ohsas gap anlaysis

8/9/2019 Ohsas Gap Anlaysis

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Clause Standard Procedure PPF

Procedure

Compliance Action

Required

4.1 General requirements4.1 The organization shall

establish, document,

implement, maintain and

continuall impro!e an

"#$S management

sstem in accordance

%ith

the requirements o& this

"#SAS Standard and

determine ho% it %ill &ul'll

these requirements.

The organization shall

de'ne and document the

scope o& its "#$S

management sstem

4.2 OH&S policy

4.()a* is appropriate to the

nature and scale o& the

organization+s "#$S

riss

4.()b* includes a commitment to

pre!ention o& in-ur and ill

health and

continual impro!ement in

"#$S management and

"#$S

per&ormance

4.()c* includes a commitment to

at least compl %ith

applicable legal

requirements and %ith

other requirements to

%hich the

organization subscribes

that relate to its "#$S

hazards

4.()d* pro!ides the &rame%or

&or setting and re!ie%ing

"#$S

ob-ecti!es


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4.()e* is documented,

implemented and

maintained

4.()&* is communicated to all

persons %oring under

the control o& theorganization %ith the

intent that the are made

a%are o& their

indi!idual "#$S

obligations

4.()g* is a!ailable to interested

parties

4.()h* is re!ie%ed periodicall to

ensure that it remains

rele!ant and

appropriate to the

organization.

4.3 Planning

4.3.1 Hazard identifcation ris! assessment and

determining controls4./.1 a The procedure)s* &or

hazard identi'cation and

ris assessment shall

tae into account0 routine

and nonroutine acti!ities

4./.1 b The procedure)s* &or

hazard identi'cation andris assessment shall

tae into account0

acti!ities o& all persons

ha!ing access to the

%orplace )including

contractors and !isitors*

4./.1 c The procedure)s* &or



tae into account0 human

beha!iour, capabilitiesand other human &actors

4./.1 d The procedure)s* &or



tae into account0

identi'ed hazards

originating outside the


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%orplace capable o&

ad!ersel a2ecting the

health and sa&et o&

persons under the

control o& the organization

%ithin the %orplace4./.1 e The procedure)s* &or



tae into account0 hazards

created in the !icinit o&

the %orplace b %or

related

acti!ities under the

control o& the

organization

4./.1 & The procedure)s* &orhazard identi'cation and


tae into account0

in&rastructure, equipment

and materials at the

%orplace, %hether

pro!ided b the

organization or others

4./.1 g The procedure)s* &or


ris assessment shalltae into account0

changes or proposed

changes in the

organization, its acti!ities,

or

materials

4./.1 h The procedure)s* &or



tae into account0

modi'cations to the "#$Smanagement sstem,

including

temporar changes, and

their impacts on

operations, processes,

and acti!ities


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4./.1 i The procedure)s* &or



tae into account0 an

applicable legal

obligations relating to risassessment and

implementation o&

necessar controls )see

also the 3"T to 3.12*

4./.1 - The procedure)s* &or



tae into account0 the

design o& %or areas,

processes, installations,

machiner5equipment,operating procedures and

%or

organization, including

their adaptation to human

capabilities.

4./.1 The organization+s

methodolog &or hazard

identi'cation and ris

assessment shall be

de'ned %ith respect to its

scope, nature and timingto ensure it

is proacti!e rather than

reacti!e and

4./.1 The organization+s

methodolog &or hazard

identi'cation and ris

assessment shall pro!ide

&or the identi'cation,

prioritization and

documentation o&

riss, and the applicationo& controls, as

appropriate.

4./.1 The organization shall

document and eep the

results o& identi'cation

o& hazards, ris

assessments and


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determined controls up

todate.

4./.1 The organization shall

ensure that the "#$S

riss and determined

controls are taen intoaccount %hen

establishing,

implementing and

maintaining its "#$S

management sstem.

4.3.2 "egal and ot#er requirements

4.3.2 The organization shallestablish, implement and

maintain a

procedure)s* &or

identi&ing and accessing

the legal and other "#$S

requirements that are

applicable to it.

4.3.2 The organization shall

ensure that these

applicable legal

requirements

and other requirements to

%hich the organization

subscribes are taen

into account in

establishing,

implementing and

maintaining its "#$S

management sstem.


eep this in&ormation up

todate.

4.3.2 The organization shallcommunicate rele!ant

in&ormation on legal and


persons %oring under

the control o& the

organization, and other

rele!ant interested

parties

4.3.3 O$%ecties and programme's(


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4.3.3 The ob-ecti!es shall bemeasurable, %here

practicable, and

consistent

%ith the "#$S polic,

including thecommitments to the

pre!ention o&

in-ur and ill health, to

compliance %ith

applicable legal

requirements

and %ith other

requirements to %hich the

organization subscribes,

and

to continual impro!ement.4.3.3 6hen establishing and

re!ie%ing its ob-ecti!es,

an organization shall

tae into account the

legal requirements and


%hich the organization

subscribes, and its "#$S

riss.

4.3.3 7t shall also

consider its technologicaloptions, its 'nancial,

operational and

business requirements,

and the !ie%s o& rele!ant

interested parties


establish, implement and

maintain a

programme)s* &or

achie!ing its ob-ecti!es.

4.3.3'a(

Programme)s* shallinclude

as a minimum0

designation o&

responsibilit and

authorit &or achie!ing

ob-ecti!es

at rele!ant &unctions and


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le!els o& the organization

4.3.3'

$(

Programme)s* shall

include

as a minimum0

the means and time

&rame b %hich the

ob-ecti!es are to be

achie!ed

4.3.3 The programme)s* shall

be re!ie%ed at regular

and planned inter!als,

and ad-usted as

necessar, to ensure that

the ob-ecti!es are

achie!ed

4.4 )mplementation and operation4.4.1 *esources roles responsi$ility accounta$ility and

aut#ority

4.4.1

Top management shall

demonstrate its

commitment b ensuring

the a!ailabilit o&

resources essential to

establish,

implement, maintain and

impro!e the "#$S

management sstem4.4.1'

a(

Top management shall

demonstrate its

commitment b de'ning

roles, allocating

responsibilities and

accountabilities, and

delegating authorities, to

&acilitate e2ecti!e "#$S

management roles,

responsibilities,

accountabilities, andauthorities shall be

documented and

communicated.

4.4.1'

$(


appoint a member)s* o&

top management %ith

speci'c responsibilit &or


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"#$S, irrespecti!e o&

other responsibilities,and

%ith de'ned roles and

authorit &or ensuring that

the "#$S management

sstem is established,implemented and

maintained in accordance

%ith this "#SAS

Standard

4.4.1


appoint a member)s* o&

top management %ith

speci'c responsibilit &or

"#$S, irrespecti!e o&

other responsibilities,and %ith de'ned roles

and authorit &or ensuring

that reports on the

per&ormance o& the "#$S

management sstem are

presented to top

management &or re!ie%

and used as a basis &or

impro!ement o& the "#$S

management

sstem.4.4.1 The identit o& the top

management appointee

shall be made a!ailable

to all persons %oring

under the control o& the

organization.

4.4.1

All those %ith

management

responsibilit shall

demonstrate their

commitment to thecontinual impro!ement o&

"#$S per&ormance.

4.4.1 The organization shallensure that persons in the

%orplace tae

responsibilit &or aspects

o& "#$S o!er %hich the


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ha!e control,

including adherence to

the organization+s

applicable "#$S

requirements.

4.4.2 +ompetence training and a,arenessThe organization shall

ensure that an person)s*

under its control

per&orming tass that can

impact on "#$S is )are*

competent on the

basis o& appropriate

education, training or

e8perience, and shall

retain

associated records.


identi& training needs

associated %ith its "#$S

riss and its "#$S

management sstem.7t shall pro!ide training or

tae

other action to meet

these needs, e!aluate the

e2ecti!eness o& the

training or action taen,

and retain associated

recordsThe organization shall


maintain a

procedure)s* to mae

persons %oring under its

control a%are o&0

a* the "#$S

consequences, actual or

potential, o& their %or

acti!ities, their beha!iour,

and the "#$S bene'ts o&

impro!ed

personal per&ormance

b* their roles and

responsibilities and


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importance in achie!ing

con&ormit to the "#$S

polic and procedures and

to the

requirements o& the "#$S

management sstem,including

emergenc preparedness

and response

requirements

the potential

consequences o&

departure &rom speci'ed

procedures.

Training procedures shall

tae into account di2ering

le!els o&0a* responsibilit, abilit,

language sills and

literac and

b* ris.

4.4.3 +ommunication participation and consultation

4.4.3.1 +ommunication4.4.3.1

'a(

6ith regard to its "#$S

hazards and "#$S

management sstem, the

organization shall

establish, implement andmaintain a procedure)s*

&or0

a* internal communication

among the !arious le!els

and &unctions o&

the organization

4.4.3.1

'$(


hazards and "#$S


organization shall

establish, implement andmaintain a procedure)s*

&or communication %ith

contractors and other

!isitors to the

%orplace

4.4.3.1

'c(


hazards and "#$S


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organization shall


maintain a procedure)s*

&or recei!ing,

documenting andresponding to rele!ant

communications &rom

e8ternal interested parties

4.4.3.2 Participation and consultation

4.4.3.2

'a(



maintain a

procedure)s* &or0

a* the participation o&

%orers b their

appropriate in!ol!ement

in hazard identi'cation,

ris assessments

and determination o&

controls

4.4.3.2

'a(



maintain a

procedure)s* &or0


%orers b their

appropriate in!ol!ement

in incident in!estigation

4.4.3.2

'a(



maintain a

procedure)s* &or0


%orers b their

in!ol!ement in the

de!elopment and re!ie%

o& "#$S policies andob-ecti!es

4.4.3.2

'a(



maintain a

procedure)s* &or0


%orers b their


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consultation %here there

are an changes that

a2ect their "#$S

4.4.3.2

'a(



maintain aprocedure)s* &or0


%orers b their

representation on "#$S

matters.

4.4.3.2

'a(

6orers shall be in&ormed

about their participation

arrangements,

including %ho is their

representati!e)s* on

"#$S matters.

4.4.3.2

'$(



maintain a

procedure)s* &or

consultation %ith

contractors %here there

are changes that a2ect

their "#$S.

4.4.3.2 The organization shall

ensure that, %henappropriate, rele!ant

e8ternal

interested parties are

consulted about pertinent

"#$S matters.

4.4.4 -ocumentation

4.4.4'

a(

The "#$S management

sstem documentation

shall include0

a* the "#$S polic and

ob-ecti!es

4.4.4'

$(

The "#$S management

sstem documentation

shall include0 description

o& the scope o& the "#$S

management sstem

4.4.4'c The "#$S management

sstem documentation


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( shall include descriptiono& the main elements o&

the "#$S management

sstem

and their interaction, and

re&erence to relateddocuments

4.4.4'

d(

The "#$S management

sstem documentation

shall include documents,

including records,

required b this "#SAS

Standard

4.4.4'

e(

The "#$S management

sstem documentation

shall include documents,

including records,determined b the

organization to

be necessar to ensure

the e2ecti!e planning,

operation and

control o& processes that

relate to the management

o& its "#$S

riss.

4.4. +ontrol o/ documents

4.4. 9ocuments required b

the "#$S management

sstem and b this

"#SAS Standard shall be

controlled.

4.4. Records are a special tpe

o&

document and shall be

controlled in accordance

%ith the requirements

gi!en in 4..4.

4.4.'

a(



maintain a

procedure)s* to0

a* appro!e documents &or

adequac prior to issue

4.4.' The organization shall


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$( establish, implement andmaintain a

procedure)s* to0 re!ie%

and update as necessar

and reappro!e

documents4.4.'c

(



maintain a

procedure)s* to0ensure

that changes and the

current re!ision status o&

documents

are identi'ed

4.4.'

d(



maintain aprocedure)s* to0 ensure

that rele!ant !ersions o&

applicable documents are

a!ailable

at points o& use

4.4.'

e(



maintain a

procedure)s* to0 ensure

that documents remain

legible and readilidenti'able

4.4.'/

(



maintain a

procedure)s* to0 ensure

that documents o&

e8ternal origin

determined b the

organization to be

necessar &or the

planning and operation o&the

"#$S management

sstem are identi'ed and

their distribution

controlled and


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4.4.'

g(



maintain a

procedure)s* to0 pre!ent

the unintended use o&

obsolete documents andappl

suitable identi'cation to

them i& the are retained

&or an purpose.

4.4.0 Operational control

ohsas gap anlaysis

Documents