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SAMPLE: PREFERRED CRITERIA FOR NORTH ONE STOP CENTER SPACE

THIS IS NOT THE RFQ APPLICATION – THIS IS A SAMPLE

CareerSource Broward (CSBD) whose administrative offices are located at 6301 NW 5th

Way, Suite 3000, Ft. Lauderdale, FL 33309, is seeking approximately 16,000 square feet in an existing building to be used as office space beginning October 1, 2014. This RFP is be is being reissued. The first issuance closed on March 17, 2014.

PROPOSERS WHO SUBMITTED RESPONSES TO THE INITIAL ISSUANCE DO NOT NEED TO RESUBMIT A PROPOSAL IN ORDER FOR THEIR PROPOSAL RESPONSE TO BE CONSIDERED. CSBD WILL RETAIN THE PROPOSALS

SUBMITTED AND CONSIDER THEM WITH ALL NEW RESPONSES RECEIVED.

IF A PROPOSER WISHES TO MAKE A CHANGE TO THEIR PROPOSAL THEY CAN NOTIFY CSBD AND ARRANGEMENTS WILL BE MADE TO RETURN THE

ORIGINAL SUBMISSION.

NONE OF THE PROPOSALS RECEIVED HAVE BEEN RELEASED TO THE GENERAL PUBLIC.

The space must be located within the following boundaries in Broward County, Florida:

South of Wiles Road

West of I-95

North of Atlantic Blvd.

East Of University Drive

PROPOSERS ARE ASKED TO COMPLETE THE FORM BELOW:

It is the proposer's responsibility to be familiar with all aspects of the proposal package. Specific responses and/or acknowledgment of each item are considered evidenced by the proposer's signature on the last page of the Proposal Response Form.

Interested proposers should complete this form and submit it within the published timeframes.

Name of Proposer

Company/Owner

Address

Phone

Contact Person

Contact Cell Phone

E-mail

Facsimile

Company Web Page

SPECIFICATIONS AND REQUIREMENTS

1. NET SQUARE FOOTAGE REQUIRED

16,000 (acceptable range 15,000-20,000), measured in accordance with the following method:

Measure from wall to wall of the entire space, including individual offices, up until partitions that separate the premises from adjoining usable areas.

The usable (rentable) area shall EXCLUDE: bathrooms, public corridors, stairs, elevator shafts, flues, pipe shafts, vertical ducts, air-conditioning rooms, fan rooms, janitor closets, electrical closets, telephone equipment rooms, and such other rooms not actually available to the tenant for his furnishings and personnel and their enclosing walls. No deductions shall be made for columns and projections structurally necessary to the building. Chapter 60H-2.003.2(2), Florida Administrative Code.

North One Stop RFP April 3, 2014

DESCRIPTION OF SPACE PROPOSER RESPONSENet square feet available based on above measurements.Common areaGross square feet (sum of all general use floor areas).Type of space available and the building grade.Proposed street addressCity, State Zip Code.Age of the premises.Proposers indicate to the right whether the proposed space meets or can meet the below listed requirements:

Yes No

Space is within the requested boundaries.The facility contains friable asbestos or friable asbestos-based fiber materials, if selected proposer agrees to remove the material before occupancy at the owner's expense. PCB Transformers shall be drained or replaced.If radon measurements above four (4) PCI/L are detected, Proposer agrees to initiate corrective action to reduce the level to meet the standard per Chapter 17-550, Florida Administrative Code.Space proposed is all on street level and is contiguous within the proposed building (preferred).If renovations are required to meet the specifications they will be completed thirty (30) days prior to the requested occupancy date.

2. SPACE REQUIREMENTS:Proposers indicate to the right whether the proposed space

meets or can meet the below listed requirements:Proposer Response

Yes NoA large open area appropriate for the placement of sixty three (63) cubicles.Fifteen (15) individual offices.A front lobby.A large reception area which allows for controlled access to the balance of the space.Three (3) large conference rooms, one of which may be a large space which can be divided into two (2) or more conference rooms with appropriate sound proofing.An employee lunchroom which includes a sink, and an appropriately wired area for a refrigerator and microwave.Two (2) training rooms which can function as computer labs, holding a minimum of sixteen (16) computer stations.A data equipment room/telephone room.


A large open area which can be outfitted with a phone bank and up to thirty (30) computer stations that will be accessible to the public.Two (2) Men’s Restrooms with:

Eight (8) toilets, two (2) urinals can stand for two (2) toilets.Eight (8) sinks in total.

Hot and cold water.

One (1) toilet and One (1) sink in each restroom - must meet the Standards for Special Facilities for Physically Disabled FS 553.501-553.513.The sink vanity in each bathroom has a mirror.There is a baby changing station.

Two (2) Women’s Restrooms with:Eight (8) toilets.Eight (8) sinks in total.Hot and cold water.One (1) toilet and (1) sink in each restroom - must meet the Standards for Special Facilities for Physically Disabled FS 553.501-553.513.The sink vanity in each bathroom has a mirror.There is a baby changing station.

Two (2) drinking fountains.Meet standards for Special Facilities for Physically Disabled FS 553.501-553.513.The building is termite free.The building has smoke detectors inside the building.The building has sprinkler alarms inside the building.

The following Exhibits must be provided and are considered a part of the response:

EXHIBITS Yes NoA. Map marked and containing address of proposed location is

attached and the proposed rental is marked.B. Two clear photographs of the exterior front of the proposed

facility is attached.C. One scaled floor plan showing the present configuration

with measurements that equate to the net rentable square footage is attached.

D. One site plan indicating the ingress and egress of vehicular traffic to the parking area and indicating the proposed parking spaces offered is attached.

E. Certification of removal of asbestos, if applicable.


F. Certification that asbestos material is not present in the proposed facility, as applicable.

G. Certified proof of radon test results will be provided within thirty (30) days after selection.

H. A copy of test results performed by an authorized certified laboratory of the water from every drinking fountain and from a sink in the men’s and women’s restrooms.

3. AVAILABILITY

Space is to be made available: October 1, 2014.

Time of availability for the space in this solicitation is of the essence. Should the selected proposer fail to make the space available as specified in the proposal, he/she shall be liable for liquidated damages for each day until the space is made available, in said sum of five hundred dollars ($500.00) per day.

Before the award of the RFP, CSBD reserves the right to inspect the building in its entirety to make sure that the building meets the State of Florida and Broward County building codes for fire, roofing, electrical, plumbing, structural, disability needs, and any codes deemed necessary as determined by CSBD and its board.

Any structural changes to the building to accommodate CSBD’s needs must be made prior to October 1, 2014 and the cost, if any, shall be incorporated in the monthly rent.

PROPOSER RESPONSEDate of space availability

4. LEASE TERM

Five (5) years with three (3) renewal options of five (5) years each. Proposer must agree to a de-obligation clause in the event CSBD ceases to exist or receives a reduction in funds under the grants which would be used for the rent under this proposal.

PROPOSER RESPONSELease Term

Yes NoRenewal 1 for five (5) years.Renewal 2 for five (5) years.Renewal 3 for five (5) years.


Proposer agrees to include de-obligation clause in lease.Note: Failure to agree will result in proposal being non-responsive.

5. PROPOSED RATE

PRICE PER SQUARE FOOT

Year Base Term First Option Period Second Option Period Third Option Period

12345

The following is included in the square foot rental price: Yes NoNet square foot per year.All necessary remodeling, renovation or construction costs.

6. PARKING REQUIREMENTS:

A minimum of one hundred (100) parking spaces for the use of the employees and clients at no additional charge to the lessee must be available and contiguous to the leased premises.

Disabled Parking RequirementsTotal # Parking Spots Required # Disabled Parking Spots

1 to 25 126 to 50 251 to 75 376 to 100 4

101 to 150 5151 to 200 6201 to 300 7301 to 400 8401 to 500 9501 to 1000 2 percent of total

1001 and over 20 plus 1 for each 100 over 1000


Proposer ResponseYes No

Parking space must be under the control of the Proposer.The parking lot is paved.The parking spaces are delineated by lines.Number of exclusive spaces available at no cost to the lessee.Number of non-exclusive spaces available on-site at no cost to lessee.The building is wheel chair accessible.The parking lot is contiguous to the building.Number of disabled parking spaces.Total Number of Parking Spaces for Building.

7. PUBLIC TRANSPORTATION AVAILABILITYProposer Response

Yes NoProposed space is on a public bus route.

Closest bus stop to proposed space.

8. DINING FACILITIES

Availability of eating establishments in close proximity to proposed spaceProposer Response

Name Distance from proposed space

List dining establishments in close proximity to the proposed space

9. PROPOSALS FOR MULTISTORY BUILDINGS:

a. Must meet Building Code minimum of fifty (50) pounds per square foot live load. b. Certification of Compliance must be supplied by the successful proposer.c. Must have a working elevator.

If not applicable leave blank Proposer Response


Yes NoProposal is for a multi-story building.Proposed space supports fifty (50) Ibs. per sq./ft.Certificate of support attached as Exhibit I.Building has a working elevator.Building has restrooms on all floors.

10.PROPOSED SPACE IS IN AN EXISTING BUILDING AND MEETS ADA COMPLIANCE

That is the proposed space must be enclosed with a roof system and exterior walls in place. Renovations to bring the facility into compliance with all applicable federal, state, and local codes and regulations and/or to meet the desired arrangements are permitted, if carried out as follows and if the space can be delivered by October 1, 2014:


Proposed space is in an existing building.The facility is in compliance or will be renovated to comply with Standards of the Florida Americans with Disabilities Accessibility Implementation Act per Section 553.501 -553.513, Florida Statutes.Renovations will be in compliance with all state and local codes.Finalized floor configuration plans will be determined by CSBD staff. Regardless of renovations, inspections and fees will remain the responsibility of the successful proposer.Proposer is fully responsible for and required to obtain local building permits and all applicable inspections required by local code.Building is in good condition and has not been condemned by any city or county building and zoning authority.All inside and outside doors must be a minimum of 3’ 0" wide with handicap accessible door levers.All handles, locks and latches or other operative devices must be operable with one hand without tight grasping, pinching or twisting of the wrist.Main entry doors have automatic power door opener to be operated by push pad on inside and outside of door.The main entry to the building is on ADA accessible route which consists of a continuous, unobstructed path connecting the parking lot and the street to the entry doors.The main entrance has double glass storefront style doors.

11. ELECTRICAL REQUIREMENTSProposer Response

Yes NoNorth One Stop RFP April 3, 2014

Proposer agrees to provide four (4) duplex (house power) electrical outlets per 120 calculated square feet of net rentable office space. A minimum of one (1) duplex outlet on each room wall. Locations to be determined by CSBD staff.Proposer agrees to install one (1) central surge protector at the main power panel. This must be a "NEMA" system to include phone line protection.Proposer agrees to install 225 quadraplex 110V isolated ground electrical receptacles for computers, network printers, and multifunction copiers in locations to be determined by CSBD.Proposer agrees maintain the data equipment room at a constant room temperature of 70 degrees Fahrenheit and relative humidity of 70 percent (70%) at all times, 24 hours a day, 7 days a week. This room be on a separate air zone or have its own thermostat.

12. TELEPHONE REQUIREMENTS:


Proposer agrees to provide two (2) 20 amp/110V electrical circuits from the main power panel to outlets in the master telephone/server room (minimum of two (2) per floor).If the master telephone room is separate from the server room one (1) dedicated outlet will be installed in each room.Proposer agrees to provide one (1) ground cable for use by the telephone installers (minimum of one (1) per floor).Proposer agrees to provide in each section two (2) 8' x 5' x 3/4" plywood backboards for telephone equipment and a master 2" conduit for the telephone cable. If the server room is separate from the telephone room, two (2) 8' x 5' x 3/4" plywood backboards will be installed in this room. Total not to exceed two (2) per room.Proposer agrees to provide and install telephone lines (RJ11), data lines (RJ45 - Cat5e minimum), and jacks for each workstation, network printer, multifunction copier, fax machine, and telephone. Total not to exceed two hundred and twenty five (225). Locations to be determined by CSBD staff. Telephone lines to terminate at telephone board for telephone vendor connection.

13.LIGHTING AND UTILITIESProposer Response

Yes NoProposer agrees to be responsible for all lighting including


replacement of bulbs, lamps, and tubes.All leased space will be provided with fluorescent lights.

Ten (10) foot-candles - halls and corridors.Thirty (30) foot-candles - other public areas.Fifty (50 foot-candles - offices, classrooms, conference rooms.

Proposer agrees pay all gas, water, sewer, solid waste, power, and electric bills or charges attributable to Lessee timely.Proposer will tint all exterior windows shall provide blinds to allow for sunlight and energy control.

14. AIR AND HEATINGProposer Response

Yes NoAll offices, open areas, and restrooms have heating and cooling.Temperatures will be maintained at 74 degrees at all times.Automatic thermostat(s) are in lock boxes located in each conditioned zone and keys will be available to CSBD supervisors.Proposer agrees to test and balance the air/heating system using a professional firm just prior to occupancy and every five (5) years thereafter to verify in writing to the Proposer, with a copy of the report to the Lessee that the air system is in proper operating order.Buildings older than thirty (30) years.

Landlord agrees to hire a firm qualified to test the air quality of the building to inspect the cooling/heating system for dust and contaminants.If warranted Proposer will contract at his/her expense with a licensed firm to have the duct work, all interior control surfaces, turning vanes, registers, grills, and the interior of the air handlers cleaned properly.Proposer agrees to have Sylgard/Aegis (EPA Registration Number 34292-3) applied to the interior of the duct work system.

Air and heat will be available after hours and on weekends.

15. INTERIOR AND EXTERIOR MAINTENANCEProposer Response

Yes NoProposer agrees to provide for interior maintenance on a daily basis and also agrees to repairs such as but not limited to:

Repainting.North One Stop RFP April 3, 2014

Replacement of worn or damaged floor covering.Repairs or replacement of interior equipment.

Proposer agrees to maintain and repair the exterior:Grounds and parking area.Replacement of all windows, broken or damaged.

Proposer agrees be responsible for and shall furnish pest control services at Proposer’s expense.

16. WALLS, PARTITIONS AND FLOORING


Interior and exterior walls extend from floor to ceiling.Interior walls will be painted every three (3) years.CSBD will approve paint colors.Space will be freshly painted prior to occupancy using semi-gloss washable paint.All individual office space and conference rooms will have new commercial twenty-two (22) ounce grade (minimum) carpeting.Carpet shall be cleaned twice (2X) a year.Carpet shall be replaced every five (5) years.Lounge, reception areas, and restrooms will be tiled with non-skid Vinyl Composition Tile (VCT), 12"x12"x1/8", Type IV SST-312B.Computer room floor will be covered with static free commercial grade Vinyl Composition Tile (VCT).Floor Covering shall be repaired, as necessary, for safety and normal esthetics.

17.SECURITY


18.SIGNAGE

B. EVALUATION CRITERIA (AWARD FACTORS)

The successful proposal will be that one determined to be the best. All bids will



Proposer will provide dead-bolt locks on all outside doors.Proposer will provide locks on all exterior windows.Proposer will provide night illumination on all exterior doors.Proposer will provide night illumination in all parking areas.All doors providing access to the proposed space will be keyed the same.Proposer will provide seven (7) sets of keys for each exterior door.Proposer will provide 3 sets of keys for each internal door.Space shall be designed to offer alternative method of egress and ingress that does not require use of the reception area.Proposer will provide an electronic security system, key pad or card access, and shall pay for monitoring and maintenance.Hurricane shutters will be provided for doors and windows.


Signs in the public areas of the space proposed comply and meet with specifications of the Americans with Disabilities Act (ADA).Proposer will provide ADA compliant signs to identify all restrooms, (handicap symbol on handicap restrooms), conference rooms, mechanical rooms, office numbers, etc.Proposer agrees to provide a “Building Directory”, directional and identification type signs in the amount and locations determined by CSBD.If there is more than one (1) tenant in the space, proposer agrees to provide exterior building signs of sufficient size to identify each tenant. One (1) sign must be highly visible from the main vehicular thoroughfare.Proposer agrees that CSBD may at it expense place an exterior sign identifying itself in a size and a specification that meets the branding requirements set by the state for local workforce systems.

be evaluated based on the factors enumerated below:

1. Rental cost.

2. Conformance of the design of the interior of the space to the needs of the organization to establish a “one-stop career center” which allows for efficient layout and good utilization of the space.

3. Proposals which meet the listed the specific requirements contained in the request for proposals.

4. Environmental factors, including the physical characteristics of the exterior of the building and the area surrounding it, for the efficient and economical conduct of CSBD operations planned for the requested space.

5. The ability of the space to lend a professional ambiance to the services and activities which will be provided by CSBD to the public.

6. Frequency and availability of satisfactory public transportation within one block of the offered space.

7. Parking which is contiguous with building proposed for lease.

8. ADA compliance.


PROPOSAL SUBMISSION REQUIREMENTS

1. All Proposals must be executed and submitted in a sealed and titled envelope, marked Response to Proposals 01-13 (reissued) and delivered to CSBD prior to the due date for submission of proposal responses.

2. Proposals must be submitted on the Proposal Submittal Form or they will be rejected and not be considered.

3. All proposals are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection.

4. In the proposal specifications references to the word “Proposer” shall be read to also mean Lessor, as applicable.

5. Each proposal shall be signed by the owner(s), corporate officers, or legal representative(s). The corporate, trade, or partnership title must be either stamped or typewritten beside the actual signature(s). If the Proposal Submittal is signed by an Agent, the authority must be supported by a properly executed Power of Attorney or Corporate Resolution.

If the Proposal Submittal is offered by anyone other than the owner or owner's agent, proof of the Proposer's authority to offer the facility, i.e., copy of Proposer's Option to Purchase must accompany the proposal. This option must be valid through the validity date established for proposals.

If a corporation foreign to the State of Florida is the owner of record, written evidence of authority to conduct business in Florida must accompany the Proposal Submittal.

a. If there is an existing lease extending beyond the required availability date for all or any portion of the premises being offered, a release of the applicable lease must accompany the Proposal Submittal.

b. Proposer must provide a copy of the recorded instrument of ownership along with attached legal description (Metes & Bounds; Plats; Government Survey System) of property being offered.

6. The conditions of this proposal must be agreed to and acknowledgment by the Proposer's signature on the last page of this Proposal Submittal, including any attachments indicated on last page.

7. The bid proposal must be valid for a minimum of sixty (60) calendar days following the public proposal opening date.

8. Sealed proposal will be received until 4:30 p.m., April 28, 2014 at the CSBD offices located at 6301 NW 5th Way, Suite 3000, Ft. Lauderdale, FL 33309.


9. Questions pertaining to the RFP will only be answered through the CSBD website. CSBD will transmit answers to questions, RFP updates and announcements by posting information on its website at www.careersourcebroward.com. Proposers are responsible for checking the website for updates. CSBD will not send out responses to questions on an individual basis or answer any questions by telephone or individual e-mail. Questions must be submitted via the link provided on the CSBD website prior to April 21, 2014.

10. The proposals will be opened immediately following the close of the procurement on April 28, 2014 at 4:30 p.m. at 6301 NW 5th Way, Suite 3000, Ft. Lauderdale, FL 33309. It is the proposer's responsibility to assure that his/her proposal is delivered at the proper time and place as stated in paragraph 8 above.

11. Late proposals, modification of bids, or withdrawal of bids:

a. Any proposal received at the office designated in the solicitation after the exact time specified for receipt will not be considered and will be returned unopened.

b. A proposal may be withdrawn in person by a Proposer or his/her authorized representative provided his/her identity is made known and he/she signs a receipt for the proposal at any time prior to the time set for receipt of bids.

12. CSBD reserves the right to: a) reject any and all proposals for reasons which shall include but not be limited to the agency's budgetary constraints; b) waive any informality or technicality in proposals; c) accept any proposal deemed to be in the best interest of CSBD; and d) if necessary, reinstate, or reopen the procurement for soliciting competitive proposals.

13. All Proposals Accepted by CSBD are subject to CSBD’s terms and conditions and any and all additional terms and conditions submitted by Proposers are rejected and shall have no force and effect.

14. The present value of proposed lease costs shall be calculated for each bid proposal on an annual basis [30/360 (30 days per month/360 days/year)].

15. Failure to file a protest in accordance with the CSBD grievance procedures shall result in a waiver of Proposer’s right to grieve.

16. CSBD will to enter into a lease agreement based on submission and acceptance of the proposal in the best interest of CSBD and the successful negotiation of a lease.

17. CSBD reserves the right to sublet space to partners delivering the same or similar services in the community.


http://www.careersourcebroward.com/

I hereby certify, as owner, officer, or attorney-in-fact, that I have read the request for the proposal package and all of its attachments and acknowledge my understanding of and agreement to abide by all the requirements and conditions contained therein. I further certify that this Proposal Submittal constitutes my formal Proposal in its entirety.

SIGNED, SEALED AND DELIVERED IN THE PRESENCE OF:

___________________________ Proposer's Name (Typewritten)

___________________________ Proposer's F.E.I.N. or S.S. No.

___________________________ Authorized Signature (Manual)As to Proposer

(SEAL)

_____________________________ Authorized Signature (Typewritten)

___________________________ Title (Typewritten)

___________________________

Notary Public State of Florida (SEAL)

My commission expires:


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