OVERVIEW

WHAT IS THE OFFICE OF SPONSORED PROGRAMS?

(OSP) The Office of Sponsored Programs is the centralized unit

tasked by the University with the coordination of research and sponsored programs activities campus wide.

The Office provides leadership, information, services, and support to the University community: faculty, research associates, students, and staff in the acquisition and administration of externally funded projects in furtherance of the instruction, research, and public service mission of the University.

The function of the Office of Sponsored Programs is to ensure the integrity of the accounting and administrative information and to ensure that the University complies with the regulations and guidelines of sponsoring agencies and institutional policies and procedures.

OSP FUNCTIONS & RELATED RESPONSIBILITIES PRE-AWARD

Funding Research and Prospect Identification

Partnership and Collaborative Development

Proposal Review and Editing

Budget Review and Development Assistance

Electronic Grant Submissions

PI Electronic Data Base Management/Maintenance

Programmatic and Fiscal Reporting

Preliminary Legal Review (OSP) and Referral to General Counsel

Preliminary Programmatic Review Prior to referral to the CAO for final Approval.

Workspace Training

FUNCTIONS & RELATED RESPONSIBILITIES (Cont’d) Post-Award Award Notification Award Package Review and Submission to Budget and HR Offices Database Development and Management Spending Plan Development and Approvals Web Site Maintenance and Agency Updates Financial Reporting Liaison with Office of Grants Accounting/Finance Various Agency Reports (NSF, DOL, NIH, HHS, et al.) Compliance Development of policies and procedures and oversight of all

Federally mandated compliance requirements (IRB, RCR, Financial Conflicts of Interest, Research Integrity, Time and Effort Certifications)

OSP FUNCTIONS AND RESPONSIBILITIES (Cont’d) Information Repository

OSP Website http://www.udc.edu OSP Annual Report

PI Handbook http://ww.udc.edu/docs/osp/PIHandbook.pdf

UDC Institutional Fact Sheet http://www.udc.edu/docs/osp/grants_factsheet.pdf

Submissions and Awards Matrixes

IRB Site/IRBNET.org

Fillable Forms

Marketing

Positioning UDC locally, nationally and internationally as a viable research partner and/or collaborator

OSP INTERACTIONS Grants Proposals

MOUs/MOAs

Contracts

Sub-Agreements

Partnership Documents

Licensing Agreements

Non-Disclosure Agreements

Material Transfer Agreements

Other

WHO ENSURES THAT THIS HAPPENS? OSP STAFF AND YOU

Office of Sponsored Program Staff

Main Number 202-274-5838

Email Address – sponsoredprograms@udc.edu

JoVita Wells – 202-274-6260 – jowells@udc.edu

Argenia Doss – 202 274-6592 – argenia.doss@udc.edu

Jean Humphrey – 202-274-7079 - jean.humphrey@udc.edu

Salome Amoussou – 202-274- 5407 – salome.Amoussou@udc.edu

HOW DOES THIS HAPPEN?

PRE-AWARD SERVICES RENDERED

SUBMISSION PROCESS GENERAL INFORMATION

PROPOSAL DEVELOPMENT

MOUs/MOAs

SECURING EXTERNAL FUNDS

HOW DO I SUBMIT A PROPOSAL? Identify the Solicitation;

Confirm Eligibility of the Institution;

Confirm Principal Investigator Requirements;

Confirm with the Department/Unit Head and Chair with regards to Support of Program and Unit goals

Complete the Proposal Submission Registration Form http://www.udc.edu/osp/funding_proposal_form

WHY SHOULD WE SUBMIT External FUNDING REQUESTS?

Institutional Goals

Division, Department, Unit Goals/Plans

Impact on Curriculum/Programs

Impact on Faculty/Students

Facilities Needs

INDIVIDUAL OR WORKGROUP TASKS Start Immediately

Complete Proposal Submission Registration Form

Read and Re-read the Proposal Guidelines

Read the Agencies Policy Manual

Brainstorm/Develop the Concept

Read the Guidelines for Special Requirements, Font, Page Limitations, Criteria for Review, etc.

Prepare the 1st Draft of Narrative and Budget

Forward Draft to OSP for Review and Feedback

RECOMMENDED TIMELINES Today – Identify Funding Opportunity, Communicate w/Chair/Dean; Register Proposal

1st Week – Review Guidelines, Policy Manual and Make Initial Contact with Potential Partners

2nd Week – Research and Write Following the Narrative Sequence; Follow Through on Partners

3rd Week – Forward an Electronic Copy of Narrative; OSP Pre-service Provider and Budget Specialist

4th Week – Finalize the document

Submit the proposal with a signed OSP Routing Form at least 7 days Prior to the Deadline.

PROPOSAL DEVELOPMENT SERVICES Identification of Funding Opportunities

Agency Guidelines Review

Assistance with Developing Timelines

First Draft Review

Assistance with Accessing Support

Final Review/Editing

Assistance with Completing the 424

Assistance with University Sign-off Process

MOUs/MOAs Submit all to OSP with signed OSP Routing Form

Attention: Salome Amoussou at least one week prior to the deadline.

OSP will review and forward to OGC.

OGC will return with comments or approval.

If revision is required, the MOA/MOU will be returned to the PI for corrections.

PI will make corrections and return to OSP.

Upon approval by OCG, the sign-off process will be initiated and completed.

UDC GRANTS, MOU,MOA SIGN-OFF PROCESS

Submit the entire package with the signed (PI, Chair, UDC-CC Provost)Routing Form to the Office of Sponsored Programs

STEM Proposals to Argenia Doss - argenia.doss@udc.edu All other proposals to Jean Humphrey – jean.humphrey@udc.edu MOAs/MOUs – Salome Amoussou – salome.amoussou@udc.edu The package will be routed to the necessary offices for review and

sign-off (i.e. OSP Director, OGC, HR, CAO) If changes or corrections are required, you will be notified

immediately. The document will be returned to you for change/correction. As soon as the changes are made, resubmit for review and

signature. Upload all sections of the proposal as required and notify JoVita

Wells at jowells@udc.edu that the proposal is ready for submission.

Provide contact information. You must remain available until the proposal is officially accepted by the agency.

YOU CAN COUNT ON THE OSP STAFF JoVita Wells Director, Sponsored Programs/University Compliance Officer jowells@udc.edu 202-274-6260 Argenia Doss Grants Management Specialist argenia.doss@udc.edu Jean Humphrey Research Officer jean.humphrey@udc.edu 202-274-7079 Salome Amoussou Post Award Specialist salome.amoussou@udc.edu 202-274-5407 THANK YOU FOR YOUR INTEREST IN ACQUIRING EXTERNAL FUNDING