online courses by bill mann

Online Courses by Bill Mann http://bill-m.elance.com

Online Courses by Bill Mann My most recent freelance work has been writing and leading online “how-to” courses

covering Microsoft Outlook 2000, 2002, 2003, 2007, 2010, and 2013. The Outlook 2010

and 2013 course are currently available online, and I am working on the Outlook 2016

course. I’ve included a sample chapter from the Outlook 2013 course for your review.

ACTIVE INTRODUCTION TO MICROSOFT OUTLOOK COURSES


1.1 WRITING SAMPLE FROM INTRODUCTION TO MICROSOFT OUTLOOK 2013, LESSON

11, CHAPTER 2: MAIL AND CALENDAR TIPS Most people seem to spend a lot of their Outlook time working with mail and the

calendar, which only makes sense. So in this chapter, we're going to look at some tips

that can improve your experience when working in these two areas. More specifically,

you'll discover how to:

Get easy access to your favorite mail folders

Clear out obsolete AutoComplete entries

Restore a missing Unread Mail folder

Mail a copy of your calendar to someone who doesn't use Outlook

View non-consecutive days in your calendar

Now, this is only a tiny sampling of the tips that are available for working with Outlook

2013 mail and calendars, but I bet at some point in your time working with Outlook 2013,

you'll have a use for each one of them. Let's get to it.

Easy Access to Your Favorite Mail Folders

One downside to using lots of folders to organize your messages is that it can slow you

down. You can end up searching around to find the folder you need. That's an

annoyance when you're looking for a folder you rarely use. But when it's a folder that

you use frequently, it can become a time waster. The Favorites section of the Folder

Pane can help here.

Put links to your favorite mail folders here.

As you can see in the preceding figure, Favorites is a section that appears at the top of

the Folder Pane in Mail views, and contains folders—more specifically shortcuts to

folders. Click a folder in Favorites and Outlook displays the contents of that folder, just

as if you had navigated to it through the folder hierarchy or the Links Pane.

But that's not particularly cool. What is cool is that you decide what appears in

Favorites. This is a place for you to give yourself easy access to your favorite mail folders,

so you decide which ones appear here. I'll show you how to do that in a minute, but first

we need to make Favorites visible if it isn't already.


To make Favorites visible, get into Mail view and then click the View tab on the ribbon.

Now click the Folder Pane icon in the Layout section of the ribbon. In the menu that

appears, make sure that the Favorites option is selected. The Favorites section should

now be visible at the top of the Folder Pane.

Once Favorites is visible, it's easy to add or remove folder shortcuts.

To add a shortcut for a particular Mail folder to Favorites, begin by navigating to the

folder in question the way you normally do. Now right-click the folder icon. In the

shortcut menu that appears, click Show in Favorites. A shortcut to that folder

immediately appears in Favorites.

Once you have some folders in Favorites, you can rearrange them as you wish by

simply dragging them where you want them and dropping them.

To remove a shortcut from Favorites, right-click the folder shortcut you want to remove.

In the menu that appears, click Remove from Favorites to do exactly that. Remember

that you're removing a shortcut to a folder, not the folder itself, so you won't lose any

important information when you do this. You're just removing a shortcut.

That's all it takes to put Favorites to use. I encourage you to add folders you use

frequently to Favorites and save yourself some time and effort the next time you need

to work with the contents of a favorite folder.

Clean Up Your AutoComplete Entries

As we saw in Lesson 4, Outlook has an AutoComplete feature that helps you address

messages. It uses the characters you've typed so far to guess at the address you're

entering. If the address you're entering appears in the AutoComplete list, you can click

it and let Outlook finish entering it for you.

But over time, Outlook will accumulate AutoComplete address options that you don't

want anymore. For example, you probably don't want your old boss's address to pop

up every time you're sending a letter to your mother simply because their email

addresses have the same first few characters.

We need to be able to remove obsolete AutoComplete entries. Happily, this is easily

done. Here are the steps you must follow to delete an unwanted AutoComplete entry:

1. If the AutoComplete entry you want to delete is currently visible, go to step 2. If

it's not, open a new message window and begin typing the address you want to

get rid of. Once it appears in the AutoComplete list, stop typing and go to step

2.

2. Hover the mouse cursor over the entry you want to delete. After a moment,

Outlook will highlight the entry and an X will appear to the right of it.

3. Click the X that appears next to the entry you want to delete. Outlook removes it

from its internal list of AutoComplete possibilities.

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online courses by bill mann

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