ordinary meeting of council agenda - benalla rural city · confirmation of the minutes of the...

Ordinary Meeting of Council

Agenda

Date: Wednesday 15 November 2017

Time: 6pm

Venue: Civic Centre (Council Meeting Room) 13 Mair Street, Benalla Members of the Community are welcome to attend the Meeting. In accordance with the Governance Local Law 2016 clause 4.6.4 an audio recording will be made of the proceedings of Council / Special Committee meetings.

PO Box 227, 1 Bridge Street East Benalla Victoria 3672

Tel: 03 5760 2600 Fax: 03 5762 5537 [email protected]

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mailto:[email protected]

Agenda – Ordinary Meeting of Council 15 November 2017

BENALLA RURAL CITY COUNCIL

Contents 1. Opening and Acknowledgement of Country ........................................................... 3

2. Statement of Commitment ....................................................................................... 3

3. Disclosures of Conflict of Interest ........................................................................... 5

4. Apologies .................................................................................................................. 5

5. Confirmation of the Minutes of the Previous Meeting ............................................ 5

6. Public Question Time ............................................................................................... 6

7. Petitions .................................................................................................................... 6

8. Record of Committees .............................................................................................. 7

8.1 Planning and Development Committee ............................................................... 7 8.2 Finance and Operations Committee.................................................................. 11 8.3 Assemblies of Councillors, advisory and external committees .......................... 15

9. Reports by Officers ................................................................................................. 15

9.1 Authorisation of Signing and Sealing of Documents .......................................... 15 9.2 Annual Report 2016/17 ..................................................................................... 16 9.3 Neighbourhood Safer Place .............................................................................. 17 9.4 Former Benalla Migrant Camp - Conservation Management Plan .................... 20 9.5 Goulburn Broken Regional Floodplain Management Strategy ........................... 22 9.6 Benalla-Mokoan Shared Pathway ..................................................................... 29 9.7 Council Actions Pending ................................................................................... 31 9.8 Mayor and Councillors’ attendance at committees and civic functions .............. 32

10. Reports by Councillors........................................................................................... 40

11. Notice of Motion ...................................................................................................... 40

12. Notice of Rescission Motion .................................................................................. 40

13. Urgent Business ..................................................................................................... 40

14. Confidential Business ............................................................................................ 41

14.1 Confidential Reports by Councillors .................................................................. 42 14.1.1 Chief Executive Officer Performance Review 2016/17 ............................ 42

14.2 Confidential Reports by Committees ................................................................. 44 14.2.1 Planning and Development Committee ................................................... 44 14.2.2 Finance and Operations Committee........................................................ 45

14.3 Confidential Reports by Officers ....................................................................... 46 14.3.1 Confidential Council Actions Pending ..................................................... 46

15. Reopening of Meeting to the Public ...................................................................... 47

16. Closure of Meeting .................................................................................................. 47

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Agenda

Chair Cr Don Firth (Mayor)

Councillors Cr Barbara Alexander Cr Danny Claridge Cr Peter Davis Cr Bernie Hearn Cr Scott Upston Cr Willie van Wersch

In attendance

Chief Executive Officer Tony McIlroy General Manager Corporate and Community Robert Barber General Manager Development and Environment Veronica Schilling Governance Coordinator Jenny Rintala

1. Opening and Acknowledgement of CountryThe Chair will open the meeting and recite the following Acknowledgement of Country.

We acknowledge the traditional custodians of this land and pay respect to their elders and the elders from other communities who may be here today.

We also acknowledge all other people who have contributed to the rich diversity of this Country.

2. Statement of Commitment

I declare / that as a Councillor of Benalla Rural City / I will undertake on every occasion / to carry out my duties in the best interests of the community / and that my conduct shall maintain the standards of our Councillor Code of Conduct / so that I may faithfully represent / and uphold the trust placed in the Council / by the people of Benalla and District.

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Governance Matters

Recording of Council Meetings This Council Meeting is conducted in accordance with the Local Government Act 1989 and the Benalla Rural City Governance Local Law 2016.

All Council and Special Committee meetings will be audio recorded and made available for public access, with the exception of matters identified as confidential items in the agenda. This includes the public participation sections of the meetings.

These recordings are taken to facilitate: the preparation and accuracy of the minutes of open Council meetings broader access to open Council meetings, and the accuracy of submitter details (where relevant).By participating in open Council meetings, individuals consent to the use and disclosure of the information that they share at the meeting (including any personal/sensitive information) for the purposes of Council carrying out its functions. Individuals also consent to the disclosure of that information to any person(s) who access those recordings.

Individuals may request, prior to presenting to Council, they be identified only by their first name. Any statements made or questions asked will still be captured on the recording.

Any queries about these recordings can be directed to the Council by calling 5760 2600.

Behaviour at meetings Members of the public present at a meeting must remain silent during the proceedings other than when specifically invited to address the Committee.

The Chair may order and cause the removal of any person, not being a Councillor, who disrupts any meeting or fails to comply with a direction. A person removed from a Meeting must leave the premises or move to a public area of the premises where they can no longer disrupt the meeting.

If the Chair is of the opinion that disorder in the gallery makes it desirable to adjourn the meeting, the Chair may adjourn the meeting to a later time on the same day or to some later day as the Chair thinks proper.

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3. Disclosures of Conflict of Interest

Pursuant to Sections 77, 78 and 79 of the Local Government Act 1989 direct and indirect conflict of interest must be disclosed prior to debate on specific items within the agenda; or in writing to the Chief Executive Officer before the meeting.

Disclosure of indirect interests must also include the classification of the interest (in circumstances where a Councillor has made a disclosure in writing, the classification of the interest must still be declared at the meeting): (a) direct financial interest(b) indirect interest by close association(c) indirect interest that is an indirect financial interest(d) indirect interest because of conflicting duties(e) indirect interest because of receipt of an applicable gift(f) indirect interest as a consequence of becoming an interested party(g) indirect interest as a result of impact on residential amenity(h) conflicting personal interest.

4. Apologies

5. Confirmation of the Minutes of the Previous Meeting

The minutes have been circulated to Councillors and posted on the Council website www.benalla.vic.gov.au pending confirmation at this meeting.

Recommendation:

That the Minutes of the Ordinary Meeting of Council held on Wednesday 11 October 2017 be confirmed as a true and accurate record of the meeting.

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6. Public Question Time

Council’s Governance Local Law 2016 provides the opportunity for members of the public to lodge written questions of broad interest to the Council and the community. Matters relating to routine Council works should be taken up with Council’s Customer Service Officers through the Customer Request Management System. Public question time will not exceed 10 minutes in duration unless the Council

resolves otherwise. No person may submit more than two questions at any one Meeting. A question may be disallowed by the Chair if the Chair determines that it:

a. relates to a matter outside the duties, functions and powers of Council;b. is defamatory, indecent, abusive, offensive, irrelevant, trivial or

objectionable in language or substance;c. may lead to a breach of the Council’s obligation to comply with

information privacy principles or any Act;d. is aimed at embarrassing a member of the Council or Council staff;e. deals with a subject matter already answered; orf. is a matter that may be deemed to be confidential in accordance with

the Local Government Act 1989. All questions and answers must be as brief as possible, and no discussion

may be allowed other than by Councillors for the purposes of clarification. Like questions may be grouped together and a single answer provided. The Chair may nominate a Councillor, the Chief Executive Officer or another

member of Council staff to respond to a question.

7. Petitions

Requirements of a petition The petition must be received from at least 12 persons, signed by those

persons whose name and physical address also appears Although initial copies of petitions can be conveyed by email or facsimile, the

original document must be sighted and received by the Council in a hardcopyformat.

The petition must be legible and in permanent writing (i.e. no pencil) The petition must be in the English language, or accompanied by a translation,

which will need to be certified by the CEO who will present it to be correct. The petition must be addressed to the CEO, the Mayor, or one or more

Councillors containing a request for action to be taken by the Council. Each page of the petition must repeat the full wording of the petition as

contained on the first page of the petition. Any signature appearing upon a page which does not bear the whole of the

petition wording will not be considered by the Council.

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All signatures must be original signatures, not photocopied, scanned or faxedcopies.

The petition should not be indecent, abusive or objectionable in language orcontent.

Every page of a petition, including signatories to the petition must be on anoriginal piece of paper and not pasted, stapled, or otherwise affixed to any otherpiece of paper.

The petition should not relate to a planning permit application.

8. Record of Committees

8.1 Planning and Development Committee

Report and recommendations of the Planning and Development Committee meeting held on Wednesday 1 November 2017.

1. Public submissions on any matter

There were no submissions from the public.

2. Planning Permit Application - 107 Thomas Street, Benalla – Subdivisionand Aged Care Facility

The report assesses planning permit application P0051/17 for 107 Thomas Street, Benalla, a 12 lot subdivision and the construction of a 120 bed aged care facility, 11 lot residential subdivision and the removal of native vegetation.

Councillor Firth / Councillor Hearn:

That the Planning and Development Committee acting under its delegated authority of the Council grant a permit for a 12 lot subdivision including the construction of a 120 bed aged care facility, an 11 lot staged residential subdivision and the removal of native vegetation at 107 Thomas Street, Benalla, subject to conditions, and that a notice of decision to grant a permit be issued subject to conditions.

Carried

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3. Planning Scheme Amendment C32 - Anomalies

The report proposes the appointment of an Independent Panel to hear submissions relating to Amendment C32 which seeks to correct a number of anomalies in the Benalla Planning Scheme.

Councillor Alexander / Councillor Upston:

1. That after preparation and exhibition of Amendment C32 to the BenallaPlanning Scheme under Section 19 of the Planning and EnvironmentAct 1987 and consideration of all submissions to Amendment C32under Section 22 of the Planning and Environment Act 1987, theCouncil refer all submissions under Section 23 of the Planning andEnvironment Act 1987 to an independent Panel appointed under Part 8of the Planning and Environment Act 1987.

2. That the Council adopt the summary of submissions to AmendmentC32 as the Council’s position on the submissions that will be presentedto an independent Panel.

3. That each submitter to Amendment C32 be notified in writing of BenallaRural City Council’s position regarding their submission and informthem of the forthcoming independent panel process.

Carried

4. Planning and Building Approvals September 2017

The report details planning permit applications and building approvals for the month of September 2017.

Councillor Hearn / Councillor Claridge:

That the report be noted. Carried

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5. Waste and Resource Recovery Services

The report presents the status of contracts associated with waste management services.

Councillor Claridge / Councillor Upston:

1. That the report be noted.

2. That a media release be prepared to promote the achievements insustained recovery rates of materials.

Carried

6. Development Department -activity report for the quarter ended 30 September 2017

The report details the activities of the Development Department for the quarter ended 30 September 2017.



7. Facilities Department -activity report for the quarter ended 30 September 2017

The report details the activities of the Facilities Department for the quarter ended 30 September 2017.

Councillor Alexander / Councillor Hearn:


2. That a letter of appreciation be forwarded to the Benalla SkateparkYouth Committee for the $6,000 cash contribution towards theinstallation of a shade sail at the skate park in Fawckner Drive, Benalla.

Carried

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8. Infrastructure Department -activity report for the quarter ended 30 September 2017

The report outlines the activities of the Infrastructure Department for the quarter ended 30 September 2017.

Councillor Claridge / Councillor Firth:


9. 2017/18 Capital Projects Program – status as at 30 September 2017

The report outlines progress on the 2017/18 Capital Projects Program as at 30 September 2017.

Councillor Firth / Councillor Alexander:


10. Environment Sustainability -The report provides a summary of Environment Sustainability activity for thequarter ended 30 September 2017.

Councillor Firth / Councillor Upston:


Recommendation:

That the report and recommendations of the Planning and Development Committee meeting held on Wednesday 1 November 2017 be adopted.

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8.2 Finance and Operations Committee

Report and recommendations of the Finance and Operations Committee meeting held on Wednesday 8 November 2017.

1. Public submissions on any matter

There were no submissions presented to the meeting.

2. Financial Report for the quarter ended 30 September 2017

The report presents the financial result compared to budget for the quarter ended 30 September 2017.

Councillor Firth / Councillor Claridge:


3. 2017/18 Community Sponsorship Program

The report presents funding applications under the 2017/18 Community Sponsorship Program.

Councillor Upston / Councillor Davis:

That the Council approve the following grants to be funded from the 2017/18 Community Sponsorship Program: Baddaginnie CFA $500 Benalla Scout Group Inc. $500 Goomalibee Upotipotpon CFA $500 FCJ College $500.

Carried

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4. Facility Hire Subsidy Program

The report presents an application for consideration under the Facility Hire Subsidy Program.

Councillor Alexander / Councillor Hearn:

That the Friends of the Benalla Art Gallery Inc. be granted a 100 per cent subsidy for use of the Benalla Art Gallery for meetings and piano concerts.

Carried

5. 2017 Benalla Wall to Wall Festival

The report presents the 2017 Benalla Wall to Wall Festival Economic Impact Statement.

Councillor Firth / Councillor Upston:


2. That the 2017 Benalla Wall to Wall Festival Economic Impact Statementbe shared with the Benalla Street Art Committee Inc and Wall to WallInternational Inc., Creative Victoria, Parliamentary members and TourismNorth East.

Carried

6. Benalla Rural City Youth Strategy 2013–2017

The report reviews the Benalla Rural City Youth Strategy 2013-2017 Action Plan.

Councillor Hearn / Councillor Upston:


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7. Arts Communications Tourism and Events Department –activity report for the quarter ended 30 September 2017

The report details the activities and functions of the Arts Communications Tourism and Events Department for the quarter ended 30 September 2017.

Councillor Claridge / Councillor Upston:


8. Business Development –activity report for the quarter ended 30 September 2017

The report provides a summary of Business Development activity for the quarter ended 30 September 2017.



9. Community Development Department –activity report for the quarter ended 30 September 2017

The report presents a summary of the activities undertaken by the Community Development Department for the quarter ended 30 September 2017.

Councillor Upston / Councillor van Wersch:


10. Finance Department –activity report for the quarter ended 30 September 2017

The report presents an overview of the functions of the Finance Department for the quarter ended 30 September 2017.

Councillor Hearn / Councillor van Wersch:


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11. People and Performance Department –activity report for the quarter ended 30 September 2017

The report presents an overview of the functions of the People and Performance Department for the quarter ended 30 September 2017.

Councillor Upston / Councillor Claridge:


12. Councillors Attendance at Conferences and Seminars andReimbursement of Councillors’ Expensesactivity report for the quarter ended 30 September 2017

The report details expenditure associated with Councillors’ attendance at professional development courses and conferences and seminars and reimbursement of expenses incurred during the quarter ended 30 September 2017.

Councillor Upston / Councillor Hearn:


13. Councillors’ Mobile Telephone Usage -activity report for the quarter ended 30 September 2017

The report details expenditure associated with Councillors’ mobile telephones for the quarter ended 30 September 2017.

Councillor Davis / Councillor Upston:


Recommendation:

That the report and recommendations of the Finance and Operations Committee meeting held on Wednesday 8 November 2017 be adopted.

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8.3 Assemblies of Councillors, advisory and external committees

Records of the following meetings have been circulated to Councillors under separate cover. Copies of the documents are available on request from the Customer Service Centre.

September 18 Community Plan Project Steering Committee 19 BPACC Advisory Committee 28 Accessibility Reference Group

October 2017

2 Benalla Festival Advisory Committee 4 Assembly of Councillors – Business Review 16 Benalla Festival Advisory Committee 25 Assembly of Councillors – Business Review 25 Communications Advisory Committee October North East Waste and Resource Recovery Group – post meeting

Communique

November 2017

8 Chief Executive Officer Performance Review Advisory Committee

Recommendation:

That the reports be noted.

9. Reports by Officers

9.1 Authorisation of Signing and Sealing of Documents

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9.2 Annual Report 2016/17 SF/2050

Tony McIlroy – Chief Executive Officer

PURPOSE OF REPORT

The report presents the Annual Report for the financial year ended 30 June 2017 in accordance with Section 134 of the Local Government Act 1989.

BACKGROUND

The Local Government Act 1989 requires that the Council must in respect of each financial year prepare an annual report containing a report of its operations during the financial year and audited financial statements for the financial year.

The Local Government Act 1989 also provides that as soon as practicable after the Council has sent its Annual Report to the Minister for Local Government, it must hold a meeting of the Council to consider its Annual Report. The Annual Report must be submitted to the minister within three months of the end of each financial year. The Annual Report 2016/17 was submitted to the Minister for Local Government on 28 September 2017.

The Annual Report 2016/17 has been distributed to the Council and is available in the Council Dropbox. It is available on the Council’s website www.benalla.vic.gov.au or can be viewed at the Customer Service Centre, 1 Bridge Street East, Benalla.

Recommendation:

1. That the Annual Report for the financial year ended 30 June 2017 bereceived.

2. That the Annual Report 2016/17 be made available to the communitythrough the Council’s website and at the Customer Service Centre1 Bridge Street East, Benalla upon request.

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9.3 Neighbourhood Safer Place SF/710

Jamie McCaffrey – Emergency Management Coordinator Veronica Schilling – General Manager Development and Environment

PURPOSE OF THE REPORT

The report proposes the designation of the Mokoan Hub and Café at Winton Wetlands as a Neighbourhood Safer Place – Bushfire Place of Last Resort.

BACKGROUND

Councils in rural and regional Victoria are responsible for the designation and maintenance of Neighborhood Safer Places (NSPs) – Bushfire Places of Last Resort.

The Council currently has five NSPs designated at the localities of Swanpool, Thoona, Goorambat, Devenish and Tatong.

The addition of an NSP at the Mokoan Hub would provide a place of last resort for the nearby communities of Chesney Vale and Taminick and importantly would be available for use by visitors and tourists to the area, including from the Mokoan Caravan Park. The next nearest NSPs to this location are at Glenrowan and Thoona, distances of 24 km and 25 km respectively.

DISCUSSION

The proposed designation of the Winton Wetlands as a site for an NSP was identified as part of NSP for Benalla in 2010. The site was nominated by the Benalla Municipal Fire Management Planning Committee at its meeting on 7 September 2017.

The designation of the Mokoan Hub and Café is subject to meeting the CFA assessment criteria as an NSP and the process for having the site assessed has commenced. This criteria will be applied to the Hub and Café structure and immediate surrounds and does not require the facility to be open to be classified as an NSP.

The NSP is located on Crown Land which has a Committee of Management in place. There is a requirement for DELWP as the agent for Crown Land to agree to the designation with the approval of the Committee of Management. The CEO, Jim Grant, has informally agreed to the designation of the site and Council understands that designation is supported by the Committee of Management subject to formal resolution.

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The approximate population within the Lake Mokoan area is 1,882 people (2016 census data) – this area includes the localities of Devenish, Thoona, Taminick, Chesney Vale and Goorambat. The population of Chesney Vale is approximately 180 people.

The area is popular with tourists with Winton Wetlands developing into a major drawcard attracting visitors from Victoria, interstate and overseas. The area also attracts visitors to wineries located in and around Taminick to the north east of Mokoan Hub.

Designation of the site as an NSP will assist the community with township planning and individual plans for fire emergencies and will benefit tourists to the area with the provision of a ‘place of last resort’ in a fire emergency.

It is further considered appropriate that the creation of an NSP at the Mokoan Hub and Café occurs as the Victorian Fire Risk Register – Bushfire identifies the community of Chesney Vale and surrounds as ‘very high’ risk of impact by fire to human settlement.

STATUTORY IMPLICATIONS

The requirement for designation of Neighbourhood Safer Places is conferred upon Councils under section 50 of the Country Fire Authority Act 1958. This section requires Councils to identify and designate NSPs, install appropriate signs and ensure that information is available to the community.

Councils are also responsible for ensuring that NSPs are maintained and kept free of vegetation such as long grass.

The Council adopted a Neighborhood Safer Places Plan in 2010 to guide how Council identifies and designates NSPs in the municipal area. At this time the Winton Wetland site was in transition from its previous use as a water storage.

COMMUNITY ENGAGEMENT

The proposal to designate a NSP at the Mokoan Hub and Café has been formally adopted as an action by the Council’s multiagency Municipal Fire Management Planning Committee. The Winton Wetlands Committee of Management has been engaged with the process and is supportive.

Further community engagement will occur leading up to and including the summer season on local media, information on the Council website and direct communication with stakeholders such as the Mokoan Caravan Park and nearby tourist activities if the site passes the assessment process by CFA.

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COUNCIL PLAN 2017 - 2021 IMPLICATIONS

Our Community Strengthen Community Capacity, emergency management preparedness,

resilience and participation.

FINANCIAL IMPLICATIONS

The approximate cost of maintaining sites as NSPs is $500 per site per year. This cost includes initial provision of signs and ongoing maintenance as required. The Council is required to meet these costs without any assistance from State government.

As the Mokoan Hub and Café and adjoining wetlands have an active fire management process it is envisaged that site suitability will not burden other parties.

Recommendation:

That the Council designate the Mokoan Hub and Café as a Neighbourhood Safer Place – Bushfire Place of Last Resort pending confirmation that the designation is supported by the site’s Committee of Management and meets the CFA criteria for such a site.

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9.4 Former Benalla Migrant Camp - Conservation Management Plan SF2690

Veronica Schilling – General Manager Corporate and Community

PURPOSE OF REPORT

The report presents a Terms of Reference for the establishment of the Former Benalla Migrant Camp - Conservation Management Plan Project Steering Committee.

BACKGROUND

The former Benalla Migrant Camp was included on the State Heritage Register on 19 May 2016.

In June 2017 the Council applied to Heritage Victoria under the Living Heritage grant program for financial assistance to prepare a conservation management plan for the site.

The purpose of the plan is to provide a tool to undertake a condition assessment of the buildings on the site from which can be developed a prioritised schedule of remedial conservation works and cyclical maintenance plan. The plan will identify and inform required conservation works and provide documentation to support applications for approvals under the Heritage Act 1995.

The process of developing the plan also provides a means to engage with the owners, users and occupants. It is recognised that use is one of the best ways to ensure the longevity of these buildings.

DISCUSSION

It is proposed that the development of the Conservation Management Plan be undertaken by a recognised heritage architect. Procurement has been undertaken to secure a consultant.

To build knowledge and understand potential future use of the accommodation huts it is proposed that there be a Project Steering Committee to support the work of the consultant. It is proposed that the committee be comprised of: two Councillors two Council staff membersand representatives of the following organisations: Benalla Broken River Painters Group Benalla Migrant Camp Photographic Exhibition Benalla Theatre Company Broken River Potters Inc dance groups Gliding Club of Victoria

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Heritage Victoria Victorian Ballooning AssociationThe purpose of the group is to: assist in the development of the Conservation Management Plan and provide

input into the current and likely future use of the accommodation huts provide advice to the consultant on building maintenance issues and provide

input into the future maintenance plan to be developed through this project share information within the various owners and occupiers of the structures on

the site be a conduit for information on the project to each of the groups represented.

The draft Terms of Reference is provided in Appendix 1 for information.

COUNCIL PLAN 2017-2021 IMPLICATIONS

Connected and Vibrant Community Strengthen community capacity, emergency management preparedness,

resilience and participation. Improve community connectedness and respect for diversity.

Engaging and Accessible Places and Spaces Beautify open spaces and places throughout the municipality. Develop and maintain infrastructure so that it meets community need Enhance, develop and care for key places of significance. Improve accessibility and use of community spaces and places for all.

High Performing Organisation Strengthen community and stakeholder engagement in planning and decision

making. Provide good governance and responsible management and planning. We are compliant with our legislative and risk management responsibilities.


The development of the Conservation Management Plan is being funded by a $20,000 grant from Heritage Victoria. The Council’s in-kind contribution for survey work and co-ordination of the Project Steering Group is expected to be $5,000.

Recommendation:

That the Former Benalla Migrant Camp - Conservation Management Plan Project Steering Committee Terms of Reference be adopted.

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Former Benalla Migrant Camp Conservation Management Plan Project Steering Committee

TERMS OF REFERENCE

November 2017

Appendix 1

1. CONSTITUTION

1.1 The Benalla Rural City Council (“Council") has resolved to appoint a Project Steering

Committee to oversee the development of a conservation management plan for the Former Benalla Migrant Camp.

1.2 The Council has resolved that the Committee shall consist of: (a) Representatives of Council;

(b) Representatives of Heritage Victoria; and (b) Representatives of the Benalla Rural City community. 1.3 The project is expected to be completed by June 2018. 2. OBJECTIVES AND FUNCTIONS OF THE COMMITTEE

2.1 To assist in the development of the Conservation Management Plan and provide

input into the current and likely future use of the accommodation huts. 2.2 To provide advice to the consultant on building maintenance issues and provide input

into the future maintenance plan to be developed through this project. 2.3 To share information within the various owners and occupiers of the structures on the

site. 2.4 To be a conduit for information on the project back to each of the groups

represented.

3 DELEGATION

3.1 This Committee has no delegated powers to act on behalf of the Council or commit the Council to any expenditure unless resolved explicitly by the Council.

4 COMMITTEE MEMBERSHIP

4.1 The Council has agreed that the Committee shall comprise the following members:

a. Two Benalla Rural City Councillors b. General Manager Development and Environment and Manager Development c. One representative from Heritage Victoria d. Former Benalla Migrant Camp Photographic Exhibition e. Victorian Ballooning Association f. Gliding Club of Victoria g. Broken River Painters h. Benalla Potters Inc i. Benalla Theatre Company j. Dance groups

Former Benalla Migrant Camp Conservation Management Plan Project Steering Committee Page 3 of 6

5 TERM OF APPOINTMENT

5.1 A member of the Committee may resign his/her position at any time. 5.2 If the member who resigns is a representative of the community/user group specified in Clause 4.1 the Council shall invite the Committee to nominate another

person to fill the vacancy. 5.3 If any member fails to attend three (3) consecutive meetings of the Committee without obtaining leave of absence that member shall be deemed to have resigned their position on the Committee. The Council shall seek a further

nomination to fill the vacancy

6 NOMINATION OF MEMBERSHIP

USER GROUP REPRESENTATIVES 6.1 The Council shall invite each user group specified in Clause 4.1 to nominate a representative for appointment to the Committee RECOMMENDATIONS FOR APPOINTMENT 6.2 The Council may in its absolute discretion decline to appoint to the Committee any person who has been nominated or recommended for appointment. In such an event, the Council shall inform the Committee of the reasons for its decision.


7 OFFICE BEARERS AND SUB-COMMITTEES OF THE COMMITTEE

7.1 One of the Councillors will be appointed to Chair the meeting 7.2 The role of the Chairperson shall be:

To Chair all meetings of the Committee. To act as official spokesperson for the Committee. To act as the liaison person between the Committee and Council.

7.3 The Committee may elect any sub-committees which it considers necessary to carry out its functions.

8 REPORTING

8.1 The GMDE will be Council’s contact for the Committee and will submit the minutes of each Committee meeting to Council and report to Council as appropriate.

8.2 The GMDE shall prepare the agenda and minutes for each meeting of the Committee and shall distribute or arrange to have copies of the agenda and minutes distributed to members of the Committee. 8.3 The Council will provide administrative support for preparation of agendas and distribution of agendas and minutes to the Committee members.

9 INSURANCES

9.1 The Council shall arrange and maintain a portfolio of insurances to cover all possible risks, including a Personal Accident Policy, Voluntary Workers Policy and an Indemnity Policy for members of the Committee.

10 MEETINGS OF THE COMMITTEE

10.1 The meetings of the Committee shall be conducted to ensure an efficient and effective working committee. 10.2 The quorum of the Committee will be not less than a majority of the members for the time being appointed to the Committee, unless otherwise determined by Council. 10.3 If any member representing a user group is unable to attend a meeting of the Committee, the user group may appoint another person to attend the meeting.


11 REVIEW

11.1 The Council may carry out a review of the Committee’s Terms of Reference at any time. 11.2 The Council may carry out a special review of the Committee’s Terms of Reference at the request of the Committee. 11.3 The Council shall consult with the Committee prior to the making of amendments or alterations to the Committee’s Terms of Reference.

Benalla Rural City Council November 2017

PO BOX 227

BENALLA VIC 3671

(03) 5760 2600 [email protected]

www.benalla.vic.gov.au




9.5 Goulburn Broken Regional Floodplain Management Strategy SF/2987

Jamie McCaffrey – Emergency Management Coordinator Veronica Schilling – General Manager Development and Environment

PURPOSE OF REPORT

The report presents the draft Goulburn Broken Regional Floodplain Management Strategy 2018–2028.

BACKGROUND

The Goulburn Broken Catchment Management Authority has been undertaking the development of a regional floodplain management strategy to replace the 2002 strategy. The new regional strategy is an extensive document that is intended to complement the 2016 Victorian Floodplain Management Strategy.

The impact of flooding is broadly categorised in three ways: management of existing or legacy flood problems – including structural

mitigation measures (such as levees) management of future flood problems – using land use planning approaches

that take account of flood risk management of any residual flood problems – recognising that even when

taking into account existing flood mitigation and improvements to strategicplanning outcomes, flood risk is unable to be eliminated for many areas. Theemphasis is then on emergency management arrangements for the State,region and local level to minimise community harm.

Future investment is largely based on increasing the resilience of local communities to flooding and to this end there is alignment with Commonwealth and State Strategies which encourage communities to act responsibly to manage their own risks, reduce legacy issues, not make things worse and provide support to emergency services by focusing on prevention activities.

This draft strategy is open for public comment from 30 October 2017 until the end of November 2017.

It is intended that following a period of agency and public comment the plan will be endorsed as strategy in February 2018.

DISCUSSION

The draft strategy will be reviewed by Council officers and a comprehensive response prepared for Council’s consideration, however, a preliminary review reveals the following key themes for the Council:

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The Benalla Rural City municipal area, particularly the townships of Benallaand Baddaginnie are some of the most at risk places for flooding in the entirecatchment area. Indices that are used to consider risk across the catchmentsuch as density of damages, absolute damages and proportion of thepopulation affected are very high for Benalla Township.

The strategy acknowledges that structural improvements such as the BenallaWater Management Scheme (vegetation management in Lake Benalla andsurrounds) have been effective, but limited, in impact for mitigation for majorflood events. Further investment in structural mitigation (such as levees) isunlikely and is not supported by this strategy.

Investment in strategies to reduce the impact of flooding on the community willbe focused on improvements to land use planning including a comprehensivereview of controls for Benalla Township and additional areas includingBaddaginnie and rural areas in the Broken Creek catchment.

Other investments will be made in areas such as continued improvements to the existing Total Flood Warning System, education activities for communities at risk of flooding and review of the Municipal Flood Emergency Plan.

There is $612,500 of project work identified for the Benalla municipal area in the next 10 years allocated thus.

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24



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Of this work the following communities will benefit by way of projects:

Baddaginnie $52,500 Benalla $40,000 Devenish $10,000 Granite Creeks $65,000 Lower Broken River $60,000 Upper Broken River $340,000 Winton $45,000

Appendix 1 provides a summary of the entire Floodplain Management Strategy for the region.

The complete report is available in the Councillors’ Dropbox and online at https://www.gbcma.vic.gov.au/current-issues/regional-floodplain-management-strategy.html

COUNCIL PLAN 2017 - 2021 IMPLICATIONS

Engaging and Accessible Places and Spaces We will provide community places and spaces to meet the needs of our

community and focus on thoughtfully planned growth to maintain and enhancethe high amenity and character of our Rural City.

Sustainable Environment We will take a proactive and strategic approach to protect our natural

environment and safeguard its ability to support our community into the future.

STATUTORY IMPLICATIONS

Management of the floodplain advances the statutory obligations of a number of agencies under various pieces of legislation.

These include the Water Act, the Emergency Management Act, Planning and Environment Act, the Building Act and Subdivision Act.

By developing and implementing this strategy the ability to protect both private right of landholders and broader community safety are advanced.

Improved resilience avoided negative economic impacts and minimise social trauma is achieved.

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https://www.gbcma.vic.gov.au/current-issues/regional-floodplain-management-strategy.html

https://www.gbcma.vic.gov.au/current-issues/regional-floodplain-management-strategy.html



COMMUNITY ENGAGEMENT

Community engagement on the strategy is being led by the Goulburn Broken Catchment Management Authority with support from agencies such as DELWP and local government across the catchment.

Community engagement activities will include media releases and other activities.

It is recommended that such a significant piece of work should be promoted by the Council to ensure its residents are engaged and aware of this work and comment as they see fit. Use of the website, the regular page in the Benalla Ensign and Facebook provide a readily available means to spread the information.


The strategy identifies indicative costs of approximately $120,000 for improvements to items such as land use planning and Total Flood Warning Systems for Benalla, Baddaginnie, Devenish and Winton.

For the rural study areas indicative costs are approximately $300,000 (suggested to be shared between Benalla and Moira local authorities). These costs would be for items such as regional flood studies and creation of overlay controls for these areas.

There would be cost share arrangements developed as part of the Regional Strategy implementation therefore the proportion of costs expected to be met by the Council are not known in detail at this time.

CONCLUSION

The Goulburn Broken Regional Floodplain Management Strategy 2018-2028 when finalised will guide regional and municipal responses to the complex issue of flood impact across the catchment. Investment decisions will be underpinned by the guiding principles within the strategy which are focused on improvements to land use planning, Total Flood Warning Systems and emergency management planning.

The Benalla Rural City municipal area remains at significant risk of impact from flooding. The strategy represents an opportunity to embed improvements to flood strategies for the municipal area and focus on resilience for those communities at risk now, and into the future from flooding.

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Recommendation:

1. That the Council adopt for public comment the draft Goulburn BrokenRegional Floodplain Management Strategy 2018 to 2028.

2. That the Council support the Goulburn Broken Catchment ManagementAuthority to promote the draft Goulburn Broken Regional FloodplainManagement Strategy 2018 to 2028.

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Draft Goulburn Broken Regional Floodplain Management Strategy

In partnership with the community and all tiers of government, the Goulburn Broken CMA has coordinated the development of this Strategy to guide the future direction of floodplain management across the region. The Strategy focuses on improving community flood resilience for owners of homes, industrial, retail, commercial and businesses operations; managing environmental values of floodplains; and recognising the importance of Traditional Owners’ intrinsic connection with waterways and their associated floodplains.

The Strategy has largely been guided by the release on the 2016 Victorian Floodplain Management Strategy and takes into account new challenges and requirements of the Climate Change Act 2017.

Community access to shared flood information has been identified as major priority to assist stakeholders prepare before and during major floods to reduce their impact. The actions to do this will be delivered through four broad program themes: Flood Mitigation, Total Flood Warning Systems (TFWS), Land-use Planning and Municipal Flood Emergency Plans (MFEP).

The objectives of the Strategy seek to:

• Build community resilience by improving dissemination, communication, education andawareness through the sharing of flood information to encourage communities to act responsiblyto manage their own flood risks (ie through the TFWS program).

• Reduce legacy flood risk by minimising exposure to flood hazard and their consequences throughactions in all four programs – Flood Mitigation, TFWS, Land-use planning and MFEP.

• Avoid future flood risk by not making things worse (ie Land-use Planning program); and

• Manage residual flood risk with emergency services by sharing of flood intelligence and incidentcontrol (MFEPs program), and flood insurance (TFWS program).

Appendix 1

How the draft Strategy was developed

The early investigation phase of the Strategy led to the priority setting, which informed the draft Action-Investment Plan. This process included:

• Stakeholder feedback including community information sessions;

• Risk assessment;

• Major vulnerable communities and infrastructure information;

• Review of the past regional floodplain management;

• Review of service levels for existing flood mitigation infrastructure;

• Review of service levels for land-use planning for floodplain management; and

• Review of service levels for TFWS.

The preparation of an Action-Investment Plan is the culmination of the Strategy, and forms the business case for investment by all tiers of government to implement floodplain management actions. The success of implementing the Strategy will be reliant on funding initiatives such as the Natural Disaster Resilience Grants Scheme and through the monitoring, review, reporting and improvement plan process. This will include an annual review of the Action-investment Plan.

Summary of suggested actions All suggested actions are subject to feasibility and may require more detailed flood investigations. The

suggested actions are priorities at a regional scale, across eight local government areas. A summary

for each local government area is included in this brochure. The flood actions have been categorised

by four broad programs and are symbolised as follows:

Flood Mitigation Infrastructure involves the construction and management of infrastructure designed to reduce the impacts from floods, such as levees, floodways, retarding basins and waterway management.

Total Flood Warning System involves sharing flood information, interpretation and dissemination, education and awareness to help reduce the impact from major floods. Example actions include the installation of data collection networks (ie stream and rain gauges) to provide flood prediction services, and the delivery of Local Flood Guides under the FloodSafe program. It also seeks to develop online fit-for-purpose access to flood information for communities.

Land-use Planning relates to a range to available tools in municipal planning schemes to manage future flood risk for land-use and development. An example action is updating the flood zone and overlay controls from new flood studies.

Municipal Flood Emergency Plans involve emergency management planning to manage residual risks that cannot be managed by action in the first three categories. An example action is to update the plans with new flood intelligence from flood studies or knowledge captured following major floods.

The whole-of-region actions largely focus on the sharing of flood information with communities, such as those provided under the FloodSafe program (lead by VISSES) and the proposed regional web portal – see last page of this document for a summary.

Action-Investment

Plan

Assess Flood Risk & Service

Levels

Strategic Context

Priority Setting

More Information The full draft of the regional floodplain management strategy is available from Goulburn Broken CMA website’s home page at: www.gbcma.vic.gov.au. Note the Strategy is presented in three parts, PART 1: Main Strategy, PART 2: Action-Investment Plan, and PART 3: Supporting Document.

You can request a hard copy of the draft strategy by calling (03) 5822 7700.

Feedback Feedback on the draft Strategy is open until Friday 24 November 2017. Your comments will be considered in the development of the final Strategy. You can give feedback via:

• The Goulburn Broken CMA website: www.gbcma.vic.gov.au with access to feedback forms.

• Email [email protected]

• Mail PO BOX 1742, Shepparton, 3632

• Drop written feedback to the Goulburn Broken CMA Office at 168 Welsford Street Shepparton

Partners to assist with Strategy implementation All communities together with:

http://www.gbcma.vic.gov.au/

http://www.gbcma.vic.gov.au/


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https://www.ag.gov.au/

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Benalla Rural City Council Possible floodplain management actions presented by map The map below provides a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy.

Possible floodplain management actions by description (Benalla Rural City)

Flood Mitigation Infrastructure

• Continue to maintain Benalla’s flood mitigation scheme, including flood warning infrastructure under the Northern Surface Water Monitoring Partnership.

• Review if retired irrigation infrastructure provides any meaningful protection to parts of Benalla.

Total Flood Warning Systems (TFWS)

• Review dissemination and communication, education and awareness by sharing flood information using regional web portal, particularly for Benalla

• Provide and deliver flood information from the Granite Creeks (Baddaginnie to the Broken River), Upper Broken Creek (Devenish, Thoona), Goulburn and Broken Rivers (Tatong, Benalla to Caseys Weir) flood studies, and scoping flood study for Winton, including Local Flood Guides.

• Prepare a Fact Sheet for the Goulburn and Broken Rivers, following the completion of the Goulburn and Broken Rivers Flood Study.

Land-use Planning

• Update LGA-wide flood zone and overlay controls, schedules to the flood overlays and introduce LGA-wide local floodplain development plan as an incorporated document.

Municipal Flood Emergency Plan (MFEP)

• Provide flood intelligence from the Granite Creeks (Baddaginnie to the Broken River), Upper Broken Creek (Devenish & Thoona), Goulburn and Broken Rivers (Tatong, Benalla to Caseys Weir) flood studies, and scoping study for Winton for the MFEP.

Shire of Campaspe Possible floodplain management actions presented by map

The map below provides a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy. The Shire extends across the Goulburn Broken and North Central Catchment Management Authority regions, and is therefore subject to two regional floodplain management strategies. While the strategies are stand-alone documents, the tools and processes used to develop them have been the same, resulting in a consistent assessment of flood risk and priority actions.

Possible floodplain management actions by description (Shire of Campaspe)


• Undertake feasibility assessment for identified flood mitigation works at Rochester as per the Rochester Flood Management Plan.

• Review the performance of floodplain infrastructure at Kyabram in relation to its pumping scheme.

• Upgrade flood valves around Echuca and Rochester to an automated system.

• Invest in mobile pumps to improve Shire’s capacity to respond to flooding.


• Implement TFWS for Mt Pleasant Creek.

• Staged implementation of a TFWS system at Rochester.

• Establish flood class levels for the Fehrings Lane gauge on the Campaspe River.

• Develop an indicative flood likelihood and severity tool for application using Campaspe River upstream levels/flows and the Murray River at Echuca levels/flows.

• Share information of Goulburn-Murray Water operations at Colbinabbin.

Land-use Planning

• Update planning scheme for Rochester and Echuca, and those studies identified under the Municipal Flood Emergency Plan program below.

• Update planning scheme flood overlay controls with data from the Lower Goulburn River Floodplain Rehabilitation Scheme Project.

• Introduce flood overlay controls in line with the Significant Drainage Lines, where no other flood overlay exist.

• Review controls of Rural Activity Zone, and other existing planning controls and schedules.

Municipal Flood Emergency Plan (Flood Intelligence)

• Undertake flood studies for Echuca and Torrumbarry.

• Undertake a review and carry out a new flood study for Kyabram.

• Conduct a rapid flood study for the area between the Campaspe River and Mt Hope Creek north of Rochester to the Murray River.

• Conduct a regional flood mapping study for Axe Creek and the Campaspe River downstream from Eppalock to Rochester, including Mt Pleasant Creek and the townships of Axedale and Elmore.

Greater Shepparton City Council Possible floodplain management actions presented by plan

The map below provides a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy to implement the Strategy.

Possible floodplain management actions by description (Greater Shepparton)


• Continue to contribute and maintain flood warning infrastructure under the Northern Surface Water Monitoring Partnership for prediction services to Shepparton-Mooroopna and the lower Goulburn areas.

• Prepare operation and management arrangements to manage flood protection infrastructure at Murchison (levee and pipe network), and investigation small scale works south of Murchison as per Murchison Flood Study.

• Review if retired irrigation infrastructure provides any meaningful protection to parts of Shepparton North and Shepparton East.

• Investigate if unmanaged levees at Princess Park, Macguire Reserve, and Victoria Park Lake need to be formally maintained into the future. This may require levee audits and economic evaluations.

• Investigation mitigation options for Tallygaroopna.


• Implement education and awareness material for Shepparton and Mooroopna using the web based platform.

• Deliver Local Flood Safe Guides to Merrigum, Shepparton East, Tatura and update Guides for Murchison and Shepparton and Mooroopna.

• Prepare Fact Sheets for the Goulburn and Broken Rivers, following the completion of the Goulburn and Broken Rivers and Granite Creeks Regional Flood Studies.

Land-use Planning

• Update flood zone and overlay controls from the Goulburn and Broken Rivers Flood Study.

• Update flood zone and overlay controls from the Murchison, Shepparton-Mooroopna, and Shepparton East flood studies.

• Update flood overlay controls from the Lower Goulburn Floodplain Flood Rehabilitation Scheme Project.


• Prepare broad brush mapping for Katandra West and Tallygaroopna.


• Incorporate flood intelligence into the MFEP from Merrigum Flood Study, Shepparton-Mooroopna Flood Intelligence Mapping Study, Shepparton East Overland Flood Study, and Tatura Flood Study.

• Incorporate flood intelligence for regional studies including the Goulburn and Broken Rivers Flood Study and the Lower Goulburn Floodplain Rehabilitation Scheme Project.

Mansfield Shire Council Possible floodplain management actions presented by plan

The map below provides a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy.

Possible floodplain management actions by description (Mansfield Shire)


• No floodplain mitigation infrastructure needs have been identified to date.


• Update Local Flood Guide for Jamieson as part of the Upper Goulburn and Jamieson Rivers Flood Mapping Study.

Land-use Planning

• Carry out Upper Delatite, Ford Creek, Howqua, and Goulburn and Jamieson Flood Mapping studies. Update planning scheme flood zone and overlay controls accordingly.

• Carry out an overland flood study for Mansfield.


• Update MFEP with flood intelligence from Ford Creek, Howqua, and Goulburn and Jamieson Flood Mapping studies.

Mitchell Shire Council Possible floodplain management actions presented by plan


Possible floodplain management actions by description (Mitchell Shire)


• Complete Seymour Town Levee (including flood emergency contingency planning).

• Continue to contribute and maintain flood warning infrastructure under the Northern Surface Water Monitoring Partnership for prediction services at Seymour and to areas further downstream.

• Determine retarding basin requirements for Kilmore.


• Carry out Sunday and Dry Creek Flood Intelligence and Mapping Study to Improve interpretation of flood data, education and awareness. Deliver Local Flood Safe Guide to Broadford.

• Investigate possible warning arrangements for Whiteheads Creek including low level crossing at Highlands Road.

• Deliver a Local Flood Guide to increase education and awareness for Kilmore.

• Carry out a post levee flood study for Seymour to gather flood intelligence for contingency emergency planning including delivering a new Local Flood Guide for Seymour.


• Prepare Local Flood Guide for Whiteheads Creek.

Land-use Planning

• Package flood mapping information from flood studies to update the Mitchell Planning Scheme with flood zone and overlay controls, including Kilmore, Tallarook, Seymour, Whiteheads Creek, Sunday and Dry Creeks, and Goulburn and Broken Rivers studies.

• Review the planning scheme ‘local floodplain management plan,’ and schedules to the flood overlay controls.


• Update MFEP with flood intelligence from Kilmore, Tallarook, Seymour, Whiteheads Creek, Sunday and Dry Creeks, and Goulburn and Broken Rivers flood studies.

Moira Shire Council Possible floodplain management actions presented by plan

The map below provide a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy.

Possible floodplain management actions by description (Moira Shire)


• Continue to contribute and maintain flood warning infrastructure under the Northern Surface Water Monitoring Partnership for flood prediction services at Nathalia region (and at Numurkah region in the near future).

• Continue to maintain the levee Scheme for Cobram, and investigate the feasibility into augmentation works identified in the Regional Murray Flood Study (Cobram to Ulupna).

• Finalised functional design for a levee works for Numurkah (Stage 1 northern levee), and finalised options for whole of town protection. Implement augmentation of the rain and gauge network for the Broken Creek.

• Construct levees for Barmah Township identified in the Barmah Townson Flood Mitigation Functional Design.

• Carry out a new flood studies for Tungamah and Wunghnu to assess meaningful mitigation options.

• Investigate overland flooding mitigation infrastructure options for Yarrawonga.


• Improve education and awareness material for Barmah and Wunghnu (Local Flood Guide).

• Improve interpretation, dissemination and commination, education and awareness in the Broken Creek tributary area (flow from the Broken River system), and Cobram.

• Finalise and review Flood Class Levels along the Broken Creek at Nathalia, Walshs Bridge and Numurkah. Prepare a revised Local Flood Guides.

• Finalise flood prediction services to Numurkah.

Land-use Planning

• Package flood mapping information to update the Moira Planning Scheme’s flood zone and overlay controls, from information from Lower and Mid Broken Creek, Murray River and Lower Goulburn flood studies.

• Update planning scheme following completion of the Upper Broken Creek, Murray River, and Muckatah Depression regional flood studies.

• Prepare a ‘local floodplain management plan,’ and revise schedules to the flood overlay controls.



Update MFEP with flood intelligence from new regional flood studies including Broken Creek tributaries, Lower Goulburn, Murray River, Upper Broken Creek, and urban centres for Barmah, Wunghnu and Yarrawonga

Murrindindi Shire Council Possible floodplain management actions presented by plan

The map below provide a graphical representation of the suggested actions in terms of the four programs (Flood Mitigation, Total Flood Warning Systems, Land-use Planning and Municipal Flood Emergency Plans) that will support implementation of the Strategy.

Possible floodplain management actions by description (Murrindindi Shire)


• Carry out a riverine and overland flood intelligence and mapping study for Alexandra and explore preliminary options for flood mitigation.

• Explore mitigation options for Buxton following completion of the flood mapping study.


• Revise Flood Class Levels for Yea River at Yea and Delvins Bridge. Transfer flood intelligences from Yea Caravan Park to telemetered stream flow gauge at Goulburn Valley Pumping Station, and update Bureau of Meteorology website. Revise Local Flood Guide for Yea


Land-use Planning

• Update flood zone and overlay controls in the Murrindindi Planning Scheme for the Acheron valley including Buxton, Taggerty and Marysville.

• Update flood zone and overlay controls from flood studies including Alexandra, Upper & Lower King Parrot creeks, Goulburn Broken Rivers, and Yea valley.

Municipal Flood Emergency Plan (Flood Intelligence)

• Update MFEP with flood intelligence from new flood studies including Acheron valley (Buxton, Taggerty and Marysville), Alexandra, Upper & Lower King Parrot creeks, Goulburn Broken Rivers, and Yea valley.

Strathbogie Shire Council Possible floodplain management actions presented by plan


Possible floodplain management actions by description (Strathbogie Shire)


• Continue to contribute and maintain flood warning infrastructure under the Northern Surface Water Monitoring Partnership for flood prediction services at Euroa and downstream areas.

• Continue to maintain the flood protection scheme for Euroa including the Castle Creek levee, and waterway works (sediment and vegetation controls).

• Carry out a flood study to determine flood mitigation options for Avenel.

• Installation of permanent pumps and rising main from the industrial estate in Nagambie to former borrow pit.

• Investigate the removal of remnant embankments associated with the disused Chinamans Bridge at Nagambie.

• Implement the Violet Town levee scheme, and upgrade the Murray Street drain and associated works.


• Improve dissemination and communication, education and awareness for Euroa and Violet Town including shared community access to flood information via a web portal on a property-site specific basis, and the delivery Local Flood Guides.

• Deliver a Local Flood Guide for Nagambie

Land-use Planning

• Update flood zone and overlay controls in the Strathbogie Planning Scheme from flood study information including Euroa (subject to levee upgrade) Graytown, Mangalore, Nagambie, Violet Town, Granite Creeks, Goulburn and Broken Rivers, and Strathbogie.


Update MFEP with flood intelligence from new flood studies including Euroa, Graytown, Mangalore, Nagambie, Violet Town, Granite Creeks, Goulburn and Broken Rivers, and Strathbogie.

Whole of region wide actions


Investigate methods to recognise Aboriginal values before any new proposed floodplain management works, and flood response activities, which may but is not limited to cultural assets after major floods.


• Investigate options to improve community access to website flood risk information to allow communities (and businesses) to better plan, prepare and respond to major floods.

• Update and maintain flood intelligence in line with state-wide standard protocols.

• Investigate options to improve flood intelligence gathering during and following major floods.

• Development community flood education and awareness products and programs to build community resilience.

• Be part of the State community observers’ network website to enable the sharing of flood knowledge.

Land Use Planning

• Update access to 1% AEP (100-year ARI) flood information to assist with land-use application assessments by applicants.

• Prepare regional Development Floodplain Management Principles and Assessment Practices for land-use and development.


• Update MFEP to incorporate possible changes to safe bus route across the region.



9.6 Benalla-Mokoan Shared Pathway SF/1941

Veronica Schilling – General Manager Development and Environment

PURPOSE OF REPORT

The report proposes a name for the new shared pathway from Benalla to Winton Wetlands.

BACKGROUND

Work has been ongoing in the planning and delivery of a shared pathway from Benalla through the Winton Wetlands since 2013. The 22km of off-road trail follows Kennedy Creek along a purpose-built track from central Benalla, along the dam wall ending at the Mokoan Hub and café.

The path has been constructed for a total length of 22km in the following sections: Benalla Rail Station to Witt Street, Benalla - 2km Witt Street, Benalla to the former Lake Mokoan Inlet Channel - 3km (car park

available) Former Lake Mokoan Inlet Channel to Winton Wetlands - 5km Nelson Road, Benalla to the former Lake Mokoan Outlet Channel - 7 km Former Lake Mokoan Outlet Channel to the Mokoan Hub and Café - 5km

The entire length of the shared pathway and the individual sections listed above are shown in Appendix 1.

DISCUSSION

To promote the trail, as well as install emergency markers and include the site on the state mapping system a formal name must be proposed and community consultation undertaken. It has been suggested that the path be named the Benalla-Mokoan Discovery Trail.

To be a recognised name the State Office of Geographic Names requires the following steps to be taken:

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The consultation strategy must include: contact the immediate community in writing with a survey or voting poll; and an opportunity for broader community to comment through public notice in

newspaper as well as the website and newsletter.

If this name is supported then consultation would be run from 29 November 2017 through to 19 January 2018 and any submissions be heard in late January/early February 2018.

COUNCIL PLAN 2017-2021 IMPLICATIONS

Connected and Vibrant Community Encourage community members to be healthy, safe and active

High Performing Organisation Strengthen community and stakeholder engagement in planning and decision

making.


The cost of the consultation process will be met from existing operating budgets.

Recommendation:

1. That the Council endorse the name Benalla-Mokoan Discovery Trail forthe shared pathway for community consultation purposes.

2. That the Council undertake consultation with adjoining landholders andthe broader community on the proposed name.

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9.7 Council Actions Pending

Recommendation:

That the report be noted.

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Amen

dmen

t C32

– B

enal

la P

lann

ing

Sche

me

Anom

alie

s 1.

Tha

t Am

endm

ent C

32 b

e ex

hibi

ted

in a

ccor

danc

e w

ith th

e pr

ovis

ion

of th

e P

lann

ing

and

Env

ironm

ent A

ct 1

987

for a

pe

riod

of 3

0 da

ys, o

nce

min

iste

rial a

utho

risat

ion

is re

ceiv

ed.

G

MD

E Su

bmis

sion

s co

nsid

ered

at

the

Plan

ning

and

D

evel

opm

ent C

omm

ittee

m

eetin

g on

1 N

ovem

ber 2

017.

2.

P&D

05

/10/

16

2.

CB

D P

arki

ng M

anag

emen

t Pol

icy

– he

arin

g of

sub

mis

sion

s 3.

Th

at a

pro

posa

l to

chan

ge th

e pa

rkin

g tim

e lim

it in

Chu

rch

Stre

et b

etw

een

Nun

n St

reet

and

Car

rier S

treet

to tw

o ho

urs

on th

e no

rth s

ide

of th

e ro

ad b

e re

ferre

d to

the

CBD

Par

king

W

orki

ng G

roup

for c

onsi

dera

tion.

G

MD

E C

ompl

eted

3.

P&D

25

/01/

17

2.

Ben

alla

Rai

lway

Pre

cinc

t Pro

ject

– S

tatu

s 3.

Tha

t the

Cou

ncil

supp

ort t

he B

enal

la R

ailw

ay P

roje

ct a

nd th

e Be

nalla

Box

ing

Clu

b to

sub

mit

appl

icat

ions

und

er th

e Vi

cTra

ck

Com

mun

ity U

se o

f Vac

ant R

ail B

uild

ings

Com

mun

ity U

se

Prog

ram

.

G

MD

E

Mee

ting

with

sta

keho

lder

s to

co

ntin

ue to

sup

port

proj

ect 4

O

ctob

er 2

017.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

4.

P&D

10

/05/

17

2.

Plan

ning

Sch

eme

Amen

dmen

t C35

– K

ilfee

ra R

oad,

Ben

alla

– 2

Lo

t Sub

divi

sion

Th

at th

e Pl

anni

ng a

nd D

evel

opm

ent C

omm

ittee

act

ing

unde

r its

de

lega

ted

auth

ority

of t

he C

ounc

il:

1. S

eek

auth

oris

atio

n fro

m th

e M

inis

ter f

or P

lann

ing

to p

repa

re a

nd

exhi

bit A

men

dmen

t C35

to th

e Be

nalla

Pla

nnin

g Sc

hem

e.

2. P

lace

Am

endm

ent C

35 o

n ex

hibi

tion

purs

uant

to S

ectio

n 96

C o

f th

e P

lann

ing

and

Env

ironm

ent A

ct 1

987

for a

per

iod

of 3

0 da

ys

follo

win

g th

e re

ceip

t of M

inis

teria

l aut

horis

atio

n.

3. S

eek

agre

emen

t with

Coo

inda

Villa

ge In

c th

at it

will

mee

t the

co

st o

f the

re-z

onin

g.

G

MD

E

Cou

ncil

staf

f are

wor

king

with

th

e D

EWLP

offi

ce in

rela

tion

to p

erm

issi

on to

pre

pare

and

ex

hibi

t.

5.

P&D

10

/05/

17

4.

Ben

alla

Airp

ort R

edev

elop

men

t

1. T

hat t

he C

ounc

il ap

prov

e th

e dr

aft l

ease

doc

umen

t for

offe

r to

the

exis

ting

hang

ar o

wne

rs o

n th

e Be

nalla

Airp

ort i

n ac

cord

ance

with

the

stat

utor

y pr

ovis

ions

of t

he L

ocal

G

over

nmen

t Act

198

6.

2. T

hat t

he C

ounc

il re

affir

m th

e re

solu

tion

of th

e C

ounc

il of

29

June

201

6 fo

r lea

sing

han

gar s

ites

at a

rate

of $

5/m

2 plu

s G

ST

and

the

Fire

Ser

vice

s Le

vy.

3. T

hat t

he C

ounc

il en

dors

e a

deve

lopm

ent f

ee o

f $2/

m2 .

G

MD

E

Neg

otia

tions

ong

oing

. Rep

ort

to b

e pr

esen

ted

to P

lann

ing

and

Dev

elop

men

t Com

mitt

ee

mee

ting

on 6

Dec

embe

r 201

7.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

6.

P&D

23

/08/

17

5 B

enal

la A

irpor

t – B

ellm

an H

anga

r 1.

Th

at th

e C

ounc

il co

ntin

ue to

exp

lore

opt

ions

for t

he e

xpan

sion

of

the

Avia

tion

Mus

eum

in a

ccor

danc

e w

ith th

e Be

nalla

Airp

ort

Mas

ter P

lan.

2.

Th

at a

mee

ting

of a

ll pa

rties

with

an

inte

rest

in th

e Be

llman

H

anga

r be

arra

nged

with

a v

iew

to s

atis

fyin

g fu

ture

ac

com

mod

atio

n re

quire

men

ts.

3.

That

the

May

or C

ounc

illor D

on F

irth

and

Cou

ncillo

r Dan

ny

Cla

ridge

be

invo

lved

in fu

ture

han

gar l

ease

neg

otia

tions

.

G

MD

E

Mee

ting

held

17

Oct

ober

201

7 an

d si

te v

isit

at h

anga

r 26

held

on

25 O

ctob

er 2

017.

R

epor

t will

be p

rese

nted

to

the

Plan

ning

and

D

evel

opm

ent C

omm

ittee

on

6 D

ecem

ber 2

017.

7.

P&D

23

/08/

17

6 B

enal

la A

irpor

t – H

anga

r Lea

se to

Ben

alla

Aer

o C

lub

That

the

Cou

ncil

adve

rtise

its

inte

ntio

n to

ent

er in

to a

leas

e w

ith th

e Be

nalla

Aer

o C

lub

for h

anga

r site

21

for a

per

iod

of 1

0 ye

ars

com

men

cing

from

1 J

anua

ry 2

018

in a

ccor

danc

e w

ith S

190

of th

e Lo

cal G

over

nmen

t Act

198

9.

G

MD

E R

epor

t pre

sent

ed to

Pla

nnin

g an

d D

evel

opm

ent C

omm

ittee

Sp

ecia

l Mee

ting

on 2

5 O

ctob

er 2

017.

Lea

se to

be

final

ised

follo

win

g O

rdin

ary

Mee

ting

of C

ounc

il on

15

Nov

embe

r 201

7.

8.

P&D

23

/08/

17

7 La

ke B

enal

la –

Cab

omba

Wee

d M

anag

emen

t 1.

Th

at th

e C

ounc

il en

dors

e th

e dr

awdo

wn

of L

ake

Bena

lla in

the

sum

mer

of 2

018

as a

join

t pro

ject

with

sta

te a

genc

ies

to c

ontro

l th

e C

abom

ba in

fest

atio

n.

2.

That

the

Cou

ncil

liais

e w

ith re

crea

tion

and

even

t org

anis

ers

on

adjo

inin

g si

tes

to m

anag

e w

ater

nee

ds o

ver t

he p

erio

d

G

MD

E C

omm

unic

atio

ns in

pro

gres

s.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

9.

P&D

23

/08/

17

8 R

oad

Nam

ing

– D

even

ish

1.

That

the

unna

med

road

in D

even

ish,

loca

lly re

ferre

d to

as

Park

es S

treet

, be

nam

ed K

ings

ton

Stre

et in

reco

gniti

on o

f the

se

rvic

e to

cou

ntry

in W

orld

War

1 b

y Jo

hn A

ndre

w K

ings

ton.

2.

Th

at a

com

mun

ity c

onsu

ltatio

n pr

oces

s be

com

men

ced

to

adva

nce

the

mat

ter.

G

MD

E C

onsu

ltatio

n co

mpl

eted

2

Oct

ober

201

7. S

ubm

issi

ons

hear

d by

Spe

cial

Mee

ting

of

Plan

ning

and

Dev

elop

men

t C

omm

ittee

on

11 O

ctob

er

2017

. Com

mun

ity m

eetin

g pr

opos

ed fo

r 29

Nov

embe

r 20

17 to

adv

ance

dis

cuss

ions

. R

efer

Item

21.

10

. O

RD

C

OU

NC

IL

06/0

9/17

9.3

Ben

alla

Bot

anic

al G

arde

ns –

Mem

oria

l 1.

Th

at th

e C

ounc

il ap

prov

e ‘in

prin

cipl

e’ th

e pr

opos

al to

ere

ct a

m

emor

ial t

o M

r Siv

a Si

ngh.

2.

Th

at th

e C

ounc

il lia

ise

with

Her

itage

Vic

toria

to e

stab

lish

if bo

th

cons

ulta

tion

proc

esse

s ca

n be

und

erta

ken

conc

urre

ntly

. 3.

Th

at th

e pr

opos

al b

e ad

verti

sed

for c

omm

unity

com

men

t and

a

repo

rt be

pre

sent

ed to

the

Cou

ncil

at th

e co

nclu

sion

of t

he

proc

ess.

G

MD

E Au

stra

lian

Indi

an S

ocie

ty

advi

sed

of C

ounc

il de

cisi

on.

Advi

ce fr

om H

erita

ge V

icto

ria

has

been

sou

ght.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

11.

SPEC

C

OU

NC

IL

27/0

9/17

1.

2016

/17

Audi

ted

Fina

ncia

l Sta

tem

ents

1.

Th

at th

e C

ounc

il gi

ve it

s ap

prov

al in

prin

cipl

e to

the

Annu

al

Fina

ncia

l Rep

ort a

nd P

erfo

rman

ce S

tate

men

t for

the

finan

cial

ye

ar e

nded

30

June

201

7.

2.

That

the

Cou

ncil

auth

oris

e C

ounc

illor D

on F

irth,

Cou

ncillo

r Ba

rbar

a Al

exan

der a

nd A

ctin

g C

hief

Exe

cutiv

e O

ffice

r Rob

ert

Barb

er to

cer

tify

the

Fina

ncia

l Sta

tem

ents

and

Per

form

ance

St

atem

ent i

n th

eir f

inal

form

afte

r any

cha

nges

reco

mm

ende

d,

or a

gree

d to

, by

the

audi

tor h

ave

been

mad

e.

G

MC

C

Com

plet

ed

12.

P&D

27

/09/

17

2.

Path

way

s to

the

Futu

re -

shar

ed p

ath

proj

ect –

hea

ring

of

subm

issi

ons

1.

That

the

subm

issi

ons

be re

ceiv

ed.

2.

That

the

subm

issi

ons

be c

onsi

dere

d at

the

Ord

inar

y M

eetin

g of

th

e C

ounc

il on

11

Oct

ober

201

7.

G

MD

E C

ompl

eted

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

13.

P&D

27

/09/

17

3.

Plan

ning

Per

mit

Appl

icat

ion

– 49

2 Irv

ine

Roa

d, T

hoon

a - C

attle

Fe

edlo

t Th

at a

dec

isio

n on

Pla

nnin

g Ap

plic

atio

n N

o. P

0080

/17

to u

se a

nd

deve

lop

the

land

for t

he p

urpo

se o

f a c

attle

feed

lot (

1400

SCU

) at

492

Irvin

e R

oad,

Tho

ona

be d

efer

red

pend

ing;

a pr

oper

ty in

spec

tion

with

Cou

ncillo

rs, s

taff

and

rele

vant

au

thor

ities

a m

eetin

g w

ith th

e C

ounc

il, la

ndho

lder

s an

d ob

ject

ors

a

repo

rt on

how

the

Cou

ncil

can

enfo

rce

the

outc

omes

.

G

MD

E R

epor

t to

be p

rese

nted

to

Plan

ning

and

Dev

elop

men

t C

omm

ittee

mee

ting

on 6

D

ecem

ber 2

017.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

14.

P&D

27

/09/

17

4.

Rez

onin

g of

Lan

d at

48

Four

Mile

Roa

d, B

enal

la

That

the

Plan

ning

and

Dev

elop

men

t Com

mitt

ee a

ctin

g un

der i

ts

dele

gate

d au

thor

ity o

f the

Cou

ncil

havi

ng:

1.

prep

ared

and

exh

ibite

d Am

endm

ent C

33 to

the

Bena

lla

Plan

ning

Sch

eme

unde

r Sec

tion

19 o

f the

Pla

nnin

g an

d E

nviro

nmen

t Act

198

7; a

nd

2.

cons

ider

ed a

ll su

bmis

sion

s to

Am

endm

ent C

33 u

nder

Sec

tion

22 o

f the

Pla

nnin

g an

d En

viro

nmen

t Act

198

7;

reso

lve

to:

a)

Ref

er a

ll su

bmis

sion

s to

Am

endm

ent C

33 to

the

Bena

lla

Plan

ning

Sch

eme

unde

r Sec

tion

23 o

f the

Pla

nnin

g an

d E

nviro

nmen

t Act

198

7 to

an

inde

pend

ent P

anel

app

oint

ed u

nder

Pa

rt 8

of th

e P

lann

ing

and

Env

ironm

ent A

ct 1

987;

b)

Ad

opt t

he s

umm

ary

of s

ubm

issi

ons

with

in th

e ta

ble

to th

is

repo

rt to

Am

endm

ent C

33 a

s C

ounc

il’s p

ositi

on o

n th

e su

bmis

sion

s th

at w

ill be

pre

sent

ed to

an

inde

pend

ent P

anel

; c)

N

otify

eac

h su

bmitt

er to

Am

endm

ent C

33 in

writ

ing

of

Bena

lla R

ural

City

Cou

ncil’s

pos

ition

rega

rdin

g th

eir

subm

issi

on a

nd in

form

them

of t

he fo

rthco

min

g in

depe

nden

t pa

nel p

roce

ss.

G

MD

E

Req

uest

has

bee

n m

ade

to

Pane

l Vic

toria

.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

15.

P&D

27

/09/

17

5.

Roa

d Sa

fety

Impr

ovem

ents

– D

obso

n an

d D

avie

s R

oads

, W

arre

nbay

ne

1.

Th

at th

e C

ounc

il no

te th

e pr

ogre

ss w

ith p

riorit

y sa

fety

wor

ks

for D

obso

n an

d D

avie

s R

oads

as

defin

ed b

y th

e C

PG

Rep

ort 2

010.

2.

That

the

Cou

ncil

endo

rse

the

reco

mm

enda

tions

of t

he

Traf

fic W

orks

revi

ew o

f the

Adv

antia

rout

e as

sess

men

t and

pr

ovid

e a

copy

of t

he a

sses

smen

t to

HVP

.

3.

That

a m

eetin

g be

arra

nged

with

HVP

and

Vic

Roa

ds to

ex

plor

e op

portu

nitie

s fo

r Sta

te G

over

nmen

t fun

ding

as

sist

ance

.

4.

That

the

Traf

fic W

orks

repo

rt an

d th

e Ad

vant

ia re

port

be

prov

ided

to th

e co

mm

unity

.

5.

That

the

War

renb

ayne

resi

dent

s be

kep

t inf

orm

ed o

n ou

tcom

es a

s ne

gotia

tions

bet

wee

n th

e C

ounc

il, H

VP a

nd

VicR

oads

pro

gres

s.

G

MD

E

Com

plet

ed

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

16.

P&D

27

/09/

17

6.

Roa

d Sa

fety

Impr

ovem

ent P

ropo

sal –

Bow

ers

Roa

d, W

into

n Th

at th

e C

ounc

il se

ek c

omm

unity

inpu

t on

the

prop

osal

to c

lose

the

Bow

ers

Roa

d co

nnec

tion

betw

een

the

Hum

e Fr

eew

ay a

nd W

into

n G

lenr

owan

Roa

d to

add

ress

saf

ety

conc

erns

thro

ugh

a br

oad

enga

gem

ent p

roce

ss th

at in

clud

es:

W

into

n, G

lenr

owan

Wes

t, Lu

rg a

nd U

pper

Lur

g re

side

nts

emer

genc

y se

rvic

es

R

ural

City

of W

anga

ratta

Win

ton

Mot

or R

acew

ay

Au

snet

Ser

vice

s.

G

MD

E

Com

mun

ity c

onsu

ltatio

n is

sc

hedu

led

to c

omm

ence

ear

ly

in 2

018.

17.

P&D

27

/09/

17

7.

Ben

alla

Lan

dfill

and

Res

ourc

e R

ecov

ery

Cen

tre

- Mas

ter P

lan

That

the

Cou

ncil

adop

t Ben

alla

Lan

dfill

and

Res

ourc

e R

ecov

ery

Cen

tre M

aste

rpla

n, S

epte

mbe

r 201

7 pr

epar

ed b

y G

HD

as

the

basi

s fo

r its

long

term

fina

ncia

l pla

nnin

g, d

evel

opm

ent a

nd m

anag

emen

t of

the

site

.

G

MD

E C

ompl

eted

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

18.

P&D

27

/09/

17

8.

Ben

alla

Airp

ort R

edev

elop

men

t Th

at th

e Pl

anni

ng a

nd D

evel

opm

ent C

omm

ittee

, act

ing

unde

r its

de

lega

ted

auth

ority

of t

he C

ounc

il, re

solv

ed:

1.

Th

at fu

rther

dis

cuss

ions

with

repr

esen

tativ

es o

f the

Glid

ing

Clu

b of

Vic

toria

be

note

d an

d th

at th

e C

ounc

il co

nfirm

it is

pr

epar

ed to

dev

elop

the

leas

es c

oncu

rrent

ly fo

r han

gars

, the

St

ate

Glid

ing

Cen

tre a

nd th

e Ae

ropa

rk.

2.

Th

at a

furth

er re

port

on th

e st

atus

of t

he le

ases

for t

he S

tate

G

lidin

g C

entre

and

the

Aero

park

be

pres

ente

d to

the

Plan

ning

and

Dev

elop

men

t Com

mitt

ee m

eetin

g on

1

Nov

embe

r 201

7.

3.

Th

at th

e C

ounc

il se

ek c

onfir

mat

ion

by w

ay o

f an

inde

pend

ent a

sses

smen

t tha

t the

Aer

opar

k co

mpl

ies

with

re

leva

nt s

tand

ards

for t

empo

rary

acc

omm

odat

ion

prio

r to

the

Cou

ncil

cont

empl

atin

g fo

rmal

offe

r of a

leas

e fo

r the

are

a.

G

MD

E

Neg

otia

tions

con

tinui

ng.

Rep

ort t

o be

pre

sent

ed to

Pl

anni

ng a

nd D

evel

opm

ent

Com

mitt

ee o

n 6

Dec

embe

r 20

17.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

19.

P&D

27

/09/

17

9.

Ben

alla

Sal

eyar

ds -

Stra

tegi

c D

irect

ion

1.

Th

at th

e C

ounc

il en

ter i

nto

a lic

ence

agr

eem

ent w

ith th

e Be

nalla

Hom

ing

Clu

b fo

r use

of t

he k

iosk

as

an o

ffice

and

m

eetin

g ba

se o

n an

ong

oing

sha

red

basi

s fo

r a p

erio

d of

two

year

s.

2.

Th

at th

e C

ounc

il of

fer a

leas

e of

a s

mal

l par

cel o

f lan

d to

the

Bena

lla H

omin

g C

lub

for a

new

sto

rage

she

d fo

r a p

erio

d of

fiv

e ye

ars

with

an

optio

n of

two

addi

tiona

l per

iods

of t

wo

year

s at

nom

inal

rent

al.

3.

Th

at th

e C

ounc

il co

mm

it to

the

rete

ntio

n of

the

shee

p ya

rds

and

lives

tock

ram

ps fo

r the

nex

t thr

ee y

ears

.

4.

That

the

Cou

ncil

offe

r a li

cenc

e ag

reem

ent t

o th

e N

orth

Eas

t H

orse

Sal

es fo

r the

use

of t

he s

aley

ards

site

on

the

curre

nt

arra

ngem

ent t

hrou

gh to

Dec

embe

r 201

8.

5.

Th

at th

e fu

rther

wor

ks e

nvis

aged

by

the

Sale

yard

s W

orki

ng

Gro

up b

e pl

aced

on

hold

for t

he b

alan

ce o

f the

cur

rent

fin

anci

al y

ear a

nd b

e co

nsid

ered

in th

e de

velo

pmen

t of t

he

2018

/19

Budg

et.

G

MD

E

Lice

nce

agre

emen

t and

dra

ft le

ase

for B

enal

la H

omin

g C

lub

are

bein

g de

velo

ped

and

expe

cted

to b

e fin

alis

ed b

y 20

D

ecem

ber 2

017.

Li

cenc

e ag

reem

ent w

ith N

orth

Ea

st S

ales

to b

e fin

alis

ed b

y 20

Dec

embe

r 201

7.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

20.

P&D

27

/09/

17

11.

Stre

et T

ree

Man

agem

ent R

evie

w

1.

That

the

Term

s of

Ref

eren

ce fo

r the

Stre

et T

ree

Man

agem

ent

Rev

iew

Wor

king

Gro

up b

e ad

opte

d.

2.

That

Cou

ncillo

r Ale

xand

er a

nd C

ounc

illor v

an W

ersc

h be

no

min

ated

as

the

Cou

ncillo

r rep

rese

ntat

ives

on

the

Stre

et

Tree

Man

agem

ent R

evie

w W

orki

ng G

roup

.

G

MD

E

Gro

up to

com

men

ce m

eetin

g in

201

8 du

e to

oth

er

com

mitm

ents

.

21.

SPEC

P&D

11

/10/

17

2.

Hea

ring

of S

ubm

issi

ons

- Nam

ing

of u

nnam

ed ro

ad in

D

even

ish

1.

Th

at th

e su

bmis

sion

s be

rece

ived

.

2.

That

Cou

ncil

Offi

cers

arra

nge

a m

eetin

g w

ith m

embe

rs o

f th

e D

even

ish

com

mun

ity p

rior t

o th

e C

ounc

il m

eetin

g on

20

Dec

embe

r 201

7.

3.

Th

at th

e su

bmis

sion

s be

con

side

red

at th

e O

rdin

ary

Mee

ting

of th

e C

ounc

il on

20

Dec

embe

r 201

7.

G

MD

E

Con

sulta

tion

com

plet

ed

2 O

ctob

er 2

017.

Sub

mis

sion

s he

ard

by S

peci

al M

eetin

g of

Pl

anni

ng a

nd D

evel

opm

ent

Com

mitt

ee o

n 11

Oct

ober

20

17. C

omm

unity

mee

ting

prop

osed

for 2

9 N

ovem

ber

2017

to a

dvan

ce d

iscu

ssio

ns.

Ref

er It

em 9

.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

22.

SPEC

P&D

11

/10/

17

3.

Con

side

ratio

n of

Sub

mis

sion

s - P

athw

ays

to th

e Fu

ture

- Sh

ared

Pat

h Pr

ojec

t 1.

Tha

t the

Pla

nnin

g an

d D

evel

opm

ent C

omm

ittee

act

ing

unde

r its

de

lega

ted

auth

ority

of t

he C

ounc

il en

dors

e th

e am

endm

ents

to

the

docu

men

t in

acco

rdan

ce w

ith th

e re

com

men

datio

ns in

Ap

pend

ix 1

. 2.

Tha

t sub

mitt

ers

be a

dvis

ed o

f the

dec

isio

n in

rela

tion

to th

eir

requ

ests

. 3.

Tha

t the

fina

l rep

ort b

e pr

esen

ted

to th

e Pl

anni

ng a

nd

Dev

elop

men

t Com

mitt

ee a

t the

Spe

cial

Mee

ting

on 2

5 O

ctob

er

2017

.

G

MD

E

Com

plet

ed

23.

SPEC

P&D

11

/10/

17

4.

Dom

estic

Ani

mal

Man

agem

ent P

lan

2017

-21

That

the

Plan

ning

and

Dev

elop

men

t Com

mitt

ee a

ctin

g un

der i

ts

dele

gate

d au

thor

ity o

f the

Cou

ncil

endo

rse

the

draf

t Dom

estic

A

nim

al M

anag

emen

t Pla

n 20

17-2

1 fo

r com

mun

ity c

onsu

ltatio

n fo

r a

perio

d of

at l

east

28

days

.

G

MD

E

Com

mun

ity c

onsu

ltatio

n pr

oces

s un

derw

ay.

Agen

da –

Ord

inar

y M

eetin

g of

Cou

ncil

15

Nov

embe

r 201

7

Item

N

o.

Dat

e of

M

eetin

g Ag

enda

Ite

m

Cou

ncil

Res

olut

ion

Res

pons

ible

O

ffice

r An

ticip

ated

Dat

e of

C

ompl

etio

n /

Com

men

t / S

tatu

s

24.

OR

D

CO

UN

CIL

11

/10/

17

8.2(

2)

2017

/18

Com

mun

ity S

pons

orsh

ip P

rogr

am

That

the

Cou

ncil

appr

ove

the

follo

win

g gr

ants

to b

e fu

nded

from

the

2017

/18

Com

mun

ity S

pons

orsh

ip P

rogr

am:

Al

zhei

mer

’s A

ustra

lia V

ic In

c.

$352

LG B

oxin

g C

lub

Bena

lla In

c.

$400

Diz

zy T

heat

re P

rodu

ctio

ns In

c.

$500

.

G

MC

C

Com

plet

ed

25.

OR

D

CO

UN

CIL

11

/10/

17

11.1

N

otic

e of

Mot

ion

2017

/03

– Ar

unde

l Str

eet,

Ben

alla

– R

ailw

ay

Cro

ssin

g Th

at th

e C

ounc

il br

ing

to th

e ur

gent

atte

ntio

n of

Vic

Tra

ck, t

he

Aust

ralia

n R

ail T

rack

Cor

pora

tion,

Vic

toria

Pol

ice

and

Stat

e Pa

rliam

enta

ry re

pres

enta

tives

(Jac

lyn

Sym

es M

P St

ate

mem

ber f

or

Nor

ther

n Vi

ctor

ia a

nd S

teph

Rya

n M

LA S

tate

mem

ber f

or E

uroa

D

istri

ct) t

he d

ange

rous

sta

te o

f the

Aru

ndel

Stre

et, B

enal

la ra

ilway

cr

ossi

ng ro

ad s

urfa

ce a

nd b

oom

gat

e op

erat

ion.

C

EO

Com

plet

ed



9.8 Mayor and Councillors’ attendance at committees and civic functions SF/808

Gail Brown – Executive Assistant to the CEO, Mayor and Councillors

The Mayor and Councillors, listed in alphabetical order, attended meetings and events as detailed below during the period from 5 October 2017 to 8 November 2017.

Councillor Barbara Alexander AO

5 October Writing Competition presentation/morning tea - Cooinda

11 October

Launch of White Ribbon Campaign Benalla Community Care Ray Sweeney Centre

Early Years Network briefing

Councillor Only Forum

Council Meeting

12 October Parliamentary Inquiry into Regional Development and Decentralisation

13 October Australia Day Advisory Committee

16 October Victorian Schools Building Authority Communications Branch Information Session - Process for the Year 10,11,12 Hub

Benalla Festival Advisory Committee

17 October Cooinda Mural Interpretation and Grand Opening

18 October

Tour of the Korin Gamadji Institute (Richmond Football Club Richmond Football Club Punt Road Oval

Rural Councils Victoria 2017 Annual General Meeting & Mayors, Councillors and CEOs Forum

19 October Exclusive preview of Night and Day by Milan Milojevic Benalla Art Gallery

23 October Advancing Benalla Executive briefing

24 October Early Years Strategy - Working Group Five - Tomorrow:Today

25 October

Live4Life Awards and Celebration Event

Communications Advisory Committee

Assembly of Councillors Business Review

26 October Accessibility Reference Group

27 October Benalla Art Gallery Trust Fund

28 October Airforce Cadets 420 Squadron Formal Dine in Event

30 October Benalla Festival Advisory Committee

32



31 October Friends of the Benalla Art Gallery - NGV Dior Tour

1 November

WIN TV interview - Benalla Festival


Planning and Development Committee

2 November Benalla Festival Sponsorship Photo Opportunity - Ceramic Mural

3 November Benalla Festival - Tatong Art Show Gala opening

6 November Benalla Festival Advisory Committee

8 November

Benalla Mental Health Forum at BPACC


Early years Network Sub Committee

Finance and Operations Committee

CEO Performance Review Advisory Committee

33



Councillor Danny Claridge

11 October Councillor Only Forum

Council Meeting

12 October Meeting with resident regarding Willis Little Reserve

15 October Benalla Bowls Club Leukaemia Foundation Fundraising Day



Meeting regarding Bellman Hanger Leasing

19 October Exclusive preview of Night and Day by Milan Milojevic.

24 October Thoona feedlot site inspection

25 October


Councillor Only Forum Meeting with all occupants of Hangar 20 at airport - State Gliding Centre Assembly of Councillors Business Review

27 October MAV - Public Speaking Workshop

1 November

Benalla P-12 College - Spring Harvest Festival

Benalla and District Historical Society


3 November 2017 Benalla Festival Program - Tatong Art Show Gala opening

8 November




34



Councillor Peter Davis


Council Meeting

12 October Meeting with resident regarding Willis Little Reserve


17 October Churchill Reserve Committee of Management



25 October Councillors Only Time



30 October Benalla Indoor Recreation Centre Committee of Management

1 November Councillor Only Forum



8 November




35



Councillor Don Firth Councillor Firth on leave 29 September 2017 to 16 October 2017


18 October Tour of the Korin Gamadji Institute - Richmond Football Club Rural Councils Victoria 2017 Annual General Meeting & Mayors, Councillors and CEOs Forum

19 October MAV Annual Conference and Dinner

20 October MAV State Council Meeting


25 October

Benalla New Energy Business Breakfast


Fortnightly Radio interview


Communications Advisory Committee

Meeting with all occupants of Hangar 20 at airport


26 October

Accessibility Reference Group

Mayor & CEO Briefing

Meeting with solar farm proponent 27 October MAV - Public Speaking Workshop

30 October Benalla Festival Advisory Committee

1 November Radio interview


Meeting with Vic Police Inspector Troy Hargadon


2 November Mayor & CEO briefing

Benalla Festival Sponsorship Photo Opportunity

Regional Mayoral Meeting


6 November Benalla Festival Advisory Committee



CEO Performance Review – Advisory Committee

36



Councillor Bernie Hearn

10 October Benalla P-12 College Grand Opening - Doctors in Secondary Schools


Council Meeting



18 October Tour of the Korin Gamadji Institute - Richmond Football Club Rural Councils Victoria 2017 Annual General Meeting & Mayors, Councillors and CEOs Forum

23 October Benalla P-12 College School Council meeting


25 October





1 November Planning and Development Committee

2 November Benalla Youth Service Providers Network

8 November

Benalla Mental Health Forum at BPACC




37



Councillor Scott Upston Acting Mayor 29 September 2017 to 16 October 2017

10 October Benalla P-12 College Grand Opening - Doctors in Secondary Schools Benalla Airport Runway extension, Glider Hanger Review

11 October

Fortnightly Radio interview

Briefing on background to Willis Little Reserve


Council Meeting

12 October Mayor & A/CEO Briefing

Meeting with resident regarding Willis Little Reserve

13 October Australia Day Advisory Committee Ladies Probus Club of Benalla Luncheon hosting NE Probus Clubs



17 October Bellman Hanger Leasing

18 October

Meeting with Acting CEO regarding What's On signage Rural Councils Victoria 2017 Annual General Meeting & Mayors, Councillors and CEOs Forum Councillor Only Forum


25 October Live4Life Awards and Celebration Event





2 November Benalla Youth Service Providers Network

8 November




38



Councillor Willie van Wersch


Council Meeting





24 October CBD Car Parking Working Group

Thoona feedlot site inspection





8 November




Recommendation:

That the report be noted.

39



10. Reports by Councillors

Recommendation:

That the reports be received.

11. Notice of Motion

12. Notice of Rescission Motion

13. Urgent BusinessBusiness can only be admitted as urgent business by resolution of the Council,and only then if it:

- relates to or arises out of a matter which has arisen since distribution of theagenda; and

- cannot be deferred until the next Ordinary Meeting without having a negativeimpact on the Council, the municipality or the local community; and

- cannot be addressed through the Customer Request Management System.A Councillor proposing that a matter be admitted as urgent business must lodge it in writing with the Chief Executive Officer by 4pm on the day of the Meeting. The Chief Executive Officer will advise the Mayor of any matter that the Chief Executive Officer determines appropriate for the Council to consider admitting as urgent business.

40



14. Confidential Business

A Council or Special Committee may resolve that the meeting be closed to members of the public if the meeting is discussing any of the following:

(a) personnel matters;(b) the personal hardship of any resident or ratepayer;(c) industrial matters;(d) contractual matters;(e) proposed developments;(f) legal advice;(g) matters affecting the security of Council property;(h) any other matter which the Council or special committee considers would

prejudice the Council or any person;(i) a resolution to close the meeting to members of the public.

It is proposed that the following item be considered in confidential business pursuant to Section 89(2) (a) of the Local Government Act 1989 as it contains personnel information.

Chief Executive Officer Performance Review – 2016/17

Recommendation:

That the meeting be closed to the public for the consideration of the confidential business item noted above pursuant to Section 89(2) (a) of the Local Government Act 1989.

41



15. Reopening of Meeting to the Public

Recommendation:

That the meeting be reopened to the public.

16. Closure of Meeting

47