NewsletterNewsletterPHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS

Rm. 301, The National Library Building, T.M. Kalaw St., Ermita1000 Manila Philippines

http://sites.google.com/site/paarlonlineorg

No. 3-4 July - December 2010 ISSN-0116--14

Raising the Librarians’ Teaching Identity Through Lifelong Learning Modules and Portfolios

2 Whirlwind Tour to Sagada4 PAARL in pictures9

Karanasang Hello Singapore ng PAARL, Inc.

3 List of Paid Members from July to December 2010

5 PAARL Standards for Academic Libraries for 2010

11

Inside

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 News2

Raising the Librarians’ Teaching Identity Through Lifelong Learning Modules and Portfolios

In cooperation with the Academic Booksellers Association of the Philippines (ABAP), PAARL sponsored another forum on Raising the Librarians’ Teaching Identity Through Lifelong Learning Modules and Portfolios on July 7, 2010 at the Seminar Room of Megatrade Hall, SM Megamall in Mandaluyong City. The activity was part of the weeklong ABAP Book Fair which ran from July 6-10. The resource person, Mr. Marcial R. Batiancila, librarian of San Sebastian College-Recoletos de Cavite, gave a backgrounder on information literacy and how it has evolved through the years. He emphasized the need for librarians to understand what information literacy is all about and to possess the needed skills in teaching library clientele to become lifelong learners. Part of the lecture was a sharing of the results of the online survey conducted by the speaker himself from May 12 to June 23, 2010 on The Teaching Role of Librarians: the Filipino Librarians’ Perspective.

Mr. Ramos breaks the ice

NewsPHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 3

Karanasang Hello Singapore ng PAARL, Inc.

K a r a n i w a n n a s a m g a pampublikong aklatan sa Temasek o Singapore ang pagkakaroon ng Customer Service Counter (CSC) na siyang bubungad sa iyo pag akyat mo pa lamang sa eskaleytor at mayroon nito sa bawat palapag ng gusali, na siyang nagsisilbing tanungan ng mga taga-tangkilik ng aklatan o hingahan ng kanilang mga hinaing. Ang CSC ay minomonitor sa tulong ng CCTV cameras. Isa marahil ito sa mga kadahilanan kung bakit ang sinumang laybrariyan na uupo dito upang humarap sa mga tao ay nagbibigay ng isandaang porsiyento ng de kalidad na serbisyo. Isa pang pamukaw pansin ay ang pasilidad na nagbibigay babala sa mga kliyenteng nagtatangkang lumabis sa itinakdang dami ng mga pahinang pinapayagang i-download kapag nagbabasa onlayn. Nakagugulat ang pagpapa-alala ng kompyuter monitor na sinasabing “Sorry, you have reached the maximum downloadable limit of this material. Please try it again tomorrow morning. Happy to have served you.” Kasabay nito ay ang pagpapakita ng listahan ng iba pang babasahin o pagmumulan ng impormasyon sa na kapareho ng paksa na sinusubukang i-download ng kliyente. Gayundin, nakapagtataka ang kawalan ng mga kawnter na hiraman ng aklat na karaniwang matatagpuan sa mga tradisyunal na aklatan. Kaya naman pala ay dahil may mga “self-check counters” kung saan ang mga kliyente na mismo ang nagpoproseso ng mga libro at ibang pang

materyales na nais nilang hiramin. Lubha ring malaki at maluwag ang mga espasyo na inilaan para sa mga tagatangkilik ng mga aklatan; bagay na nakatutuwang pagmasdan sapagkat bagama’t maraming tao sa loob, nanatiling tahimik at subsob ang ulo ng mga kliyente sa pananaliksik. Nakaaaliw din ang mga tinatawag na elektronikong babasahin o panoorin na mas mataas pa kaysa sa tao. Nagkalat ang mga ito sa discussion rooms na kumpleto sa pasilidad at maaring ireserba ng sinomang nagnais gumamit. Di kataka-taka ang pagkakaroon ng modernong pasilidad at kumpletong print at elektronikong resources ang mga pampublikong aklatang ito sapagkat lubos ang suportang inihahandog dito ng gobyerno ng Singapore. Ang estratihikong lokasyon ng mga ito, na karaniwang malapit sa mga shopping malls ang siyang nagbibigay garantiya na ang mga ito magiging sentral na bahagi ng kulturang Singaporean. Sa kabilang dako, sa isang aklatang pang akademiko tulad ng sa Singapore Management University, napansin at pinagkaguluhan ng mga dayuhang bisita ang isang pakulo-- ang lahat ay binibigyan ng pagkakataon na kumuha ng isang libro sa isang itinalagang sulok ng aklatan, kapalit ng isang personal na libro rin na iiwanan upang siya namang mapagpilian ng ibang nais ring makipagpalit. Isang book exchange program na nag-aanyaya sa lahat, maging sa mga turista, na may isa lamang

simple ngunit epektibong mensahe na naka paskil: GET 1, LEAVE 1! Mahusay ang paghahanda sa detalye ng isinagawang benchmarking tour ng PAARL sa pamumuno ng chair ng International Affairs Committee ng nasabing asosasyon na si Gng. Teresita C. Moran. Di inaasahan ang labis at bonggang-bonggang tagumpay ng proyekto ito na dapat sana’y sa Hongkong ginanap; ngunit sa hindi inaasahang mga pangyayaring dulot ng Manila Hostage Crisis noong Agosto 23, 2010 ay dagling inilipat sa Singapore. Manghang-mangha ang lahat sa kanilang nasaksihan. Mapalad ang tatlumpu’t apat na sumama (3 mula sa Bisaya – Biliran, Leyte, at Samar; 1 sa Pampanga; 2 sa Baguio; at, 28 mula sa NCR, kabilang ang lima na mga opiser ng PAARL (Paras, Ramos, Jose, Baleva at Lapuz) sa paglalakbay na ito mula Oktubre 21 hangaang 24 sapagkat namulat sila sa malaking pagbabago ng sistema ng mga laybrari gayundin ng laybrariyanship. Isang malaking hamon at inspirasyon ang istratehiyang natutunan sa larangang LIBRARY LEADERSHIP (National Library of Singapore at Esplanade Library), COLLABORATION (Singapore Management University at Woodlands Regional) at TECHNOLOGY (Nanyang Technological University).

Ikalabing-isang Bahagi ng Ikatlong Serye (III:11, 2010 Nobyembre)ANG LAYBRARI SA KASALUKUYANG PANAHON

Ni Roderick B. Ramos

Participants to the Benchmarking Tour

Whirlwind Tour to Sagada

Joining PAARL’s 2010 year-end outreach activity held from December 2 to 4, 2010, which aimed at supporting underprivileged school libraries and learning centers in Sagada, Mt. Province through book donations, were 19 adventurous individuals comprising of librarians, a writer, a professor, and a representative from a company that provides products and services for libraries. After a sleepless night travel to the place, the group simply had their things brought inside their respective rooms at St. Joseph’s House, had a shower, ate breakfast and headed straight to Sagada National High School (SNHS), target recipient of book donations sourced by PAARL from different libraries, NGOs and individuals. The school which used to be an annex of the Bangaan National High School but by virtue of RA 8868, became a national high school in 2000, is located atop Bomabanga Hill overlooking the majestic rice terraces of Barangay Demang. It temporarily occupies the bayanihan

buildings within the compound of Sagada Central Elementary School. Looking at the structure of the school buildings gave the participants a glimpse of how much support the school needed. Students were gathered in one of the rooms where the group was brought to formally turn over the donations. The excitement on the faces of the students who witnessed the opening of the boxes of books was very evident. Also there to accept the donations were the SNHS administration and a representative from the school’s Parents-Teachers Association who all gave short speeches thanking PAARL for choosing their school as the benefactor of the outreach program. PAARL was amazed as to how fluent the students speak English despite insufficient learning materials. These children are indeed blessed for having very resourceful teachers and parents. The recipients did not allow the group to leave without a tour of the library. Seeing the physical condition of the library made PAARL President Christopher

Paras to make a promise of helping in the beautification of the library’s interior. After which, the group headed to a room where suman and steaming hot tsaang gubat awaits the group. As the group would also want to take advantage of the opportunity to explore the place, they went spelunking at Sumaging Caves, peeked at Lumiang Burial Cave, hiked at Bomod-ok Falls, observed how skillful the pottery makers can be, witnessed the majestic sunset at Lake Danum, hunted the tomb of William Henry Scott and blurt out emotions at Echo Valley. The beauty of these places coupled with the ordeal of climbing up and down the mountains, hills, and caves brought about a whirlwind feeling of astonishment, excitement, fear and fatigue. The delicacies at Lemon Pie House, Yogurt House, Shanghai House, Masferre Café, and St. Joseph Resto have also undoubtedly added to the thrill while satisfying the group’s cravings for authentic Sagada food.

by Mary Ann Jimenez-Salvador

PAARL turnz over book donations

The group explores Sagada

News4

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 5Paid Members

INDIVIDUAL MEMBERS

Abenojar, Aquilino M.University of the EastC.M. Recto, Manila

Abletes, Eva HabagatEaster Samar State UniversityE. Samar

Adriano, LucilaUniversity of Santo TomasEspaña, Manila

Agcaoili, Karen AngelicaSt. Lucy Integrated Sch. Of ManilaVito Cruz, Manila

Alayon, Stephen B.Southeast Asian Fisheries Development Center (SEAFDEC)Tigbauan, Iloilo

Aliwalas, AnnabelleDe La Salle University LibraryTaft Ave, Manila

Andal, Lutgarde A.Blessed Mary Academy Inc.Gen. E. Aguinaldo Highway, Cavite City

Apuli, LailaManila Xiamen International SchoolChina

Artuz, Christopher C.School of St. AnthonyLagro Subd. Queaon City

Bacani, Brigida E.University of MindanaoDavao City

Barsaga, Agnes S.De La Salle University LibraryTaft Ave, Manila

Balangue, Jocelyn T.De La Salle University LibraryTaft Ave, Manila

Balicudcud, Agnes M.

List of Paid Members from July to December 2010

School of St. AnthonyLagro, QC

Barral, Rosario V.MLQUHidalgo Quiapo, Manila

Barte, Tessie C.San Beda College LibraryMendiola, Manila

Basco, Idyl B.ICCT-Colleges CaintaCainta

Bautista, Juvilyn O.University of the EastC.M. Recto, Manila

Bonifacio, Roaima Lynn S.Manila Doctors CollegePasay City

Borjal, RoderickDe La Salle University LibraryTaft Ave, Manila

Buenaflor, Estela V.La Consolacion College ManilaMendiola Manila

Bustamante, Leonila A.San Beda College LibraryMendiola, Manila

Cabato, Florita C.Eastern Samar State UniversityEstern Samar

Cabello, Evangeline D.Kalinga Apayao State CollegeTabuk, Kalinga

Cana, Mercy B.University of Sto. TomasEspana, Manila

Canceran, GinaUP ManilaManila

Canlas, Maria Teresa CastroHoly Angel UniversityAngeles City

Canlas, NenitaAngeles, University FoundationMcArthur Highway, Angeles City

Ciubal, AnnabelFar Eastern UniversityMorayta, Manila

Cordova, Cynthia L.De La Salle University LibraryTaft Ave, Manila

Coroña, Janelyn J.New Era UniversityCentral Ave, Quezon City

Corpuz, Laura A.San Beda College LibraryMendiola, Manila

Crisostomo, Lopita O.St. Mary's AcademyPasay City

Cruzado, Reden M.San Sebastian College-Recolletos De CaviteCavite City

David, Jose Enrico Miguel D.Vibal FoundationQuezon City

De Leon, Prescilla F.American Int'l. Sch. of JeddaJedda, KSA

De Vera, Fr. Paul M.San Beda College LibraryMendiola, Manila

Decinal, Anastancia Malisay T.Global City CollegeThe Fort

Del Campo, GodillaSt. Teresita's AcademyAritao, Nueva Vizcaya

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 6

Delgado, Eselerna E.Health Science Center, UP ManilaManila

Derain, AntoniaDe La Salle University -DasmariñasDasmariñas, Cavite

Derpo, Erlinda E.University of the EastC.M. Recto, Manila

Drezo, FelyUniversity of the EastC.M. Recto, Manila

Felipe, Nancy T.Elizabeth Seton SchoolLas Piñas City

Fernando, Purisima B.De La Salle University LibraryTaft Ave, Manila

Florentino, Nestle M.Holy Child Catholic SchoolTondo, Manila

Francisco, Annaliza P.General de Jesus CollegeSan Isidro, Nueva Ecija

Franco, HaroldDe La Salle University LibraryTaft Ave, Manila

Frias, Willian S.A.De La Salle University LibraryTaft Ave, Manila

Fruel, Gilberto E.La Verdad Christian CollegeApalit Pampanga

Galang, Elisa A.San Beda College LibraryMendiola, Manila

Gerardo, Elsa V.La Consolacion College ManilaMendiola Manila

Glean, Rowena C.San Beda College LibraryMendiola, Manila

Gonda, JojieDe La Salle University LibraryTaft Ave, Manila

Gragasin, CorazonChinese Gen. Hospital College of Nursing & Liberal ArtsSta. Cruz, Manila

Guarino, Ma. Elsa V.Lyceum of the Phil. Univ.Batangas City

Guasch, Juan MartinUniversity ManilaSampaloc, Manila

Guinsod, Jenny O.San Beda College LibraryMendiola, Manila

Guzon, Carolina G.San Beda College LibraryMendiola, Manila

Habab, Marie Gene C.School of St. AnthonyLagro Subd. QC

Jimena, Helen C.Phil. High Sch for the ArtsLos Bañoa, Laguna

Ladlad, JocelynDe La Salle University LibraryTaft Ave, Manila

Lagasca, Karen C.San Beda College LibraryMendiola, Manila

Lagda, Jocelyn F.University of the EastC.M. Recto, Manila

Lagda, Rhymerryzxiamikko F.San Beda College LibraryMendiola, Manila

Laureno, MayDe La Salle University LibraryTaft Ave, Manila

Libao, Ria M.Asia Pacific CollegeMagallanes Village Makati City

Lin, Joan Tang Jen S.San Beda College Library-TaytayTaytay Rizal

Lubao, Estreleita A.Colegio de San Juan de Letran-AbucayAbucay, Bataan

Lucero, MaraSt. Stephens High SchoolSta Cruz, Manila

Macapagal, Renato M.San Beda College LibraryMendiola, Manila

Macapia, Myrna P.Enverga UniversityLucena City

Manguera, Joan MercadoDominican College of TarlacCapas, Tarlac

Manzalay, Flordelina A.University of the EastC.M. Recto, Manila

Maranan, Charlie B.Sta Lucia High SchoolNovaliches, Qeuzon City

Melendres, Gloria M.San Beda College Library-TaytayTaytay Rizal

Mendoza, Adora C.St. Joseph's AcademyPoblacion, Las Piñas

Mendoza, Fairie AnnPresidential Management Staff LibraryMalacanang, Manila

Moyano, Cynthia A.San Beda College LibraryMendiola, Manila

Mumar, Laila M.Eastern Samar State UniversityEstern Samar

Murillo, PiusLetran-IntramurosManila

Paid Members

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 7

Navarrete, Phoebe Jane V.Easter CollegeEaster School Rd. Baguio City

Odsinada, YolandaDe La Salle University LibraryTaft Ave, Manila

Ollangangi, Jane Kharme L.Manila Doctor’s CollegePasay City

Ordones, Ma. Rosiel C.Colegio de San Juan de Letran-AbucayAbucay, Bataan

Paalan, Aleli Mae D.Manila Doctors CollegePasay City

Padilla, Elizabeth B.De La Salle University LibraryTaft Ave, Manila

Palconti, Arlyn E.Valenzuela CityValenzuela City

Pande, Marian G.UP DilimanDiliman, Quezon City

Paran, Marla HonorataSta. Rita CollegeQuiapo, Manila

Paras, ChristopherSt. Paul University, QCAurora Blvd., cor Gilmore Ave., Quezon City

Paulina, CresciniISHRM School SystemBacoor, Cavite

Peñaflor, JaniceDe La Salle University LibraryTaft Ave, Manila

Peros, Emmylou WinaUniversity of the EastC.M. Recto, Manila

Plandor, LennardLa ConsolacionMendiola, Manila

Pulanco, Marlyn T.Don Mariano Marcos memorial State UniversityLa Union

Pulga, MarissaDe La Salle University LibraryTaft Ave, Manila

Punzalan, Milagros S.Holy Child Catholic SchoolTondo, Manila

Ramos, Charmaine N.Colegio San AgustinMakati City

Ramos, Roderick B.De La Salle University LibraryTaft Ave, Manila

Regado, Jennifer M.La Consolacion College ManilaMendiola Manila

Reside, Paul Virgil V.San Beda College LibraryMendiola, Manila Robles, Rosalinda P.San Beda College LibraryMendiola, Manila

Rosalejos, Rosalie B.University of the EastC.M. Recto, Manila

Sajona, Anna Lorriza D.Manila Doctors CollegePasay City

Sajona, Jolmar O.S.St. Mary's AcademyPasay City

Salangsang, Ruth C.Asia Pacific Nazarene Theological SeminaryTaytay Rizal

Salcedo, Charlyn P.Enverga UniversityLucena City

Samaniego, CarinaManila Observatory ADMULoyola Heights, QC

Silan, Vilma O.San Beda College Library-TaytayTaytay Rizal

Simbol, ElviraFar Eastern UniversityMorayta, Manila

Soriente, Vivian C.De La Salle University LibraryTaft Ave, Manila

Sta. Maria, Arlene A.School of St. AnthonyLagro Subd. QC

Sy, Judith Y.St. Stephens High SchoolMasangkay, Manila

Talavera, PatriciaGeneral de Jesus CollegeSan Isidro, Nueva Ecija

Teaño, Annalyn P.University of the EastC.M. Recto, Manila

Teodoro, RaymondUniversity of the EastC.M. Recto, Manila

Tolentino, Michael John M.Concepcion Municipal LibraryConcepcion, Tarlac

Valencia, Edna C.Guagua National CollegesGuagua, Pampanga

Valerio, Marita G.De La Salle University LibraryTaft Ave, Manila

Victoria, Karen CecilleDe La Salle University LibraryTaft Ave, Manila

Villangca, Jocelyn G.Manuel S. Enverga Univ. FoundationMalabanan North Candelaria, Quezon

Paid Members

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 8

Vinzon, Minette R.Infant Jesus AcademySilang Cavite City

Yap, Merly C.University of the EastC.M. Recto, Manila

Young, GloriaSt. Stephens High SchoolSta Cruz, Manila

Zapata, EulaliaMaryHill CollegeLucena City

INSTITUTIONAL MEMBERS

AIMSPasay City

Almario, Elizabeth BernardoBataan Peninsula State University-Orani Campus

Orani, BataanAngeles University FoundationAngeles City, Pampanga

Bisares, Angelita A.Holy Cross of Davao CitySta. Ana Avenue, Davao City

Botictic, CorazonAMA Computer University

Maxima St., Villa Arca Subd., Proj. 8, Quezon City

Coscos, Edna D.Mater Dei CollegeTubigan, Bohol 6329Don Mariano Marcos Memorial State UniversityLa Union

Fresnido, Ana Maria B.De La Salle UniversityTaft Ave., Manila

Grace GuillermoLourdes School of MandaluyongMandaluyong City

Guillermo, GraceLourdes School MandaluyongMandaluyong City

Navela, Aurora A.Sacred Heart CollegeLucena City

Pacino, Luisa G.SEAFDEC Aquaculture Dept.Library Databanking Services DivisionTigbauan, Iloilo

Pascual, CarolinaTomas Del Rosario CollegeBalanga City, Bataan

Plandor, Lennard A.La Consolacion College Manila

Mendiola St., Manila

Reyes, Adela G.Bataan Peninsula State UniversityDinalupihan, Bataan

Roman, LourdesSan Beda CollegeMendiola, Manila

Salangsang, Ruth C.Asia Pacific Nazarene Theological SeminaryTaytay Rizal

Serraon, Voltere B.Pamantasan ng San MateoSan Mateo Rizal

St. Therese MTC CollegesMagdalo St. La Paz Iloilo City

St. Therese MTC CollegesM.H. Del Pilar St. Iloilo City

St. Therese MTC CollegesBrgy Tan Pael Tigbauan Iloilo

STI College-Cubao2/F Opulent Bldg., EDSA cor. Gen. Roxas St. Araneta Center, Cubao, QC

University of ManilaUniversity of ManilaSampaloc, Manila

Vinzon, Esmeralda R.NCST, DasmariñasCavite City

Paid Members

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 9PAARL Gallery

PAARL in pictures

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 10

Philippine Association of Academic and Research Librarians (PAARL)Standards for Academic Libraries for 2010

Preface

“Standards are not a celebration of mediocrity nor intended to provide a level of comfort by showing activities or statistics that rep-resent a hypothetical average. Rather, the standards provide a path, sometimes difficult, to an ideal.” – Illinois Library Association

PAARL Standards for Academic Libraries for 2010 is a document generally intended to apply to libraries supporting aca-demic programs at institutions of higher education, specifically, at the bachelor’s degree level (for college libraries), and master’s and doctoral degree levels (for university libraries).

These standards are designed to help these academic libraries and their parent institutions in determining priorities and evaluating the library performance in terms of the mission and goals of the academic institutions they serve.

While standards are needed in the evaluation of library performance, they cannot be prescriptive to apply equally to all types of academic libraries, and still be useful. Although some measures of quality and quantity are necessary to provide guidance for assessing each element of library operations and the provision of library services, and to offer guidelines for their improvements, these standards are designed for the primary need of determining and establishing measurable expectations within the context of their institutional goals. An underlying principle of this document is that each library is unique, and therefore should determine its own criteria for performance and evaluation, a process which should be undertaken within the framework of the institution’s mission and goals.

When applying these Standards, it is best to be reminded that rapid changes in information and technology in recent years involve increasing expectations. With the increase in the availability of information in multiple formats and the revolutionary changes in library operations and services, academic libraries are reasonably expected to rise above these standards.

1. Mission, Goals and Objectives

1.1. The library should have a mission statement and goals to serve as a framework for its activities.

1.2. The library’s mission and goals should be consistent with those developed by the parent institution.

1.3. The overall mission of the academic library is to provide information services in support of the teaching, research, and public service missions of the parent institution. The primary goal of the library is to select, collect, organize, and provide access to all varieties of information for users. Library programs should be developed with that goal in mind.

1.4. The head of the library is responsible for developing

short-and long-term goals and objectives in fulfillment of the library’s mission, in consultation with appropriate representatives from the following groups (whenever applicable):

Administration officials Faculty Library Staff Students Trustees or regents Advisory Boards

State or other governmental units associated with the institution

1.5. A process of review and revision is required to keep the library’s mission, goals and objectives current and rel-evant.

2. Administration

2.1. The supervision and control of the academic library shall be clearly defined within the organizational structure of the parent institution.

2.2. The library director/head should report to the president or to the appropriate chief academic officer of the institution. The responsibilities and authority of the library director/head should be defined in writing.

2.3. The library, under its head or director, should be responsible for managing its own affairs.

2.4. This autonomy, however, only reinforces the library’s responsibility to maintain effective relationships with administration and faculty to achieve its purposes. The library should also adhere to institutional protocols, procedures, and practices as they are stated by the appropriate agencies within the institution.

2.5. The library shall be administered and supervised by a full-time librarian with at least a master’s degree in library science and the desirable managerial skills and experience.

2.6. The college/university librarian shall have faculty or academic status, and shall participate actively, and interact with the faculty, on curricular and instructional matters, and research activities.

2.7. A library committee, comprising of representatives of the student body, the faculty, and the college or university’s administration, shall serve as an advisory body on matters pertaining to collection development and use.

2.8. The library shall maintain written policies and procedures manuals covering its internal administration and operational activities, such as a cataloging manual, circulation procedures, collection development policy, and the like, which shall be reviewed regularly.

2.9. Through formal planning procedures and methods, such as strategic planning, the library shall formulate a development plan which shall include a program for a continued development and improvement of library

PAARL Standards

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 11

resources and services. Corollary to this, it shall maintain a systematic and continuous program for evaluating its performance, identifying and applying performance measures that will reveal the extent to which it has been successful in fulfilling its mission.

2.10. The college/university librarian shall submit a written annual report informing the administration and its users on its activities, accomplishments, problems and needs, and its plan of development.

3. Human Resources

3.1. Size of Staff3.1.1. The library should be staffed in such a way as to meet

demands and expectations. Staff size is determined by many factors, such as the programs offered, size and scope of collection, the number of buildings, separate units and service points, and the hours during which service is offered. While there are no absolute requirements, it is clear that the level of service is determined by the availability of staff.

3.1.2. The ratio of librarians to clerical and other library staff depends on the range of operations and services provided by the library and upon its total workload requirements.

3.2. Kinds of Staff and Qualifications3.2.1. Library staff should include librarians and other

professionals, support staff, clerks, and students to provide services at the appropriate levels.

3.2.2. Librarians and other professional staff should possess, in addition to the educational qualifications, the needed skills and academic training to meet the academic needs of the institution, and to provide management support. They should be given responsibilities matched to their educational competencies and work experiences.

3.2.3. Likewise, the library support staff, such as technicians, clerks, and student assistants, should be assigned responsibilities appropriate to their qualifications, training, experience, and capabilities.

3.2.4. The library environment is often fragmented by the type of positions held by its personnel. To avoid possible friction within library staff, such as from the derogatory connotation of titles like “semiprofessionals” and “paraprofessionals,” care needs to be taken to maintain good relations between the different categories of personnel. One approach is to provide titles that recognize the diversity of positions such as Information Assistants, Media Technicians, Cataloging Technicians, Readers Assistants, Encoders, Indexers, etc. Another approach is to provide categories such as Library Aide, Library Assistant, Librarian I, II, and so on.

3.2.5. All positions in the library should be established and organized as part of a career service. Every library should have a written personnel policy with position descriptions, as well as the educational requirements for each position.

3.3. Status of Librarians

3.3.1. Librarians shall be given faculty or academic status with corresponding privileges, compensation and other benefits comparable or equivalent to those of the faculty members (in accordance with institutional policies).

3.3.2. Where faculty rank exists, professional librarians shall meet the same requirements for promotion and tenure as other faculty.

3.4. Recruitment, Selection, Promotion and Compensation of Staff

3.4.1. The library staff should be covered by a written policy that clearly establishes their status, rights and responsibilities, consistent with sound personnel management. Such a policy should cover the areas of recruitment, hiring, appointment, contract renewal, promotion, tenure, dismissal, and appeal, in addition to working conditions, benefits, and other incentives.

3.4.2. The head librarian shall work in cooperation with the Personnel Office (or its equivalent) in the recruitment, screening and selection of library staff.

3.4.3. The head librarian shall conduct an annual performance evaluation of all library personnel under his/her supervision as basis for their promotion and corresponding salary adjustment.

3.4.4. Salary schedules should be created and should provide for regular increases, with provis ions for merit increases for superior performance and continuing education recognition.

3.4.5. A benefit plan that includes social security, workers compensation, paid vacation and paid sick leave, health insurance, and retirement should be provided to all library employees as part of the compensation package given by the employing institution.

3.5. Staff Development3.5.1. The changing complexity of library work and

ongoing changes in technology mandate regular staff participation in continuing formal and informal education.

3.5.2. A continuing staff development program shall be provided with the corresponding financial assistance from the institution. It may include formal studies in the field of library or information science or any other relevant discipline which should be consistent with the thrust of the library, and other job-related educational programs such as in-service training, seminar-workshops, and conferences.

3.5.3. Librarians participating actively in library and other professional associations, as well as those engaging in other appropriate professional activities, should be encouraged.

4. Financial Resources

4.1. The college/university librarian shall prepare, justify, and administer a library budget that meets the library’s objectives and the reasonable expectations of library users when balanced against other institutional needs.

PAARL Standards

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 12

4.2. The annual budget should be between 5 to 10 % of the total operating budget of the institution. The operating budget of the library must be appropriate to the mission of the library within the university or college, and sufficient to sustain all operations, including maintenance of automated systems. If it is impossible to meet all expectations or fund specific new programs this should be made clear, and a means for setting priorities established.

4.3. The library fee shall be set at a realistic level. It should be adequate to maintain an appropriate rate of collection development in fields pertinent to the curriculum. To sustain the library’s growth and development, the library fee shall be reviewed periodically and updated whenever necessary. All library fees collected shall be used exclusively for the library’s collection development.

4.4. In addition, adequate funds shall be allocated by the institution for maintenance, replacement, repairs, renovation and for investment in new and improved means of information access and delivery.

4.5. Where institutional funds are inadequate, other ways of augmenting the library’s financial resources shall be explored. These include endowments and donations, and participation in exchange programs and consortia or cooperative projects.

4.6. Any revenue generated by the library from fees and charges such as fines, payment for lost or damaged materials, computer search and printout, and from the sale of duplicate or unneeded items, shall be retained by the library, preferably in a separate fund account to be exclusively managed by the college/university librarian, for the support of its collections and services.

4.7. The library should utilize its financial resources efficiently and effectively. It shall maintain internal accounts to monitor its income and expenses.

4.8. The library director/head should have authority to apportion funds and initiate expenditures within the library budget and in accordance with institutional policy.

4.9. The library budget should reflect the library’s responsibility for acquiring, processing, servicing, and providing access to media and computer resources.

4.10. The budget should support appropriate levels of staffing and adequate staff compensation.

5. Collections

5.1. Selection and Acquisition5.1.1. Collection development is the joint responsibility

of the faculty and the librarian. The emphasis is on quality rather than quantity.

5.1.2. There shall be a year-round and carefully planned program of selecting and procuring library materials.

5.1.3. The faculty shall actively participate in the selection of print and non-print materials especially in their area of discipline, and in developing procedures to facilitate and effectively carry out the selection and acquisition activities.

5.1.4. The library shall define in writing the policies for collection development that will guide the selection and acquisition of materials. Such policies shall be

developed by the library in consultation with the faculty, and approved by the administration.

5.1.5. The library shall provide for a periodic review of its existing collection, for purposes of maintaining the quality of the collection and its continued relevance to the needs of the library’s users, and of determining collection strengths and weaknesses.

5.2. Collection Management5.2.1. Collection management not only involves the

selection and acquisition process, but also the organization and use of all materials in all formats to the level required to support academic programs in research, teaching, and public service.

5.2.2. Collection management also includes leasing, renting, deselection, providing access to other collections, planned resource-sharing and cooperative storage, and electronic access to databases.

5.2.3. Collection management recognizes the importance of access to resources rather on ownership.

5.2.4. The collection management programs of the library should be developed jointly by the library and the college/university, indicating the depth and breadth of the collections, as set out in an appropriate taxonomy to determine collection levels. The following levels are generally recommended:

0 Out of scope 1 Minimal information 2 Basic information 3 Study or instructional support 1. 4 Research 2. 5 Comprehensive3.

The policies setting out this program should be in written form, and regularly reviewed.

5.1.5 Adequate funding should be provided to ensure the successful implementation of the library’s collection management programs.

5.3 Holdings5.3.1 The collection shall consist of quality, up-to-date

and relevant resources that support the library’s mission to meet the curricular, instructional, research, and recreational needs of its clientele.

5.3.2 Resources may be in a variety of formats, including print or hard copy, online electronic text or images, and other media. The availability of CD-ROMs, e-resources and online databases is encouraged to provide alternative options to meet the library users’ requirements, depending on the number of full-text titles/volumes contained therein. Particular consideration shall be given to the availability of Internet services to supplement the library’s collection of information resources.

5.3.3 An initial core collection of 5,000 well-selected books for college libraries, and 10,000 titles for university libraries, usually selected with the aid of standard lists and other selection tools, is deemed necessary to meet the educational needs of students and faculty.

5.3.4 In addition to this core collection, a minimum

PAARL Standards

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 13PAARL Standards

of five (5) professional titles per student shall be provided. Recognition should be given to changes in curricular offerings, and new academic programs. Equally, recognition should be given to library contributions to consortial or other resource-sharing programs.

5.3.5 In addition to the core book collection, a core periodical collection of current and relevant titles (local and foreign) shall also be provided.

5.3.6 The holdings shall also include an extensive Filipiniana collection to meet the ever increasing demand of users for this type of materials. A comprehensive acquisition of current Filipiniana titles relevant to the school’s curriculum is strongly recommended. It is recommended that this Filipiniana collection be separated from the general collection for purposes of identity, preservation, and functionality of use.

5.3.7 As far as budget permits, the recommended ratio of volumes to combined total student population and teaching faculty should be 10:1. The recommended annual growth rate of the collection shall be maintained at five percent, and in accordance with program offerings and enrollment.

5.3.8 Even if the institution meets the above minimum requirements, it should spend the budget allocated for library materials to further develop and update its resources.

5.3.9 Collection currency and vitality should be maintained through judicious weeding. A regular deselection program shall be undertaken to keep the collection relevant and up-to-date, particularly in the fields of science and technology. A three (3) to five (5) percent replacement of older materials each year is recommended.

5.3.10 Resources may be provided onsite or from remote storage locations, on the main campus and/or at off-campus locations.

5.3.11 The provision of textbooks is not the responsibility of the library but a maximum of five (5) copies of frequently used titles shall be provided. In the matter of reserve books, a provision of at least one copy for every twenty-five (25) students is deemed sufficient.

5.3.12 The library should have a continuing and effective program to evaluate its collections, resources, and online databases, both quantitatively and qualitatively.

5.4 Organization and Care of Materials5.4.1 Collections shall be organized to insure efficient

identification and retrieval, and to provide maximum intellectual and physical accessibility to the library and its resources The books shall be catalogued and classified according to an accepted standard of bibliographic description, and a system of classification, like the Dewey Decimal System or that of the Library of Congress. Periodicals shall be indexed.

5.4.2 The catalog shall be in a format (card or electronic) that permits concurrent or simultaneous use by

users of the library. In addition to the catalog, there should also be subordinate files, such as subject authority files, shelflists, serial holdings lists, indexes, and the like, for bibliographic control and intellectual access to all library materials.

5.4.3 The library shall provide its own cataloging manual of policies and procedures.

5.4.4 The library shall have a program for the care and reservation of its own collection. It should have adequate safeguards against damage, loss, mutilation, and theft, if it is to serve its primary goal of making its collection available to its users. To reduce loss and damage, the library should exercise appropriate control over use and borrowing.

5.4.5 The library should have a counter-disaster plan to cover minor and major disasters to include both damage prevention and damage recovery.

6. Services

6.5 The services provided by the library shall be clearly related to the purposes of the institution. Generally, the library should provide a variety of services that support and expand the instructional, research and extension service capabilities of the institution.

6.6 The library’s services shall be designed to promote and facilitate efficient and effective use of its materials in all formats by all of the library’s clientele.

6.7 Services offered by the library shall include reference and information services, which are available at adequately identified and designated points during established service hours.

6.8 User instruction shall be provided as specialized and in-depth assistance to all levels of users from freshmen to faculty on the use of the library’s resources. The library staff should seek to assist users in finding needed material and developing appropriate search strategies through a variety of services, such as course-related or course-integrated instruction, hands-on active learning, orientations, formal courses, tutorials, pathfinders, and web-based instruction.”

6.9 As an academic unit within the institution, the library should encourage lifelong learning, by applying new techniques and technologies with the traditional methods of information retrieval, evaluation and documentation. Librarians should collaborate frequently with classroom faculty; participate in curriculum planning, as well as in information literacy instruction

6.10 The library should ensure optimal access to its own collections and to needed resources available elsewhere by developing, maintaining, and making available for use access tools such as catalogs, indexes, and other information resources.

6.11 The rules and regulations for the use of the library and its collections should be readily accessible to users. Terms of loan and access to the library’s

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANSNo. 3-4 Ju ly - December 2010 14

information resources for all user categories shall be described. Circulation procedures shall be effective and efficient.

6.12 Majority of the stock in the library’s collection shall be readily available for lending, and shall be available to authorized clientele within the context of the library’s purpose, goals and objectives. The library should check collection availability at regular intervals.

6.13 The hours of access to the library shall be consistent with reasonable demand.

6.14 The library should participate in programs for the sharing of bibliographic data.

6.15 The library should strive, as far as possible, to enhance information access through networking, resource sharing, online information services, interlibrary loan activities and document-delivery services to provide access to materials not owned by the library. The rules and conditions relating to these programs and services should be clearly explained. Where charges are required, or where restrictions apply, this should be made clear to potential users.

6.16 Distance learning programs should be promoted by means of remote electronic access to collections, the provision of reliable network connections, and through electronic transmission or courier delivery of library materials to remote users.

7. Facilities

7.1 Site/Location and Design7.1.1 The library shall provide well-planned, secure, and

sufficient space to meet the perceived needs of staff and users and to meet the housing requirements of its collections including space for automated services in a properly controlled environment. In addition, provision for future expansion should be made.

7.1.2 To fulfill its service missions, the library should be close to the center of campus activity. The college library can be a part of a building provided it is accessible to the academic community of the institution. For a university, it is highly desirable to have a separate building for the exclusive use of the library and other related activities. The building shall also be centrally located within the campus.

7.1.3 The librarian shall be consulted in planning the site/location of the library, its building design, and other architectural/spatial details. (Specific details include layout of the buildings, light, ventilation, temperature and humidity control, stacks, exhibit areas, and number of reader stations.)

7.1.4 The facilities shall be attractive and ergonomically designed to provide safety and comfort, and to promote operational efficiencies and effectiveness of use.

7.1.5 Suitable space for staff workroom, offices, and lounge should be available.

7.2 Space Requirement7.2.1 The size of the library building shall take into

account the size of its total user population, the extent and nature of its collection, and the size of its staff.

7.2.3 Notwithstanding the provision under 7.2.1, special

consideration is given to libraries with automated systems or other library applications of advanced information technology.

7.3 Furniture and Equipment7.3.1 Standard library furniture and equipment shall be

provided for the storage and retrieval purposes of library materials.

7.3.2 Necessary equipment to access information and to assist instruction should be available, when and where they are needed. These equipment should be efficiently managed and maintained.

7.3.3 The library shall have facilities for information technology and communication services. It shall provide sufficient numbers of appropriately capable computer workstations for access to electronic resources. In addition, it should provide appropriate equipment in adequate quantities and in good working order for the convenient, efficient consultation, retrieval or dissemination of local and remote information resources by the library staff and its patrons. This includes such IT and communications equipment as computers with Internet connectivity, printers, scanners, webcams, fax machines, and other electronic communications equipment.

7.4 Provisions for Reading Comfort7.4.1 The library should be adequately lighted, properly

ventilated, and acoustically suited for quiet reading.

7.4.2 It should be aesthetically attractive and properly maintained.

7.4.3 Special provisions should be made for the physically handicapped or people with disabilities.

7.5 Control and Security Measures7.5.1 Control and security measures shall be provided

for safeguarding the library and its collections. These security measures include: provision for ample aisles, emergency exits/escape doors, fire extinguishers, and screened windows.

7.5.2 Likewise, if feasible, provision shall also be made for emergency warning device, hiring of security personnel, installation of monitoring camera, and electronic surveillance system.

7.5.3 Guidelines on safety and disaster preparedness should be established and implemented.

8. Linkages and Networking

8.1 The Library exists within a network of relationships extending beyond the institution. In cooperation with other libraries, consortia, networks, vendors, and other agencies, the library should participate in programs that will assist it in meeting its goals and are consistent with the mission of the university.

8.2 As far as possible, the library shall get involved in professional activities, regional, national or international, participate in resource sharing or networking activities, and utilize cooperative library programs to enhance its resources and services and to reduce operating costs.

8.3 The library should strive, as far as possible, to

PAARL Standards

PHILIPPINE ASSOCIATION OF ACADEMIC AND RESEARCH LIBRARIANS3-4 Ju ly - December 2010 15Editorial

Board & Staffenhance information access through networking and linkages, and online information services.

8.4 Interlibrary loan activities and document-delivery services shall be encouraged for the purpose of increasing resources, providing access to materials not owned by the library, and extending cooperation with other libraries.

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PAARL Newsletter is published quarterly in print and online (www.dlsu.edu.ph/library/paarl/). Subscription is free to all

members. Contributions come from Executive Board and Committee Members. For comments and suggestions, please

contact Ms. Ana Maria B. Fresnido at 5244611 local 600.

Editor-in-ChiefAna Maria B. Fresnido

Associate EditorsChristopher C. Paras

Marita G. Valerio

Circulation ManagersSonia M. GementizaErlinda B. GonzalezRoderick B. Ramos

Graphic ArtistSammy Bumagat

ContributorsChristine M. Abrigo

Christopher C. ParasRoderick B. RamosVistoria P. Baleva

Staff Box

PAARL BOARD 2010 President Christopher C. Paras V. President Roderick B. Ramos Secretary Sonia M. Gementiza Treasurer Aisa M. Dela Torre Auditor Veronica M. Jose

Directors

Elvira B. Lapuz Sr. Ma. Gloria B. Pasamba, SPC

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P R O Ana Maria B. Fresnido Victoria P. Baleva Erlinda B. Gonzalez