organizing the spring contests at club & area level 2014 jeannell kolkman educational, 10...
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ORGANIZING the SPRING CONTESTSat CLUB & AREA LEVEL2014
Jeannell KolkmanEducational, 10 January 2014
TOASTMASTERS CONTESTS
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Types of speech contests Team of organizers Workflow - contest preparation Program Contest rules Resources
Agenda
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Types of speech contests
Spring Autumn
International Evaluation Humorous Table Topics
Club Club
Area25 March - Twente
Area21 March - Utrecht
Area Area
Division12 April
Division12 April
Division Division
District District District District
International Speech Contest semi finals
World Championship of Public Speaking
[Tall Tales][Taped]
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What is needed for a quality Speech Contest?
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Well-trained team of organizers: Contest Chair, Chief Judge and Contest Master
An assisting team that knows their roles
Planning
Communication
Interesting speeches & evaluations
Suitable location
Toastmasters branded materials from the virtual brand portal
What is needed for a quality Speech Contest?
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The team of organizers
Contest Chair
Contest Chair Contest Master Chief judge
compare role with VPE compare role with TME compare role with GE
Target Speaker (1) Contestants (...) Judges (>5)
Sergeants at Arms (>1) Calligraphist (1)Secret tie-breaking judge
(1)
Meet & greets (>1) Ballot counters (2)
Video operator (1) Time keepers (2)
Video publisher (1)
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✓ Schedule the contest with the area contests dates in mind.
✓ Announce the contest within the club.✓ Ask members to be contestant.✓ Ask members to fulfill a role.
Workflow - 1
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Plan the contest budget. Plan publicity & communication. Know and abide the contest rules. Find Judges, Timers, and Counters and inform
them of their duties. Choose fair and impartial judges. For the Area Contest: find a judge from each
participating club. Check eligibility and rules. Find Sergeants at Arms, Meet & Greets.
Workflow - 2
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During the planning phase of a speech contest, it is important for the Contest Master to know the rules.
Make sure the contestants sign the Elegibility Form.
Advise contestants to check what they will be judged on.
- Send them the Judge’s Guide and Ballot (Item 1172)
Direct contestants to online resources, such as: www.toastmasters.org/SpeechContestFAQ and the e-learning speech contest module (www.toastmasters.org/tlc).
Speech Contestants
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Judging is different from evaluating on a regular Toastmasters evening.
Discuss bias and fairness. Review the rules. Conduct training workshops for speech contest
judges. Review Speech Contest Judges Training
(Item 1190).
What could a chief judge do to prepare contest judges for their role?
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Toastmasters branded Awards
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Contestants
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Judges
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Judging criteria
• Speech development
• Effectiveness• Speech Value• Physical• Voice• Manner• Appropriate-
ness• Correctness
• Analytical Quality
• Recommen-dations
• Technique• Summation
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Program - before the meeting
Contest Chair Overlooking the whole contest
Sergeant at Arms Setting room
Contest MasterBriefing contestantsDrawing lots
Chief Judge Briefing judges & counters
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Program - during the meeting (suggestion only!)
Sergeant at Arms PresidentContest ChairChief Judge
Opens meetingWelcomes guestsCertifies eligibility speakers and judgesExplains rules
Contest Master1st ContestIntroduces Target SpeakerIntroduces Contestants
Contest Master Interviews Contestants Chief JudgeCollects & counts ballots
Contest Master2nd ContestIntroduces Target SpeakerIntroduces Contestants
Contest Master Interviews Contestants Chief JudgeCollects & counts ballots
Contest MasterAward CeremonyAsk winner to participate in Area Contest
Chief JudgeValidates outcome
Photos & drinks
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Club officers can turn to - area governors (Nichol Brummer) and - division governors (Marike Dijksterhuis)
as the first resource for answers to questions about speech contests.
Speech Contest Resources for Clubs
Search for: ‘Speech Contest Module’ at www.toastmasters.org
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Workflow checklist
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Contest languages, number of winners
International Speech Club Contest
Evaluation Club Contest
English Dutch English Dutch
Almere Toastmasters 1 1 - 1
Amersfoort Toastmasters 1 1 - 1
Apeldoorn Toastmasters* - - - -
Epe Toastmasters* 1 1 1 1
Gouden Raad Toastmasters - 1 (?) - -
NOA Toastmasters Club - 1 - -
Twente Toastmasters 1 1 1 1
U-Speak! ? ? ? ?
Utrecht Toastmasters 1 - 1 1
Number of contestants for Area >> 5 à 6 5 à 7 3 à 4 5 à 6
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Questions ??