the basics 2011 office of sponsored programs. craig johnson osp administrator...
TRANSCRIPT
THE BASICS 2011
Office of Sponsored Programs
Objectives
By the end of this class you will: Know what Grants.gov is and when to use it Understand the 2 options for submitted
applications from the UW Know how to find funding opportunities
supported by Grants.gov Understand the UW process for submitting
Grants.gov applications Gain hands-on experience using Grants.gov
Agenda
Grants.gov Overview Two ways to complete applications Preparation time
What info do I need? Where do I get it?
Finding & completing the Adobe formset
Final Check and downloading Q&A
What is Grants.gov?
An electronic portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
When do I use Grants.gov?
Depends on the agency and program requirements. Some sponsors (e.g., NIH, NOAA) currently use Grants.gov; some (e.g., NSF) are still in transition.
Two Ways to Complete Grants.gov Applications
#1 Adobe Search and download forms direct from
Grants.gov Complete forms Attach to eGC1 and route OSP will upload and submit your
application Errors and warning messages provided
by OSP
Two Ways to Complete Grants.gov Applications
#2 SAGE Grant Runner Complete the forms directly in SAGE
(combined with eGC1) Route for campus approvals OSP submits application with a click
of a button Errors and warning messages
appear in eGC1 History & Comments
Getting Started
NIH’s system is called ERA Commons.
In order to apply to NIH, every PI (or grad student) must have an active account in Commons.
Contact your Department Administrator to request an NIH Commons login account.
Getting Started
Your computer is loaded with the most currently supported version of Adobe (9.1.2.)
Search, download and become familiar with the Program Announcement and instructions
Schedule so that submission is in compliance with GIM19
Summary of Recent Changes (2009) Research Plan PHS398 “Attachments”
(Background & Significance, Preliminary Studies/Progress Report, Research Design and Methods) now “Research Strategy” Research Plan reformatted and reduced
to 12 pages Other Project Info form have modified requirement Biosketch now begins with a personal statement Applies to both Grants.gov Adobe PDF and Grant
Runner
UW Routing and Submission Process
Routing on
Campus
In OSP
Review by OSP
Admin
Navigating the Submission FreewayOSP transmits application &
receives confirmation
Grants.gov performs basic
check GRANT0000123
45
Agency System(NIH)eRA
CommonsAN12345
Grants.gov National Submission Funnel
Everyone’s Goal: 100% success in submitting error free
UW Deadlines(Submit Proposal)
GIM 197+ days:
All final business elements and draft scope of work Approved by campus reviewers and IN OSP OSP needs to be able to do a meaningful review
3+ days: Final proposal in complete & final format Status = IN OSP by 5pm
-3 days: Any application received by OSP after 5pm 3 business
days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept
Waiver Process
Sponsor Deadlines(Submit Proposal)
Any hard deadline that is missed will usually result in the application being returned without review
Hint Create a calendar using the sponsor deadline Count back 3 and 7 business days Make a reasonable timeline for each section/part Concurrent timelines for admin vs science sections
UW Holiday
-2
-10
-1-3-4
-8 -7 -6
-9
7 Day Rule 7 Day Rule
3+ Day Rule3+ Day Rule
all business components complete/final + draft version of the science (Research Strategy)
all proposal components complete/final + final version of the science (Research Strategy)
What is due when?
QUIZ
When am I really ready to submit?All required eGC1 fields completedAll COMPLETED sponsor forms attachedIRB or IACUC studies / protocol approval datesIRB / IACUC modifications applied forAttached paperwork for subcontracts or consultantsResearch Plan & budget is attached in FINAL formAttachments are in correct format (NIH=PDF only)F&A rate is in accordance with GIM 13AAny required waivers approved (e.g. IDC, e-GC1
addendum, 48hr)
Then RTS = YES!!
Demonstration of Grant.gov System
Finding Grant Opportunities Download Instructions Download application package Complete application package Viewing and Printing application package Email acknowledgements and notifications
Finding a Grant Opportunity
Finding a Grant Opportunity
Finding a Grant Opportunity
To download application
For a full copy of the instructions
UW- OSPGRANTS.GOV TRAINING – finding a grant opportunity
Enter your email address here if you would like updates on this PA
Save both to your desktop
7 Steps toSubmit NIH proposal via Grants.gov1. Download application package via Grants.gov2. Complete the application package3. Complete a eGC1 in SAGE.4. Upload application package to GC-1 and route
to OSP5. OSP will review & submit final application6. Validation process (multiple emails btw OSP,
Grants.gov & department)7. Validation of NIH proposals via ERA Commons
3 Steps toSubmit NIH Proposal via Grant Runner1. Create, complete and submit to
OSP a new eGC1 in SAGE containing the application package.
2. Real time validation info contained within SAGE History and Comments.
3. Validation of NIH proposals via eRA Commons.
Where do I look for more info? NSF website:
http://www.nsf.gov NIH Instructions for 424 Forms
http://grants1.nih.gov/grants/funding/424/index.htm
NIH ERA’s Commons website: https://commons.era.nih.gov/commons
Avoid Common Errors:http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
Where can I go for help?
For technical questions:http://grants.gov/ or 1-800-518-4726
For NIH’s overall plan for electronic receipt, contact NIH Grants info at [email protected]
For UW procedure and process: Contact OSP Help Desk at 685-4362 or [email protected]
For Grant Runner questions:Contact the SAGE Help Desk at 685-8335 or [email protected].
Helpful Tips
Always review the Program Announcement for requirements (i.e. page limits, documentation, etc.).
Answer “Yes” on the eGC1 Ready-to-Submit (RTS) question only when the proposal is ready for submission
The budget and the SF424 form must have the same start date
Make sure to use the correct DUNS# Level of effort must be listed on detailed budget Do not use headers and footers on documents
More Helpful Tips
NIH Only: Co-project Director (PD) or Co-Principal
Investigator (PI) is not recognized. Make sure PI information in eRA
Commons matches the name used on the application.
Convert document attachments to PDF format.
Questions & Answers
Test your knowledge
https://catalysttools.washington.edu/webq/
survey/almarks/91416
In Closing
Class Evaluation: https://catalysttools.washington.edu/
webq/survey/almarks/93633
THANKS FOR YOUR PARTICIPATION!