningside Regional Vice Chair

4. Peter Lahmann NW Laborers – Employers Training Trust, Retired

Regional Treasurer

5. Dr. Jim Minkler Grays Harbor College Grays Harbor Member at Large

6. Cheryl Heywood Timberland Regional Library Regional One Stop Committee Lead

7. David Schaffert Thurston County Chamber Thurston Targeted Populations Committee Lead

8. Kairie Pierce WA State Labor Council Regional Target Populations Committee Co-Lead

9. Terri Drexler Mason County Commissioner Mason Consortium Chair, Ex-Officio

Attendees: Duane Evans, Jim Larson, Dr. Jim Minkler, Cheryl Heywood, David Schaffert, Kairie Pierce, Commissioner Terri Drexler (by phone), Derek Epps

Staff: Cheryl Fambles, Sean Murphy Bridget Lockling, Corinne Daffern, Vanessa Wasman

Guests: Anne Goranson, Steve Perry

Excused: Peter Lahmann

I. Board Chair Check In A. The meeting was called to order at 8:31 and quorum was established. The agenda was reviewed and no changes were made. B. The October 2017 EFC minutes were reviewed and Jim Minkler motioned, seconded by Jim Larson to approve the minutes. Motion carries.

C. Board Chair Report - Duane Evans began his report by welcoming new EFC Member Derek Epps of Seattle Shellfish to the Executive Finance Committee. He also reported on his attendance at the WWA conference saying that PacMtn was well represented and that he and others who attended learned a great deal. He mentioned PacMtn’s staff award winners for the Performance Excellence and Achievement that acknowledges PacMtn is making the organization a great place to work. He concluded his report by reminding members of the December 7 Regional Expo and to sign up with Vanessa if they’d like to attend and sit at the PacMtn table. D. CEO Report – Cheryl gave her report that included various topics such as the

Attachment #1

4

Pathways to Prosperity Conference, program successes and PacMtn health care costs. Her full CEO report can be found on our website.

II. Task Force UpdatesA. One Stop Committee - Corinne Daffern reported that this committee hasn’t met recently and that a large amount of staff work related to Infrastructure Funding and development of Quality Initiatives for those WorkSource seeking certification. The next meeting will be in January where progress in those areas will be reported upon.

B. Youth and Specialized Populations – Kairie Pierce said during the last meeting the group heard presentations on how to better leverage workforce opportunities around the region and amongst Committee Members. Career pathways and the need to educate employers on apprenticeship programs was also discussed. The group also plans to revisit the Committee Charter in order to update it and to ensure alignment with current initiatives and larger goals and objectives.

C. Industry Sector – Sean Murphy gave a brief presentation describing the history of the group and the originating members. He mentioned the stepping down of Chair Lynn Longan and that without a chair replacement and concern over meeting overload, the Task Force struggled to meet. After discussion with Duane and review by the Executive Finance Committee the recommendation is to continue this Taskforce’s work with a new format that sets aside a formal committee structure and instead creates focused opportunities for business member engagement. The work could be supported by a third party facilitator, and focus on matters related to regional workforce planning and data of interest to the broader business community. The core group would be made up of economic based organizations on and off the WDC Board including Economic Development Agencies, Chambers of Commerce, Ports, College Workforce Deans and interested employers. The group would meet at least twice per year with a maximum of four times per year. This work is in addition to the specific industry employer roundtable discussions that will drive specific project activities. Sean also described PacMtn’s regional sectors and career pathway descriptions on our website to explain how this information is being distributed to career-seekers.

III. Fiscal ItemsA. Action Item: Approval of Reducing CD Account and Moving to 3 Year Term – Bridget reviewed the memo with the recommended motion to approve reducing the current CD to $225,000 and moving to a 3 year term. Jim Larson motioned to approve, seconded by Kairie Pierce. Motion carries.

B. Action Item: Approval of Columbia Bank Zero Balance Account (ZBA) Authorization: Bridget reviewed this memo with the recommended motion to approve the ZBA which is required for processing HRA payments. Dr. Jim Minkler motioned to approve, seconded by Jim Larson. Motion carries.

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C. Action Item: Adoption of PY17 Final Budget – Bridget reviewed the budget and reported that the final budget provides an update to our revenue by including new and revised grants and final carry in amounts and that overall changes are minor. She discussed the that the budget has increased by over $500,000 mostly due to increased carry in from C2C’s expenses not coming in PY16 as anticipated. She reported on other elements of the budget and mentioned the new contracts for the Rapid Response and existing contracts were modified according to actual carry in. Aggregate changes in the administrative office budget resulted in an increase of $44,500. She also reported on the Project Tracking document that reflects the PY17 Final Budget numbers and the Budget Summary that shows categories of funding sources and expense types that was also updated to reflect final budget amounts. David Schaffert motioned to approve the adoption of the PY17 Final Budget, seconded by Jim Larson. Motion carries.

IV. Executive & Administrative ItemsA. Status Update: Memorandum of Understanding (MOU) & Infrastructure Funding Agreement (IFA) – Corinne Daffern presented on this topic by describing the background of the MOU in that discussions with the community, current and future partners to help define the service delivery system and how best to serve the needs of the region since December 2014. Public comment on the MOU was open from May 4, 2017 to June 4, 2017 and was not required by state or federal policy however, PacMtn felt that it was an important step to take. The MOU went out for signature on June 23, 2016 and was submitted to the State Workforce Board who forwarded to the Governor for final approval. The US Dept. of Labor and the Governor agreed to an extension of 6 months until December 31 to complete the partner negotiations on the IFA that is to be added to the MOU. Once completed the Infrastructure Funding agreement becomes part of the MOU and will address WorkSource One-Stop Infrastructure costs—costs necessary for the general operation of the One-Stop Center and its Affiliates. Costs include facility and rental costs, utilities and maintenance, equipment and assistive equipment for those with disabilities and technology to facilitate access to the One Stop Center including technology used for outreach activities. It is unlikely that the IFA will be complete and signed by all required partners by the imposed US DOL timeline of December 31. PacMtn has been in conversation with the State Workforce Board and should PacMtn not get agreement, the organizations will follow the direction provided by the State.

Corinne then presented the IFA Development Timeline that describes the details of the steps including important benchmarks that have/will occur beginning September 2017 to mid-2019. She went on to provide more information on WorkSource Certification saying that Title I of WIOA requires Local Workforce Development Boards to establish criteria and procedures to be used to evaluate and certify one-stop sites for effectiveness, including customer satisfaction, physical and programmatic accessibility, and continuous improvement and that local workforce boards must certify one-stop sites in order to receive one-stop infrastructure funds.

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B. WorkSource Operations Regional Collaborative (WORC) Presentation: Vision of the American Job Center Network – Steve Perry presented on WorkSource Then, Now and Why It Matters and started with the history of the integration of services vs. today’s integration model and its importance. He went on to describe WorkSource Certification then versus now as well as the differences between access to services from the past versus today’s model.

C. Upcoming WDC Meetings: December 14th Year End Celebration and January 25, 2018 WDC Retreat – Members were reminded of these upcoming meetings as well as the location and brief content overview.

V. Good of the Order Items & Announcements – Cheryl Heywood said that Timberland Regional Library will be soft opening their Occulus Virtual Reality Training at the Shelton library during winter break.

Meeting adjourned at 10:18 am, submitted by: Vanessa Wasman, Administrative Assistant

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www.pacmtn.org | (360) 570-704-3568 WorkSource Thurston | 1570 Irving Street Tumwater WA 98512

MEMORANDUM

To: PacMtn Executive/Finance Committee Members

From: Bridget Lockling, Director of Finance & Administrative Services

Date: January 2, 2018

Subject: Finance Department Items

1st Quarter Financial Statements: Financial Statements are provided to reflect activity through September 30, 2017. First quarter expenditures are mostly on track, a few minor deviations have been called out in the Notes to Financial Statements. There are no major concerns at this point.

Our Statement of Financial Position reflects a net loss for the year of $103,835. This is due to losses in our MyJOB program. This was due major program and staffing changes that occurred over the summer. We made significant earnings in PY16 so this offsets those earnings and we are still ahead project to date.

Recommendation: Motion to approve the 1st Quarter Financial Statements.

State Auditor: The State Auditor’s office is currently scheduled to do our annual audit from January 16th through the 26th. The entrance conference hasn’t been scheduled yet but will be announced for some time during this period.

I’m available anytime if you need additional information on the financial statements or have general fiscal questions.

Attachment #2

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Pacific Mountain Workforce Development Council

NOTES TO FINANCIAL STATEMENTSProgram Year July 1, 2017 through June 30, 2018

For month ending September 30, 2017

1)

AREAS OF NOTE: a)

b)

c)

d)

e)

f)

g)

h)

i)

j)

2)

3)

4)

These notes pertain to the Statement of Activities, Statement of Financial Position and Statement Cash Flows attached.

The Statement of Activities provides a summary of expenses compared to revenue earned for the period, reported on an accrual basis

(pgs 2-3). This is then compared with current period budgets and year to date budgets. More emphasis will be placed on year to date

spending rather than on a monthly basis because timing may be off slightly from month to month from last year. The budgeted

numbers reflect

Page 5 represents a summary of spending levels by program compared to total budgeted amounts available. This is further sectioned

according to source of funds.

Conference spending is over year to date due to increased WWA conference attendees than anticipated.

The Statement of Financial Position represents the organizations net assets, comparing current assets and liabilities. We currently

have net assets of $921,828, consisting of our equipment replacement fund of $4,287, our capital assets of $39,836, prepaids of

$32,964 and unrestricted funds of $844,741. Net assets have decreased by $103,835 since last quarter due to adjustments made in our

JRA payment point contract to reduce or eliminate the base fee during the first quarter while contract negotiations are occuring.

Subscription costs are over year to date budget due to timing of annual subscription renewals an d a few new

software subscriptions being added.

Auto Leases are over due to the distribution formula during the first quarter, will not be over budget.

WIOA Formula contractor spending is within acceptable ranges through the first quarter of PY17

The Incumbent Worker Training program hasn't started, anticipate January 2018

In house program spending for is within targets. The C2C grant will expire 12/31/17 and will likely have 40%

left of the PY17 budget portion left, but less than 10% left for the entire grant.

The Workforce Central contract for C2C work was higher than anticipated in the Preliminary Budget, spending

is within target for actual contract amount.

The Advanced Manufacturing project continued through August but was not captured in the Preliminary

Budget.

Membership dues are over because of increased WWA dues not budgeted.

Overall administration office budget is on target through the first quarter.

The Statement of Cash Flows represents the cash received and used during the time period. This reflects we have sufficient cash on

hand to handle our daily operating transactions. Our cash balances are higher due to better timing of drawdowns and shorter delays

on reimbursements from some grants. Purchases of equipment reflects the new cubicle system in the admin office. There is a 2 day

turnaround time for cash requests to the State for our WIOA Formula fund reimbursements and a 1 day turnaround for cash requests

made to Department of Labor. Cash requests for the WorkFirst grant take one to two weeks, while some of our smaller grants are only

reimbursed on a monthly basis. We keep enough unrestricted funds available for use to cushion gaps in reimbursement times.

Prepared 11/30/2017 by Bridget Lockling9

Pacific Mountain Workforce Development Council

STATEMENT OF ACTIVITIESPY17 Budget to Actual Report

For month end September 2017Current Year

Actual

Current Year

Budget Variance Total Budget Balance Remaining % Spent Target %

REVENUES

Grant & Contracts 2,057,017.08 2,831,232.01 774,214.93 12,752,096.00 10,695,078.92 16% 22%

Other - - - - - 0% 0%

Total Revenues 2,057,017.08 2,831,232.01 774,214.93 12,752,096.00 10,695,078.92 16% 22%

EXPENSES

Program Services

Direct Participant Services 1,451,028.38 2,163,549.90 712,521.52 8,318,468.00 6,867,439.62 17% 26%

Business Services & Solutions 156,473.15 157,812.50 1,339.35 631,250.00 474,776.85 25% 25%

Special Impact Projects 97,065.52 42,125.00 (54,940.52) 218,500.00 121,434.48 44% 19%

Misc Contracts & Projects 31,071.83 15,750.00 (15,321.83) 63,000.00 31,928.17 49% 25%

Subtotal 1,735,638.88 2,379,237.40 643,598.52 9,231,218.00 7,495,579.12 19% 26%

Admin Office Operations 395,102.48 416,994.62 21,892.14 1,657,240.33 1,262,137.85 24% 25%

Transition Activities 8,867.82 10,000.00 1,132.18 40,000.00 31,132.18 22% 25%

Integrated Service Activities 20,348.70 25,000.00 4,651.30 100,000.00 79,651.30 20% 25%

AmeriCorps Activities - - - - - #DIV/0! #DIV/0!

Subtotal 424,319.00 451,994.62 27,675.62 1,797,240.33 1,372,921.33 24% 25%

TOTAL EXPENSES 2,159,957.88 2,831,232.01 671,274.13 11,028,458.33 8,868,500.45 20% 26%

Change in Net Assets (102,940.80) - 102,940.80 1,723,637.67

Beginning Net Assets 1,025,663

Plus current Net Assets (102,941)

Change in special funds (894)

Ending Unrestricted Net Assets 921,828

Administrative Services

Prepared 11/30/2017 by Jaime Britton 10

Pacific Mountain Workforce Development Council

STATEMENT OF ACTIVITIESExpense DetailPY17 Budget to Actual Report

For month end September 2017

Current Period

Actual

Current Period

Budget Variance

Current Year

Actual

Current Year

Budget Variance Total Budget

Balance

Remaining % Spent Target %

REVENUES

Grant & Contracts 646,605.92 939,585.50 292,979.58 2,057,017.08 2,831,232.01 774,214.93 12,752,096.00 10,695,078.92 16% 22%

Other - - - - - - - - 0% 0%

Total Revenues 646,605.92 939,585.50 292,979.58 2,057,017.08 2,831,232.01 774,214.93 12,752,096.00 10,695,078.92 16% 22%

EXPENSES

PROGRAM SERVICES

Direct Participant Services

Adult Contracted Programs (Career Path Services-CPS) 57,094.35 83,433.25 26,338.90 181,551.27 250,299.75 68,748.48 1,001,199.00 819,647.73 18% 25%

Dislocated Worker Contracted Programs (CPS) 43,054.38 100,535.17 57,480.79 154,627.83 301,605.52 146,977.69 1,206,422.00 1,051,794.17 13% 25%

Youth Contracted Programs (ResCare) 110,639.78 88,302.29 (22,337.49) 256,328.97 264,906.88 8,577.91 1,059,627.00 803,298.03 24% 25%

Incumbent Worker Training (TBD) - 8,333.33 8,333.33 - 25,000.00 25,000.00 100,000.00 100,000.00 0% 25%

Sector Strategies (CPS) - - - - - - - - #DIV/0! #DIV/0!

Grays Harbor Foundation (CPS) 115.00 833.33 718.33 273.15 2,500.00 2,226.85 10,000.00 9,726.85 3% 25%

Rapid Response Initiatives (CPS, United Way) 6,619.94 22,280.75 15,660.81 7,998.89 66,842.25 58,843.36 267,369.00 259,370.11 3% 25%

TAP-Healthcare (SPSCC, Centralia College) - 21,000.00 21,000.00 - 63,000.00 63,000.00 252,000.00 252,000.00 0% 25%

In House Programs

WorkFirst 101,824.90 118,081.92 16,257.02 308,147.69 354,245.75 46,098.06 1,416,983.00 1,108,835.31 22% 25%

PREP 8,095.96 8,455.17 359.21 26,604.77 25,365.50 (1,239.27) 50,731.00 24,126.23 52% 50%

C2C, Microsoft, Saltchuk 113,340.23 178,333.33 64,993.10 318,433.80 535,000.00 216,566.20 2,140,000.00 1,821,566.20 15% 25%

Sector Strategies - - - - - - - - #DIV/0! #DIV/0!

JRA-MyJob 47,487.27 58,928.08 11,440.81 122,825.59 176,784.25 53,958.66 707,137.00 584,311.41 17% 25%

YouthWorks-Big Brother Big Sisters - 1,000.00 1,000.00 2,728.42 3,000.00 271.58 12,000.00 9,271.58 23% 25%

DVR-Morningside & Arc of Grays Harbor - 31,666.67 31,666.67 71,508.00 95,000.00 23,492.00 95,000.00 23,492.00 75% 100%

Subtotal Direct Participant Services 488,271.81 721,183.30 232,911.49 1,451,028.38 2,163,549.90 712,521.52 8,318,468.00 6,867,439.62 17% 26%

Business Services

B2B-(Thurston County Chamber) 31,102.56 38,020.83 6,918.27 103,017.90 114,062.50 11,044.60 456,250.00 353,232.10 23% 25%

B2B-C2C (TCC) 11,280.97 8,333.33 (2,947.64) 33,500.71 25,000.00 (8,500.71) 100,000.00 66,499.29 34% 25%

C2C-(Tacoma Pierce Chamber) 6,669.42 6,250.00 (419.42) 19,954.54 18,750.00 (1,204.54) 75,000.00 55,045.46 27% 25%

Subtotal Business Services 49,052.95 52,604.17 3,551.22 156,473.15 157,812.50 1,339.35 631,250.00 474,776.85 25% 25%

Special Impact Projects

Advanced Manufacturing (TC EDC, CPS) - - - 62,760.71 - (62,760.71) (62,760.71) #DIV/0! #DIV/0!

Career Pathways 9,005.00 4,166.67 (4,838.33) 29,715.00 12,500.00 (17,215.00) 50,000.00 20,285.00 59% 25%

WBL/Career Connection/AmeriCorps 2,628.83 6,958.33 4,329.50 4,589.81 20,875.00 16,285.19 83,500.00 78,910.19 5% 25%

Rural County-High Impact Community Projects - - - - - - 50,000.00 50,000.00 0% 0%

Miscellaneous - 2,916.67 2,916.67 - 8,750.00 8,750.00 35,000.00 35,000.00 0% 25%

Subtotal Special Impact Projects 11,633.83 14,041.67 2,407.84 97,065.52 42,125.00 (54,940.52) 218,500.00 121,434.48 44% 19%

Misc Contracts/Projects

Outreach & Communications 100.00 1,250.00 1,150.00 876.25 3,750.00 2,873.75 15,000.00 14,123.75 6% 25%

Workforce Central-C2C 12,563.41 1,916.67 (10,646.74) 21,195.58 5,750.00 (15,445.58) 23,000.00 1,804.42 92% 25%

TAP-Hospitality (WHAEF) - 833.33 833.33 9,000.00 2,500.00 (6,500.00) 10,000.00 1,000.00 90% 25%

SeaKing-JRA/MyJOB - 1,250.00 1,250.00 - 3,750.00 3,750.00 15,000.00 15,000.00 0% 25%

Subtotal Misc Contracts/Projects 12,663.41 5,250.00 (7,413.41) 31,071.83 15,750.00 (15,321.83) 63,000.00 31,928.17 49% 25%

SUBTOTAL PROGRAM SERVICES 561,622.00 793,079.13 231,457.13 1,735,638.88 2,379,237.40 643,598.52 9,231,218.00 7,495,579.12 19% 26%

ADMINISTRATIVE SERVICES

Administrative Office Operations

Salaries & Benefits

Salaries 75,166.02 75,287.69 121.67 227,398.16 225,863.08 (1,535.08) 903,452.31 676,054.15 25% 25%

Benefits 30,483.77 32,887.76 2,403.99 87,713.63 98,738.79 11,025.16 395,457.02 307,743.39 22% 25%

Total Salaries & Benefits 105,649.79 108,175.45 2,525.66 315,111.79 324,601.87 9,490.08 1,298,909.33 983,797.54 24% 25%

Travel & Training Expenses

Mileage 896.77 520.83 (375.94) 1,320.61 1,562.50 241.89 6,250.00 4,929.39 21% 25%

Travel 1,096.23 1,041.67 (54.56) 1,822.08 3,125.00 1,302.92 12,500.00 10,677.92 15% 25%

Prepared 11/30/2017 by Jaime Britton

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Conf/Conv/Mtgs/Reg 55.00 187.50 132.50 2,054.00 562.50 (1,491.50) 7,050.00 4,996.00 29% 8%

Gasoline for PMWDC Vehicles 94.97 66.67 (28.30) 212.55 200.00 (12.55) 800.00 587.45 27% 25%

Board Travel - 641.67 641.67 - 1,925.00 1,925.00 7,700.00 7,700.00 0% 25%

Board Supplies & Support 50.00 1,625.00 1,575.00 2,094.87 4,875.00 2,780.13 19,500.00 17,405.13 11% 25%

Staff develop/Training 220.00 625.00 405.00 2,220.00 1,875.00 (345.00) 7,500.00 5,280.00 30% 25%

Total Staff Expenses 2,412.97 4,708.33 2,295.36 9,724.11 14,125.00 4,400.89 61,300.00 51,575.89 16% 23%

Professional Services

Accounting & Auditing - - - - - - 14,000.00 14,000.00 0% 0%

Legal Fees - 300.00 300.00 - 900.00 900.00 3,600.00 3,600.00 0% 25%

Professional Services/Consult 4,526.29 3,716.67 (809.62) 5,920.01 11,150.00 5,229.99 44,600.00 38,679.99 13% 25%

Temp & Interim Contracts - 166.67 166.67 - 500.00 500.00 2,000.00 2,000.00 0% 25%

Licenses 897.28 2,143.33 1,246.05 3,551.70 6,430.00 2,878.30 25,720.00 22,168.30 14% 25%

Total Professional Services 5,423.57 6,326.67 903.10 9,471.71 18,980.00 9,508.29 89,920.00 80,448.29 11% 21%

Facilities

Rent 7,440.08 7,440.08 0.00 22,320.24 22,320.25 0.01 89,281.00 66,960.76 25% 25%

Utilities - - - - - - - #DIV/0! #DIV/0!

Total Facilities 7,440.08 7,440.08 0.00 22,320.24 22,320.25 0.01 89,281.00 66,960.76 25% 25%

Supplies & Communications

Supplies 957.56 1,166.67 209.11 2,318.32 3,500.00 1,181.68 14,000.00 11,681.68 17% 25%

Telephone & telecomm 656.65 1,166.67 510.02 1,982.71 3,500.00 1,517.29 14,000.00 12,017.29 14% 25%

Postage & Shipping - 62.50 62.50 103.90 187.50 83.60 750.00 646.10 14% 25%

Mailing Services - 33.33 33.33 88.01 100.00 11.99 400.00 311.99 22% 25%

Printing & copying 159.76 416.67 256.91 787.23 1,250.00 462.77 5,000.00 4,212.77 16% 25%

Books/Subscriptions/Ref 100.34 104.17 3.83 934.46 312.50 (621.96) 1,250.00 315.54 75% 25%

Total Communications 1,874.31 2,950.00 1,075.69 6,214.63 8,850.00 2,635.37 35,400.00 29,185.37 18% 25%

Equipment/Maintenance/Software/Rental

IT Supplies/Minor Equipment/Tech Equip - 504.17 504.17 3,623.00 1,512.50 (2,110.50) 6,050.00 2,427.00 60% 25%

Equipment Rental & maint 134.70 179.17 44.47 404.10 537.50 133.40 2,150.00 1,745.90 19% 25%

Auto Repair & Maintenance - 83.33 83.33 893.40 250.00 (643.40) 1,000.00 106.60 89% 25%

Auto Lease 232.45 280.00 47.55 697.35 280.00 (417.35) 2,800.00 2,102.65 25% 10%

Total Equipment/Small Tools 367.15 1,046.67 679.52 5,617.85 2,580.00 (3,037.85) 12,000.00 6,382.15 47% 22%

Depreciation

Depreciation-Automobile 2,076.00 692.50 (1,383.50) 2,076.00 2,077.50 1.50 8,310.00 6,234.00 25% 25%

Deprec & amort - other 561.00 187.50 (373.50) 561.00 562.50 1.50 2,250.00 1,689.00 25% 25%

Total Depreciation 2,637.00 880.00 (1,757.00) 2,637.00 2,640.00 3.00 10,560.00 7,923.00 25% 25%

Other

Interest-general/Bank Fees 353.06 375.00 21.94 1,131.74 1,125.00 (6.74) 4,500.00 3,368.26 25% 25%

Insurance-Gen Liability 1,385.04 1,395.83 10.79 4,171.93 4,187.50 15.57 16,750.00 12,578.07 25% 25%

Membership Dues 2,000.00 - (2,000.00) 13,360.00 10,960.00 (2,400.00) 14,370.00 1,010.00 93% 76%

Notifications 90.00 166.67 76.67 987.00 500.00 (487.00) 2,000.00 1,013.00 49% 25%

Other Expenses - 83.33 83.33 2,013.00 2,250.00 237.00 3,000.00 987.00 67% 75%

Community Outreach/Ed - 1,916.67 1,916.67 2,500.00 5,750.00 3,250.00 23,000.00 20,500.00 11% 25%

Contractor Support/In Kind 53.81 - (53.81) 193.25 - (193.25) - (193.25) #DIV/0! #DIV/0!

Transfer to Unrestricted (351.77) (625.00) (273.23) (351.77) (1,875.00) (1,523.23) (3,750.00) (3,398.23) 9% 50%

Total Other 3,530.14 3,312.50 (217.64) 24,005.15 22,897.50 (1,107.65) 59,870.00 35,864.85 40% 38%

Subtotal Admin Office Operating Budget 129,335.01 134,839.70 5,504.69 395,102.48 416,994.62 21,892.14 1,657,240.33 1,262,137.85 24% 25%

Transition & AJC Activities 6,336.57 3,333.33 (3,003.24) 8,867.82 10,000.00 1,132.18 40,000.00 31,132.18 22% 25%

One Stop Operator 3,157.75 8,333.33 5,175.58 20,348.70 25,000.00 4,651.30 100,000.00 79,651.30 20% 25%

AmeriCorps Activities - - - - - - - - #DIV/0! #DIV/0!

SUBTOTAL ADMINISTRATIVE SERVICES 138,829.33 146,506.36 7,677.03 424,319.00 451,994.62 27,675.62 1,797,240.33 1,372,921.33 24% 25%

TOTAL EXPENSES 700,451.33 939,585.50 239,134.17 2,159,957.88 2,831,232.01 671,274.13 11,028,458.33 8,868,500.45 42% 51%

Change in Net Assets (53,845.41) - 53,845.41 (102,940.80) - 102,940.80 1,723,637.67

Beginning Net Assets 976,619 1,025,663

Plus current Net Assets (53,845) (102,941)

Change in special funds (945) (894)

Ending Unrestricted Net Assets 921,828 921,828

Prepared 11/30/2017 by Jaime Britton

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Pacific Mountain Workforce Development CouncilGrant Balance by ProgramPY17 Budget to Actual Report

Through September 30, 2017

YTD Actual Annual Budget Remaining YTD Actual Annual Budget Remaining YTD Actual Annual Budget Remaining

Program:

Workforce Innovation & Opportunity Act (WIOA) Grants

WIOA Youth 298,477.02 1,400,620.00 1,102,142.98

WIOA Adult 287,866.86 1,555,777.00 1,267,910.14

WIOA Dislocated Worker 337,440.61 1,909,135.00 1,571,694.39

WIOA Admin Cost Pool 80,748.12 792,169.00 711,420.88

YouthWorks2 (6/1/16-6/30/18) 6,807.03 23,000.00 16,192.97

Rapid Response Initiatives 13,009.90 377,369.00 364,359.10

Camo to Commerce (1/1/14-12/31/2017) 455,535.11 2,576,000.00 2,120,464.89

WorkFirst (Community Jobs) (ends 6/30/18) 350,529.59 1,622,483.00 1,271,953.41

Juvenile Rehabilitation-MyJOB (5/1/16-7/15/19) 194,587.81 2,000,000.00 1,805,412.19

Dept of Voc Rehab-PETS (3/16/16-3/15/18) 72,667.01 104,512.00 31,844.99

Thurston County Jail Program (ends 12/31/17) 32,324.46 53,731.00 21,406.54

TAP-Hospitality (4/18/17-8/31/17) 10,170.52 12,300.00 2,129.48

TAP-Healthcare (6/28/17-3/31/19) 3,877.17 275,000.00 271,122.83

Grays Harbor Foundation 273.15 10,000.00 9,726.85

Microsoft - 20,000.00 20,000.00

Saltchuk 1,226.46 20,000.00 18,773.54

Total Program Grant Balance 1,479,884.65 8,634,070.00 7,154,185.35 350,529.59 1,622,483.00 1,271,953.41 315,126.58 2,495,543.00 2,180,416.42

Department of Labor/WIA/WIOA Funds Department of Commerce Other Funds

Prepared 11/30/2017 by Jaime Britton13

Pacific Mountain Workforce Development Council

STATEMENT OF FINANCIAL POSITION (Balance Sheet)

September 30, 2017

Beginning Year

Balance

Current Period

Balance

Current Year

Change

Beginning Period

Balance

Current Period

Change

Assets

Cash & Cash Equivalents 734,048 580,489 (153,559) 686,054 (105,565)

Accounts Receivable 1,158,229 831,888 (326,341) 915,820 (83,932)

Due from Related Parties 0 0 0 0 0

Notes Receivable 1,645 0 (1,645) 0 0

Pre-Paid Expenses 42,886 32,964 (9,922) 35,339 (2,375)

Investments - CD's 249,487 249,801 314 249,699 102

Long-Term Assets 42,740 39,836 (2,904) 42,740 (2,904)

Total Assets 2,229,035 1,734,978 (494,057) 1,929,652 (194,674)

Liabilities

Contracts & Vendors Payable 783,545 421,446 (362,099) 564,444 (142,998)

Payroll, Taxes, & Benefits Payable 264,945 252,242 (12,703) 240,958 11,284

Paid Leave Payable 129,298 113,253 (16,045) 109,264 3,989

Deferred Revenues 15,714 15,714 0 15,714 0

Other Short-Term Payables 9,870 10,495 625 22,653 (12,158)

Total Liabilities 1,203,372 813,150 (390,222) 953,033 (139,883)

Unrestricted Net Assets 1,025,663 921,828 (103,835) 976,619 (54,791)

Total Net Assets 1,025,663 921,828 (103,835) 976,619 (54,791)

Total Liabilities and Net Assets 2,229,035 1,734,978 (494,057) 1,929,652 (194,674)

Prepared 11/30/2017 by Jaime Britton 14

Pacific Mountain Workforce Development Council

STATEMENT OF CASH FLOWSSeptember 30, 2017

Current Period Current Year

Cash Flows from Operating Activities

Receipts from Grants 730,537.31 2,383,358.29

Receipts from Contributors/Events 171.60 171.60

Depreciation (Net) (6.00) (6.00)

Payments to Suppliers (204,220.66) (497,637.46)

Payments to Employees (268,657.66) (858,155.51)

Payments to Program/Participant Activities (363,395.51) (1,181,295.60)

Total Cash Flows from Operating Activities (105,570.92) (153,564.68)

Cash Flows from Investing Activities

Purchases of Equipment/Assets 6.00 6.00

Proceeds from Sale of Current Assets 0.00 0.00

Interest and Dividends 102.62 314.56

Purchases or Redemptions of Investments (102.62) (314.56)

Total Cash Flows from Investing Activities 6.00 6.00

Beginning Cash & Cash Equivalents 686,054.27 734,048.03

Ending Cash & Cash Equivalents 580,489.35 580,489.35

Prepared 11/30/2017 by Jaime Britton 15

Quarterly Reports Summary July 1, 2017 - June 30, 2018*Participant figures span mutiple PYs

**Budget figures PY17 Program Services ONLY

Program Type

Program Planned Actual

%

Achieved Planned Actual

%

Achieved Planned Actual

%

Achieved

Formula 690 619 90% 160 100 63% 3,267,248 592,508 18%

Adult 213 200 94% 43 49 114% 1,001,199 181,551 18%

DW 247 197 80% 78 17 22% 1,206,422 154,628 13%

Youth 230 222 97% 39 34 87% 1,059,627 256,329 24%

Competitive 1772 1701 96% 1343 1228 91% 2,994,369 465,352 16%

Advanced Manufacturing 52 20 38% 52 20 38% 65,000 62,761 97%

C2C* 1550 1534 99% 1176 1111 94% 2,298,000 391,864 17%

Incumbent Worker Training 0 0 0% 0 0 0% 100,000 -

Rapid Response Initiatives 10 7 70% 5 0 0% 267,369 7,999 3%

Sector Strategies Partnership 75 97 129% 75 97 129% - - #DIV/0!

TAP-Healthcare 0 0 0% 0 0 0% 252,000 - 0%

YouthWorks 2 85 43 51% 35 0 0% 12,000 2,728 23%

WorkFirst 360 75 21% 360 68 19% 1,416,983 308,148 22%

Other

JRA MyJOB 300 70 23% N/A N/A N/A 707,137 105,363 15%

DVR-Internship* 37 31 84% N/A N/A N/A 95,000 71,508 75%

Thurston County Jail - PREP* 100 80 80% 60 48 80% 50,731 26,605 52%

TOTAL - ALL PROGRAMS 3259 2576 79% 1923 1444 75% 8,531,468 1,569,483 18%

74 OJT's YTD

Participants Served to Date Participants Placed to Date Total Program Budget**

Considerations/Comments

Career Path Services holds contract

Career Path Services holds contract

ResCare holds contract

Grant ended 08/31/17

Waiting to finalize contract

Career Path Services-Contract start date 10/01/16Grant extended - waiting on ESD to finalize paperwork;

Participant figures are PY16 Q4

Contract to be signed by SPSCC, Centralia College

Big Brothers Big Sisters; Participant figures are PY16 Q4

Internal PY17 planned participant figures used

Contract Mod nearing completion

PY1617 figures; Summer program

TC Jail is on calendar year

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1570 Irving Street SW Tumwater, WA 98512 | Phone (360) 704-3568 | Fax (360) 704-6444 | www.pacmtn.org

COMMUNITY OUTREACH FUNDING PROPOSAL Date of Application _1_/_3__/__2018___

APPLICATION COVER SHEET

PROJECT INFORMATION Project Name: __Olympic Region Skills USA Carpentry Competition ____________________________

Project Date(s): __1/20/2018__________________ Project Location: __Shelton High School, _____

Amount Requested:_$2,500_____________ ____ Date Funds Needed by: __ASAP______________

Legal Name of Organization Using Proposed Funds: _________________________________________

CONTACT INFORMATION Sponsoring PacMtn Board Member Making This Request: _Kairie Pierce _________________________

Contact Person for this Project: _Christina Riley___Title: _Construction Marketing Representative ____

Mailing Address: 3737 N. Shelton Springs Rd. Shelton, WA 98584________________________

Email Address: _criley@lecet.org_________________________ Telephone: _360-620-0530__

Application Instructions Please complete the Application Cover Sheet and attached questions. Send completed application to Vanessa@pacmtn.org. Applications are funded on a first come, first served basis within the applicable program year. To accommodate more projects, maximum award will not exceed $2,500. Projects may be partially funded to allow a wider distribution of funds. Please submit applications at least one month prior to project. Applications will not be accepted after the event has occurred. Applications will be reviewed and approved by the Executive Finance Committee monthly.

Proposal Guidelines • All funding must follow, enhance, or promote the PacMtn Mission – To lead dynamic regional workforce development

that enhances economic success.• Proposals must adhere to allowable cost guidance per state and federal regulations.

• Funds are not: direct service funds for clients; funds to benefit individual Board Members who want to participate intraining or conferences unless they are specifically presenting and can uniquely represent PacMtn on high profileactivities; or included within other PacMtn budget commitments.

Approved Proposals Invoices for approved projects must be submitted to PacMtn at least 2 weeks in advance of date needed by. Please reference on invoice “Community Outreach Project” followed by project name. Send invoices to Jaime@pacmtn.org.

**A final summary must be provided detailing what happened and reporting measurable or noteworthy outcomes within 30 days of event completion.**

Attachment #3

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1570 Irving Street SW Tumwater, WA 98512 | Phone (360) 704-3568 | Fax (360) 704-6444 | www.pacmtn.org

APPLICATION QUESTIONS

1. Why and how does this project benefit the “brand”, mission, and priorities of PacMtn?

The skills competition allows youth in the Pac Mt areas to demonstrate their carpentry skills.Apprenticeship coordinators in the construction industry judge the competition and are able to evaluatestudents that may be interested in joining the trades.

2. How will the PacMtn brand/logo be displayed or represented in this Community Outreach effort?

The logo has been displayed on the flyer and announcements of donations will be made the day of thecompetition.

3. How would the funds be used? Please be specific.

Materials costs

4. Do the funds align with and support one or more of the six industry clusters? If so, explain.

IT/Telecom Tourism & Recreation Food Production Life Sciences Chemical Products & Plastics Manufacturing X Wood Products & Paper Manufacturing (carpentry trades

using word materials)

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PacMtn Workforce Development Council Annual Board Retreat – 2018 8:00 AM – 4:00 PM, Jan. 25 │Hotel RL, Olympia

Agenda

8:00 Continental Breakfast

8:30 Welcome, Superpowers Revealed, Retreat Overview (Evans, Fambles)

9:15 Discussion: Year in Review (The Homework) (Fambles)

10:15 Break

10:30 Program Spotlight: Serving Youth (Daffern)

• Overview of PacMtn Youth Programs

• Student Presentations

• Board Discussion: What are the most impactful workforceactivities for region’s youth?

11:45 Review of Afternoon Activities (Robertson)

12:00 Lunch

12:30 Learning and Discussion (Robertson)

• EDC Roles and Functions• Overlap with Workforce System• Areas of Potential or Perceived Conflict + Opportunities for

Resolution• Priority Collaborations Moving Forward

3:30 Debrief Day (Evans)

• Identify key take-aways

• Recommend actions to pursue based on discussion (or otherwise)

4:00 Conclude

Attachment #4

19

PacMtn Program Policies - Change and Update Summary

As a Local Workforce Development Board, PacMtn WDC is responsible for ensuring that our program policies provide the information and guidance necessary for staff and our partner service providers to carry out the delivery of services (directly or indirectly) to customers in our region which are in alignment with the previously proposed and now final WIOA Regulations and all applicable operational guidance provided by both the Department of Labor (DOL), and that of the Employment Security Department.

As a result the final WIOA Regulations previously released and the subsequent operational guidance which has been provided by both the Department of Labor (DOL), and the Employment Security Department, PacMtn as well as other LWDBs around the state are required to create or update their local program policy to align with the state guidance or state policies established as a result of final WIOA rules.

As PacMtn did not have a previously developed WIOA Participant Follow-Up Policy and in effort to ensure alignment with the guidance provided through ESD Policy # 5620 (WIOA Title I Follow-Up Services for Adult and Dislocated Worker Exiters), PacMtn has created a local policy now in draft form pending LWDB or EFC approval.

The following provides a brief summary of the policy(s) changes and updates in need of review and approval.

PacMtn Program Policy - New in Draft Program: WIOA ADULT & DISLOCATED WORKER

Policy Name and Number

WIOA Participant Follow-Up Services for Adult and Dislocated Worker Program Exiters – Policy # 5400

Some key points of policy information

Purpose: • The purpose of the policy is to communicate local policy regarding activities that constitute participant

follow-up services for Workforce Innovation and Opportunity Act (WIOA) Title I Adult and DislocatedWorker program exiters.

• The goal of follow-up services is to ensure job retention, wage gains and career progress forparticipants who have been referred to unsubsidized employment.

Policy: • Follow-up services can only be provided to WIOA Title I Adult and Dislocated Worker program

participants who are placed in unsubsidized employment and have system-exited.

• Follow-up services, if requested by exited individuals and determined by staff to be appropriate forthose individuals, must be provided for a period of up to 12 months (i.e., not more than 12 months).

Guidelines: • WIOA law and regulations define follow-up services as a type of career service, which would typically

mean that they can only be provided to participants. However, the U.S. Department of Labor (DOL)has instructed states to follow the guidance issued in TEGL 10-16, which states that follow-up servicesbegin after exit.

Attachment #5

20

TITLE: WIOA Participant Follow-Up Services for Adult and Dislocated Worker

Program Exiters - Policy # 5400

Purpose

The purpose of this policy is to communicate local policy regarding activities that constitute follow-up services for Workforce Innovation and Opportunity Act (WIOA) Title I Adult and Dislocated Worker program exiters.

The goal of follow-up services is to ensure job retention, wage gains and career progress for participants who have been referred to unsubsidized employment.

Follow-up services provided to system-exited WIOA Title I Adult and Dislocated Worker program participants are non-monetary activities designed to help those individuals retain the unsubsidized employment resulting from the system-related services received.

Policy

Follow-up services can only be provided to WIOA Title I Adult and Dislocated Worker program participants who are placed in unsubsidized employment and have system-exited.

Follow-up services, if requested by exited individuals and determined by staff to be appropriate for those individuals, must be provided for a period of up to 12 months (i.e., not more than 12 months).

Policy Guidelines

WIOA law and regulations define follow-up services as a type of career service, which would typically mean that they can only be provided to participants. However, the U.S. Department of Labor (DOL) has instructed states to follow the guidance issued in TEGL 10-16, which states that follow-up services begin after exit.

Follow-up services do not trigger the exit date to change or delay exit for performance reporting as per guidance issued by DOL in TEGL 10-16.

Note: Because follow-up services can only be provided to individuals who have system-exited and supportive services can only be provided to participants, supportive services cannot be provided to individuals as a form of follow-up service.

Follow-up services for system-exited WIOA Title I Adult and Dislocated Worker program participants can include, but are not limited to, two-way exchanges between the service provider or case manager and either the individual (or his/her advocate) or the individual’s employer as follows:

Type: Program Policy Date Established: 10/10/2017

Date Last Revised: N/A

Date Posted to Website: TBD

Status: Draft

Supersedes: N/A

21

TITLE: WIOA Participant Follow Up Services for Adults & Dislocated Workers Program Exiters - Policy # 5400

Counseling individuals about the workplace

Contacting individuals or employers to verify employment

Contacting individuals or employers to help secure better paying jobs, additional careerplanning, and counseling for the individual

Assisting individuals and employers in resolving work-related problems

Connecting individuals to peer support groups

Providing individuals with information about additional educational or employmentopportunities

Providing individuals with referrals to other community services

Each exit of a participant during a program year counts as a separate period of participation if a participant has more than one exit in that program year.

Any discrepancies arising between PacMtn policy and or procedures with federal and state provisions due to current or future revisions will default to the current minimum federal and state regulations and guidance available. PacMtn policy and or procedures may set forth stricter requirements than provided by federal and state guidance, but in no case will PacMtn policy and or procedures not meet minimum federal and state policy.

References

Workforce Innovation and Opportunity Act of 2014 WorkSource System Policy # 5620 WIOA Title I Follow-Up Services for Adult and Dislocated Worker Exiters PacMtn Procedures Document # 5200P - Support Services PacMtn Policy # 7200 - Youth Support Service

Public Law 113-128, Workforce Innovation and Opportunity Act of 2014, Section 134(c)(2)(A)(xiii)

20 CFR 678.430(c) and 680.150(c) Training and Employment Guidance Letter (TEGL) 19-16, Section 4 Training and Employment Guidance Letter (TEGL) 10-16, Section 7

DATE APPROVED: TBD

Direct Inquiries to: Pacific Mountain Workforce Development Council 1570 Irving Street SW Tumwater, WA 98512 Telephone: (360) 704-3568 Email: Info@pacmtn.org

PacMtn is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Washington Relay 711.

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