organized living

March 17, 2016 TO: Technical Advisory Committee (TAC) FROM: Kathy Bangley, Chairperson

SUBJECT: Polk Transportation Planning Organization (TPO)

Technical Advisory Committee (TAC) Meeting on March 24, 2016 The Polk TPO Technical Advisory Committee (TAC) will hold its next regularly scheduled meeting on March 24, 2016 at 9:30 a.m. Due to the construction of the new parking garage next to the County Administration Building, available parking is expected to be limited. Therefore, the TAC meeting will be held in the Game Room of the Bartow Civic Center, located at 2250 S. Floral Avenue in Bartow. Primary items on the agenda include a presentation by TPO Staff on the Draft Bicycle and Pedestrian Safety Action Plans. TPO Staff will update the committee on TIP Amendments, as well as the UPWP. The committee will also be asked to support a resolution for the Nature Coast to Peace River Greenway Regional Trail Corridor. Minutes from the previous meeting and additional materials related to the agenda items are also included in the meeting packet. If you have any questions, please call TPO staff at (863) 534-6486. KB:xm Enclosure

The TPO planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964. Public participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact Diane Slaybaugh at 534-6486 at least seven days prior to the meeting. If hearing impaired call: (TDD) (863) 534-7777 or 1-800-955-8771, or Voice impaired call: 1-800-955-8770, via Florida Relay Service.

POLK TRANSPORTATION PLANNING ORGANIZATION (TPO) TECHNICAL ADVISORY COMMITTEE (TAC)

BARTOW CIVIC CENTER GAME ROOM MARCH 24, 2016 – 9:30 A.M.

AGENDA

Roll Call Approval of Meeting Minutes – February 18, 2016

Agenda Review

1. Rail Quiet Zone Study Staff from AECOM will provide an overview and update to the current Quiet Zone Study being conducted for the CSX S-line through Winter Haven. This item is being presented for information only.

2. Review/Approve Draft Public Participation Plan (PPP) TPO Staff will request the committee to make a recommendation to the TPO Board to approve the TPO’s Public Participation Plan (PPP). Action is requested. (Attachment)

3. Review/Approve Draft Amendments to the TPO’s Fiscal Years 2015/16 -

2019/20 Transportation Improvement Program (TIP) Staff will review draft amendments to the TIP and request the committee to make a recommendation to the TPO Board to approve the draft amendments. Action is requested. (Attachments)

4. Review/Approve Draft Fiscal Years 2016/17 – 2017/18 Unified Planning Work Program (UPWP) Proposed FY 2016/17 - 2017/18 UPWP will be reviewed with the committee and a recommendation for the TPO Board to approve the UPWP is requested. Action is requested. (Attachment)

5. Bicycle and Pedestrian Safety Action Plans TPO Staff will provide copies of the draft Bicycle Safety Action Plan and the Pedestrian Safety Action Plan. This item is being presented for information only.

The TPO planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964. Public participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services (free of charge) should contact Diane Slaybaugh at 534-6486 at least seven days prior to the meeting. If hearing impaired call: (TDD) (863) 534-7777 or 1-800-955-8771, or Voice impaired call: 1-800-955-8770, via Florida Relay Service.

6. Nature Coast to Peace River Greenway Regional Trail Corridor Staff is seeking a recommendation from the committee on a resolution in support of the referenced corridor. (Attachments)

7. Communications and Reports A. Momentum 2040 Documentation

8. Adjournment

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Polk Transportation Planning Organization

Technical Advisory Committee (TAC) Draft MEETING MINUTES

Thursday, February 18, 2016

Bartow Civic Center, Game Room

2250 S. Floral Avenue Bartow, FL 33830

Members Present: Representing: Sherry Carver Central Florida Regional Planning Council (CFRPC) Amy Palmer, Vice Chairman City of Auburndale Marisa Barmby Town of Dundee (CFRPC) Addie Javed (late) City of Haines City Valerie Ferrell City of Lake Alfred Doug Leonard (late) Town of Lake Hamilton Kathy Bangley, Chairman City of Lake Wales Chuck Barmby City of Lakeland Teresa Maio City of Lakeland Sean Byers City of Winter Haven John Bohde Polk County Land Development Bill Skelton Polk County Roads and Drainage Others Present: Representing: Walter O’Rouke Adviser Network Jill Wallace Das Hand Haus Beth Evans Envisors Lori Carlton Florida Department of Transportation Keith Robbins Florida Department of Transportation Chanda Bennett Polk Long Range Planning Joe Montoya Polk County Roads and Drainage Tom Deardorff Polk TPO Staff Ronnie Blackshear Polk TPO Staff Curtis Knowles Polk TPO Staff Ryan Kordek Polk TPO Staff Xiomara Meeks Polk TPO Staff Cherie Simmons Polk TPO Staff Tricia Pichette Polk TPO Staff

TAC Meeting 3/24/2016

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Call to Order, Roll Call Chairman Kathy Bangley called the TAC meeting to order at 9:36 a.m. Roll call was taken. A quorum was present with 9 members in attendance. Approval of Minutes

One correction was made to the minutes. In agenda Item 3, third paragraph the word Commuter service should read commuter rail.

Motion: Bill Skelton motioned to approve the December 3, 2015 meeting minutes with the

noted correction. Chuck Barmby seconded the motion. Motion carried without dissent.

Agenda Review Ryan Kordek, TPO staff highlighted the significant topics and action items on the committee’s agenda.

1. Polk County Expressway Authority

Tom Deardorff, TPO staff provided a brief update on recent action taken by the Board of County Commissioners (BoCC) regarding establishing an expressway authority for Polk County. The BoCC recently approved Resolution 2016-017 which creates the Polk County Expressway Authority. All information known by TPO staff can be found in the resolution.

2. District One Freight Mobility & Trade Study and Implementation Plan

Keith Robbins, FDOT staff provided an overview of the findings of the District One Freight Mobility and Trade Study and implementation Plan. The purpose of the presentation is to provide an executive-level overview of the findings of District One’s Freight Mobility and Trade Study, and their way forward in developing the District One Freight Mobility Implementation Plan. The study area and goal for the study were reviewed. Five Technical Memos were products of study. Mr. Robbins discussed the policies and plan review, data collection and analysis and assets inventory processes. Needs assessment and improvements prioritization were also reviewed. There are four main components to the plan, which were reviewed. District One is seeking Public and private sector input on several of the components. This is a flexible and dynamic plan that can be modified as required for the changing landscape.

3. TAC Origin-Destination Subcommittee Recommendation

Ronnie Blackshear, TPO staff gave a brief review of the subcommittee’s recommendation to hire a consultant to do a Origin-Destination Study and asks the TAC to support the recommendation to the TPO Board. Motion: Chuck Barmby motioned to make the recommendation to the TPO Board. Sean

Byers seconded the motion. Motion carried without dissent. 4. Review/Approve the Draft Amendment to the FY 2014/15 – 2015/16 Unified Planning

Work Program (UPWP)

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Xiomara Meeks, TPO staff presented one amendment. In the next several months the TPO will be preparing the FY 2016/17 – 2020/21 Transportation Improvement Program (TIP). In recent years the TPO has used consultant services for the development and ongoing maintenance of an interactive TIP program for the TPO’s website. The contract for this service is set to expire. Staff is proposing to use the interactive program that was developed for Momentum 2040 (Community Remarks) as a less-costly and more effective alternative in order to display the projects contained in the TIP, as well as solicit comments from the public on the TIP. The current budget for this service is $10,000. The proposed budget for this service will be $2,275. This proposed amendment to the FY 2014/15 – 2015/16 Unified Planning Work Program (UPWP) is needed in order to begin work this spring in conjunction with the development of the new TIP. Motion: Amy Palmer motioned to approve the amendment to the UPWP. Sherry Carver

seconded the motion. Motion carried without dissent.

5. Review/Approve Draft Strategic Plan for the TPO Tom Deardorff, TPO staff gave a brief overview of the draft strategic plan for the TPO. The plan is intended to guide the TPO’s planning program and the implementation of the 2040 Long Range Transportation Plan. The plan includes six elements which include Vision, Mission Statement, Core Values, Objectives, Strategies and Actions. The plan is a two year document. Motion: Marisa Barmby motioned to recommend approval of the plan as presented to the

TPO Board for approval. Valerie Ferrell seconded the motion. Motion carried without dissent.

6. Appoint Members to Serve on a Subcommittee to Evaluate and Score Candidate 2016

Priority Transportation Projects

Xiomara Meeks, TPO staff led a brief discussion on the 2016 Candidate Priority Transportation Projects. Transit, Complete Streets and Regional Trail project were included. Staff requested the committee appoint members to serve on a subcommittee to evaluate and score the projects. Sherry Carver, Valerie Ferrell, Bill Skelton, Walter O’Rourke volunteered. Kathy Bangley volunteered to be an alternate.

Motion: Marisa Barmby motioned to recommend approval of the plan as presented to the

TPO Board for approval. Valerie Ferrell seconded the motion. Motion carried without dissent.

7. Trail Master Plan Update

Xiomara Meeks, TPO staff gave a brief update on the progress of the Trail Master Plan Feasibility Study which includes the Lakeland Highlands Trail, the North Ridge to Van Fleet Trail, the Poinciana Trail and the Fort Meade to Bartow Trail.

8. 2016 Final Certification Report for the Lakeland and Winter Haven Transportation

Management Area (TMAs)

Tom Deardorff, TPO staff presented the final certification report. Mr. Deardorff briefly highlighted some areas of the report. This was TPO’s first year participating in the certification

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process. Over all the TPO did very well on the certification. Mr. Deardorff thanked everyone who participated in the certification process.

9. Election of Officers

Chairman Kathy Bangley opened the floor for nominations for Chairman. She stated that she would be willing to serve another year as Chairman. Motion: Amy Palmer motioned to re-elect Kathy Bangley as Chairman of the TAC. Doug

Leonard seconded the motion. Motion carried without dissent. Chairman Kathy Bangley opened the floor for nominations for Vice-Chairman. Motion: Kathy Bangley motioned to re-elect Amy Palmer as Vice-Chairman of the TAC.

Chuck Barmby seconded the motion. Motion carried without dissent.

10. Communications and Reports

A. Tricia Pichette i. Mobile Minutes

Two public service announcements called Mobile Minutes were shown. These videos were totally produced in house by Tricia.

ii. Public Participation Plan (PPP) Update

The PPP Plan is being update and will be presented at the next TAC meeting.

B. Sherry Carver, CFRPC suggested that Best Practices from the certification be shared at next TAC meeting.

11. Adjournment

With no further business to discuss, the meeting adjourned at 10:54 a.m. Respectfully transcribed by Cherie Simmons, TPO Office Manager Section 286.0105, Florida Statutes, states that if a person decides to appeal any decision made by a board, agency or commission with respect to any matter considered at a meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

Prepared by: Xiomara Meeks March 17, 2016

TECHNICAL ADVISORY COMMITTEE (TAC) MARCH 24, 2016 AGENDA ITEM 1

Agenda Item: Rail Quiet Zone Study Update Presenter: Adam Purcell, AECOM Summary: AECOM Staff will provide an update on the progress of the

Rail Quiet Zone Study which includes an analysis on the existing conditions on the CSX “S” line through Winter Haven.

Recommended Action: This is item is being presented for information only purposes.

Prepared by: Tricia Pichette March 17, 2016


Agenda Item: Draft Public Participation Plan Presenter: Tricia Pichette Summary: The draft Public Participation Plan was submitted for a 45

day public comment period. It is currently under review by the Department of Transportation Federal Highway Administration. The TAC will be asked to recommend the document to the TPO Board for adoption.

Recommended Action: Recommend approval of Draft Public Participation Plan as

presented. Attachments: 1. Draft Public Participation Plan

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www.PolkTPO.com

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Item: 2 Attachment: 1 TAC Meeting 3/24/2016

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There are several ways for you to help shape the future of transportation:

How leave comments about a specific area or Page 9 intersection on a map by using “Community Remarks”

How to submit your comments to the Page 7Polk Transportation Planning Organization

Become a member of the Polk TPO’s Page 12Adviser Network

YOUDIFFERENCE

canmake a

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TABLE OF CONTENTS

HAVING YOUR SAY7

GETTING INVOLVED8

ACCESS FOR ALL10

OUTREACH STRATEGIES12

FEDERAL COMPLIANCE15

ACRONYM GLOSSARY16

POLICIES AND PRINCIPLES5

OUR PARTNERS3

ABOUT US2

PURPOSE OF THE PUBLIC PARTICIPATION PLAN

THE POLK TPO PUBLIC PARTICIPATION PLAN

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The Polk TPO encourages early and continuing participation by citizens in the planning and decision-making process. Public outreach efforts are designed to engage stakeholders from all segments of our diverse community.

The Public Participation Plan serves as a guidebook for the public as to how and when they can engage in the regional transportation planning and decision-making process.

The plan is organized into several sections:

PUBLIC INVOLVEMENT POLICIESThis section outlines the process and procedures the Polk TPO will follow when conducting public involvement including:

◊ How the public can submit comments

◊ What the TPO will do with the comments it receives

◊ When public meetings or comment periods will be held

◊ How the public can find out how to get involved

OUTREACH STRATEGIESThe tools and opportunities to educate and engage the public in the regional transportation planning process.

EVALUATIONMeasuring both the quantity and quality of interactions with the public.

ADDITIONAL RESOURCESInformation and links to more information on the planning process and federal regulations.

PURPOSE OF THE PUBLIC PARTICIPATION PLAN

By the year 2040 Polk County is projected to be home to more than 1 million people. Residents of Polk County can shape tomorrow’s roads, trails and transit by getting involved. Access and the ability to comment on: Priority Transportation Projects; Rail Studies and Plans; Bike/Pedustrian Plans; the Transit Development Plan; Transportation Improvement Program, and Unified Planning Work Programs can be found at http://www.polktpo.com/plans.aspx

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ABOUT US

Established in 1977, the Polk Transportation Planning Organization (TPO) conducts planning for the entirety of Polk County. Considered the “crossroads of central Florida”, Polk County is bounded by ten counties. It

is the fourth largest county in the state of Florida at 2,011 square miles and the ninth most populous with over 630,000 residents. Polk is one of five counties (Pinellas, Hillsborough, Polk, Osceola and Orange) in

the emerging central Florida “megaregion” along the Interstate 4 corridor. This area is currently home to over 4.1 million

residents.

Polk County serves as an important freight and logistics center for the region and the state. It has the most rail

miles (145) on Florida’s Strategic Intermodal System (SIS) and is home to Florida’s only

Intermodal Logistics Center. Polk County has the second most highway centerline miles (190) on the

SIS, and SIS highways include Interstate 4, State Road 570 (Polk Parkway), State Road 60, US 17, US 27, and US 98.

The Polk TPO is responsible for making sure that funding approved

for transportation projects and programs is based on a continuing, cooperative and comprehensive planning process.

WHAT IS THE POLK TPO RESPONSIBLE FOR?The Polk TPO is the lead transportation planning agency for Polk County. It employs a cooperative process to make decisions regarding the transportation investments needed to meet existing and future travel needs. To meet its mission, the Polk TPO develops:

Long-Range Transportation Plan (LRTP)- A document resulting from regional or statewide collaboration and consensus on a region or state’s transportation system. With a scope of 20 years, the LRTP serves as the defining vision for the county’s transportation systems and services and includes . In metropolitan areas, the plan indicates all of the transportation improvements scheduled for funding over the next 20 years.

The Transportation Improvement Program (TIP) identifies transportation projects and strategies that will be pursued over the next four years.

Unified Planning Work Program (UPWP) is a two-year plan identifies funding sources for each project, the schedule of activities, and the agency or consultant responsible for each task or study.

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THE BOARDThe TPO Board is comprised of elected officials including all 5 county commissioners and representatives from 15 of the 17 municipalities in Polk County. The Florida Department of Transportation (FDOT) is represented as a non-voting member, and several Board members also serve on the board of directors for local transit agencies.

THE TECHNICAL ADVISORY COMMITTEEThe Technical Advisory Committee (TAC) includes representatives from all of the TPO’s member jurisdictions, as well as, transit agency and school board representatives. The smaller cities are often represented by the city manager while the larger cities appoint a planner or engineer. The TAC makes regular recommendations to the TPO Board on technical issues and other action items.

THE ADVISER NETWORKThe TPO established the Adviser Network to serve as an alternate mechanism for citizen involvement. The objective is to increase public involvement (especially by members of minority and low income households). The Adviser Network provides a less formal, more extensive structure for soliciting public participation and comment. Members can participate in the planning process through 8 different mediums. There are currently 130 members.

Members represent a broad cross section of the county’s population and include people of all ages, races and economic circumstances from all corners of the county. The TPO makes a concerted effort to recruit members who represent traditionally underserved populations and persons with disabilities. When joining the Adviser Network members are requested to include their demographic information, areas of interest, and their desired method of communication.

Members have several options regarding their participation in the TPO planning process varying from interaction through social media and the viewing of videos to attendance at quarterly community forums. There is not a set limit or maximum membership for the Adviser Network. Members can participate on as-desired basis as time allows and their interest dictates.

The TPO will annually assess the demographics of its Adviser Network and compare those demographics to the Polk County population. The TPO will then establish recruiting targets each year to ensure that the Adviser Network is representative of the community.

TRANSIT PARTNERSThe Polk TPO has a continuing agreement with the Polk Transit Authority (Polk Transit) and area transit operators to coordinate efforts in the planning and programming of transportation projects. Polk Transit participates in the transportation planning process in accordance with applicable federal and state requirements, and it will rely on this PPP to satisfy the public participation requirements for the development of its Program of Projects – which includes proposed transit capital and operating projects. The TPO planning process will afford Polk Transit an opportunity to:

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◊ Identify the community need for public transportation services including the needs of individuals with disabilities, older adults, and people with low incomes

◊ Prepare strategies for meeting these local needs

◊ Prioritize public transportation services for funding and implementation

Numerous elected officials serve on both the Board of Directors for Polk Transit and the TPO Board. There is extensive cross representation between Polk Transit and the TPO. The membership of the TPO Technical Advisory Committee includes staff from Polk Transit and local transit providers, as well as city managers whose jurisdictions receive public transportation services. The TPO will ensure that its Adviser Network continues to include members with a particular interest in public transportation and related topics.

INTERGOVERNMENTAL COORDINATIONThe TPO has an agreement with the Central Florida Regional Planning Council to ensure that planned transportation projects and services (Long Range Transportation Plan and Transportation Improvement Program) are consistent with local government comprehensive plans.

THE FLORIDA DEPARTMENT OF TRANSPORTATION The FDOT is providing technical services (traffic simulation model) for the 2040 Long Range Transportation Plan Update. This cooperative arrangement will result in a time and cost savings.

REGIONAL COORDINATION

CCC

MPOAlliance

HeartlandTPO

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The Polk TPO is part of two regional transportation alliances that span 16 counties across central Florida. There are 12 MPO/TPOs representing the 16 counties. The Chairs Coordinating Committee and the Central Florida MPO Alliance coordinate on regional transportation issues and projects. Both groups share current travel data and trends and adopt regional transportation plans and priorities for highway, public transportation and multi-use trail improvements.

The Chairs Coordinating Committee Members:

Sarasota Manatee Hillsborough

Pasco Pinellas Hernando

Citrus Polk

The Central Florida MPO Alliance Members:

Osceola Orange Seminole

Brevard Volusia Lake

Sumter Marion Polk

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POLICIES AND PRINCIPLESPublic participation is an essential part of a meaningful transportation planning process. The Polk TPO actively seeks the opinions of people and organizations using a variety of methods including:

PUBLIC NOTICE The Polk TPO will inform the public, in a timely manner, of key upcoming decisions. This information will be provided in plain language to enable citizens to find, understand, and use information they need or are asked to review.

PUBLIC ACCESS Meetings will be open to the public and include opportunities for public comment when applicable. Reasonable access to information necessary for meaningful participation in these meetings and decision-making processes will be provided.

CONSIDERATION AND RESPONSE TO PUBLIC INPUT It is essential to respect and seriously consider public input, not just collect it. Comments and opinions are gathered, analyzed, and considered as part of the decision-making process.

EDUCATION AND ENGAGEMENTInforming and educating the public about transportation planning issues and the transportation planning process results in good quality public input. Polk TPO staff engages the public in a number of outreach campaigns on topics such as pedestrian and bicyclist safety, and clean commuting options such as biking to work, ridesharing and teleworking.

UNDER-REPRESENTED SEGMENTS OF THE CITIZENRYThe Polk TPO seeks the participation of those typically under-represented in transportation decision-making. The everyday lives of these individuals are critically affected by how they are going to get to work, home, school, stores, and services. Particular emphasis will be placed on involving persons and groups with special transportation needs, including people with disabilities, low-income, minority, and elderly populations.

RE-EVALUATIONPeriodic evaluation of the public involvement process by both staff and the public will provide valuable feedback on the present and future success of the TPO’s efforts.

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WHO WE SEEK TO CONSULTThose whom the Polk TPO strive to consult and engage in the transportation planning process include:

In order to achieve these goals, the Polk TPO includes the following groups in the transportation process when possible:

◊ Public agencies

◊ Individuals

◊ Representatives of the disabled

◊ Freight shippers

◊ Providers of freight transportation services

◊ Limited English proficient persons

◊ Low-income communities

◊ Minority communities

◊ Representatives of users of pedestrian walkways and bicycle transportation facilities

◊ Private providers of transportation

◊ Representatives of users of public transportation

◊ Representatives of public transportation employees

◊ Affordable housing groups

◊ Business groups

◊ Civic organizations

◊ Community & economic development organizations

◊ Commuters

◊ Elected officials

◊ Environmental groups

◊ Environmental justice organizations

◊ Higher education institutions

◊ Public health organizations

◊ Religious organizations

◊ Neighborhood/Homeowner Associations

◊ Organizations focused on aging

◊ Social service organizations

◊ Transit dependent persons

◊ Workforce development agencies

◊ Youth

The Polk TPO maintains a list of interested individuals and organizations who have expressed an interest in previous transportation planning efforts. To be added to this list, please contact the TPO by email at [email protected]; by telephone at 863-534-6486, by mailing Polk TPO at P.O. Box 9005, Drawer T505, Bartow, FL 33831-9005; by making a comment on our http://www.polktpo.com/contact-us.aspx

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HAVING YOUR SAYThe Polk TPO encourages public comments and provides the public with a variety of ways to voice their opinions and share their ideas.

EARLY COORDINATIONThe Adviser Network will have an opportunity to submit early comment and provide direction on the development of major work products to include the LRTP, priority projects, FDOT Work Program and TIP.

The Adviser Network will receive copies of draft and final documents on a regular basis. These documents will be accompanied by a simple summary that highlights its important points in “layman terms.” Adviser Network members will be asked to provide comments and suggest changes as needed, and these comments and suggestions will be forwarded to the TAC and TPO Board.

PUBLIC COMMENT PERIODSA key opportunity for the public to share their thoughts and ideas is during public review and comment periods. A review and comment period of at least 30 days will be held for the following plans and processes:

◊ Long Range Transportation Plan (a five-year development with several opportunities to comment on goals, projects, and priorities)

◊ Transit Development Plan and Transportation Disadvantaged Service Plan (short-range transit plans outlining transit service and capital needs)

◊ Transportation Improvement Program (a one-year short-range plan that assigns available funding to specific projects). The public notice will include an explicit statement that the time established for the public review and comment on the TIP will satisfy the Program of Projects requirement.

◊ The Federal Certification Review (a seven-year certification process)

◊ Unified Planning Work Program (developed annually to target goals and objectives. This program also serves to establish the annual budget.)

*Note: A review and comment period of at least 45 days will be held for the Public Participation Plan.

The public is encouraged to consult with the Polk TPO and review all of the plans listed above when they require updating. Other, less formal documents will also be made available for public comment. Information released to the public for review will be readable, public-friendly material posted on our web site and/or in printable format, The Polk TPO will review all comments received before a Polk TPO Board vote on these items.

HOW TO SUBMIT COMMENTS TO THE POLK TPOThe Polk TPO prefers comments in writing in order to accurately respond to public concerns or comments. If assistance is needed to submit a written comment, please contact the Polk TPO at [email protected] or by telephone at 863-534-6486.

Please send all comments in writing using one of the following methods:

◊ Mail: The Polk TPO, at P.O. Box 9005, Drawer T505, Bartow, FL 33831-9005

◊ E-Mail: [email protected]

◊ Fax: 863-534-6471

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GETTING INVOLVEDThe Polk TPO holds events throughout the year to address transportation issues and to deliberate on their strategies, projects, plans, and programs. These events include:

TPO BOARD MEETINGSThe TPO provides a forum for cooperative decision making regarding countywide transportation issues. Member governments include the Polk County Board of County Commissioners and the cities of Lakeland, Winter Haven Auburndale, Bartow, Haines City, Lake Wales, Fort Meade, Mulberry, Frostproof, Lake Alfred, Dundee, Eagle Lake, Davenport, Polk City, and Lake Hamilton. The agency is comprised of a policy board (local elected officials), advisory committees, and staff. Prior to making decisions, the Polk TPO Board receives recommendations from the citizens-driven Adviser Network and the Technical Advisory Committee (TAC).

The TPO Board meets bi-monthly. A current calendar of these meetings can be found online at http://www.polktpo.com/tpo-board.aspx?category=TPO%20Calendar. Polk TPO Board meetings are advertised in the legal section of the newspaper no less than 14 calendar days prior to the meeting date. The meetings are held in the County Commissioners Board Room which is convenient to public transit and accessible to persons with disabilities. Additional accommodations for people with disabilities will be provided on an as-needed basis, if requested 5 days in advance. These meetings are broadcast live on Polk County Government Television (PGTV). Translation services are also available to those with limited english proficiency, if requested 5 days in advance.

◊ Social Media: at www.facebook.com/PolkTPO or on Twitter at @PolkTPO

The public can also make comments in person at TAC, TPO Board, and Adviser Network meetings.

HOW YOUR COMMENTS WILL BE USEDThe Polk TPO values public input and all comments received will be considered as part of the transportation decision-making process. Staff will document all comments and forward them to the TPO advisory committees and Board. All organizations/individuals who submit a comment in writing and include their contact information will receive a response to their comment. Every effort to respond to comments before a final vote on an action item. Comments received using the methods detailed above are documented as part of the public record and are posted online at www.polktpo.com.

Visit www.PolkTPO.com or call 863-534-6486 for a current schedule of these meetings.

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ADVISER NETWORK PUBLIC FORUMSThe Adviser Network holds community forums on a quarterly basis to solicit public comments on the TPO’s work products and issues of current interest. People can attend in person or participate online via an interactive webcast. As part of this process, staff prepares a recap of the forum to document public comments and to share the comments and recommendations with the Technical Advisory Committee (TAC) and the TPO Board.

TPO TRANSPORTATION SCHOOLTransportation School is an opportunity for the public to sift through the acronym filled world of transportation planning. A visual, interactive journey the Polk TPO’s Transportation School explains what the Polk TPO does, who funds us, and how we make decisions when it comes to spending state and federal gas tax revenue here in Polk County. This event helps citizens to understand the mission of the Polk TPO and the TPO also seeks public comments in order to understand local needs and to set priorities for investments to meet those needs. Through staff and guest lectures, videos, and participation activities such as “Complete Streets Jeopardy” or “Bus Route Rehab” the Transportation School provides an overview of the planning process using layperson’s terms in an informal, fun environment. Target: The TPO will host one Transportation School session per year. It will alternate between daytime and evening sessions, based on demand.

COMMUNITY REMARKSThe Polk TPO features the Long Range Transportation Plan, the Transportation Improvement Plan, and Bike/Ped initiatives on its’ website for public viewing. Community Remarks is a program that allows the public to make place-based comments in real-time to foster collaborative solutions to issues in their community. GIS based maps and overlays of project boundaries allow residents to offer direct feedback about a project area. Citizens can leave comments or vote (thumbs up or down) certain aspects of the plans. Target: The TPO will garner 30 or more comments per year on Community Remarks.

PUBLIC MEETING SCHEDULESTo reach the widest audience and encourage participation among the diverse population in Polk County, the following procedures have been outlined for major planning activities:

◊ Long-range transportation plan - a layperson’s version of the plan is produced and available online as well as distributed to libraries in the county. Multi-media presentations and graphic representations of the plan are displayed during informational outreach functions held throughout the county. Where and when these meetings will be held will be broadcast through emails to the Adviser Network and on Facebook and Twitter.

◊ Short-range transportation program (TIP) - The TIP is presented at a TPO Board Meeting and is posted on the TPO website.

◊ Amendments - Amendments to these plans are discussed during TPO Board Meetings. Notice of amendments are included in the legal ads posted prior to the board meetings and are posted on the website, as well as broadcast through email and social media.

The Polk TPO will consider significant civil, religious, and cultural holidays and do its best to refrain from holding meetings at these times.

NOTIFICATION OF PUBLIC COMMENT PERIODSTo ensure that the public has easy access to information and timely notice about the transportation planning process, comment periods are announced in a variety of way, including:

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◊ The Polk TPO website – All documents released for public review are available online at www.PolkTPO.com.

◊ Press Releases are sent to the local newspaper and press release subscribers, as well as posted the TPO website.

◊ Announcements are posted online in e-blasts to the Adviser Network as well as social media networks (Facebook and Twitter). Upon request, the public may request print notifications via U.S. mail.

◊ Print Documents – Copies of the plans are available in print at local libraries. Comment forms are provided also.

ACCESS FOR ALLLIMITED ENGLISH PROFICIENCY PLANIn 2014 the TPO Board approved an updated Limited English Proficiency Plan. The goal of the plan is to provide meaningful access to the TPO for people with limited or no ability to speak, read, write or understand English.

NONDISCRIMINATION PLAN In 2015 the TPO developed a Nondiscrimination Plan. The Polk TPO believes that transportation systems should not only be safe and efficient, but also represent their unique, diverse and vibrant community. As such, the Polk TPO does not tolerate discrimination in any form in its programs, service or activities. The subject plan outlines how the Polk TPO will consider the transportation needs of everyone in Polk County and conduct substantial outreach to ensure broad input from the community.

The Polk TPO values the diversity within Polk County and encourages full and fair participation in the transportation decision-making process by everyone, including those individuals and groups who are traditionally under-served. To ensure the public is aware of the TPO’s commitment to ensuring access for all, the following notice is placed in all Polk TPO legal ads and on the website:

The TPO planning process is conducted in accordance with Title VI of the Civil Rights Act of 1964 and Related Statutes. Any person or beneficiary who believes they have been discriminated against because of race, color, religion, sex, age, national origin, disability, or family status may file a complaint in writing with the TPO’s Title VI Specialist at the address above.

In accordance with the Americans with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact the Board of County Commissioners, Communications Office located at 330 W. Church Street, Bartow by telephone (863)534-6490 not later than four days prior to the proceeding. If hearing impaired call: (TDD) (863) 534-7777 or 1-800-955-8771 or Voice impaired call: 1-800-955-8770, via Florida Relay Service.

Un traductor del idioma español estará disponible.

Further information concerning Title VI of the Civil Rights Act prohibiting discrimination based upon race, color or national origin can be found by visiting www.justice.gov/crt/about/cor/coord/titlevi.php. The law states that “No person in the United States shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

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The Polk TPO has a mapping tool called the Vulnerable Population Index (VPI). The VPI uses census data to identify vulnerable populations in the region: People in poverty, Hispanic/Latino, Non-Hispanic and Non-White Minorities, Limited English Proficiency (LEP), People with disabilities, the elderly, and households without cars. This data was added to maps and scaled so that concentrations of vulnerable populations in the region could be identified. This tool helps us to identify valuable community partners, individuals, organizations, and communities representative of these vulnerable populations in Polk County. These include neighborhood and main street associations, community-based organizations, faith-based institutions, housing associations, nonprofits, etc. This information allows staff to reach out to these groups and help to ensure these individuals can participate in the regional planning process. Staff intentionally seek out and work to build relationships with residents, community elders and other leaders in traditionally under-served communities throughout the region. Techniques to do this include:

◊ Person-to-person outreach at locations such as transit stations, grocery and discount stores, flea and farmers markets, laundromats, local food gatherings (ex: volunteer fire department breakfasts, church suppers), community concerts, and cultural festivals.

◊ Coordinate with government agencies to conduct outreach at health care centers, food banks and food stamp offices, schools, offices on aging, etc.

◊ Form alliances with faith-based institutions, cultural centers, community-based organizations that work with immigrants, etc.

◊ Conduct surveys and focus groups with individuals within organizations/agencies that work with traditionally under-served individuals.

OUTREACH TO UNDER-SERVED POPULATIONS

MakingYour Voice

Heard!

Questions? If you have questions about the transportation planning process, this plan, or would like more information about joining the Adviser Network, please contact the Polk TPO by: calling us 863-534-6486 or emailing us at [email protected].

¿Preguntas? Si usted tiene preguntas sobre nuestro proceso de planificación de transporte, o este plan, o si desea más información sobre nuestro Adviser Network, por favor contáctenos al 863-534-6551 o por correo electrónico a [email protected].

Target: The TPO will annually participate in at least 4 community meetings held by groups representing vulnerable, or traditionally underserved populations.

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The Adviser Network holds community forums on a quarterly basis to solicit public comments on the TPO’s work products and issues of current interest. People can attend in person or participate online via an interactive webcast. As part of this process, staff prepares a recap of the forum to document public comments and to share the comments and recommendations with the TAC and TPO Board.

Forums have been held to date on: Priority Transportation Projects; Transit and Aging in Place; FDOT Draft Work Program; Passenger Rail Service; Multi-Use Trails; Freight Mobility; Automated Vehicles; and the 2040 LRTP.

The public is invited to join the Adviser Network at all public meetings and events. They can also join at www.PolkTPO.com.

OUTREACH STRATEGIESThese strategies can enhance public involvement for a specific activity or assist the Polk TPO in meeting specific public involvement goals. Staff review and modify these strategies on an ongoing basis. Those that best increase outreach, education, and involvement are continued. Those that do not, are changed or discontinued.

WWW.POLKTPO.COMThe core tool used by the Polk TPO to disseminate information is their website. This website includes information on the transportation planning process as well as public meeting and involvement opportunities. The site also includes a calendar of events, links to agendas, minutes, and draft documents under review. Opportunities for the public comment are available in the form of staff email and phone number listings as well as the Constant Contact format.

VISUALIZATION TECHNIQUESInformation published by the TPO incorporate images, photos, graphics, and video as a strategy for promoting public understanding of the material being presented. Target: Annually, the TPO will develop and publish four short informational videos on key transportation topics and issues.

E-BLASTS AND SOCIAL MEDIAE-blasts are sent to members of the Adviser Network and other interested parties to provide readers with helpful information on transportation planning, public meetings, events, and opportunities for involvement. The purpose is to encourage awareness and participation at the regional, state, and local levels. Subjects include bicycle/pedestrian, transit, environment, and the long-range transportation planning process. This information is also shared on social media sites such as Facebook, Twitter, YouTube, and Vimeo.

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◊ The Polk TPO produces and distributes print documents such as white papers, and fact sheets to include timely information on targeted topics related to transportation planning and public participation activities. These publications are available online and distributed at outreach events.

◊ Maintains contact lists to include current and potential stakeholders.

◊ Produces some materials targeting non-traditional participants.

◊ Create and maintain partnerships with a wide range of outreach professionals, community groups, jurisdictions, and agencies. Utilize these resources to publicize activities and events to reach a broader audience and/or take leadership role in public participation efforts in their area. The purpose is to build relationships and earn trust with groups and leaders as well as identify strategies to bring traditional non-participants into the planning process.

◊ Hold meetings in accessible locations at various geographic locations at which the targeted populations congregate including community centers, fairs and festivals, churches, and libraries. Most meetings are located on transit lines to ensure accessibility.

◊ The interactive and informational Transportation School workshop uses interactive activities, games, tours, and other techniques to illustrate and discuss transportation issues, projects, and needs. It provides opportunity for comment through interactive discussions, comment sheets, and/or verbal comments.

◊ Hold public meetings to provide an opportunity for formal public comment or discussion at various steps in the planning process. These meetings will be held at various locations throughout the county at various times, including evenings and weekends to maximize participation by a wide range of stakeholders, including those traditionally under-served.

◊ Sponsor webcasts of meetings and provide links for re-broadcast for those who cannot travel or work during meeting hours.

◊ Share online videos on various topics to interested stakeholders

◊ Gather information on people’s perceptions, preferences, and practices via surveys and small group discussions in order to gather perspectives, insights, and opinions from the public on a single topic.

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EVALUATIONThe Polk TPO periodically reviews the effectiveness of its public participation program and techniques. Performance dashboards, measuring both the quantity and quality of interactions with the public, are used to modify methods as appropriate in order to maximize effectiveness. The TPO also researches new modes of communication and evaluates the effectiveness of adding these technologies to the Public Participation Plan.

SURVEYS, POLLS, & PUBLIC COMMENTSSurveys, polls and public comments provide important feedback on a variety of topics,including the readability of information distributed; usefulness of public meetings or events; usefulness of techniques utilized, etc. Materials and opportunities for comment are developed to evaluate the effectiveness of TPO plans, processes, and the goals for public involvement.

Examples of the types of surveys that can be utilized are listed below:

◊ During comment periods, calls and emails are gathered by staff. Comments made on the website via Community Remarks will also be gathered in order to provide the public an easy way to submit comments or register support/opposition to a plan or project. Polling questions and surveys are handed out at public meetings to determine if questions were answered adequately.

◊ After a major planning activity, staff ask for comments/questions from those who attended a meeting. This helps the TPO to judge how the information provided was accepted and to identify any barriers to participation or any opportunities for improvement.

OUTREACH TOOLSLikes, shares, and click-through dashboards for social media sites such as Facebook, Twitter, YouTube, and Vimeo will be utilized in order to measure performance of these tools and their effectiveness.

The number of attendees for meetings will be tracked, as well as the surveys results of the percent of those who found the meeting helpful.

A database of members of the Adviser Network (containing census data) will allow us to ensure that group membership continues to reflect the diversity of the community.

STAFF DEBRIEFINGSAll events shall be reviewed and suggestions made as to new strategies or improvements to the process and tools used.

15

FEDERAL COMPLIANCEThe Polk TPO complies with the following federal laws:

AMERICANS WITH DISABILITIES ACTThe Americans with Disabilities Act of 1990 (ADA) is landmark civil rights legislation ensuring equal opportunity for people with disabilities in employment, public accommodations, transportation, state and local government services and communications. The ADA requires coordinating with disabled communities in the development and improvement of transportation services. Individuals with disabilities must also be able to access the sites where public involvement activities occur as well as the information presented. www.ada.gov

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964Title VI of the Civil Rights Act of 1964 prohibits discrimination based upon race, color or national origin. Specifically, 42 U.S.C.§2000d states that “No person in the United States shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” www.justice.gov/crt/about/cor/coord/titlevi.php

EXECUTIVE ORDER 12898 - ENVIRONMENTAL JUSTICEExecutive Order (EO) 12898: Federal Actions to Address Environmental Justice in Minority and Low Income Populations – The EO reinforced the requirements of Title VI of the Civil Rights Act of 1964 and focused federal attention on the environmental and human health conditions in minority and low income communities. Further, recent guidance issued by FHWA and FTA emphasizes the importance of considering and addressing environmental justice in all phases of the transportation planning process. Environmental Justice is the fair treatment and meaningful involvement of all people regardless of race, color, national origin, or income. Along the same lines, transportation equity seeks to ensure that the needs of all communities, particularly low-income and minority communities are addressed in transportation policy and the transportation planning process. Additionally, transportation investments should work to ensure that both the benefits and impacts are distributed fairly. www.archives.gov/federal-register/executive-orders/1994.html#12898

EXECUTIVE ORDER 13166 - LIMITED ENGLISH PROFICIENCYPeople with limited English proficiency are those with a primary or home language other than English. Due to their limited English skills, they must communicate in that primary language if they are to have an equal opportunity to participate effectively in or benefit from any aid, service, or benefit in federally funded programs and activities. EO 13166 requires any agency that receives federal funds to make their activities accessible to non-English speaking individuals.

Polk County is a diverse community that includes a wide array of ethnic communities and people, some with limited English proficiency. The Polk TPO has a plan for outreach and involvement with LEP individuals. This plan includes an analysis to determine language needs of the targeted population. It also includes strategies for announcing meetings, document translation, oral communication, and other communication needs during the regional transportation planning process. www.justice.gov/crt/about/cor/13166.php

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ACRONYM GLOSSARY !

AADT Annual Average Daily Traffic

ADA Americans with Disabilities Act

ADT Average Daily Traffic

ATMS Advanced Traffic Management System

AZBA Airport Zoning Board of Adjustment

BACS Bay Area Commuter Choices

BEBR Bureau of Economic & Business Research

CAA Clean Air Act

CAC Citizen's Advisory Committee

CCC Chairs Coordinating Committee

CFRPC Central Florida Regional Planning Council

CIA Community Impact Assessment

CIP Capital Improvement Program

CMAQ Congestion Mitigation & Air Quality

CMS Congestion Management System

CRA Community Redevelopment Agencies

CRMPOA Central Florida Metropolitan Planning Organization Alliance

CTC Community Transportation Coordinator

CTD Commission for the Transportation Disadvantaged

CUTR Center for Urban Transportation Research

CUTS Consolidated Urban Transportation Systems

DO Development Order

DRI Development of Regional Impact

EIS Environmental Impact Statement

EPA Environmental Protection Agency

ETDM Efficient Transportation Decision Making

FAA Federal Aviation Administration

FDOT Florida Department of Transportation

FHWA Federal Highway Administration

FSUTMS Florida Standard Urban Transportation Model Structure

FTA Federal Transit Administration

FY Fiscal Year

GIS Geographic Information System

GOP Goals, Objectives, & Policies

GPS Global Positioning System

ITE Institute of Transportation Engineers

ITS Intelligent Transportation System

JPA Joint Participation Agreement

JAZB Joint Airport Zoning Board

LAMTD Lakeland Area Mass Transit District

LCB Local Coordinating Board

LOS Level of Service

LRTP Long Range Transportation Plan

MOA Memorandum of Agreement

MPO Metropolitan Planning Organization

MPOAC Metropolitan Planning Organization Advisory Council

NEPA National Enviornmental Policy Act

NHS National Highway System

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PCTS Polk County Transportation System

PD&E Project Development & Environmental Study

PE Preliminary Engineering

ROW Right-of-Way

RTO Regional Transportation Organization

NHS National Highway System

SAP Selected Area Plan

SIS Strategic Intermodal System

TAC Technical Advisory Committee

TAZ Traffic Analysis Zone

TD Transportation Disadvantaged

TDP Transit Development Plan

TDSP Transportation Disadvanted Service Plan

TEA-21 Transportation Equity Act for the 21st Century

NEPA National Enviornmental Policy Act

TPO Transportation Planning Organization

TMA Transportation Management Area

TRIP Transportation Improvement Plan

UPWP Unified Planning Work Program

WCFAQCC West Central Florida Air Quality Coordinating Committee

WHAT Winter Haven Area Transit



Agenda Item: Review/Approve Draft Amendments to the FY 2015/16 –

2019/20 Transportation Improvement Programs (TIP) Presenter: Xiomara Meeks Summary: TPO staff will review and request approval from the committee to

amend the requested draft amendments into the FY 2015/16-2019/20 TIP.

It is important that projects appear in the TIP accurately in order to remain eligible for federal funding and therefore the TPO is requested by FDOT to make amendments to the TIP several times a year as certain refinements to programmed projects are made.

A public hearing is scheduled for these items at the TPO Board meeting on April 14, 2016 and the board will hear public comments prior to taking action on these items.

Recommended Action: Recommend approval of Draft Amendments to the FY 2015/16 –

2019/20 TIPs as presented. Attachments: 1. Request Letter from FDOT for Amendments to the

Transportation Improvement Program (TIP)

FOO� Florida Department of Transportation

RICKSCOIT

GOVERNOR 801 North Broadway Bartow, FL 33830

Mr. Ryan Kordek Transportation Planning Administrator Polk Transportation Planning Organization P. 0. Box 9005, Drawer TS05Bartow, FL 33831-9005ATIN: Xiomara Meeks

March 9, 2016

IlMBOXOLD

SECRETARY

RE: Request for Amendments to the Polk Transportation Planning Organization's (TPO) FY 2015/2016 through FY 2019/2020 Transportation Improvement Program (TIP)

Dear Mr. Kordek:

The purpose of this letter is to request the Polk TPO to approve an amendment (see enclosed table) to the TPO's Transportation Improvement Program (TIP) FY 2015/16 through 2019/20 at

their April 14, 2016 meeting:

This project has undergone changes which necessitate amending the TPO's TIP to ensure authorization of federal funding. Please refer to enclosed table for additional information.

If you have any questions, please feel free to contact me at (863) 519 - 2358.

LDC:lc Enclosure

cc: Laura Lockwood, FDOT File: 5.15MPO

Sincerely,

-({Ju f)' Ca42/tr\_Lori D. Carlton Community Liaison

www.dot.state.tl .ns

Item 3Attachment 1TAC Meeting3/24/2016

Prepared by: Ryan Kordek March 17, 2016

TECHNICAL ADVISORY COMMITTEE MARCH 24, 2016 AGENDA ITEM 4

Agenda Item: Review/Approve Draft Fiscal Year 2016/17 – 2017/18 Unified

Planning Work Program (UPWP) Presenter: Diane Slaybaugh, TPO Staff Summary: In February, the TPO Board approved the Draft Strategic Plan for

2016 through 2018. The Strategic Plan is basis for many of planning tasks contained in the FY 2016/17 – 2017/18 Unified Planning Work Program (UPWP). The UPWP outlines the scheduled planning tasks and grant budget for the next two fiscal years (July 1, 2016 – June 30, 2018).

The TPO’s Draft UPWP is currently under agency review. As available, staff will present any forthcoming agency comments, as well as, any proposed changes to the Draft UPWP.

Recommended Action: Recommend the TPO Board approve the Draft FY 2016/17 – 2017/18

Unified Planning Work Program. Attachments: 1. Draft FY 2016/17 – 2017/18 Unified Planning Work Program


Fiscal Years 2016/17 ‐‐ 2017/18 Unified Planning Work Program

UPWP

Draft April 14, 2016

____________________________

Don Selvage

Polk TPO Chairperson

Prepared by the Polk Transportation Planning Organization with funding from the Federal Highway Administration [CFDA No. 20.205 Highway Planning and Construction], Federal Transit Administration [CFDA No. 20.505 Federal Transit Technical Studies Grant (Metropolitan Planning)], Florida Department of Transportation, and Polk County. Federal Aid Project (FAP) PL 0262(052). Financial Project Number (FPN) 431809‐1.

Polk Transportation Planning Organization Drawer TS05, Post Office Box 9005 Bartow, Florida 33831‐9005 Phone: (863) 534‐6486 Fax: (863) 534‐6471

http://www.PolkTPO.com


FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM i POLK TRANSPORTATION PLANNING ORGANIZATION

Table of Contents

Table of Contents ............................................................................................................................... i

Polk Transportation Planning Organization…………………………………………..........……………………………..iii

Polk TPO Board ..................................................................................................................... ...iii

Technical Advisory Committee ................................................................................................. iv

Adviser Network ..................................................................................................................... iv

TPO Organization Chart ............................................................................................................ vi

Common Acronyms ............................................................................................................................ vii

Cost Analysis Certification……………………………………………………………………………………………………………….…ix

Introduction ......................................................................................................................................... 1

Planning Priorities…………………………………………………………………………………………….……………………..3

Organization and Management………………………………………………………………………………………………. 6

TPO Agreements………………………………………………………………………………........................................7

Planning Tasks....…………………………………………………………………………….……………………………………... 8

1.0 Administration ............................................................................................................................. 10

1.1 Program Administration and Management ........................................................................ 10

1.1A Multi‐Media Presentations .............................................................................................. 14

1.2 Training Activities .............................................................................................................. 16

2.0 Data Collection and Management Systems ................................................................................... 19

2.1 Travel Data and Strategies ................................................................................................. 19

3.0 Systems Planning ......................................................................................................................... 22

3.1 Long Range Transportation Planning ................................................................................. 22

3.2 Short Range Transportation Planning ................................................................................ 25

3.3 Transportation Disadvantaged Program ............................................................................ 29

3.5 Public Participation Process ............................................................................................... 31

3.6 Regional Planning and Coordination .................................................................................. 34

APPENDICES

APPENDIX A BUDGET TABLES

TABLE I FY 2016/17 TASK COSTS AND FUNDING SOURCES TABLE II FY 2016/17 TASK COSTS AND FUNDING SOURCES TABLE III AND IV FY 2016/17 AND 2017/18 TASK COSTS BY RESPONSIBLE AGENCY

APPENDIX B MULTI YEAR BUSINESS PLAN

APPENDIX C FTA SECTION 5305(d) GRANT APPLICATION

APPENDIX D FAST ACT PLANNING FACTORS

APPENDIX E CERTIFICATIONS

DEBARTMENT AND SUSPENSION CERTIFICATION LOBBYING CERTIFICATION FOR GRANTS, LOANS AND COOPERATIVE AGREEMENTS DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION TITLE VI NONDISCRIMINATION AGREEMENT

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM ii POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDIX F DISTRICT PLANNING ACTIVITIES

APPENDIX G ADVISER NETWORK PLANNING TASKS SURVEY

APPENDIX H TPO STRATEGIC PLAN 2016‐2018

APPENDIX I CERTIFICATION OF TPO PLANNING PROCESS

APPENDIX J TPO RESPONSE TO FHWA, FTA & FDOT DRAFT UPWP COMMENTS

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM iii POLK TRANSPORTATION PLANNING ORGANIZATION


Polk TPO Board

Chairperson, Commissioner Don Selvage, City of Lakeland Vice‐Chairperson, Commissioner Nat Birdsong, City of Winter Haven Polk County Commissioner Melony Bell Commissioner Todd Dantzler Commissioner John Hall Commissioner George Lindsey Commissioner Ed Smith City of Lakeland Mayor Howard Wiggs Commissioner Bill Read Commissioner Don Selvage Commissioner Justin Troller Commissioner Phillip Walker Commissioner Jim Malless City of Winter Haven Commissioner Nat Birdsong Commissioner Steven Hunnicutt City of Auburndale Commissioner Jack Myers

City of Bartow Commissioner Patrick Huff City of Haines City Commissioner Roy Tyler City of Lake Wales Mayor Eugene Fultz

South County Voting Bloc Frostproof – Commissioner Martha Neher Fort Meade – Commissioner Barbara Manley Mulberry – Vice Mayor Collins Smith* East County Voting Bloc Lake Hamilton ‐ Mayor Marlene Wagner

Lake Alfred – Mayor Charles Lake Dundee – Commissioner Willie Quarles Eagle Lake – Commissioner Arley Smith Davenport – Commissioner Robert Lynch Polk City ‐‐ Mayor Joe LaCascia* Advisory Members Billy Hattaway, FDOT District 1 Secretary Randy Mink, Polk TPO Attorney Tom Deardorff, Polk TPO Executive Director

* 2016 Voting Bloc Members

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM iv POLK TRANSPORTATION PLANNING ORGANIZATION

Technical Advisory Committee

Chairperson, Kathy Bangley, City of Lake Wales Vice‐Chairperson, Amy Palmer, City of Auburndale City of Auburndale Amy Palmer, Designee for City Manager Central Florida Regional Planning Council Patricia Steed, Executive Director City of Bartow Bob Wiegers, Designee for City Manager City of Davenport Jerry Rodriguez, Designee for City Manager City of Dundee Deena Ware, Designee for City Manager Marisa Barmby, Alternate City of Eagle Lake Luke Lewis, City Manager City of Fort Meade April Brown, Designee for City Manager City of Frostproof Sarah Adel, Designee for City Manager Jeff Schmucker, Alternate City of Haines City Clint Eliason, Designee for City Manager Lakeland Area Mass Transit District John Duryee, Designee for Director City of Lake Alfred Valerie Ferrell, Designee for City Manager

Town of Lake Hamilton Doug Leonard, Designee for Town Manager City of Lake Wales Kathy Bangley, Designee for City Manager City of Lakeland Chuck Barmby, Transportation Planner Teresa Miao, Planning Manager Angelo Rao, Traffic Operations Manager City of Mulberry Richard Johnson, City Manager City of Polk City Patricia Jackson, City Manager Polk County John Bohde, Land Development Division Director Bill Skelton, Designee for Polk County Transportation Director Polk County School Board Brenda Taguri City of Winter Haven Merle Bishop, Designee for the City Manager Sean Byers, Alternate Terrence Nealy, Public Works

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM v POLK TRANSPORTATION PLANNING ORGANIZATION

Transportation Adviser Network

The TPO’s newly formed Transportation Adviser Network is comprised of 202 members (as of January 2016) that represent a broad, diverse cross‐section of Polk County residents and interested parties. The Advisor Network purpose is to function as an alternate mechanism for citizen involvement with the objective of increasing public involvement especially by members of minority and low‐income households. Formed through community outreach efforts of the TPO, the Adviser Network provides a less formal, more extensive structure than the TPO’s traditional Citizens Advisory Committee (CAC) for soliciting public participation and comment. Page three (3) of the UPWP contains additional details on the Adviser Network. The Adviser Network includes current and former transportation industry professionals, people who serve on various boards and committees around the area and people between the ages of 23 to 82. The following municipalities are represented with membership on the Adviser Network: Auburndale, Bartow, Davenport, Frostproof, Haines City, Lake Alfred, Lake Wales, Lakeland, Mulberry, Poinciana, Polk City, and Winter Haven. Beyond Polk County, there is representation from the following communities in Central and West Central Florida: Clermont, Kissimmee, Orlando, Safety Harbor, Tampa, and Wesley Chapel.

Adviser Network – Multi-Use Trails Community Forum

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM vi POLK TRANSPORTATION PLANNING ORGANIZATION

TPO Organization Chart

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM vii POLK TRANSPORTATION PLANNING ORGANIZATION

Common Acronyms

ADA American with Disabilities Act AIS Arterial Investment Study BEBR Bureau of Economic and Business Research BoCC Board of County Commissioners CAC Citizens Advisory Committee CCC Chairs Coordinating Committee (West Central Florida MPO) CFASPP Continuing Florida Aviation Systems Planning Process CFR Code of Federal Regulations CIP Capital Improvement Program CFMPOA Central Florida MPO Alliance CFRPC Central Florida Regional Planning Council CME Corridor Management Entity (Ridge Scenic Highway) CMP Congestion Management Process or Corridor Management Plan (Ridge Scenic

Highway) COOP Continuity of Operations Plan CPA Comprehensive Plan Amendment CTC Community Transportation Coordinator CTD Commission for the Transportation Disadvantaged CUTR Center for Urban Transportation Research CUTS Consolidated Urban Transportation Systems DRI Development of Regional Impact EAR Evaluation and Appraisal Report ETDM Efficient Transportation Decision Making FAA Federal Aviation Administration FDOT Florida Department of Transportation FHWA Federal Highway Administration FSUTMS Florida Standard Urban Transportation Model Structure FTA Federal Transit Administration FTP Florida Transportation Plan FY Fiscal Year GIS Geographic Information System GOP Goals, Objectives and Policies ICAR Intergovernmental Coordination and Review JAZB Joint Airport Zoning Board JPA Joint Participation Agreement or Joint Project Agreement LAMTD Lakeland Area Mass Transit District LCB (Transportation Disadvantaged) Local Coordinating Board LEP Limited English Proficiency LOS Level of Service LRTP Long‐Range Transportation Plan MAP‐21 Moving Ahead for Progress in the 21st Century Act MIS Major Investment Study MOU Memorandum of Understanding

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM viii POLK TRANSPORTATION PLANNING ORGANIZATION

MPO Metropolitan Planning Organization MPOAC Metropolitan Planning Organization Advisory Council MVP Mobility Vision Plan (Polk 2035 Long‐Range Transportation Plan) NHS National Highway System PCTS Polk County Transit Services PD&E Project Development & Environmental Study PGTV Polk County Government Television PE Preliminary Engineering PTA Polk Transit Authority ROW Right‐of‐Way RND Roadway Network Database SAP Selected Area Plan SAS Selected Area Study SIS Strategic Intermodal System SPR State Planning and Research STIP State Transportation Improvement Program TAC Technical Advisory Committee TBARTA Tampa Bay Area Regional Transportation Authority TDM Transportation Demand Management TDP Transit Development Plan TDSP Transportation Disadvantaged Service Plan TIP Transportation Improvement Program TMA Transportation Management Area TPO Transportation Planning Organization TRB Transportation Research Board TRIP Transportation Regional Incentive Program TSM Transportation Systems Management TVP Transportation Vision Plan (2060) UPWP Unified Planning Work Program USDOT United States Department of Transportation WCFAQCC West Central Florida Air Quality Coordinating Committee WHAT Winter Haven Area Transit

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM ix POLK TRANSPORTATION PLANNING ORGANIZATION

Cost Analysis Certification Statement

Cost Analysis Certification as required by Section 216.3475, Florida Statutes: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, F.S. Documentation is on file evidencing the methodology used and the conclusions reached.

FDOT District One Liaison

Signature Date

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM 1 POLK TRANSPORTATION PLANNING ORGANIZATION

Introduction

The Polk Transportation Planning Organization (TPO) maintains a comprehensive, cooperative, and continuing (“3C”) planning process. The TPO’s plans and programs are designed to meet the current and future transportation needs of Polk County. Pursuant to Titles 23 and 49, Code of Federal Regulations (CFR), and Chapter 339.175, Florida Statutes (F.S.), the fiscal year 2016/17 – 2017/18 Unified Planning Work Program (UPWP) is the basis for allocating federal, state and local funds for transportation planning purposes in Polk County. The UPWP documents all planning tasks and related activities for the period of July 1, 2016 through June 30, 2018 developed by the Polk TPO and other transportation planning agencies.

Developed every two years, the UPWP serves as the basis of the planning program for the TPO. Planning tasks address transportation issues that concern citizens, elected officials, and transportation professionals. The TPO’s public involvement process is used to identify and define these issues. The UPWP substantiates the level of effort for each task and the associated requirements for federal, state, and local funding.

The UPWP is developed by TPO staff in cooperation with the Florida Department of Transportation (FDOT), members of the Technical Advisory Committee (TAC), and members of the Transportation Adviser Network. The document is divided into the following sections:

Introduction o Planning Priorities for the Metropolitan Area

Organization and Management

Planning tasks

Appendices: o Budget tables o Multi‐Year Business Plan o Federal Transit Administration (FTA) Section 5303 grant application o FACT Act Planning factors o Certifications o Metropolitan Planning Studies o Certification of the TPO Planning Process

Public Involvement including Title VI and ADA Nondiscrimination

In terms of public participation opportunities used in the development of the UPWP, the Draft UPWP was presented two (2) times at meetings which were publically noticed. This includes one meeting each of the TPO’s Technical Advisory Committees (TAC) and TPO Board meeting. Staff also provided presentations to the TAC and TPO on the Strategic Plan, which is the basis for the planning tasks contained in the UPWP.

Pursuant to the TPO’s adopted Public Participation Process (PPP), an advertisement was placed in The Ledger (Lakeland) on March 13, 2016 notifying the public of the public comment period that was established for the Draft UPWP. In support of the public comment period, the Draft UPWP was posted on the TPO’s website.


Also, the TPO solicited comments from the TPO’s Adviser Network through the form of a Planning Tasks Survey. The survey asked members to comment on their transportation priorities. The TPO received a total 70 completed surveys from members. TPO staff considered the comments received in preparing the UPWP. The results of the survey and how they relate to the TPO’s Planning Tasks are provided in Appendix G.

The TPO operates in compliance with Title VI of the Civil Rights Act of 1964. This includes any and all applications of work by the TPO such as, the administration of business, decision making, and purchasing and consultant services. Likewise, the TPO does not tolerate discrimination in any form in its programs, service or activities. Moreover, the TPO is committed to not only considering the transportation needs of everyone in Polk County, but also to conducting substantial outreach to ensure broad input from the community.

Regional Coordination In an effort to ensure the TPO planning program is compatible with other state and local planning programs, coordination with adjacent counties is maintained. The TPO is a member of the West Central Florida Metropolitan Planning Organization Chairs’ Coordinating Committee (CCC). Citrus, Hernando, Hillsborough, Manatee, Pasco, Pinellas, Polk, and Sarasota counties are included on this committee. Pursuant to Florida Statutes Section (F.S.S.) 339.175, the CCC is charged with the following:

Coordinate transportation projects deemed to be regionally significant by the committee.

Review the impact of regionally significant land use decisions on the region.

Review all proposed regionally significant transportation projects in the respective transportation improvement programs, which affect more than one of the MPOs represented on the committee.

Institute a conflict resolution process to address any conflict that may arise in the planning and programming of such regionally significant projects.


The TPO is also a member of the Central Florida MPO Alliance. The Alliance members include METROPLAN ORLANDO (Osceola, Orange and Seminole), Brevard, Volusia, Lake, Sumter, Polk and Marion counties. UPWP Planning Task 3.6 provides additional information in regards to the TPO’s regional planning activities.

FDOT Soft Cash Match Soft match (WPI Part IV Chapter 2): Section 120 of Title 23, U.S.C., permits a state to use certain toll revenue expenditures as a credit toward the non‐federal matching share of all programs authorized by Title 23, (with the exception of Emergency Relief Programs) and for transit programs authorized by Chapter 53 of Title 49, U.S.C. This is in essence a "soft‐match" provision that allows the federal share to be increased up to 100% to the extent credits are available. The “soft match” amount being utilized to match the FHWA funding in the TPO’s UPWP is $173,088 in FY 2016/17 and $159,748 in FY 2017/18. This dollar amount is based on estimated availability. Indirect Cost Rate

The Polk County Board of County Commissioners (BoCC) provides staff services to the Polk TPO. The Polk TPO and BoCC have a staff services agreement for services to be provided by each entity. The BoCC provides services in support of the TPO’s operations including legal services, procurement, human resources, budget and management services, accounts payable/receivable, payroll and IT services. The referenced services provided by the BoCC are reflected in the TPO’s UPWP through the form of an indirect cost to the TPO. The TPO’s FY 2016/17 – 2017/18 UPWP was prepared based on an indirect cost rate of 7.49 percent.

Planning Priorities

The TPO’s UPWP addresses the priorities of the TPO, as well as the priorities of the Federal Highway Administration (FHWA), Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT). Local Priorities The TPO’s Strategic Plan was approved by the TPO Board

at their February meeting and are intended to guide the

TPO’s planning program (UPWP development) and the

implementation of the 2040 Long Range Transportation

Plan (Momentum 2040). It includes the following

elements: Vision; Mission Statement; Core Values;

Objectives; Strategies; and Actions. Many of the Tasks

outlined in the UPWP are based on the


recommendations of the Strategic Plan and are focused on the following principals from the

TPO’s recently adopted Momentum 2040: Safety; Livability; Mobility; Economy; and Sustainable

Resources. The Strategic Plan is included in the UPWP as Appendix H.

State and Federal Priorities Over the past decade, transportation planning has expanded to include more emphasis on non‐automobile modes with consideration given to freight movements, bicycle and pedestrian planning, complete streets and the integration of transit use into multi‐modal plans for agencies and jurisdictions. Plans may be developed to consider multi‐modal planning at a jurisdictions or regional system‐wide level. Many MPOs may already look at some or all of these factors when planning for future transportation improvements. MPOs are encouraged to consider these areas in all of their modal planning for future system improvements. In the last ten years the TPO has made a concerted effort in expanding its transportation plans and programs to be more multi‐modal in scope and focus. The following matrix indicates the extent the TPO’s UPWP Planning Tasks address these multi‐modal transportation emphasis areas.

FHWA and FTA have identified three (3) planning emphasis areas for MPOs to consider in their plans and programs including their UPWPs:

MAP‐21 Implementation

FHWA and FTA have encouraged MPOs to incorporate performance based planning into their process. In adopting Momentum 2040, the TPO identified performance measures and targets to evaluate the effectiveness of the LRTP. The TPO’s Draft Congestion Management Process also is comprised

UPWP PLANNING TASKS

FDOT Multi‐Modal Emphasis Areas 1.1 2.1 3.1 3.2 3.3 3.5 3.6

Freight Planning X X X X X X

Transit Planning X X X X X X X

Complete Streets X X X X X X

Bicycle and Pedestrian Planning X X X X X X


of performance measures. The Strategic Plan referenced earlier advances this performance based approach in the TPO’s UPWP. The UPWP contains specific tasks and projects in support of performance based planning in Task 2.1 (Travel Data and Strategies).

Regional Models of Cooperation

Ensure a regional approach to transportation planning by promoting cooperation and coordination across transit, agency, MPO and state boundaries. A coordinated approach to transportation planning provides opportunities to work towards common goals and capitalize on shared opportunities. The Polk TPO is part of two regional transportation alliances that span 16 counties across central Florida. There are 12 MPO/TPOs representing the 16 counties. The Chairs Coordinating Committee (CCC) and the Central Florida MPO

Alliance coordinate on regional transportation issues and projects. Both groups share current travel data and trends and adopt regional transportation plans and priorities for highway, public transportation and multi‐use trail improvements. UPWP task 3.6 (Regional Coordination) provides additional details regarding the TPO regional planning efforts.

Ladders of Opportunities

This emphasis area regards identifying and addressing transportation connectivity gaps that present barriers to people needing access to essential services such as employment, health care, schools education and recreation. As part of Momentum 2040 the TPO identified Environmental Justices areas within Polk County and conducted Neighborhood Mobility Audits (NMA) in fifteen (15) neighborhoods in order to identify needed transportation improvements to address the lack of access to essential services. The TPO did extensive public outreach in the neighborhoods to validate the candidate projects that are being considered in


Momentum 2040. As the TPO develops it priority transportation projects, candidate projects identified through the NMAs will be recommended for funding through the Lakeland and Winter Haven TMA‐SU funds that are allocated to these urbanized areas. In support of Ladders of Opportunity the TPO has also prepared Bicycle and Pedestrian Action Plans in order to address bicycle and pedestrian safety. Many of the EJ areas and NMAs identified for Momentum 2040 have a higher than average number of bike/ped crashes. The Plan’s recommendations are intended to improve the safety in these areas. The TPO’s FY 2016/17 – 2017/18 UPWP also contains several tasks that support Ladders of Opportunities including and evaluation of Sidewalk needs near public schools, neighborhood mobility audits for seniors, and bike/ped outreach and education programs.

Organization and Management

The TPO develops transportation plans and programs for Polk County as mandated by federal and state legislation. It serves a lead role in transportation planning, and it provides a forum for cooperative decision‐making regarding countywide transportation issues. The TPO was established through the execution of an interlocal agreement by member governments pursuant to Section 163.01, F.S. The agency is comprised of a policy board (local elected officials), advisory committees, and staff members. The TPO Board and its advisory committees operate under bylaws approved by the TPO Board.

The TPO Board has nineteen voting members with representatives from the following local governments:

Polk County Board of County Commissioners (5)

City of Lakeland (6)

City of Winter Haven (2)

City of Auburndale (1)

City of Bartow (1)

City of Haines City (1)

City of Lake Wales (1)

East County Bloc (1) o City of Lake Alfred o City of Davenport o Town of Dundee o City of Eagle Lake o Town of Polk City o Town of Lake Hamilton

South County Bloc (1) o City of Fort Meade o City of Frostproof o City of Mulberry


The Technical Advisory Committee (TAC) provides technical review, supervision, and assistance to the TPO on transportation planning matters for Polk County. This committee is comprised of planners, engineers, managers from the member governments, and non‐voting representatives from state and federal agencies.

In 2013 the TPO began the transition from the traditional Citizens Advisory Committee (CAC) format to the new Transportation Adviser Network. The TPO’s recently adopted Public Participation Process (PPP) proposes the creation of a new Advisor Network as an alternate mechanism for citizen involvement with the objective of increasing public involvement especially by members of minority and low‐income households. To be formed through community outreach efforts, the Adviser Network provides a less formal, more extensive structure for soliciting public participation and comment. Regular meetings of the Adviser Network will be scheduled to coincide with, provide an opportunity for early public comment on, the development of major work products for the TPO and Polk Transit to include the Unified Planning Work Program, Long Range Transportation Plan, priority transportation projects and the Transportation Improvement Program, Transit Development Plan and Program of Projects. Meetings are held in central, accessible locations, and members will have the option to participate either in‐person or through an interactive webcast of the meeting. The meetings will be re‐broadcast on Polk Government Television (PGTV) and available for on‐demand viewing online through the TPO and Polk Transit websites. Comments and recommendations formulated through the Transportation Advisory Network will be compiled and reported to the TPO Technical Advisory Committee and TPO Board for their use and consideration.

The Polk TPO also serves as the official planning agency for the Polk County Transportation Disadvantaged Program and provides staff support to the Transportation Disadvantaged Coordinating Board.

The TPO is part of Polk County’s Office of Planning and Development and is the primary agency responsible for transportation planning. The FDOT is a partner in the “3C” planning process.

TPO Agreements

The TPO executes and maintains various agreements with its funding agencies and planning partners.

On December 12, 2013 the TPO Board approved a new TPO Membership Apportionment Plan based on the current membership structure, the 2010 Census, and federal and state requirements. This plan was approved by the Governor on April 23, 2014. As a result, the TPO’s member local governments executed an updated “Interlocal Agreement for Creation of the Polk Transportation Planning Organization” dated July 10, 2014.

The Polk TPO’s Staff Services Agreement between the Polk TPO and Polk County Board of County Commissioners was revised and approved by the TPO Board on February 12, 2015 and by Polk County on February 17, 2015.


The current Transportation Planning Funds Joint Participation Agreement (JPA) between the Polk TPO and FDOT was approved on December 8, 2011. This Agreement was amended for administrative reasons on April 11, 2013. A new JPA is currently under development by FDOT and it is expected to be executed by July 1, 2016.

The TPO conducts transit planning under a continuing Federal Transit Administration (FTA) Section 5305(d) JPA. A multi‐year JPA (Contract AQR05) was executed on November 26, 2012 between TPO and FDOT for funding years 2012/13 through 2015/16, and will expire June 30, 2016. A new multi‐year JPA (Contract GO844) was executed on February 1, 2016 for funding years 2016/17 and 2016/16, which coincides with TPO’s UPWP.

The TPO Board approved a Memorandum of Understanding (MOU) between TPO and the Polk Transit Authority (PTA), the Polk County Board of County Commissioners (BoCC) and the Lakeland Area Mass Transit District (LAMTD) for cooperation with planning and programming public transportation projects. This Agreement was fully executed by all parties on April 8, 2015.

The TPO receives technical assistance from CUTR on a periodic basis and on June 11, 2015 the TPO executed an Interlocal Agreement between the Polk TPO and the University of South Florida to provide technical assistance through the Center for Urban Transportation Research (CUTR). This agreement expires June 10, 2018.

On May 1, 2015, the Polk TPO executed a revised Interlocal Agreement for coordinated regional transportation planning activities for the West Central Florida Chairs Coordinating Committee (CCC) which includes the Hernando/Citrus, Hillsborough, Pasco, Pinellas, Polk and Sarasota/Manatee MPO/TPOs.

On February 23, 2012, the Polk TPO Amended the Interlocal Agreement with the Central Florida Metropolitan Planning Organization (MPO) Alliance in regards to administrative procedures for the Alliance.

The most recent Intergovernmental Coordination Review and Public Transportation Coordination Joint Participation Agreement (ICAR) was executed on August 25, 2006.

Planning Tasks Planning tasks in the UPWP are organized accordingly into the following categories:

1.0 Administration

Administrative tasks relate to functions required to manage the transportation planning process on a continual basis to include program administration, development, review, and reporting. Specific tasks include:

1.1 Program Administration and Management 1.1A Multi‐Media Presentations 1.2 Training Activities


2.0 Data Collection and Management Systems

Data collection activities are needed to monitor area travel characteristics and factors affecting travel, such as socio‐economic data, land use data, transportation system data, and environmental concerns and issues. Specific tasks include:

2.1 Travel Data and Strategies

3.0 System Planning

This category includes transportation systems planning tasks related to transit, energy, and long and short range transportation planning. Specific tasks include:

3.1 Long Range Transportation Planning 3.2 Short Range Transportation Planning 3.3 Transportation Disadvantaged Program 3.5 Public Participation Process 3.6 Regional Planning and Coordination

Each work task is detailed according to proposed methodology, cost estimate, funding sources, and the agencies responsible for completing the work.

There are ten (10) planning factors under the Fast Act which must be considered in the TPO planning process. Accordingly, the TPO makes a deliberate effort to incorporate these factors, or planning emphasis areas, into its planning program. The matrix in Appendix D identifies how these factors are addressed through the UPWP planning tasks.

Polk County and all of the seventeen municipalities have adopted local government comprehensive plans pursuant to Chapter 163, Florida Statutes. The transportation projects and programs developed by the TPO are reviewed to ensure their consistency with these adopted local government comprehensive plans.


1.0 Administration

Task 1.1 Program Administration and Management PURPOSE: To administer and manage a 3‐C (Comprehensive, Cooperative and Continuing) transportation planning process that meets the needs of Polk County pursuant to federal and state requirements. PREVIOUS WORK:

Continued assurance of a successful and 3‐C planning process from FY 1975/76 to FY 2015/16 by receiving annual federal and state certification;

Continued staff support to the TPO Board and advisory committees;

Adoption of the FY 2014/15 – 2015/16 UPWP;

Preparation and execution of UPWP Amendments;

Advertisement and selection of General Planning Consultants (GPC);

Updated Continuity of Operations (COOP);

FDOT Certification (2015);

TMA Certification with FHWA and FTA (2015);

Ongoing Grants Management (FHWA, FTA and TD);

Updated Membership Reapportionment Plan; and

Executed an updated Staff Services Agreement. REQUIRED ACTIVITIES:

Administrative and managerial work in support of the UPWP planning tasks;

Publication of planning and administrative documents;

Documentation of expenditure of direct and indirect costs in support of the UPWP;

Preparation and distribution of meeting packets for all TPO Board and advisory committee members, local media and citizens;

Review, preparation and execution of contract and agreements; and

Development of the UPWP and needed UPWP amendments. END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

Preparation of TPO Board and committee agenda packets and meeting minutes to be distributed in paper and electronic format as required;

Preparation of budgets, contracts, agreements and financial documents will be reviewed and submitted to FDOT as required;

TPO certification (annually);

Preparation and adoption of FY 2018/19 – 2019/20 UPWP (May 2018);

Preparation and adoption of UPWP amendments (FY 2016/17 – 2017/18) as needed;


TPO staff will prepare quarterly progress reports to monitor the completion of outlined planning tasks;

Provide Audit Reports to TPO Board, FDOT and FHWA (Annually);

Staff will ensure compliance with federal and state TPO certification requirements and Title VI of the Civil Rights Act of 1964 and Environmental Justice Orders.

RESPONSIBLE AGENCY: Polk TPO

FUNDING SOURCES:

Task 1.1 Program Administration and Management

FY 2016/17 FY 2017/18

FHWA PL $167,760 $167,332

FTA 5305(d) $24,665 $24,926

FDOT FHWA Match $37,000 $36,906

FDOT FTA Match $3,083 $3,115

Local FTA Match $3,083 $3,115

Task Total $235,591 $235,394



Estimated Budget Detail for FY 2016/17

Budget Category

Budget Category Description

FHWA

(PL)

FHWA

(SU)

FTA

5305(d)

FTA State Match

FTA Local Match

TD Total

A. Personnel Services

Salary (100% Effort) Fringe Benefits and other deductions

116,055.81 ‐ 14,013.77 1,751.72 1,751.72 ‐ 133,573.02

Indirect Costs: 8,704.19 1,051.03 131.38 131.38 10,017.98

Subtotal: 124,760 ‐ 15,064.80 1,883.10 1,883.10 ‐ 143,591

B. Consultant Services

‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

C. Travel

Travel, in accordance with 112.061 FL Statutes: TPO Staff and Board Members

2,000 ‐ 400 50 50 ‐ 2,500

Subtotal: 2,000 ‐ 400 50 50 ‐ 2,500

D. Other Direct Expenses

Professional Services 1,800 ‐ 240 30 30 ‐ 2,100

Communications 2,000 800 100 100 3,000

Rent/Lease Equipment 400 400

Maintenance Equipment 200 80 10 10 300

Print/Bind Outside 860 720 90 90 1,760

Print Bind Inside 10,000 800 100 100 11,000

Other Current Charges 15,000 800 100 100 16,000

Office Supplies 3,000 800 100 100 4,000

Postage 1,600 800 100 100 2,600

Furniture/Equip. < $1,000 1,600 160 20 20 1,800

Operating Supplies ‐ Other 1,600 800 100 100 2,600

Publications/Subscriptions 1,600 800 100 100 2,600

Membership/Dues 1,340 800 100 100 2,340

Subtotal: 41,000 ‐ 7,600 950 950 ‐ 50,500

Total: 167,760 ‐ 23,064 2,883 2,883 ‐ 196,590




Budget Category

Budget Category Description FHWA

(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans.

Disad.

Total

E. Personnel Services


118,448.37 ‐ 14,257.12 1,782.14 1,782.14 ‐ 136,269.77

Indirect Costs 8,883.63 1,069.28 133.66 133.66 10,220.23

Subtotal: 127,332.00 ‐ 15,326.40 1,915.80 1,915.80 ‐ 146,490

F. Consultant Services ‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

G. Travel

Travel, in accordance with 112.061 FL Statutes: TPO Staff and Board Members

2,000 ‐ 400 50 50 ‐ 2,500

Subtotal: 2,000 ‐ 400 50 50 ‐ 2,500

H. Other Direct Expenses

Professional Services 1,000 ‐ 240 30 30 ‐ 1,300

Communications 2,000 800 100 100 3,000

Rent/Lease Equipment 400 400

Maintenance Equipment 200 80 10 10 300

Print/Bind Outside 800 720 90 90 1,700

Print Bind Inside 10,000 800 100 100 10,000

Other Current Charges 15,000 800 100 100 15,000

Office Supplies 2,000 800 100 100 3,000

Postage 1,600 800 100 100 2,600

Furniture/Equip. < $1,000 1,600 160 20 20 1,800

Operating Supplies ‐ Other 1,200 800 100 100 1,400

Publications/Subscriptions 1,200 800 100 100 1,400

Membership/Dues 1,000 800 100 100 1,200

Subtotal: 38,000 ‐ 7,600 950 950 ‐ 45,500

Total: 167,332.00 ‐ 23,326.40 2,915.80 2,915.80 ‐ 194,489.93


Task 1.1A Multi‐Media Presentations PURPOSE: To communicate TPO plans and programs to citizens, committees, and boards in an effective manner.

PREVIOUS WORK:

Preparation of the TPO Website (www.PolkTPO.com);

Development of Interactive TIP software for the TPO’s website;

Development of Community Remarks – interactive web‐based mapping program used in the development of Momentum 2040 and the TIP;

Participated in a speakers’ bureau and delivered multi‐media; presentations to various community groups; and

Preparation of maps, infographics and videos that help illustrate various TPO plans and projects.

REQUIRED ACTIVITIES:

Support of the TPO’s adopted Public Participation Plan (PPP);

Preparation of TPO’s planning documents and publications in paper and digital formats;

Purchase and/or replace computer hardware and software;

Purchase and maintenance of advanced computer software to help support the TPO’s travel demand model, GIS, and advanced photo and video editing and publication; and

Support of the TPO’s website, social media and online video sites. END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

Replacement computers capable of running the latest version of ArcGIS software, travel demand model and advanced photo and video editing;

Annual maintenance of the TPO’s website and interactive web based mapping program;

Replacement Office Printer; and

Purchase of a tent for outdoor community engagement activities in support of the TPO’s PPP.


FUNDING SOURCES:

Task 1.1A Multi‐Media Presentations

FY 2016/17 FY 2017/18

FHWA PL $6,000 $6,000


Task Total $7,323 $7,323




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

I. Personnel Services


‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

J. Other Direct Expenses

Computer Hardware 4,500 ‐ ‐ ‐ ‐ ‐ 4,500

Computer Software

Maintenance Software 1,500 1,500

Subtotal: 6,000 ‐ ‐ ‐ ‐ ‐ 6,000

Total: 6,000 ‐ ‐ ‐ ‐ ‐ 6,000



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

K. Personnel Services


‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

L. Other Direct Expenses

Computer Hardware 4,500 ‐ ‐ ‐ ‐ ‐ 4,500

Computer Software

Maintenance Software 1,500 1,500

Subtotal: 6.000 ‐ ‐ ‐ ‐ ‐ 6,000

Total: 6,000 ‐ ‐ ‐ ‐ ‐ 6,000


Task 1.2 Training Activities

PURPOSE: Increase technical and administrative skills of staff. Maintain awareness of statewide and regional transportation issues. PREVIOUS WORK:

Participated in federal and state sponsored training courses on travel demand modeling including highway capacity, transit operations, and non‐motorized transportation.

Staff has attended training workshops on the following: o Title VI, LEP & Environmental Justice; o Administration of grant funding; o MPOAC Weekend Institute (TPO Board Members); o Public Involvement; o Cube Voyager Modeling Software; o Urban Transportation Planning; o ArcGIS Mapping Software; o Florida Transportation Disadvantaged Conference/Workshops; o American Planning Association (APA) Conferences/Workshops; o Transit Level of Service (T‐Best); o Commuter Services; o Transportation Safety; o Non‐Motorized Transportation; and o Adobe Creative Suite.


TPO staff will continue to receive training to be more efficient and successful in communicating our plans and programs to the public.

Staff will attend additional training courses as needed for the performance of their duties.

END PRODUCTS:

Professional and well trained staff (ongoing task).



FUNDING SOURCES:


FY 2016/17 FY 2017/18

FHWA PL $4,000 $4,000

FTA 5305(d) $1,600 $1,600

FDOT FHWA Match $882 $882

FDOT FTA Match $200 $200

Local FTA Match $200 $200

Task Total $6,882 $6,882




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

M. Personnel Services


‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

N. Other Direct Expenses

Training/Education 4,000 ‐ 1,600 200 200 ‐ 6,000

Subtotal: 4,000 ‐ 1,600 200 200 ‐ 6,000

Total: 4,000 ‐ 1,600 200 200 ‐ 6,000

Task Budget Detail for FY 2016/17Task 1.1A Multi‐Media Presentations




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

O. Personnel Services


‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

P. Other Direct Expenses

Training/Education 4,000 ‐ 1,600 200 200 ‐ 6,000

Subtotal: 4,000 ‐ 1,600 200 200 ‐ 6,000

Total: 4,000 ‐ 1,600 200 200 ‐ 6,000


2.0 Data Collection and Management Systems

Task 2.1 Travel Data and Strategies PURPOSE: To implement a systematic process to collect and analyze travel data including safety related items, develop strategies to preserve and increase the safety and mobility of the transportation system, and collect data that will aid in transportation decision making related to the allocation of resources. PREVIOUS WORK COMPLETED:

Established the TPO Traffic Count Program and continued maintenance of the Roadway Network Database (RND) for state and non‐state roads;

Traffic count data has been collected nearly every year since 1993; Continuous surveillance of existing and proposed land developments including active

Developments of Regional Impact (DRI) for transportation related impacts; Continued assistance to local governments in the review of traffic studies to identify

impacts to the major road network; Continued assistance to local governments in the review of Comprehensive Plan

amendments; Completed a study to identify and describe options for obtaining data on trip origins and

destinations, using a variety of active and passive data collection/extraction sources and techniques;

Publication of Trends and Conditions Report; Preparation of map series for the Roadway Network Database; Development of Performance Targets in support of Momentum 2040; Completed an inventory of bicycle facilities and sidewalks on the major road network.

Data used to identify Strategic Bicycle and Pedestrian Needs as part of 2035 Mobility Vision Plan (MVP); and

Staff identified “High Crash Corridors” for motor vehicle, bicycle and pedestrian crashes.


Continue to coordinate transportation and land‐use planning efforts with Polk County’s Long‐Range Planning Division and local governments;

Continue to monitor and update the status of the TPO adopted Performance Targets;

Develop and analyze land use and socioeconomic data for use in reports and studies;

Continue to monitor and collect transportation data on Polk County’s multi‐modal transportation system in coordination with FDOT District One and local governments;

Continue to participate in the collection of data for Road Safety Audits (RSA);

Update and maintain the TPO’s Roadway Network and Complete Streets Databases and Reports;

Continue to analyze crash and traffic congestion in support of the TPO’s Congestion Management Process;

Maintain, update and collect information in support of the TPO’s GIS system;

Provide information and support for the District One Regional Transportation Model;

Continue to monitor existing and projected level‐of‐service on Polk County’s major road network;

Prepare data and analysis in support of the TPO’s annual priority transportation projects; Provide assistance to local governments in reviewing development‐related traffic

impacts;


Staff will continue to monitor transportation impacts associated with land development, including DRIs;

A data collection program will be designed to acquire and review relevant data and information to be utilized in the analysis of the current and future transportation system. Priority items for data design include truck flow data, origin – destination segment data, Bluetooth data, and bicycle – pedestrian data. These items represent a multi‐year project; and

Collect data in support of pedestrian and bicycle safety action plans. END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

Coordination of land use and transportation planning in Polk County;

Updated Complete Streets Database and Map Series (Annually);

Updated GIS data in support of TPO plans and programs;

Up‐to‐date data, reports and maps in support of the TPO’s plans and programs;

Coordination of land use and transportation planning in Polk County; Provide assistance to local governments in reviewing development‐related traffic

impacts associated with new developments; and In support of the data collection program truck flow data and origin – destination

segment data will be acquired. The TPO will utilize consultant services for these projects (June 2017).


FUNDING SOURCES: Task 2.1 Travel Data and Strategies

FY 2016/17 FY 2017/18

FHWA PL $102,500 $104,233


Task Total $125,107 $127,222


Task 2.1 Travel Data and Strategies


Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

Q. Personnel Services


53,953.49 ‐ ‐ ‐ ‐ ‐ ‐

Indirect Costs 4,046.51

Subtotal: 58,000 ‐ ‐ ‐ ‐ ‐ 58,000

R. Consultant Services Truck Flow Analysis 17,000 ‐ ‐ ‐ ‐ ‐ 17,000

O/D Segment Analysis 20,000 20,000

Trans. Data Collection 7,500 7,500

Subtotal: 44,500 ‐ ‐ ‐ ‐ ‐ 44,500

Total: 102,500 ‐ ‐ ‐ ‐ ‐ 102,500

Task 2.1 Travel Data and Strategies


Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

S. Personnel Services


55,100.47 ‐ ‐ ‐ ‐ ‐ 55,100.47

Indirect Costs 4,132.53 4,132.53

Subtotal: 59,233 ‐ ‐ ‐ ‐ ‐ 59,233

T. Consultant Services

Trans. Data Collection 45,000 ‐ ‐ ‐ ‐ ‐ 45,000

Subtotal: 45,000 ‐ ‐ ‐ ‐ ‐ 45,000

Total: 104,233 ‐ ‐ ‐ ‐ ‐ 104,233


3.0 Systems Planning

Task 3.1 Long Range Transportation Planning

PURPOSE: Implement and maintain a long‐range transportation plan to meet the travel needs of Polk County. PREVIOUS WORK:

Adopted Momentum 2040 (long‐range transportation plan) (December 2015);

Travel Demand Model Validation and District One Regional Planning Model (2014/15);

The TPO developed a 2040 Population and Employment Forecast that is consistent with current development trends and future land use plans;

Developed Performance Standards and Performance Targets in support of Momentum 2040;

Completion of fifteen (15) Neighborhood Mobility Audits with the vast majority being conducted for communities in traditionally underserved areas (the TPO’s Environmental Justice Planning Areas).

Assisted Polk County local governments to ensure their Comprehensive Plans are consistent with the TPO’s adopted Long‐Range Transportation Plan; and

Prepared Long Range Transportation Plan Amendments to ensure consistency with Federal transportation legislation, the TPO’s Transportation Improvement Program (TIP), FDOT’s Adopted Work Program and local government capital improvement plans (CIP);


Assist Polk County local governments to ensure their Comprehensive Plans are consistent with Momentum 2040;

Prepare amendments to the Momentum 2040 as needed;

Maintenance and update of the adopted travel demand model; Development of base year and future zonal data in support of future LRTP updates;

Ensure that the LRTP is multi‐modal plan that considers all modes of transportation;

Consider the Efficient Transportation Decision Making (ETDM) process in the LRTP planning process;

Ensure that the public has an opportunity to access the LRTP and provide comments as appropriate;

Ensure the LRTP is consistent with State and Federal requirements; and

Ensure the LRTP is consistent with the regional LRTPs prepared by the West Central Florida Chairs Coordinating Committee (CCC) and Central Florida MPO Alliance (CFMPOA).

END PRODUCTS:


The end products listed below are produced on an ongoing basis unless otherwise noticed.

Up‐to‐Date Multi‐Modal Plans;

LRTP Amendments (as needed);

Prepare updated cost‐information (as needed); and

Refined population and employment forecast.

RESPONSIBLE AGENGY: Polk TPO FUNDING SOURCES:


FY 2016/17 FY 2017/18

FHWA PL $136,494 $139,281

FTA 5305(d) $6,848 $6,995




Task Total $175,158 $178,745




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

U. Personnel Services


126,971.16 ‐ 6,370.23 796.28 796.28 ‐ 134,933.95

Indirect Costs 9,522.84 477.77 59.72 59.72 10,120.05

Subtotal: 136,494 ‐ 6,848.00 856.00 856.00 ‐ 145,054

V. Consultant Services

‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total: 136,494.00 ‐ 6,848.00 856.00 856.00 ‐ 145,054.00



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

W. Personnel Services


129,563.72 ‐ 6507.15 813.40 813.40 ‐ 137,697.67

Indirect Costs 9,717.28 488.03 61.01 61.01 10,327.33

Subtotal: 139,281 ‐ 6,995.18 874.41 874.41 ‐ 148,025

X. Consultant Services ‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total: 139,281 ‐ 6,995.18 874.41 874.41 ‐ 148,025


Task 3.2 Short Range Transportation Planning

PURPOSE: To address Polk County’s travel needs through short range multi‐modal planning. Adopt and maintain a Transportation Improvement Program. PREVIOUS WORK:

Annual development and adoption of the Consolidated Transit Development Plan for the Lakeland Area Mass Transit District and Winter Haven Area Transit (2001 – 2013);

Continuous development of TPO priorities for road, transit, aviation, congestion management, multi‐use trail, transportation regional incentive program (TRIP) and transportation enhancement/alternative projects;

Annual adoption of the Transportation Improvement Program (TIP);

Adoption of amendments to the TIP;

In FY 2015/16, the TPO completed a Bicycle Safety Action Plan and a Pedestrian Safety Action Plan;

In FY 2015/16, the TPO staff developed a sample template for evaluating sidewalk coverage within one mile of public schools;

The TPO evaluated the potential for rail quiet zones in Polk County with an emphasis on at‐grade crossings on CSX’s S‐Line;

Identification of Transit Design Features in the US 98 Corridor in 2014;

Preparation and adoption of a Complete Streets Program and Policy in 2012;

Development of an updated Congestion Management Process (ongoing);

Ongoing development and implementation of the process known as Early and Continuing Coordination on Road Projects; and

TPO staff provided support in the formation of a Corridor Advocacy Group for the SR 17 Scenic Highway. SR 17 was designated as a Florida Scenic Highway in 2005. Staff participated in the development and review/adoption of the Corridor Management Plan (CMP) and the update of the CMP in 2010.


Development of TPO priorities for road, transit, aviation, congestion management, , complete streets, multi‐use trail, transportation regional incentive program (TRIP) and transportation alternative projects;

Provide support to the Polk Transit Authority as needed;

In conjunction with Polk County’s transit agencies prepare and transit development plan (TDP);

Evaluation of existing transit services and consideration of service improvement alternatives in response to identified needs;

Conduct Roadway Safety Audits on roads identified as high rash corridors in the Bicycle and Pedestrian Safety Action Plans;


The Bicycle and Pedestrian Safety Action Plans both include a series of recommendations for Public Outreach and Education as a countermeasure to bicycle and pedestrian crashes;

Review surface access and inter‐modal needs related to airport master plans and staff support to the Joint Airport Zoning Board (JAZB);

Review of proposed and programmed transportation projects in relation to mobility (transit access and bicycle and pedestrian facilities), and safety considerations such as lighting;

Development of TPO’s Priority Transportation Projects and Transportation Improvement Program (TIP);

Provide staff support to local efforts in updating and implementing the Corridor Management Plan (CMP) for the Ridge Scenic Highway (SR 17); and

The TPO will evaluate the potential for rail quiet zones in Polk County with an emphasis on at‐grade crossings on CSX’s ‘A’ Line and other active rail lines (expected to experience an increase in freight rail traffic).

END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

Adopted Priority Transportation Projects and TIP (Annually);

Consolidated Transit Development Plan (September 1st, 2016 & 2017)

Inventory and categorize rail crossings CSX’s A‐line and other rail lines by surrounding land use type and proximity to residential dwelling units or noise‐sensitive uses and gauge the relative need for quiet zones at candidate locations (June 30th, 2017);

Four Roadway Safety Audits (two completed by June 30, 2017 and two completed by June 30, 2018);

Technical Memorandum on Public Outreach and Education Program for Bicycle and Pedestrian Safety (June 30, 2017);

Public Outreach and Education Program (ongoing beginning in FY 2017/18);

Technical Memorandum on Neighborhood Mobility Audits for Seniors and Pilot Audit (June 30, 2017);

Four Mobility Audits for Senior Neighborhoods (June 30, 2018);

Technical Memorandum on Sidewalk Coverage for Schools and Ten School Evaluations (June 30, 2017); and

Evaluation of Sidewalk Coverage for Other Schools in Bottom Third Percentile (June 30, 2018).



FUNDING SOURCES:

Task 3.2 Short Range Transportation Planning FY 2016/17 FY 2017/18

FHWA PL $222,374 $155,140

FTA 5305(d) $169,488 $154,684


FDOT FTA Match $21,186 $19,336

Local FTA Match $21,186 $19,336

Task Total $483,280 $382,713



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans.

Disad.

Total

Y. Personnel Services

Salary (100% Effort)Fringe Benefits and other deductions

118,487.44 ‐ 75,803.54 9,475.44 9,475.44 ‐ 213,241.86

Indirect Costs 8,886.56 5,685.26 710.66 710.66 15,993.14

Subtotal: 127,374 ‐ 81,488.80 10,186.10 10,186.10 ‐ 229,235

Z. Consultant Services Roadway Safety Audits 12,500 ‐ 10,000.00 1,250.00 1,250.00 ‐ 25,000

Sidewalk Coverage Sch 12,500 10,000.00 1,250.00 1,250.00 25,000

NMA Seniors 20,000.00 2,500.00 2,500.00 25,000

Bike/Ped Outreach & Ed 50,000 50,000

TDP Major Update 48,000.00 6,000.00 6,000.00 60,000

Rail Quiet Zone Eval Part 2 20,000 20,000

Subtotal: 95,000 ‐ 88,000.00 11,000.00 11,000.00 ‐ 205,000

Total: 222,374 ‐ 169,488.00 21,186.10 21,186.10 ‐ 434,235




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans.

Disad.

Total

AA. Personnel Services


121,060.46 ‐ 76,915.35 9,614.42 9,614.42 ‐ 217,204.65

Indirect Costs 9,079.54 5,768.65 721.08 721.08 16,290.35

Subtotal: 130,140.00 ‐ 82,684.00 10,335.5

0 10,335.5

0 ‐ 233,495.00

BB. Consultant Services

Roadway Safety Audits 12,500 ‐ 10,000.00 1,250.00 1,250.00 ‐ 25,000

Sidewalk Coverage Sch 12,500 10,000.00 1,250.00 1,250.00 25,000

NMA Seniors 40,000 5,000.00 5,000.00 50,000

TDP Major Update 12,000.00 1,500.00 1,500.00 15,000

Subtotal: 25,000 ‐ 72,000.00 9,000.00 9,000.00 ‐ 115,000

Total: 155,140.00 ‐ 154,684.00 19,335.5

0 19,335.5

0 ‐ 348,495.00


Task 3.3 Transportation Disadvantaged Program

PURPOSE: Provide program and planning assistance in coordination of transportation services for the transportation disadvantaged. PREVIOUS WORK:

Created the Polk County Disadvantaged Coordinating Board and provide staff support to the board;

Annual evaluation of the Community Transportation Coordinator (CTC);

Annually publish the annual report for the Coordinating Board; and

Annual update of the Transportation Disadvantaged Service Plan (TDSP). REQUIRED ACTIVITIES:

Staff support to the Local Coordinating Board in the evaluation of the CTC and the coordinated transportation system;

Developing the Transportation Disadvantaged element of the TIP; and

Preparation of the Transportation Disadvantaged Service Plan (TDSP). END PRODUCTS:

A planning program that meets the requirements of F.S.S. 427 and Administrative Rule 41‐2.

Evaluation of the Community Transportation Coordinator (CTC);

publish the annual report for the Coordinating Board; and

Update of the Transportation Disadvantaged Service Plan.

RESPONSIBLE AGENCY: Polk TPO FUNDING SOURCES:


FY 2016/17 FY 2017/18

TD $32,142 $32,142

Task Total $32,142 $32,142




Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

CC. Personnel Services


‐ ‐ ‐ ‐ ‐ 28,959.07 28,959.07


Subtotal: ‐ ‐ ‐ ‐ ‐ 31,131.00 31,131.00

DD. Direct Expenses

Training/Education ‐ ‐ ‐ ‐ ‐ 1,000.00 1,000.00

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total: ‐ ‐ ‐ ‐ ‐ 32,131.00 32,131.00



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad. Total

EE. Personnel Services


‐ ‐ ‐ ‐ ‐ 29,573.95 29,573.95


Subtotal: ‐ ‐ ‐ ‐ ‐ 31,792.00 31,792.00

FF. Direct Expenses Training/Education ‐ ‐ ‐ ‐ ‐ 1,000.00 1,000.00

Subtotal: ‐ ‐ ‐ ‐ ‐ 1,000.00 1,000.00

Total: ‐ ‐ ‐ ‐ ‐ 32,792.00 32,792.00


Task 3.5 Public Participation Process

PURPOSE: Educate and inform the public regarding transportation projects, plans, and issues. Maintain a public involvement process to meet federal and state requirements. PREVIOUS WORK:

Developed and adopted a new Public Participation Process (PPP) in 2015;

Prepared InfoGraphics to more easy explain key TPO projects, plans and concepts;

In 2013 and 2014 the TPO conducted a “Transportation School” to help educate citizens about the TPO planning process;

In 2013, the TPO hosted a live, interactive, television broadcast to disseminate information about the FDOT’s Draft Tentative Work Program. Short, project‐specific videos were broadcast in a “countdown” format of 10 notable projects within the Work Program;

Based on the new Public Participation Process (PPP), in 2013 the TPO began the transition from a Citizens’ Advisory Committee (CAC) to a new Advisor Network as an alternate mechanism for citizen involvement with the objective of increasing public involvement especially by members of minority and low‐income households;

In 2012, the TPO began holding all CAC/Adviser Network meetings as interactive webcasts for those members that are unable to attend meetings;

In 2013 the Adviser Network hosted transportation forums on Priority Transportation Projects, Transportation and Aging in Place, Multi‐Use Trails, Commuter Rail, Freight and Momentum 2040;

Adopted a Limited English Proficiency (LEP) Plan;

The TPO will develop a public participation program for the 2040 Long Range Transportation Plan (LRTP) Update.

Developed a new logo and website;

In 2013 the TPO developed short informative videos highlighting important transportation projects that were broadcast on Polk Government Television (PGTV) and made available through our website;

In 2013 the TPO set up Twitter, Facebook and Vimeo Video sites to garner public comments and share information with citizens; and

All TPO Board, CAC/Adviser Network, Transportation Disadvantaged Coordinating Board, major workshops, transportation forums and regional meetings of the CCC and/or Central Florida MPO Alliance that are hosted by the Polk TPO are broadcast live on PGTV (the local government access channel) and via the web at www.polk‐county.net. Past meetings of the TPO’s boards and committees are also available on this site for viewing.



Evaluate the Public Participation Plan (PPP) shall be reviewed at least annually by the TPO to ensure the public involvement process provides full and open access to all residents;

The overall performance and effectiveness of public involvement and engagement strategies will be evaluated, including attempts to incorporate groups that are traditionally under served by the transportation system;

The TPO will continue to maintain and enhance the TPO’s website, and public use of

or Facebook, Twitter and Vimeo sites.

The TPO will participate in community organizations and events to raise awareness of the TPO’s plans and programs and build relationships with stakeholder groups;

Adopt a Limited English Proficiency (LEP) Plan;

Utilize the internet and social media to expand the TPO’s outreach to citizens;

Use interactive web‐based mapping tool to make it simple for citizens to provide comments on transportations needs and projects;

All comments received through the TPO’s PPP will be tabulated, summarized as necessary, and distributed to the TPO advisory committees and Board for their consideration in the development and adoption of transportation plans, programs, projects and services.

Develop short informational videos on key transportation topics and issues. END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

Increased awareness and participation in the development of the TPO’s transportation plans and programs;

The PPP shall be reviewed periodically by the TPO to ensure the public involvement process provides full and open access to all residents;

The TPO will attend four (4) community events per year, including one that is directly related to Polk County’s Hispanic population;

The TPO will host one Transportation School session per year;

The TPO will utilize Community Remarks to solicit comments on plans such as the LRTP, TIP and Priority Transportation Projects; and

Staff will prepare develop and publish informational videos on key transportation topics and issues. The videos will be shown at board meetings, posted on the TPO’s website and distributed through social media.



FUNDING SOURCES:


FY 2014/15 FY 2015/16

FHWA PL $91,546 $93,425

FTA 5305(d) $5,445 $5,558




Other Local Funds $12,500 $12,500

Task Total $131,044 $133,478



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

GG. Personnel Services


85,159.07 ‐ 5,064.92 633.12 633.12 ‐ 91,490.23

Indirect Costs 6,386.93 379.88 47.48 47.48 6,861.77

Subtotal: 91,546.00 ‐ 5,444.80 680.60 680.60 ‐ 98,352

HH. Consultant Services

‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total: 91,546.00 ‐ 5,444.80 680.60 680.60 ‐ 98,352



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

II. Personnel Services


86,906.98 ‐ 5,169.86 646.23 646.23 ‐ 93,369.30

Indirect Costs 6,518.02 387.74 48.47 48.47 7,002.88

Subtotal: 93,425.00 ‐ 5,557.60 694.70 694.70 ‐ 100,372.00

JJ. Consultant Services ‐ ‐ ‐ ‐ ‐ ‐ ‐

Subtotal: ‐ ‐ ‐ ‐ ‐ ‐ ‐

Total: 93,425.00 ‐ 5,557.60 694.70‐ 694.70‐ ‐ 100,372.00


Task 3.6 Regional Planning and Coordination

PURPOSE: To maintain and improve regional coordination and transportation planning in central Florida and to support the identification, prioritization and implementation of improvements to the regional transportation system including the Strategic Intermodal System (SIS).

PREVIOUS WORK:

The Polk TPO became a member of the West Central Florida Metropolitan Planning Organization Chairs Coordinating Committee (CCC) in 2000 and a member of the Central Florida MPO Alliance in 2003.

The TPO has participated in the development of Regional Transportation Plans for both the CCC and Central Florida MPO Alliance (CFMPOA).

The TPO coordinated with its regional partners to identify a regional multi‐use trail system.

In 2005, the Polk TPO identified the “Regional Road Network” in Polk County as a source of candidate Transportation Regional Incentive Program (TRIP) Projects. This Regional Road Network was endorsed by both the CCC and CFMPOA and has been updated several times since. The TPO participated in the development of Regional Priority Projects for the referenced grant program.

The CCC adopted a Public Participation Plan (PPP) and continues to implement new strategies for engaging the public in accordance with the regional PPP. The CCC continues to maintain and update a website and also developed Title VI and Limited English Proficiency (LEP) processes and discrimination complaint procedures.

As part of its 2030, 2035 and 2040 Long‐Range Transportation Plans (LRTP), the Polk TPO prepared a “Regional Transportation System” element. This regional element (regional system and proposed improvements in Polk County) was subsequently incorporated in the respective regional plans.

The TPO participates in quarterly CCC and Central Florida MPO Alliance Board meetings, Regional GIS meetings, Joint CAC public meetings (CCC), Regional Multi‐Use Trails Committee meetings (CCC), and staff director meetings.

Annually, the Polk TPO hosts a joint coordination meeting between the CCC and MPO Alliance (these two regional MPO committees in Central Florida consist of 11 MPOs).


Continued update and maintenance of regional transportation plans;

Identification of congested corridors and areas with strategies for congestion relief as part of regional congestion management efforts;

Identification of Regional Transportation System to include highway, transit and multi‐use trail network;


Preparation of Regional Transportation Priorities including candidate projects for the Transportation Regional Incentive Program;

Develop and update a regional Congestion Management Process (CMP) performance report (CCC);

Conduct regional air quality conformity modeling and analysis and produce determinations for LRTPs and TIPs in the region and update the Regional LRTP as needed (CCC);

Participation in regional highway and transit studies; and

Participation in regional public involvement process and safety initiatives. END PRODUCTS: The end products listed below are produced on an ongoing basis unless otherwise noticed.

The TPO will participate in the CCC and CFMPOA update to its Regional Long Range Transportation Plan to ensure that the regional components (highway, transit and multi‐use trails) of the TPO’s 2040 Long‐Range Transportation Plan are reflected in these regional plans;

The TPO will work with the CCC and CFMPOA to develop a prioritized list of regional projects that are eligible for Transportation Regional Incentive Program (TRIP) and Regional Multi‐Use Trail funding;

The TPO staff will attend meetings of the Tampa Bay Regional Transportation Authority (TBARTA) and provide input to the development of TBARTA’s master planning efforts, as appropriate;

The TPO will continue to participate and coordinate with FDOT District One’s Coordinated Urban Transportation Studies (CUTS) Committee which is comprised of all the MPOs in District One;

Local plan consistency with regional and state plans;

Cross‐county continuity in transportation facilities;

District‐wide travel demand models;

A comprehensive, up‐to‐date, and easily accessible regional transportation website;

An update to the FDOT District 1 elements of the Regional LRTP in collaboration with the TBARTA Master Plan update (schedule to be coordinated with TBARTA);

Public meetings of the TBARTA CCC, and MPO Staff Directors, including an annual meeting of the CCC and Central Florida Alliance;

Contracts for administrative services for MetroPlan Orlando (CFMPOA) and TBARTA (CCC); and

Congestion Management Process (CMP) priorities and products. RESPONSIBLE AGENCY: Polk TPO


FUNDING SOURCES:


FY 2016/17 FY 2017/18

FHWA PL $54,114 $54,890


Task Total $66,049 $66,996 *Includes annual contract for $5,000 (each) with TBARTA and MetroPlan Orlando for administrative services.



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

KK. Personnel Services


41,036.28 ‐ ‐ ‐ ‐ ‐ 41,036.28


Subtotal: 44,114.00 ‐ ‐ ‐ ‐ ‐ 44,114.00

LL. Consultant Services 10,000.00 ‐ ‐ ‐ ‐ ‐ 10,000.00

Subtotal: 10,000.00 ‐ ‐ ‐ ‐ ‐ 10,000.00

Total: 54,114.00 ‐ ‐ ‐ ‐ ‐ 54,114.00



Budget Category


(PL)

FHWA

(SU)

FTA

5303

FTA State Match

FTA Local Match

Trans. Disad.

Total

MM. Personnel Services


41,758.14 ‐ ‐ ‐ ‐ ‐ 41,758.14


Subtotal: 44,890.00 ‐ ‐ ‐ ‐ ‐ 44,890.00

NN. Consultant Services

10,000.00 ‐ ‐ ‐ ‐ ‐ 10,000.00

Subtotal: 10,000.00 ‐ ‐ ‐ ‐ ‐ 10,000.00

Total: 54,890.00 ‐ ‐ ‐ ‐ ‐ 54,890.00

FY 2016/17 – 2017/18 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDICES


APPENDIX A BUDGET TABLES

Pol

k Tr

ansp

orta

tion

Pla

nnin

g O

rgan

izat

ion

(TP

O)

FY 2

016/

17 U

nifi

ed P

lann

ing

Wor

k P

rogr

am (

UP

WP

)Ap

pend

ix A

- B

udge

t Ta

bles

Tabl

e 2:

Tas

k C

osts

and

Fun

ding

Sou

rces

Task

Task Description

TMA SU

Funds

TD

Funds

Federal

State

Local

Federal

State

Local

Federal

State

Federal

State

Local

1.1

Program

Administration and M

anagem

ent

$167,760

$37,000

$24,665

$3,083

$3,083

$192,425

$40,083

$3,083

$235,591

1.1A

Multi‐Med

ia Presentations

$6,000

$1,323

$6,000

$1,323

$7,323

1.2

Training Activities

$4,000

$882

$1,600

$200

$200

$5,600

$1,082

$200

$6,882

2.1

Travel Data and Strategies

$102,500

$22,607

$102,500

$22,607

$125,107

3.1

Long Range Transportation Planning

$136,494

$30,104

$6,848

$856

$856

$143,342

$30,960

$856

$175,158

3.2

Short Range Transportation Planning

$222,374

$49,046

$169,488

$21,186

$21,186

$0

$391,862

$70,232

$21,186

$483,280

3.3

Transportation Disadvantaged Program

$32,142

$32,142

$32,142

3.5

Public Participation Process

$91,546

$20,191

$12,500

$5,445

$681

$681

$96,991

$20,872

$13,181

$131,044

3.6

Regional Planning and Coordination

$54,114

$11,935

$54,114

$11,935

$66,049

$784,788

$173,088

$12,500

$208,046

$26,006

$26,006

$0

$32,142

$992,834

$231,236

$38,506

$1,262,576

$615,543

$163,950

$20,494

$20,494

$409,874

$72,000

$9,000

$9,000

$1,025,417

$235,950

$29,494

$29,494

$240,628

$29,504

$3,688

$3,688

Table Notes:

For FY 2016/17, FDOT will soft m

atch FHWA M

etropolition Planning Program

(MPP/PL) funds using toll expen

ditures towards the non‐fed

eral m

atching share.

This amount represents the soft m

atch req

uired

(both state and local) for the am

ount of MPP/PL funds requested.

Task 3.3 ‐ no funds passed to Community Transportation Coordinator for passenger trips.

FH

WA m

atching local funds are in‐kind services provided

by Polk County BoCC.

Carry Over Funds


Total Cost for all U

PWP Tasks

FTA Section 5305(d) Funds

FHWA M

etropolitan

Planning Funds

Total

Total Cost

1.0 Administration

2.0 Data Collection and M

anagement Systems

FHWA and FTA

Funding Summary

FY 2015/16 FHWA PL Allo

cation

FY 2015/16 FTA

5305(d) Allo

cation

Total Carryover from prior fiscal years

FY 2015/16 Total A

vailable to Program

DR

AFT

A2AP

RIL

14,

201

6

Pol

k Tr

ansp

orta

tion

Pla

nnin

g O

rgan

izat

ion

(TP

O)

FY 2

017/

18 U

nifi

ed P

lann

ing

Wor

k P

rogr

am (

UP

WP

)Ap

pend

ix A

- B

udge

t Ta

bles

Tabl

e 2:

Tas

k C

osts

and

Fun

ding

Sou

rces

Task

Task Description

TMA SU

Funds

TD

Funds

Federal

State

Local

Federal

State

Local

Federal

State

Federal

State

Local

1.1

Program

Administration and M

anagem

ent

$167,332

$36,906

$24,926

$3,115

$3,115

$192,258

$40,021

$3,115

$235,394

1.1A

Multi‐Med

ia Presentations

$6,000

$1,323

$6,000

$1,323

$7,323

1.2

Training Activities

$4,000

$882

$1,600

$200

$200

$5,600

$1,082

$200

$6,882

2.1


$104,233

$22,989

$104,233

$22,989

$127,222

3.1

Long Range Transportation Planning

$139,281

$30,719

$6,995

$875

$875

$146,276

$31,594

$875

$178,745

3.2

Short Range Transportation Planning

$155,140

$34,217

$154,684

$19,336

$19,336

$0

$309,824

$53,553

$19,336

$382,713

3.3

Transportation Disadvantaged Program

$32,792

$32,142

$32,142

3.5

Public Participation Process

$93,425

$20,605

$12,500

$5,558

$695

$695

$98,983

$21,300

$13,195

$133,478

3.6

Regional Planning and Coordination

$54,890

$12,106

$54,890

$12,106

$66,996

$724,301

$159,748

$12,500

$193,763

$24,221

$24,221

$0

$32,792

$918,064

$216,111

$36,721

$1,170,896

$615,543

$163,950

$20,494

$20,494

$240,629

$29,503

$3,688

$3,688

$856,172

$193,453

$24,182

$24,182

$131,871

$1,290

$161

$161

Table Notes:

For FY 2017/18, FDOT will soft m

atch FHWA M

etropolition Planning Program

(MPP/PL) funds using toll expen

ditures towards the non‐fed

eral m

atching share.

This amount represents the soft m

atch req

uired

(both state and local) for the am

ount of MPP/PL funds requested.

Task 3.3 ‐ no funds passed to Community Transportation Coordinator for passenger trips.

FH

WA m

atching local funds are in‐kind services provided

by Polk County BoCC.

Carry Over Funds


Total Cost for all U

PWP Tasks

FTA Section 5305(d) Funds

FHWA M

etropolitan

Planning Funds

Total

Total Cost

1.0 Administration

2.0 Data Collection and M

anagement Systems

FHWA and FTA

Funding Summary

FY 2015/16 FHWA PL Allo

cation

FY 2015/16 FTA

5305(d) Allo

cation

Total Carryover from prior fiscal years

FY 2015/16 Total A

vailable to Program

DR

AFT

A2AP

RIL

14,

201

6

Tabl

e 3:

FY

2016

/17

Tabl

e 4:

FY

201

7/1

8Ta

sk C

osts

by

Res

pons

ible

Age

ncy

Task

Cos

ts b

y R

espo

nsib

le A

genc

y

Task

FDOT

Consultan

tsPolk County

Total

Task

FDOT

Consultan

tsPolk County

Total

1.1

$40,083

$195,508

$235,591

1.1

$40,021

$195,373

$235,394

1.1A

$1,323

$6,000

$7,323

1.1A

$1,323

$6,000

$7,323

1.2

$1,082

$5,800

$6,882

1.2

$1,082

$5,800

$6,882

2.1

$22,607

$44,500

$58,000

$125,107

2.1

$22,989

$45,000

$59,233

$127,222

3.1

$30,960

$144,198

$175,158

3.1

$31,594

$147,151

$178,745

3.2

$70,232

$205,000

$208,048

$483,280

3.2

$53,553

$115,000

$214,160

$382,713

3.3

$32,142

$32,142

3.3

$32,142

$32,142

3.5

$20,872

$110,172

$131,044

3.5

$21,300

$112,178

$133,478

3.6

$11,935

$10,000

$44,114

$66,049

3.6

$12,106

$10,000

$44,890

$66,996

Total

$199,094

$259,500

$803,982

$1,262,576

Total

$183,968

$170,000

$816,927

$1,170,895

DR

AFT

A3

AP

RIL

14,

201

6


APPENDIX B Multi‐Year Business Plan


Multi‐Year Business Plan FY 2016/17 through 2018/19

In an effort to ensure that adequate funding is available for short and long terms projects contained in the FY 2016/17 – 2017/18 Unified Planning Work Program (UPWP), the TPO has prepared a multi‐year business plan. The multi‐year business plan outlines ongoing projects and new projects that are anticipated within the next three (3) years (FY 2016/17 through FY 2018/19).

Table B1. FY 2016/17 – 2017/18 UPWP FHWA PL Funding FY 2016/17

FY 2016/17 FHWA PL Allocation

FY 2015/16 Carry Forward

FY 2015/16 Close‐out Balance

FY 2015/16 De‐Obligation

Total Available to Program in FY

2016/17

FY 2016/17 UPWP

Carry Over Funds

$615,543 $402,373 NA $7,501 $1,025,417 $784,789 $240,628

FY 2017/18 FY 2017/18 FHWA PL Estimated Allocation

Available Carry Over Funds from FY 2016/17

Total Available to Program in FY 2017/18

FY 2017/18 UPWP

Remaining Funds

$615,543 $240,628 $856,171 $724,300 $131,871

Table B3. Projected FHWA PL Funding FY 2016/17 – FY 2018/19 Revenue

PL Revenue Allocation

FY 2016/17 FY 2017/18 FY 2018/19

$615,543 $615,543 $615,543

Previous Year Carryover $409,874 $240,628 $131,871

Total Available to Program $1,025,417 $856,171 $747,414

Staff Services and Costs

TPO Staff Support5 $635,289 $644,300 $644,300

Consultant Services $149,500 $80,000 $10,000

Table B2. Consultant Projects FY 2016/17 – FY 2018/19 Project UPWP Task Funds Programmed

FY 2016/17 FY 2017/18 FY 2018/19


Truck Flow Analysis 2.1 $17,000 $0 $0

O‐D Segment Analysis 2.1 $20,000 $0 $0

Transportation Data Collection Program 2.1 $7,500 $45,000 $0

Short and Long Range Transportation Planning44500

Roadway Safety Audits 3.2 $25,0002 $25,0002 $0

Sidewalk Coverage for Public Schools 3.2 $25,0002 $25,0002 $0

Neighborhood Mobility Audits for Seniors 3.2 $25,0001 $50,0001 $0

Bike/Ped Outreach & Education Program 3.2 $50,000 $0 $0

MyRide TDP Major Update 3.2 $60,0001 $15,0001 $0

Rail Quiet Zone Evaluation Phase II 3.2 $20,000 $0 $0

Regional Planning and Coordination205

CFMPOA Support3 3.6 $5,000 $5,000 $5,000

CCC Support3 3.6 $5,000 $5,000 $5,000

Total $259,500 $170,000 $10,000


Total Costs $784,789 $724,300 $654,300

Carryover Funds $240,628 $131,871 $93,114

Table B4. Projected FTA 5305(d) Funding FY 2016/17 – FY 2018/19 Revenue

FTA 5305(d) Allocation

4 FY 2016/17 FY 2017/18 FY 2018/19

$204,937 $204,937 $204,937

Previous Year Carryover $90,000 $36,879 $1,611

Total Available to Program $294,937 $241,816 $206,548

Staff Services and Costs

TPO Staff Support5 $148,058 $150,205 $150,205

Consultant Services $110,000 $90,000 $0

Total Costs $258,058 $240,205 $150,205

Carryover Funds $36,879 $1,611 $56,343

1 FTA funds will be used to fund this project. 2 Projects will be funded with FHWA and FTA funds. 3 The Polk TPO will provide $5,000 to METROPLAN Orlando for administrative and planning support. Also, the TPO will provide $5,000 for CCC administrative and planning support. 4 FTA 5305(d) allocations are estimates. 5 Includes staff services and other direct costs.


APPENDIX C FTA SECTION 5305(d) GRANT APPLICATION

FTA FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES

FEDERAL FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES FOR

FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature pages alternative to providing Certifications and Assurances in TEAM-Web)

Name of Applicant: ____________________________________________________________

The Applicant agrees to comply with applicable provisions of Groups 01 – 24. ______

OR

The Applicant agrees to comply with applicable provisions of the Groups it has selected:

Group Description

01. Required Certifications and Assurances for Each Applicant. ______

02. Lobbying. ______

03. Procurement and Procurement Systems. ______

04. Private Sector Protections. ______

05. Rolling Stock Reviews and Bus Testing. ______

06. Demand Responsive Service. ______

07. Intelligent Transportation Systems. ______

08. Interest and Financing Costs and Acquisition of Capital Assets by Lease. ______

09. Transit Asset Management Plan and Public Transportation Agency Safety Plan. ______

10. Alcohol and Controlled Substances Testing. ______

11. Fixed Guideway Capital Investment Grants Program (New Starts, Small Starts, and Core

Capacity) and Capital Investment Program in Effect before MAP-21 Became Effective. ______

12. State of Good Repair Program. ______

13. Fixed Guideway Modernization Grant Program. ______

14. Bus and Bus Facilities Formula Grants Program and Bus and Bus-Related Equipment and

Facilities Grant Program (Discretionary). ______

15. Urbanized Area Formula Grants Programs/ Passenger Ferry Grants Program/Job Access and

Reverse Commute (JARC) Formula Grant Program. ______

16. Seniors/Elderly/Individuals with Disabilities Programs/New Freedom Program. ______

17. Rural/Other Than Urbanized Areas/Appalachian Development/Over-the-Road Bus

Accessibility Programs. ______

18. Tribal Transit Programs (Public Transportation on Indian Reservations Programs). ______

19. Low or No Emission/Clean Fuels Grant Programs. ______

20. Paul S. Sarbanes Transit in Parks Program. ______

21. State Safety Oversight Grant Program. ______

22. Public Transportation Emergency Relief Program. ______

23. Expedited Project Delivery Pilot Program. ______

24. Infrastructure Finance Programs. ______

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FTA FISCAL YEAR 2015 CERTIFICATIONS AND ASSURANCES

FEDERAL FISCAL YEAR 2015 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project)

AFFIRMATION OF APPLICANT

Name of the Applicant: ____________________________________________________________________________

Name and Relationship of the Authorized Representative: _________________________________________________

BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these

Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all Federal statutes and

regulations, and follow applicable Federal guidance, and comply with the Certifications and Assurances as indicated on

the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit

Administration (FTA) in Federal Fiscal Year 2015, irrespective of whether the individual that acted on his or her

Applicant’s behalf continues to represent it.

FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should

apply to each Project for which it seeks now, or may later seek FTA funding during Federal Fiscal Year 2015.

The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the

statements submitted with this document and any other submission made to FTA, and acknowledges that the Program

Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud

Civil Remedies,” 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal

provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal

public transportation program authorized by 49 U.S.C. chapter 53 or any other statute

In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any

other statements made by me on behalf of the Applicant are true and accurate.

Signature____________________________________________________________ Date: _________________

Name_______________________________________________________________

Authorized Representative of Applicant

AFFIRMATION OF APPLICANT’S ATTORNEY

For (Name of Applicant): ________________________________________________________________________

As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under

State, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as

indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been

legally made and constitute legal and binding obligations on it.

I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might

adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA Project or

Projects.

Signature____________________________________________________________ Date: _________________

Name_______________________________________________________________

Attorney for Applicant

Each Applicant for FTA funding and each FTA Grantee with an active Capital or Formula Project must provide an

Affirmation of Applicant’s Attorney pertaining to the Applicant’s legal capacity. The Applicant may enter its signature

in lieu of the Attorney’s signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated

this Federal fiscal year.

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Randy Mink

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Commissioner Don Selvage, Chairman

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Commissioner Don Selvage, Chairman

Section 5305(d) Approved Project Budget for FFY15

(total dollars) Technical Classifications:

44.21.00 Program Support and Administration $____________ 44.22.00 General Development and Comprehensive Planning _____________ 44.23.01 Long Range Transportation Planning: System Level _____________ 44.23.02 Long Range Transportation Planning: Project Level _____________ 44.24.00 Short Range Transportation Planning _____________ 44.25.00 Transportation Improvement Program _____________ 44.26.00 Planning Emphasis Areas 44.26.12 Coordination of Non-Emergency Human Service Transportation _____________ 44.26.13 Participation of Transit Operators in Metropolitan Planning _____________ 44.26.14 Planning for Transit Systems Management/Operations to Increase Ridership _____________ 44.26.15 Support Transit Capital Investment Decisions through Effective Systems Planning _____________ 44.26.16 Incorporating Safety & Security in Transportation Planning _____________ 44.27.00 Other Activities _____________

Total Net Project Cost $____________

Accounting Classifications

44.30.01 Personnel $_____________ 44.30.02 Fringe Benefits _____________ 44.30.03 Travel _____________ 44.30.04 Equipment _____________ 44.30.05 Supplies _____________ 44.30.06 Contractual _____________ 44.30.07 Other _____________ 44.30.08 Indirect Charges _____________

Total Net Project Cost $_____________

Fund Allocations

44.40.01 MPO Activities $_____________ 44.40.02 Transit Operator Activities _____________ 44.40.03 State and/or Local Agency Activities _____________


Federal Share (80%) $_____________ Local Share (20%) $_____________

Accounting Classification FPC Description Amount 91.37.08.8P-2 02 Technical Studies - Planning $_____________

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20,493

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184,443

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204,936

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88,271

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28,655

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73,070

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4,500

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10,440

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204,936

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204,936

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204,936

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163,949

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40,987

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204,936

Section 5305(d) GMIS Planning Line Item Codes – FFY15

(FTA Funds Only) Technical Classifications:

44.21.00 Program Support and Administration $____________ 44.22.00 General Development and Comprehensive Planning _____________ 44.23.01 Long Range Transportation Planning: System Level _____________ 44.23.02 Long Range Transportation Planning: Project Level _____________ 44.24.00 Short Range Transportation Planning _____________ 44.25.00 Transportation Improvement Program _____________ 44.26.00 Planning Emphasis Areas 44.26.12 Coordination of Non-Emergency Human Service Transportation _____________ 44.26.13 Participation of Transit Operators in Metropolitan Planning _____________ 44.26.14 Planning for Transit Systems Management/Operations to Increase Ridership _____________ 44.26.15 Support Transit Capital Investment Decisions through Effective Systems Planning _____________ 44.26.16 Incorporating Safety & Security in Transportation Planning _____________ 44.27.00 Other Activities _____________

Total Net Project Cost $____________

Accounting Classifications

44.30.01 Personnel $_____________ 44.30.02 Fringe Benefits _____________ 44.30.03 Travel _____________ 44.30.04 Equipment _____________ 44.30.05 Supplies _____________ 44.30.06 Contractual _____________ 44.30.07 Other _____________ 44.30.08 Indirect Charges _____________


Fund Allocations

44.40.01 MPO Activities $_____________ 44.40.02 Transit Operator Activities _____________ 44.40.03 State and/or Local Agency Activities _____________


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16,394

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147,555

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163,949

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70,617

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22,924

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58,456

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3,600

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8,352

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163,949

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163,949

RESOLUTION 2016-01 RESOLUTION AUTHORIZING THE CHAIRMAN OF THE POLK TRANSPORTATION PLANNING ORGANIZATION (TPO) TO FILE AN APPLICATION WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL TRANSIT ADMINISTRATION (FTA), FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, federal transit laws, codified in sections of Titles 49 and 23, United States Code, authorize the Secretary of Transportation to make grants for a transportation program that emphasizes a multi-modal approach; and

WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; and

WHEREAS, it is required by the U.S Department of Transportation in accord with the provisions

of Title VI of the Civil Rights Act of 1964, as amended, that the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements there under; and

WHEREAS, it is the goal of the Applicant that disadvantaged business enterprises be utilized to

the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that disadvantaged businesses shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services; and

WHEREAS, the total project allocation is attributed to an 80% share from the Federal Transit

Administration, a 10% share from local funds for the planning grant provided in a cash match by the Polk County Board of County Commissioners, and a 10% match provided in cash by the Florida Department of Transportation;

NOW, THEREFORE, BE IT RESOLVED, by the Polk Transportation Planning Organization at its regular meeting convened on April 14, 2016:

1. That the TPO Chairman is authorized to execute and file an application on behalf of the

Polk Transportation Planning Organization with the U.S. Department of Transportation to aid in financing of planning projects pursuant to Section 5305(d) of the Urban Mass Transportation Act of 1964, as amended.

2. The TPO Chairman is authorized to execute and file a Joint Participation Agreement

between the Polk Transportation Planning Organization and the Florida Department of Transportation for receipt of the federal funds and state cash match.

3. That TPO staff is authorized to furnish such additional information as the U.S. Department

of Transportation and/or the Florida Department of Transportation may require in connection with the application and/or the project.

TPO Resolution 2016-01 April 14, 2016 Page Two

4. That the TPO Director or staff designee is authorized to amend the FTA 5305(d)

application, project budget and corresponding Unified Planning Work Program pages related to the 5305(d) allocation including but not limited to the Task, Sub-Task, Financial Tables, Funding Source Tables and Agency Tables should the total funding allocated to the Polk Transportation Planning Organization deviate from the amount applied for.

5. That the TPO Chairman is authorized to execute and file with such application an assurance

or any other document required by the U.S. Department of Transportation and/or the Florida Department of Transportation effectuating the purpose of this grant including Title VI of the Civil Rights Act of 1964.

Signed:

_______________________________ Commissioner Don Selvage, Chairman Polk Transportation Planning Organization (TPO) April 14, 2016 Date ATTEST: ________________________________ Thomas M. Deardorff, AICP, TPO Director

Approved by the TPO Attorney as to form and legal sufficiency: ________________________________ Randy Mink, TPO Attorney


APPENDIX D FAST ACT PLANNING FACTORS

UPWP PLANNING TASKS

FAST ACT PLANNING FACTORS 1.1 2.1 3.1 3.2 3.3 3.5 3.6

Support economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency. X X X X X

Increase safety of transportation system for motorized and non‐motorized users. X X X X X X

Increase security of transportation system for motorized and non‐motorized users. X X X

Increase accessibility and mobility options for people and for freight. X X X X X X X

Protect and enhance the environment, promote energy conservation, improve the quality of life and promote consistency between transportation improvements; state and local planned growth and economic development patterns. X X X X X X

Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight. X X X X X X

Promote efficient system management and operation. X X X X

Emphasize the preservation of the existing transportation system. X X X X X

Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation. X X X X X

Enhance travel and tourism. X X X X


APPENDIX E CERTIFICATIONS


DEBARTMENT and SUSPENSION CERTIFICATION

As required by the USDOT regulation on Government wide Debarment and Suspension at 49 CFR 29.510 (1) The Polk Transportation Planning Organization (TPO) hereby certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

(b) Have not, within a three‐year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses listed in paragraph (b) of this certification; and

(d) Have not, within a three‐year period preceding this certification, had one or more public transactions (federal, state or local) terminated for cause or default. (2) The Polk TPO also hereby certifies that if, later, it becomes aware of any information contradicting the statements of paragraphs (a) through (d) above, it will promptly provide that information to the U.S.D.O.T. _____________________________ April 14, 2016 Don Selvage, Polk TPO Chairman Date


LOBBYING CERTIFICATION for GRANTS, LOANS and COOPERATIVE AGREEMENTS

In accordance with Section 1352 of Title 31, United States Code, it is the policy of the Polk Transportation Planning Organization (TPO) that: (1) No Federal or state appropriated funds have been paid or will be paid by or on behalf of the Polk TPO, to any person for influencing or attempting to influence an officer or employee of any Federal or state agency, or a member of Congress or the state legislature in connection with the awarding of any Federal or state contract, the making of any Federal or state grant, the making of any Federal or state loan, extension, continuation, renewal, amendment, or modification of any Federal or state contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form‐LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The Polk TPO shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants and contracts and subcontracts under grants, subgrants, loans, and cooperative agreement), which exceeds $100,000, and that all such subrecipients shall certify and disclose accordingly. (4) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure. _____________________________ April 15, 2016 Don Selvage, Polk TPO Chairman Date


DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION

It is the policy of the Polk Transportation Planning Organization (TPO) that disadvantaged businesses, as defined by 49 Code of Federal Regulations, Part 26, shall have an opportunity to participate in the performance of TPO contracts in a nondiscriminatory environment. The objectives of the Disadvantaged Business Enterprise Program are to ensure non‐discrimination in the award and administration of contracts, ensure firms fully meet eligibility standards, help remove barriers to participation, create a level playing field, assist in development of a firm so it can compete successfully outside of the program, provide flexibility, and ensure narrow tailoring of the program. The Polk TPO, and its consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform the contract work of the Polk TPO in a non‐discriminatory environment. The Polk TPO shall require its consultants to not discriminate on the basis of race, color, national origin and sex in the award and performance of its contracts. This policy covers in part the applicable federal regulations and the applicable statutory references contained therein for the Disadvantaged Business Enterprise Program Plan, Chapters 337 and 339, Florida Statutes, and Rule Chapter 14‐78, Florida Administrative Code. __________________________ April 15, 2016 Don Selvage, Polk TPO Chairman Date


TITLE VI/ NONDISCRIMINATION POLICY STATEMENT

The Polk Transportation Planning Organization (TPO) assures the Florida Department of Transportation that no person shall on the basis of race, color, national origin, sex, age, disability, family or religious status, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 and the Florida Civil Rights Act of 1992 be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any program or activity. The Polk TPO further agrees to the following responsibilities with respect to its programs and activities:

1. Designate a Title VI Liaison that has a responsible position within the organization and access to the Recipient’s Chief Executive Officer.

2. Issue a policy statement signed by the Chief Executive Officer, which expresses its commitment to the nondiscrimination provisions of Title VI. The policy statement shall be circulated throughout the Recipient’s organization and to the general public. Such information shall be published where appropriate in languages other than English.

3. Insert the clauses of Appendix A of this agreement in every contract subject to the Acts and the Regulations

4. Develop a complaint process and attempt to resolve complaints of discrimination against sub‐recipients. Complaints against the Recipient shall immediately be forwarded to the FDOT District Title VI Coordinator.

5. Participate in training offered on Title VI and other nondiscrimination requirements. 6. If reviewed by FDOT or USDOT, take affirmative action to correct any deficiencies found

within a reasonable time period, not to exceed ninety (90) calendar days. 7. Have a process to collect racial and ethnic data on persons impacted by your agency’s

programs. THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all federal funds, grants, loans, contracts, properties, discounts or other federal financial assistance under all programs and activities and is binding. The person whose signature appears below is authorized to sign this assurance on behalf of the Recipient. Dated: April 15, 2016 by _________________________ Don Selvage, Polk TPO Chairman


APPENDIX A

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows: (1.) Compliance with Regulations: The Contractor shall comply with the Regulations relative to

nondiscrimination in Federally‐assisted programs of the U.S. Department of Transportation (hereinafter, “USDOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement.

(2.) Nondiscrimination: The Contractor, with regard to the work performed during the contract,

shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

(3.) Solicitations for Subcontractors, including Procurements of Materials and Equipment: In

all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status.

(4.) Information and Reports: The Contractor shall provide all information and reports required

by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information.

(5.) Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with the

nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal


Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to:

a. withholding of payments to the Contractor under the contract until the Contractor

complies, and/or b. cancellation, termination or suspension of the contract, in whole or in part.

(6.) Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (1)

through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub‐contractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.


APPENDIX F DISTRICT PLANNING ACTIVITIES

This appendix lists metropolitan planning studies being conducted in Polk County by the Florida Department of Transportation (FDOT) District One. These studies, as identified herein, are in addition to the planning studies sponsored under the FY 2016/17 – 2017/18 Unified Planning Work Program (UPWP).

1. GIS Application Development and System Maintenance

2. Systems Planning and Reviews

3. Interchange Reviews

4. Travel Demand Model Development

5. ETDM/Community Impact Assessment

6. Statistics

7. Federal Functional Classification

8. Traffic Counts Program

9. Modal Development Technical Support

10. Enhancement Program Development

11. Commuter Services

12. State Highway System Corridor Studies

13. Complete Streets Studies

14. Growth Management Impact Reviews


APPENDIX G ADVISER NETWORK PLANNING TASKS SURVEY


APPENDIX H TPO STRATEGIC PLAN 2016 ‐ 2018

Adopted by the Polk TPO Board on February 25, 2016

Polk TPO 2016-2018 Strategic Plan (adopted February 25, 2016) Page 1 of 8

STRATEGIC PLAN 2016-2018

This Strategic Plan will guide the Polk Transportation Planning Organization’s (TPO) planning program and the implementation of the 2040 Long Range Transportation Plan (Momentum 2040). It includes the following elements:

• Vision • Mission Statement • Core Values • Objectives • Strategies • Actions

Polk TPO 2016-2018 Strategic Plan Page 2 of 8

VISION: Safe travel for all

MISSION STATEMENT: Partner with the community to plan and fund transportation projects and programs that provide safe, reliable travel for all users.

CORE VALUES:

1. Safe and reliable transportation should be available to all regardless of their age, ability or social status.

2. The efficient movement of goods and services is an essential part of our economy.

3. Transportation is a part of the fabric of our community. Transportation projects and services should support vibrant communities and our vision for the future.

4. The best plans come from community collaboration. Leveraged resources go farther.

GOAL – MOMENTUM 2040

Develop and maintain an integrated multi-modal transportation system to provide safe travel for all users, the efficient movement of goods and services, and to promote livable communities and economic activity

OBJECTIVES – MOMENTUM 2040

Safety

1. Safe and fatality-free travel conditions on all Polk County roads Target: By 2040, eliminate traffic fatalities on Polk County roads. Target: Annually reduce traffic fatalities on Polk County roads. Target: Annually reduce traffic fatalities and severe injuries from crashes involving

heavy vehicles. Target: Annually reduce pedestrian fatalities and severe injuries. Target: Annually reduce bicycle fatalities and severe injuries.


Strategy S1-A: Increase the availability and stakeholder/public awareness of traffic crash data.

Action S1-A1: Compile, maintain and publish traffic crash data on a regular basis in multi-media formats. Update TPO website to feature crash data in a prominent manner.

Action S1-A2: Integrate traffic safety and crash data into the curriculum for the TPO Transportation School.

Strategy S1-B: Develop, maintain and implement pedestrian and bicycle safety action plans.

Action S1-B: Perform Roadway Safety Audits on pedestrian and bicycle high crash corridors. (Consultant services - 1 audit per quarter)

Strategy S1-C: Support implementation of non-engineering solutions to improve travel safety, e.g., community education and law enforcement.

Action S1-C1: Implement targeted public education an outreach campaign to increase knowledge of appropriate pedestrian and bicycle safety measures among adults and children to change unsafe behavior. (Year 1 – Prepare technical memorandum outlining program content and resources. Year 2 – Implement outreach efforts.)

Action S1-C2: Use the TPO Public Participation Plan to increase community awareness of traffic safety issues and tips.

Strategy S1-D: Participate in the implementation of the Florida Department of Transportation’s Strategic Highway Safety Plan.

Action S1-D: Prepare a technical memorandum that identifies how the TPO can offer technical assistance and increase local government participation in the Safe Routes to Schools Program.

Strategy S1-E: Educate the traveling public regarding the safe practices, rights and responsibilities of motorists, bicyclists and pedestrians. See Action S1-C.


2. Safe and secure travel conditions on public transportation

Target: Maintain zero traffic-related fatalities on public transportation system Target: Annually reduce injuries and accidents/incidents on public transportation

system.

Strategy S2-A: Analyze the safety and security of public transportation services as part of the Transit Development Plan.

Action S2-A: As part of the Transit Development Plan Update, document the current safety and security of public transportation services and identify best safety and security practices for implementation as warranted.

Livability

1. Provide travel options for persons of all ages and abilities Target: 50% of Complete Street Network with bicycle facilities Target: 50% of Complete Street Network with sidewalks Target: Overall average Transit Connectivity Index score of 175 for Polk County Census

block groups Target: 75% of senior residents (age 65+) with high or moderate access to fixed-route

transit services based on the Transit Connectivity Index

Strategy L1-A: Prioritize the programming of complete street improvements.

Action L1-A: Assign an added priority to candidate transportation projects that implement the following: Pedestrian Safety Action Plan, Bicycle Safety Action Plan, Complete Street Action Plan or Neighborhood Mobility Audit. Program complete street projects in the Transportation Improvement Program.

Strategy L1-B: Prepare recommended traffic study requirements for new development that place an emphasis on the provision of complete streets, connectivity and access to transit.


Action L1-B: Work with Technical Advisory Committee to develop recommended traffic study requirements for implementation by member local governments.

Strategy L1-C: Participate in the development of community strategies to support aging in place and senior mobility.

Action L1-C: Conduct Neighborhood Mobility Audits for areas with a high concentration of elderly residents. (Year 1 – Conduct a pilot audit and identify candidate areas for analysis. Year 2 – Conduct audits for priority areas.)

2. Provide transportation infrastructure and services that support livable communities and ensure mobility for all residents Target: 100% sidewalk coverage within one mile of elementary, middle and high schools

(sidewalk on at least one side of collector or arterial roads) Target: Mobility Index score of 10 or greater in neighborhoods with a concentration of

traditionally underserved populations

Strategy L2-A: Evaluate sidewalk coverage within one mile of schools and identify priority candidate projects to eliminate sidewalk gaps.

Action L2-A: Evaluate sidewalk coverage for public schools – sidewalk on at least one side of arterial and collectors within one mile of school. Include street lighting as part of evaluation. Use consultant services to assist in project. (Year 1 – Identify schools that fall within the bottom third percentile for sidewalk coverage. Perform evaluations for ten schools with the worst sidewalk coverage. Year 2 – Perform evaluations for remaining schools in the bottom third percentile.)


Mobility

1. Maintain stable flow of traffic on major roads – roads that serve intercity travel and the movement of freight (arterial roads) Target: Average peak hour travel conditions on arterial roads less than 0.75 volume-to-

capacity ratio Target: Less than 10% centerline miles congested (LOS “D”) or severely congested (LOS

“E” or below) during peak hour of travel

Strategy M1-A: Monitor travel conditions on major roads as part of the TPO Congestion Management Process.

Action M1-A: Design and implement a traffic data collection program that uses state of the art technology to gauge travel conditions and patterns.

Strategy M1-B: Prioritize and program capacity road projects from the 2040 Long Range Transportation Plan (Momentum 2040).

Action M1-B: Use data on current travel conditions, e.g., Roadway Network Database, to prioritize Momentum 2040 projects for funding.

2. Maintain stable flow of traffic on Freight Network Target: Less than 10% centerline miles congested (LOS “D”) or severely congested (LOS

“E” or below) during peak hour of travel

Strategy M2-A: Identify significant freight corridors, to include the Florida Strategic Intermodal System (SIS) highways and major distribution centers in Polk County, as the TPO Freight Network.

Action M2-A: Engage consultant services to design and implement a data collection program that uses truck GPS tracking to develop a truck flow analysis for Polk County. The truck flow analysis will identify concentrations of heavy truck traffic and the general travel patterns.

Strategy M2-B: Identify freight hot spots – discrete areas on the transportation network where the movement of freight is impeded by physical or operational deficiencies. Program improvements to correct these deficiencies.


Action M2-B: Conduct complete street analyses for significant freight corridors to identify physical or operational deficiencies for freight traffic. (Year 1 – Work with Technical Advisory Committee to identify priority corridors for study based on truck flow analysis. Year 2 – Use consultant services to conduct analyses for five corridor segments.)

3. Provide transportation options for intercity and local travel

Target: Provide fixed-route transit service to all municipalities in Polk County Target: Provide regional multi-use trail connections to all municipalities in Polk County

Strategy M3-A: Evaluate public transportation options for intercity travel as part of the Transit Development Plan.

Action M3-A: As part of Transit Development Plan Update, document current public transportation options for intercity travel and identify opportunities for intercity and regional connections including feeder bus service to the Poinciana SunRail station.

4. Provide access to the Regional Multi-Use Trails Network Target: 90% of Polk County population within five miles of the Regional Multi-Use Trails

Network (within three miles = 80%) Target: 40 continuous miles on the Regional Multi-Use Trails Network

Strategy M4-A: Identify and prioritize gaps in the Multi-Use Trails Network to increase community and resident access to the network.

Action M4-A: Perform analyses to identify highly populated areas that lack resident access to a multi-use trail. Prioritize trail connections to these areas.

Economy

1. Provide transportation infrastructure and services that support economic vitality and job creation Target: Annually secure at least one grant or special funding allotment for

transportation projects that support the expansion of an existing business or the location of a new business


Strategy E1-A: Prioritize transportation investments that support economic development and job creation.

Action E1-A: Partner with Polk Vision Economic Development Alignment Team to identify and prioritize key transportation infrastructure improvements.

Sustainable Resources

1. Maintain highway infrastructure in a state of good repair Target: Maintain an average pavement condition rating of 6 or better on arterial and

collector roads Target: Maintain a public bridge network with less than 1% of bridges classified as structurally deficient

Strategy S1-A: Fund maintenance projects to ensure highway infrastructure is in a state of good repair.

Action S1-A: Coordinate with the Florida Department of Transportation and local governments on the need to program maintenance projects. Program projects as part of the Transportation Improvement Program.

2. Minimize environmental impacts from transportation projects Target: Limit impacts to jurisdictional wetlands or critical habitat to less than 5% of the

total footprint or acreage for transportation projects Target: Meet or exceed National Ambient Air Quality Standards in Polk County

Strategy S2-A: Support transportation improvement alternatives that minimize environmental impacts.

Action S2-A: Minimize environmental impacts through the review and comments on improvement alternatives.


APPENDIX I CERTIFICATION OF TPO PLANNING PROCESS To Be Inserted


APPENDIX J TPO RESPONSES TO FHWA, FTA & FDOT DRAFT UPWP COMMENTS

AGENCY COMMENT TPO RESPONSE UPWP

PAGE

Prepared by: Xiomara Meeks February 11, 2016


Agenda Item: Bicycle and Pedestrian Safety Action Plans Update Presenter: Xiomara Meeks Summary: TPO Staff will distribute drafts of the Bicycle and Pedestrian

Safety Action Plans. Staff will request committee members to review the draft document and provide staff with comments.

Recommended Action: This is item is being presented for information only purposes. Attachments: To be distributed at the meeting.



Agenda Item: Nature Coast to Peace River Greenway Regional Trail

Corridor Presenter: Xiomara Meeks, Polk TPO Summary: TPO Staff will provide an overview of the Nature Coast to

Peace River Greenway Regional Trail. Staff will seek the committee’s recommendation on a resolution that will be prepared in support of the corridor.

Recommended Action: Staff is seeking a recommendation on a resolution in support

of the corridor. Attachments: 1. OGT E-Mail 2. Nature Coast to Peace River Greenway OGT Map 3. SUNTrail Status – Polk County (Polk TPO Map)

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