osdk 2016 - governance
TRANSCRIPT
Office 365 Saturday CopenhagenMarch 12, 2016
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Making Governance work for Businesses, IT and Users
Anders B. SkjønaaPROCURATI
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Why are we still talking about governance?
“The importance of IT governance is connected to the ongoing need – within organizations – to focus value creation efforts on
strategic objectives and to better manage the
performance of those responsible for creating this value in the best interest of
stakeholders”
The importance of IT governance
Focus value creation efforts on strategic
objectives
Manage the performance of those creating value
Best interest of stakeholders
The WHYThe WHAT
The WHO
The reamining question?
The HOW!
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Making governance ”standard”• Goverance is a part of the game...
ALWAYS!• Imagine a car without windows, no gps or dashboard of any
kind!• A ”standard” for HOW is required• to get everyone to understand why, what and who? • to understand the resources that are reqired• to ensure that everyone is doing the right thing• to be able to ”Learn and Adopt”
Enter ”GOVERNANCE PRINCIPLES”!
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The 8 principles of Good Governance Practices
Governance principles are foundational principles used to supporting decisions during governance practice implementation and operation. They are a part of The SharePoint Governance Framework
1. SHAREPOINT FOR BUSINESS2. DISTRIBUTED OWNERSHIP3. DESIGN FOR GOVERNANCE4. METHOD RULES
5. BUILD TO GROW6. PRACTICE, OT PREACH7. VISIBLE AND TRANSPARENT8. LEARN AND ADOPT
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1. Strategy2.
Implementation3. Governance
1. ESTABLISH THE STRATEGIC FOUNDATION• What role is SharePoint playing in our
company?• What are the boundaries to other system
platforms?• Who has the responsibility to deliver the
expected value and results?• What are the strategic objectives that
SharePoint can effectively support? (Business Drivers for SharePoint)• GOVERNANCE PRINCIPLE:
”SharePoint for business”
2. BUILDING AND IMPLEMENTING A GOVERNANCE PRACTICE• Establishing Roles and Resposibilities
• GOVERNANCE PRINCIPLE: ”Distributed Ownership”• Align with technical capabilities
• GOVERNANCE PRINCIPLE: ”Design for Governance”• Common framework to practice and operate
• Methods and taxonomy• GOVERNANCE PRINCIPLE: ”Build to grow”. ”Method Rules”
• Maintain line-of-sight to Strategic Objectives (Business Drivers)
3. PRACTICING GOVERNANCE• Run a governance practice
• GOVERNANCE PRINCIPLE: ”Practice, not preach!”
• Maintain compliance and manage risk for:• Content & Information
• ”Information Management”• Technology and infrastructure
• ”IT Governance”• Work processes
• ”Business Governance”• Report to the entire organization
• GOVERNANCE PRINCIPLE: ”Visible & Transparent”
• Update to reflect changes• GOVERNANCE PRINCIPLE:
”Method rules”• GOVENANCE PRINCIPLE:
”Learn and adopt”
The governance lifecycle
..
.
.Learn & Adopt
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An announcement...
SharePoint Governance
Framework 6.0
Information System
Governance Framework
Opening up the scope of Managed Systems
Introducing new system dependency model
StrengtheningQuality Management by making it more implicit
Providing a clear interfaceto Change Management and Service Delivery
More information to come on this. www.procurati.com
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Lets do a demo...Operationalizing Governance
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Top challenges (and misconceptions)1. «No one size fit all!»2. We need to write a Governance plan!3. This is sooooooo boring...4. It’s all in my head, but I can not write it down5. I am not confident that I can make these decisions6. Lack of «decision base» 7. Governance «check-mark attitude»8. ...
(I bet you can come up with a few more of you own...)
What do we need to make governance a success?
ESTABLISH COMMON UNDERSTANDING OF YOUR BUSINESS PLATFORM (EVERYONE)
CHOOSE A STANDARD (FRAMEWORK) FOR PRACTICING GOVERNANCE
ADOPT OPERATIONAL TOOLS TO MAKE GOVERNANCE VISIBLE AND OPERATIONAL
Strategy Communication Ownership and Responsibilities
Management commitment
Questions and Comments
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